Finance Jun 96 [WPF]
CITY OF WANNEROO
FINANCE AND COMMUNITY SERVICES COMMITTEE REPORTS
FINANCE AND ADMINISTRATIVE SECTION
19 JUNE 1996
FA62-06/96
CITY OF WANNEROO REPORT NO:FA62-06/96
TO: MAYOR
FROM: CHIEF EXECUTIVE OFFICER (ELECT)
FOR MEETING OF: FINANCE & COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 702-0-1
WARD: ALL
SUBJECT: CORPORATE PLAN DEVELOPMENT
A requirement of the new Local Government Act is for each local government to produce a strategic/corporate plan for a minimum period of four years.
Many Councils have already undertaken preliminary work to develop future direction strategies which display leadership to their communities and take the pressure off the annual budget cycle.
The Council should adopt a strategic vision and formulate a suitable mission statement which depicts the type of environment it seeks to create. It is important that all Councillors participate in this exercise in order to accept ownership of the finished product and display unity to the staff.
Attached is some basic information on strategic planning and the various components which make up a plan. Also attached is a copy of the City of Perth draft strategic plan to illustrate an example of the finished product.
Ideally the vision, mission and statement of beliefs/values should be developed in a workshop environment with the assistance of a skilled independent facilitator.
In order to achieve the best results it is recommended the workshop be conducted over a weekend, away from the necessary distractions of work and home life. It is also suggested that the Councillors be joined by senior staff and work with them through the issues.
Once the Council has formulated a draft strategic plan the document should be made available for public comment prior to final adoption.
RECOMMENDATION:
That the Chief Executive Officer (elect) be authorised to recommend an independent facilitator and submit quotes on the costs of a suitable venue, to undertake the development of a City of Wanneroo strategic plan.
L DELAHAUNTY
CHIEF EXECUTIVE OFFICER (ELECT)
LD:KD
are96068
FA63-06/96
CITY OF WANNEROO REPORT NO:FA63-06/96
TO: TOWN CLERK
FROM: CITY ENGINEER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 220-0
WARD: ALL
SUBJECT: VEHICLES CROSSING FEES
The new Local Government Act 1995, which comes into effect on 1 July 1996, has no provision for subsidisation of the cost of vehicular crossings.
Section 358 (2)(a) of the Local Government Act 1960 requires Council to subsidise one-half of the cost of a standard vehicle crossing when it is the first crossover constructed in respect of any property. It is likely that this matter will be addressed in conjunction with the preparation of Local Laws.
The cost of a standard crossing is determined by the tender rate supplied by the private contractor who constructs vehicle crossings on behalf of Council. A standard crossover is based on a crossing width of 2.80 metres and, in recent years, on a maximum verge length of 7 metres. The verge width has been steadily decreasing with charges in subdivisional design. A review of crossovers constructed by Council's contractor for the period August 1994 to May 1996 has indicated an average width of 5.8 metres.
Based on this verge width a standard crossing has an area of 22.24 square metres and at the recommended contractor's new rate of $21.50 costs approximately $480 to construct. The applicant should therefore be required to pay $240 as a half share towards the price of the crossing.
The fees referred to above would also affect the subsidy payment made to ratepayers where crossovers are installed privately. Where the crossing complies with the City specification, a subsidy amount should now be $220. An amount of $20 is retained to accommodate administration and inspection charges.
RECOMMENDATION
That Council approves the vehicle crossing charges and subsidies as detailed at Attachment 1 to Report No
effective from 1 July 1996.
R T McNALLY DRB:AT
City Engineer fin1
ATTACHMENT NO: 1 REPORT NO: PAGE NO: 1
1 Subsidy payable when vehicle crossings
constructed by Council Contractor .. .. .. $240
2 Costs of vehicle crossings constructed by Council contractor:
2.80m wide crossover .. .. .. .. .. .. $240
3.00m wide crossover .. .. .. .. .. .. $263
3.25m wide crossover .. .. .. .. .. .. $294
3.50m wide crossover .. .. .. .. .. .. $325
3.75m wide crossover .. .. .. .. .. .. $357
4.00m wide crossover .. .. .. .. .. .. $388
4.25m wide crossover .. .. .. .. .. .. $419
4.50m wide crossover .. .. .. .. .. .. $450
4.75m wide crossover .. .. .. .. .. .. $481
5.00m wide crossover .. .. .. .. .. .. $513
5.25m wide crossover .. .. .. .. .. .. $544
5.50m wide crossover .. .. .. .. .. .. $575
5.75m wide crossover .. .. .. .. .. .. $606
6.00m wide crossover .. .. .. .. .. .. $637
3 Subsidy payable on private construction .. $220
FA64-06/96
TP147-06/96
CITY OF WANNEROO REPORT NO: FA64-06/96
TP147-06/96
TO: TOWN CLERK
FROM: CITY PLANNER
FOR MEETING OF: TOWN PLANNING COMMITTEE
MEETING DATE: 17 JUNE 1996
FILE REF: 740-94006, 290-7
WARD: CENTRAL
SUBJECT: EAST WANNEROO DEVELOPMENT AREA - ACQUISITION OF LAND FOR PUBLIC OPEN SPACE
WARD: Central
SUMMARY
The Council is required to purchase land required for major road alignments and public open space within the East Wanneroo Development Area. Three landowners within the district of Hocking whose land includes an area that has been designated for public open space have offered to sell the land subject to certain conditions.
