POSITION DESCRIPTION



FISCAL & INVESTMENT SERVICES

JOB DESCRIPTION

EMPLOYEE: EFFECTIVE DATE:

ORACLE POSITION TITLE: Senior Accounting Analyst

AUTHORIZED CLASSIFICATION: Associate Administrative Analyst (Accounting

Systems)

INCUMBENT

APPOINTMENT CLASSIFICATION: Associate Administrative Analyst (Accounting

Systems)

CBID: R01

FLSA STATUS: Covered, Work Week Group 2

WORK UNIT: Accounting Services Unit

REPORT TO: Accounting Services Manager,

Accounting Administrator I (Supervisor)

FUNCTION:

Under general direction, the incumbent will:

• Analyze and evaluate software systems applications/enhancements to determine feasibility (budget and technology) for the State Fund’s financial reporting systems

• Analyze State Fund’s financial reporting systems to develop processes and procedures according to Fiscal & Investment Services financial reporting process

• Coordinate with Fiscal’s Systems & Forecasting Unit, the interface of Information Technology staff, software vendors, and other State Fund departments responsible for input to financial reporting during the system development, installation and maintenance process

• Coordinate the production and completion of system generated and manual special and highly complex financial/accounting reports

• Act as the financial reporting processes primary resource and trainer on new systems or enhancements to existing systems

• Provide accounting and analytical support on fiscal-oriented system development projects

• Act as the lead analyst in system developments for the financial reporting of the State Fund and it’s supporting accounting systems

In all aspects of the performance of these duties, the incumbent will:

Establish and maintain effective working relationships

Provide quality customer service in a timely manner

Follow the principles of State Fund’s Equal Employment Opportunity guidelines

Maintain a safe working environment

Defend State Fund against fraudulent activities

Maintain regular and predictable attendance and/or communication availability during working hours

KEY RESULT AREAS:

|40% |Coordinate the production and completion of quarterly and year-end system-generated and manual financial reports as well as special highly |

| |complex financial/accounting reports |

|30% |Coordinate the development, installation and maintenance of automated and manual systems for financial reporting as well as provide |

| |accounting and analytical support on fiscal-oriented system development projects |

|20% |Coordinate, develop, implement and maintain Financial Reporting guidelines, processes and procedures for financial reporting. |

|10% |Act as the Accounting Section’s primary resource and trainer on new financial reporting systems or enhancements to existing |

| |financial/fiscal systems |

|100% | |

ASSIGNED EQUIPMENT/VEHICLES:

Personal computer and peripheral equipment, telephone, other general office equipment, State Fund vehicle as needed.

WORKING CONDITIONS:

Primarily works in office setting requiring prolonged use of telephone and personal computer, sitting, frequent light lifting, bending, reaching, carrying, and mobility to various work areas within the office and other worksites.

This position is designated under the State Fund Conflict of Interest Code.  The position is responsible for making or participating in the making of governmental decisions that may have a material effect on personal financial interests.  The selected candidate is required to complete the Statement of Economic Interest—Form 700 within 30 days of appointment and once per year thereafter.

AUTHORITY:

1. To produce scheduled accounting reports and develop special requested accounting reports.

2. To develop and distribute system project plans for the Accounting Section

3. To recommend the development of new accounting systems as well as changes to existing accounting systems to be in compliance with new accounting and regulatory requirements.

4. To author, monitor, review and maintain inter-departmental Financial Reporting accounting procedures and/or guidelines

5. To recommend accounting requirements “sign-off” on system development projects

6. To provide accounting and analytical support to the Accounting Section

7. Develop and maintain relationships with, and respond in a timely matter, to internal and external customers such as other State Fund programs/districts, auditors, regulatory agencies, other governmental agencies, reinsurance companies, and vendors

8. To act as a project team leader and to direct department staff on the installation and maintenance of the Financial Reporting systems

9. To act as the Unit “Lead Person”

CUSTOMER RELATIONSHIPS:

Effective working relationships will be developed and maintained with all State Fund employees and programs/districts, as well as auditors, all outside vendors, and all staff from other state and regulatory agencies.

RESPONSIBILITIES:

1. Coordinate the production and completion of quarterly and year-end system-generated and manual financial reports as well as and special highly complex financial/accounting reports

(THIS IS AN ESSENTIAL FUNCTION OF THE JOB)

a. Ensures that reports are in accordance with standards of the Insurance Commissioner, State Administrative Manual, and established accounting principles

b. Ensures that reports are produced and completed within scheduled time frames per the Department of Insurance, National Association of Insurance Commissioners (NAIC), the State Controller, the Department of Finance requirements

c. Develops and maintains a reports production and activity schedules including completion dates and resources

d. Inform management of the status of the production schedule

e. Respond timely to special requests for information/reports

2. Coordinate the development, installation and maintenance of automated and manual systems for the financial reporting as well as provide accounting and analytical support on fiscal-oriented system development projects

