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Data Summary of Alabama School Enrollment Forms

Total school districts in Alabama: 134 (Source: AL DOE 2012-2013) Total schools in Alabama: 1,499 (Source: AL DOE 2011-2012)

District-wide enrollment forms represented in this sample: 43 ? District-wide enrollment forms that ask for a social security number: 42 ? District-wide enrollment forms that state a social security number is optional: 31

District-wide enrollment requirements represented in this sample: 37 ? District-wide enrollment requirements that ask for a social security card: 31 ? District-wide enrollment requirements that state a social security card is optional: 11

School-specific enrollment forms represented in this sample: 81 ? School-specific enrollment forms that ask for a social security number: 79 ? School-specific enrollment forms that state a social security number is optional: 32

School-specific enrollment requirements represented in this sample: 57 ? School-specific enrollment requirements that ask for a social security card: 57 ? School-specific enrollment requirements that state a social security card is optional: 6

Total districts3 represented in this sample: 81

Detailed List and Tables4 District Wide Enrollment Forms District Wide Enrollment Requirements School Specific Enrollment Forms School Specific Enrollment Requirements Language Highlights of Districts/Schools

pg. 2 pg. 4 pg. 6 pg. 10 pg. 14

1 In this data sample, 43 district-wide enrollment forms were made available. Of those forms, 42 districts asked for a social security number. Only three of those forms stated that providing a social security number was optional. 2 The Spanish version of the enrollment form from Lawrence County High states that providing a social security number is optional; however, the English version of the enrollment form does not state it is optional. 3 The school district or at least one school within a district provided an enrollment form. 4 The following pages contain lists of district names and school names that had information available online, sent via fax, or were received in person. These lists were used to create the summary numbers above.

Data Summary of Alabama's School Enrollment Forms

SOUTHERN POVERTY LAW CENTER

District Wide -- Enrollment Forms

District Name

Butler County Blount County Etowah County St. Clair County Arab City Athens City Shelby County Madison County Tuscaloosa County Monroe County Baldwin County Morgan County Eufaula City Florence City Hartselle City6 Madison City Huntsville City Mountain Brook City Autauga County7 Bibb County Calhoun County Cherokee County Coffee County Lauderdale County Macon County Marion County Montgomery County Randolph County

Source

School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website School Website Handbook Fax Fax Fax Fax Fax Fax In-Person Pick Up Fax

Does the form ask for a social security number? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Does the form state that providing a social security number is optional? No No No No No No No Yes5 No No No No No No No No No No No No No No No No No8 No No No

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Data Summary of Alabama's School Enrollment Forms

SOUTHERN POVERTY LAW CENTER

District Wide -- Enrollment Forms (continued)

District Name

Washington County Winston County Attalla City Auburn City Bessemer City Enterprise City Fairfield City Fort Payne City Linden City Opelika City Scottsboro City Selma City Satsuma City Tarrant City Vestavia Hills City Albertville City

Source

Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax Fax

Does the form ask for a social security number? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes

Does the form state that providing a social security number is optional? No No No No No No No No No No No No N/A No Yes9 No10

5 The Madison County school enrollment form states, "No child, with the exception of immigrant, migratory, English as a second language, or homeless children, shall be admitted to District Schools without the following: official birth certificate, student's Social Security Card, immunization documentation, proof of residency and proof of custody (if applicable)."

6 Hartselle City schools provided a non-resident enrollment form.

7 At the time of this data report, Autauga County enrollment form did not satisfy the legal requirements for social security number requests. However, the district's Superintendent Spence Agee recently agreed to change the forms to comply fully with the law. Superintendent Agee last indicated that the changes would be made on April 4, 2013, and SPLC is currently working with Autauga County to ensure compliance.

8 The Macon County school enrollment form states, "Please note that this registration form should not be considered a barrier to enrollment. The Macon County BOE does not discriminate on the basis of race, color, sex, national origin, age or disability."

9 The Vestavia Hills City school enrollment form states, "Disclosure of a student's social security number is voluntary. The number is used as a student identifier. It will be used solely for state and local statistical purposes."

10 The Albertville City school enrollment form states, "It is the policy of the Albertville City School System that no person shall be denied employment, be excluded from participation in, be denied the benefits of, or subjected to discrimination in any program or activity on the basis of sex, race, religion, handicap, national origin, age or ethnic background. Pursuant to the requirements of No Child Left Behind and the McKinney-Vento Homeless Assistance Act, all homeless children, migrants, and English language learners must have equal access to the same free appropriate public education provided to all children and youth. All programs offered by schools within the school system shall be open to all students in compliance with statutory and judicial requirements. The enrollment of homeless, migrant and limited English proficient children shall not be denied due to any of the following barriers: lack of birth certificate, lack of school records or transcript, lack of immunization records, lack of proof of residency, lack of transportation, unaccompanied: no guardian."

