The University of Maine



University Services: Capital Planning and Project Management

Position Description

POSITION TITLE: Assistant Director of Capital Planning DATE: October 15, 2018

and Project Management

POSITION NUMBER: 00010890

DEPARTMENT: Facilities Management and General Services: Capital Planning and Project Management

REPORTS TO: Director of Capital Planning and Project Management

PURPOSE:

The Assistant Director of Capital Planning and Project Management is critical in support of the core responsibilities of Facilities Management and Capital Planning. This position requires significant professional expertise, ability to communicate and interact effectively with campus, Facilities, and external constituencies, proficient supervisory skills, ability to work independently, and willingness to assume significant responsibility.

In coordination with the Director, this position is responsible for the oversight of University capital construction and renovation processes as well as the long and short range capital planning of the University of Maine System’s buildings and infrastructure.

The Asst. Director of CPPM oversees the capital project workload across the system campuses; is responsible for defining, assigning, and managing projects, reports, and communications for large and small projects; and for the management of the project managers.

This position works with the Executive Directors of FM and CBOs on the campuses in the day to day administrative and financial accounting responsibilities as they relate to capital construction activities, and maintaining and monitoring capital project accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Manages and directs construction project planning and administration across multiple campuses;

2. Performs periodic assessment of areas of responsibility's goals and procedures;

3. Participates in early planning stages of university construction projects to ensure University, state, and federal, standards and codes are met; and to establish realistic expectations of budget, scope and schedule;

4. Participates in the development of the campus master plans as an advisor as it relates to capital construction planning;

5. Supervises, assigns and trains project managers, assistant project managers, project coordinators, and other project and support staff in the performance of construction administration;

6. Provides engineering services and technical assistance to the Department of Facilities Management and other units of the University at all campuses;

7. Provides essential duties as Project Manager including:

o Acts as owner’s representative for building renovation and construction projects through the full lifecycle of a project, from project idea through procurement and to successful final completion;

o Provides direction and support to building committees throughout the capital renovation/capital construction process;

o Negotiates design and construction agreements and handles other activities associated with the bidding and awarding of design and construction contracts, as required;

o Ensures an orderly and timely flow of project documentation and financial accounting for capital projects;

o Reviews bid documents designed by others for quality control, appropriateness and constructability;

o Ensures construction work is in compliance with plans and specifications. Monitors and inspects construction work in all phases of construction to assure quality and completeness. Authorized to make necessary changes to yield the desired end result;

o Assists in the preparation of plans, specifications and estimates for alteration and minor construction projects;

o Communicates effectively with building committees, building occupants, and other campus constituencies on all aspects of construction projects;

o Works effectively and cooperatively with other members of the Facilities Management team, University administration, the campus communities, and external clients and customers. Develops and maintains professional relationships based upon courtesy, civility and mutual respect;

8. Stays current with developments in areas of professional expertise;

9. Other reasonably related duties as assigned.

Budget Responsibilities:

1. Develops project cost estimates, develops budgets, and manages multi-million dollar construction projects within available budgets.

Public/Professional Activities:

1. Maintains current knowledge of developments in design and construction through seminars, periodicals and meetings with other professionals.

Contacts (Internal and External)

1. Works with staff at all levels of the organization and the University of Maine System.

2. Works with the System Director of Capital Planning and Project Management, Director of Facilities Management and General Services or designee on unified system wide project capital construction planning and execution.

3. Works with architects, engineers, contractors, vendors, technical representatives and State and municipal officials.

KNOWLEDGE AND SKILL QUALIFICATIONS:

1. Bachelor’s degree in engineering discipline (mechanical, electrical, civil, etc.) or similar field required.

2. Master’s degree in management discipline or similar desired.

3. Professional Engineering license or license to practice architecture in the State Of Maine or ability to obtain preferred.

4. Substantial related engineering experience required. Minimum of seven (7) years design & Construction experience with a minimum of 5 years experience in Physical Plant Operations and 5 years of relevant construction and contract administration experience. Relevant equivalent field experience coupled with formal education will be considered.

5. Ability to simultaneously organize and manage multiple priorities and activities.

6. Previous experience in project management required.

7. Experience in an educational institution setting is desirable.

8. Demonstrated excellent written and oral communication skills.

9. Must possess computer skills that are adequate to permit effective use of Facilities Management data systems.

10. Ability to travel, normally requiring a valid driver’s license, required.

SUPERVISORY RESPONSIBILITIES:

1. Supervises Assistant Project Managers, Project Managers, Building Construction Engineers and Project Coordinators and coordinates work of Professional Engineer/Project Managers, and other staff as assigned.

2. Responsible for making hiring and firing recommendations, conducting annual employee performance evaluations, approving time off, and responding to 1st step grievances for the positions listed above.

3. Supervises the work of architects, engineers and contractors associated with capital construction projects. Supervision includes ensuring contractual obligations are fulfilled, coordinating work activities, evaluating work performance, interviewing, hiring, and firing of firms.

4. Provides evaluative input to supervisors relative to project management performance.

POSITION TYPE:

Full-time, ongoing, base-budgeted, fiscal-year professional, non-represented appointment.

WORK SCHEDULE:

Normal University business hours are Monday through Friday, 8:00am to 4:30pm. Work outside of regular hours (to include evenings and weekends) may be necessary in order to meet the requirements of the position. The employee should establish regular office hours and, in consultation with the supervisor, adjust the work schedule as appropriate.

LOCATION:

The Position is typically located at either:

25 Bedford Street, Portland ME; Supports USM and other University locations

or

5765 Service Building, Orono ME; Supports UM and other University locations

SALARY BAND:

10 Facilities Management/Salary Grade 06

The finalist for this position must successfully complete all appropriate pre-employment background checks.

Several campuses within the University System are tobacco free campuses. In these instances, the use of tobacco and all smoking products is not permitted on any University owned property, which includes but is not limited to buildings, university grounds, parking areas, walkways, recreational and sporting facilities, and University owned vehicles. Information regarding UMaine’s tobacco-free policy is online at

All UMS employees are required to comply with applicable policies and procedures, as well as to complete applicable workplace-related screenings and required employee trainings which includes, but is not limited to, Information Security, Safety Training, Workplace Violence Training and Sexual Harassment Training.

Employee Signature: ________________________________

Date: _______________________

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