(THIS IS AN ESSENTIAL FUNCTION OF THE JOB)

a. Analyze State Fund’s financial reporting requirements, and make recommendations for new or revised system changes to satisfy the accounting and claims reporting requirements

b. Ensure that Financial Reporting processes/systems are in accordance with the standards of the Insurance Commissioner, State Administrative Manual, established accounting principles as well as in compliance with established security and accounting audit controls

c. Identify, evaluate and recommend systems improvements to State Fund’s existing accounting and claims systems for financial reporting to meet the requirements for the State Fund’s financial reporting requirements (claims, accounting, investment, premium, expenses, and actuarial services)

d. Analyze legislation and make recommendations as to the impact on the State Fund’s financial reporting systems/accounting for claims, premium, expenses, reinsurance, and investments

e. Analyze and evaluate software systems’ applications to determine feasibility (budget and technology) for the State Fund’s financial reporting/systems needs

f. Coordinate required accounting systems changes/updates

g. Identify and advise management of all pertinent accounting processes/systems involved or effected by the project

h. Recommend accounting requirements “sign-off” on system development projects

i. Provide accounting support through analysis of financial results, account balances, or interpretation of any fiscal/financial related/treaties and interpretation of the uses of the Chart of Accounts

j. Coordinate and assist in the implementation of accounting processes resulting from the installation of new system development projects

k. Ensure that new accounting system processes are in adhere to and in compliance with insurance accounting requirements

l. Inform management of the status of the project and any significant developments affecting the department

m. Attend project meetings, provide project reports and complete designated project assignments/tasks in a timely manner

3. Coordinate, develop, implement and maintain Financial Reporting guidelines, processes and procedures for financial reporting

(THIS IS AN ESSENTIAL FUNCTION OF THE JOB)

a. Develop and ensure that the Financial Reporting processes, procedures/controls and guidelines are documented (written), current and distributed within the Department as well as to internal and external auditors

b. Identifies, coordinates and implements changes to the accounting/financial reporting systems to facilitate reporting format changes or new regulatory reporting changes

c. Identifies and ensures the update of all accounting processes, procedures and system/interface programs impacted by new or addendums to and regulatory reporting changes

d. Notifies staff within the Department, other State Fund Programs and outside entities of these changes

e. Coordinates the updating of the all impacted systems due to changes to ensure that the financial reporting obligations of the State Fund are met

4. Act as the Accounting Section’s primary resource and trainer on new financial reporting systems or enhancements to existing financial/fiscal systems

(THIS IS AN ESSENTIAL FUNCTION OF THE JOB)

a. Act as a system resource to the Accounting Section’s staff on applicable accounting based on the regulatory reporting requirements, laws and regulations

b. Advise and guide accounting staff on system changes and financial reporting changes resulting from and new accounting and regulatory reporting requirements

c. Maintains a library of current instructions and procedures from the Department of Insurance, NAIC, and the State Administrative Manual (SAM)

d. Maintains a systematic and historical inventory of financial reports and supporting documentation (audit trails) to ensure their availability and distribution throughout State Fund, the Governor, regulatory bodies, vendors and auditors as well as throughout the insurance industry

e. Evaluates corporate expenses/ invoices and approves for payment

f. Develop training materials and deliver training on financial reporting and system changes and the impact of new accounting and regulatory reporting requirements

5. Perform other duties as assigned, consistent with the position classification

SKILLS, KNOWLEDGE, AND ABILITIES:

• Proficient knowledge of accounting principles and procedures including

1. Insurance accounting per the Department of Insurance and the NAIC

2. State Administrative Manual (SAM), state of California rules

3. GAAP (Generally Accepted Accounting Principles)

• Proficient knowledge of State Fund’s fiscal guidelines and procedures

• Proficient knowledge of State Fund’s organizational structure and its functions as well as the interfaces and system processes

• Proficient knowledge of State Fund’s reinsurance contracts/treaties and it’s guidelines and procedures for reinsurance, including the organization structure at State Fund that supports the reinsurance program

• Working knowledge of the State of California’s organizational structure and its functions, specifically of those agencies that State Fund interfaces with such as the State Controller, State Treasurer, Department of Finance, and the Department of Insurance

• Working knowledge of the business of workers compensation insurance

• Ability to acquire, understand, apply and maintain working knowledge of the entire State Fund accounting process, and current office practices and procedures

• Ability to make independent decisions and recommendations

• Ability to analyze data, interpret laws, guidelines, technical manuals, and draw sound conclusions

• A high degree of confidence, self-motivation, and an ability to work independently

• Excellent written and verbal communication skills. Writes accurate and polished communications suitable for distribution to internal and external customers

• Ability to design, develop and prepare reports

• Ability to develop and conduct training sessions

• Ability to handle stressful situations while being firm but tactful

• Ability to build rapport and function as a team player

• Working knowledge of State Fund’s standard MS software and Internet applications including Word, Excel, and PowerPoint applications

______________________________________ __________________________

Employee Signature Date Employee Received Copy

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