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Data Summary of Alabama's School Enrollment Forms

SOUTHERN POVERTY LAW CENTER

District Wide -- Enrollment Requirements

School Name

Winston County Tuscaloosa County Limestone County Hale County Lamar County Barbour County Lee County Russell County DeKalb County Walker County Pike County Crenshaw County Cullman County Geneva County Jackson County Walker County Mobile County Franklin County Macon County Marshall County Cleburne County Cherokee County Choctaw County Clarke County Albertville City Decatur City Boaz City

Webpage, Document or Handbook

Document Document Handbook Handbook Handbook Handbook BOE Handbook Handbook Handbook Handbook Handbook Handbook Handbook Handbook Handbook Webpage Handbook Handbook Handbook Handbook Handbook Handbook BOE Handbook Handbook Handbook Webpage Handbook

Is a social security number/card included as an enrollment requirement? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No Yes No Yes Yes No No Yes Yes

Do enrollment requirements state that providing a social security number/card is optional?

No No No No No Yes11 Yes12 No Yes13 No Yes14 No No No No No Yes15 N/A N/A No N/A Yes16 Yes17 N/A N/A No No

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Data Summary of Alabama's School Enrollment Forms

SOUTHERN POVERTY LAW CENTER

District Wide -- Enrollment Requirements (continued)

School Name

Webpage, Document or Handbook

Is a social security number/card included as an enrollment requirement?

Vestavia Hills City

Document

Yes

Homewood City

Webpage

Yes

Phenix City

Webpage

Yes

Piedmont City

Webpage

Yes

Russellville City

Document

Yes

Alexander City

Policy Manual

Yes

Wilcox County

Handbook

Yes

Bibb County

BOE Student Policy Book Yes

Colbert County

Handbook

Yes

Jefferson County

Handbook

No

Do enrollment requirements state that providing a social security number/card is optional?

Yes18 No No No Yes19 Yes20 No Yes21 No N/A

11 The Barbour County handbook (2011-2012) states, "All migrant and ELL students may register regardless of whether they have a social security number or immunization card. The attendance office will assign the student a social security number until one is received." (Page 6)

12 The Lee County Board of Education handbook (2012-2013) states, "Students who live in the attendance areas of Lee County School System and who are homeless, migratory, immigrant and/or limited English proficient shall not be prohibited from school attendance due to any of the following: Lack of Social Security Number." (Chapter 5)

13 The DeKalb County handbook (2012-2013) states, "Pursuant to the requirements of the Elementary and Secondary Education Act as amended by the No Child Left Behind Act of 2001 and the Stewart B. McKinney-Vento Homeless Assistance Act, all homeless, migratory and LEP children shall not be denied or delayed admission to the DeKalb County School System due to any of the following barriers: lack of social security number." (Page 23)

14 The Pike County handbook states, "The enrollment of homeless, migrant and English language learner children and youth shall not be denied or delayed due to any of the following barriers: Lack of Social Security Number." (Page 44)

15 The Mobile County handbook states, "If the student does not have a Social Security Card or the parent/guardian does not care to give a social security number, a student identification number will be assigned by staff in the Division of Student Support Services (221-4277)." (Page 55)

16 The Cherokee County handbook (2012-2013) states, "The enrollment of homeless, migrant and limited English proficient children and youth shall not be denied or delayed due to any of the seven barriers listed under the Enrollment Section. Enrollment under the homeless, migrant, ESL status does not relinquish the parent/guardian from seeking to obtain the necessary required entry documents." (Page 14)

17 The Choctaw County Board of Education handbook states, "Students who live in the attendance areas of Choctaw County School System and who are homeless, migratory, immigrant and/or limited English proficient shall not be prohibited from school attendance due to any of the following: Lack of social security number."

18 The Vestavia enrollment requirement list states, "To enroll a student in the Vestavia Hills School System, the following items must be presented in person by the parent or legal guardian with the exception of migrant, immigrant, homeless or ELL students."

19 The Russellville City Schools enrollment requirement list states, "To enroll a student (with the exception of migrant/homeless students) in the Russellville City School System, the following items must be presented in person by the parent or legal guardian at the student's school."

20 The Alexander City School policy manual states, "The enrollment of students who live in the attendance areas of Alexander City School System and who are homeless, migratory, immigrant and/or limited English proficient children and youth shall not be denied or delayed from school attendance due to any of the following: Lack of social security number."

21 The Bibb County Board of Education student manual policy states, "For each person who is otherwise entitled to admittance but does not have a social security number and/or whose parents object to releasing such information, the local superintendent or agency shall assign a temporary number in accordance with the directions as specified by the State Department of Education." (Page 8)

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