WARREN COUNTY R-III SCHOOL DISTRICT H I R I N G G U I D E

WARREN COUNTY R-III SCHOOL DISTRICT

HIRING GUIDE

Human Resources Department 2016

Table of Contents

HIRING CHECKLIST FOR CERTIFIED EMPLOYEE

2

HIRING CHECKLIST FOR NON-CERTIFIED EMPLOYEE

4

HIRING CHECKLIST FOR SUBSTITUTES

6

RECRUITING PROCESS AND PROCEDURES

8

RECRUITMENT PROCESS

8

EMPLOYMENT OFFER

9

RECOMMENDATION

10

HOW-TO'S OF HR PROCESSES

10

CREATING A JOB POSTING REQUISITION

10

SETTING UP FOLDERS

11

ADDING APPLICANTS TO A FOLDER

11

SCHEDULING INTERVIEWS -INTERVIEW ASSISTANT IN APPLITRACK

11

CHECKING REFERENCES:

12

REFERENCE WITH EMAIL ADDRESS

12

REFERENCE WITHOUT EMAIL ADDRESS

12

FORWARDING APPLICANT

12

SENDING APPLITRACK NOTICE TO APPLICANT

12

INTERVIEWING

13

INTERVIEW TEAM

13

A GUIDE TO FACILITATING TEACHING DEMONINSTRATION INTERVIEWS

14

INTERVIEWING TIPS

15

PROHIBITED PRE-EMPLOYMENT INQUIRIES

16

TEACHER STRENGTHS AND CONCERNS GRID

18

NON-CERTIFIED STRENGTHS/CONCERNS GRID

19

CANDIDATE RATING FORM

20

CONFIDENTLY AGREEMENT FORM FOR PARTICIPANT

21

RECOMMENDATION FOR EMPLOYMENT

22

RECOMMENDATION FOR TRANSFER

23

POSSIBLE SCRIPTS FOR PHONE CALLS TO CANDIDATES THAT DID NOT RECEIVE THE JOB

24

BACKGROUND CHECK FORMS FROM APPLITRACK

25

ADMIN BACKGROUND CHECK FORM

25

CERTIFIED TEACHER BACKGROUND CHECK FORM

27

CLASSIFIED BACKGROUND CHECK FORM

29

CLASSIFIED SALARY SCHEDULE DETAILS

31

NON-INSTRUCTIONAL DISCIPLINE NOTICE FORM

34

CERTIFICATION NEEDED FOR CLASS/SUBJECT (LINK TO DOCUMENT)

35

1

Warren County R-III School District Hiring Checklist For

Certified Staff & Classroom Aides

Please complete this form, sign, and return to the Assistant Superintendent of Human Resource's Office.

Position: ____________________________Location:____________________________

Administrator: _______________________

Check when Completed

Activity

_____

Submit request to post position.

_____

Screen applications & supporting papers on AppliTrack.

_____

Review any in-district applicants.

_____

Indicate applicants selected for interview.

_____

Schedule interviews. If scheduling from the building, please inform HR Department office of the schedule in order to assist in answering public inquiries. (This can also be done by sharing the Google Calendar Invite.)

Dates: ______________Time:______________ Location: _____________

Candidates:

_______________________

__________________________

_______________________

__________________________

_______________________

__________________________

_______________________

__________________________

_____

If any in-district applicant is not to be interviewed, note the specific requirements he/she fails to meet. (This information may be needed, but you do not need to turn it in)

_____

Appoint interview team and notify personnel of team members.

_____

Orient team to hiring procedures/process. Have each member sign the Confidentiality Agreement Form pg 21.

Members:

________________________ ___________________________

________________________ ___________________________

________________________ ___________________________

_____

Conduct interviews, asking each candidate the same questions. Each interview team member completes an interview rating sheet for each candidate and Candidate Strength & Concern Grid Form pg 16 for each candidate.

_____

Administrator is to rate and identify top candidate(s) from interviews using Candidate Rating Form pg 20 and Candidate Strength & Concern Grid Form pg 18.

2

_____ _____

_____ ______

Double check DESE website for candidate's certification. Conduct employment reference checks (2 minimum, 3 recommended) and include notations as part of formal documentation. Use Background Reference Check found on Applitrack or the back of the HR Handbook. Notify candidates who were interviewed but not selected for the position. Deliver interview/recommendation materials to the Assistant Superintendent's Office for review. _____ Recommendation for Employment pg 22 or Recommendation for Transfer Form pg 23 _____ Copy of Applications/Resume of all applicants interviewed _____ Interview questions/ strengths concerns grid with notes of the recommended candidate (from all interviewers) _____ Signed Confidentiality Agreement Forms pg 21 _____ Reference check notations _____ Certified Hiring Checklist pg 2 and 3 _____ Set an appointment to have candidate meet with a Central Office Administrator

Principal/ Directors 's Signature: _____________________________________________________

Recommendations should be sent to the HR Department no later than the Thursday, one week prior to the monthly board meeting. In the rare occasion that this deadline is not attainable, with Superintendent approval, recommendations can be sent to the HR Department no later than the Wednesday morning before the monthly board meeting.

Return To Human Resource Department

HUMAN RESOURCE DEPARTMENT:

_____

Confirm receipt of required materials.

Checklist Interview questions/strengths concerns grid with notes of the recommended candidate (from all interviewers) Teacher Strength & Concern Grid Form Candidate Rating Form DESE Certification Confidentiality Form Background reference check form Typed Recommendation- pg 22 or 23 for the BoE

_____

Confirm candidate recommended; review related issues (certification, Affirmative Action, district employee, overlap time, etc.)

3

Warren County R-III School District Hiring Checklist For

Non-Certified Staff

Please complete this form, sign, and return to the Assistant Superintendent of Human Resource's Office.

Position: ____________________________Location:____________________________

Director: _______________________

Check when Completed

Activity

_____

Submit request to post position.

_____

Screen applications & supporting papers on AppliTrack.

_____

Review any in-district applicants.

_____

Indicate applicants selected for interview.

_____

Schedule interviews. If scheduling from the building, please inform HR Department office of the schedule in order to assist in answering public inquiries. (This can also be done by sharing the Google Calendar Invite.)

Dates: ______________Time:______________ Location: _____________

Candidates:

_______________________

___________________________

_______________________

___________________________

_______________________

___________________________

_______________________

___________________________

_____

If any in-district applicant is not to be interviewed, note the specific requirements he/she fails to meet. (This information may be needed, but you do not need to turn it in)

_____

Appoint interview team and notify personnel of team members

_____

Orient team to hiring procedures/process. Have each member sign the Confidentiality Agreement Form pg 21

Members:

________________________ ___________________________

________________________ ___________________________

________________________ ___________________________

_____

Conduct interviews, asking each candidate the same questions. Each interview team member completes a Non-Certified Strength/Concerns Grid pg 19

4

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