BACKGROUND
The funds that the Council is to use for the acquisition of the land it is required to buy, will be provided by all of the subdividers in the East Wanneroo Development Area (EWDA) as and when they subdivide their landholdings. These funds are collected by the imposition of a Headworks Levy which is payable at the time the subdividers seek clearances for their subdivisions.
The community land infrastructure requirements that are deemed to be necessary within a defined area as a result of urbanisation are identified on a local structure plan for each of the development cells within the overall EWDA. These structure plans set the pattern for the residential subdivision of the development cells and they allow all landowners and relevant authorities to draw up development plans with a degree of certainty that their proposals can be accommodated within the planned environment.
SOUTH WANNEROO (CELL 4)
Within the South Wanneroo Structure Plan area which has been designated as Cell 4 of the East Wanneroo Development Area about 3.50 hectares, abutting a future school site, is to be set aside for public open space. Of the 3.50 hectares involved, 1.21 hectares is to be ceded by the landowners without compensation in accordance with the standard requirement for a subdivider to provide ten per cent of their landholding for public open space. However, the 2.28 hectares that are over the standard ten per cent requirement is to be purchased by the Council as the authority that is responsible for the administration of the East Wanneroo Development Area (Attachment No 1 refers).
The owners of the land on which this public open space falls lodged an appeal against the Western Australian Planning Commission's refusal to permit the subdivision of their landholdings. The Minister for Planning, in determining the appeal, directed that the Council was to buy the land required for the open space that was over and above the standard ten per cent within six months from the date of his determination of the appeal. The Minister's determination was dated 7 December 1995.
The six month period from the date of the Minister's determination is due to end on 7 June 1996. The Minister has confirmed that if the Council has not purchased the land within that period, he would approve a subdivision of the public open space land into residential lots without further reference to the adopted South Wanneroo Local Structure Plan.
The 2.28 hectares of public open space falls partly within each of Part Lot 9 and Part Lot 10 Wanneroo Road and Lot 24 Nicholas Road, Hocking which are owned respectively by A J Crisafulli, D and D De Laurentis and N and N De Laurentis.
The portion required out of each of those landholdings is subject to survey but has been estimated at 0.9965ha, 0.8387ha and 0.4520ha respectively.
SALE PRICE AND TERMS
The owners rejected Council's first offer to purchase at the price of $235,000 per hectare and made a counter offer to sell the required land at a price of $275,000 per hectare, which was comprised of the englobo value plus ten percent as provided for in the Public Works Act.
The terms stipulated included:
1. Settlement within 30 days of the counter offer being accepted, even though that would be well in advance of survey arrangements being completed and a Transfer signed.
2. The sale price does not include any fixtures or fittings and the owners are to be free to remove all of those items.
3. The owners are to be allowed to remain in occupancy of the subject land until such time as the City requires it for public open space purposes. Throughout the term of this occupancy they are to pay only a peppercorn rental and are to be exempt from the payment of City of Wanneroo rates. They are to be given a period of six months notice of the City's intention to terminate their occupancy.
The conditions of occupancy are to be embodied in a Lease Agreement.
4. The City is to pay all costs, including but not limited to the legal, survey and transaction costs.
EVALUATION OF PRICE AND TERMS
In order to fully establish the current fair market value of the land, the City commissioned a second opinion from another qualified valuation firm. Both of the City's valuers in conference then agreed that the asking price of $275,000 per hectare inclusive of a ten per cent allowance was generally in line with the prevailing market trends. Therefore, by letter dated 31 May 1996 the owners' agent was informed that the City agreed to the owners' asking price.
The City undertook to conclude a settlement as early as is practicable under the circumstances and under the following conditions.
1. The interest of the individual landowners in the total purchase price of $628,970 as estimated on a pro rata area basis would be adjusted upwards when the areas were more precisely defined by survey.
2. The owners may retain all fixtures and fittings.
3. The owners are to be permitted to remain in occupancy of the land following the Transfer until such time as the City requires it for public open space purposes, and they are to be given not less than six months notice to vacate.
Throughout the term of that occupancy they are to pay a fair rental that would reflect the benefit they will derive from the commercial use of the land and they are to be liable for all rates and taxes.
4. Apart from the cost of discharging any existing mortgages or other encumbrances, the City would be responsible for the legal, valuation, survey and conveyancing costs of the Contract of Sale and Transfer and the preparation of a Lease.
The owners' town planning consultant fees would be the responsibility of the owners.
5. The City reserves the right to lodge Absolute Caveats under both the Contract of Sale and the Lease.
FUNDING
Cell 4 of the East Wanneroo Development Area has a current cash balance of $506,625 and it will be necessary to raise an overdraft to provide the necessary funds to complete the purchase. That overdraft should also accommodate a further amount to provide for contingencies that might arise within Cell 4 of the EWDA prior to further headworks contributions being received from developers and a total amount of $300,000 is recommended.
This recommendation should be referred to the Finance and Community Services Committee prior to submission to Council.
RECOMMENDATION:
THAT Council:
4 authorises the purchase of approximately 2.2872 hectares of public open space within Cell 4 of the East Wanneroo Development Area from A J Crisafulli, D and D De Laurentis and N and N De Laurentis jointly, for an aggregate price of $628,970 on the following terms and conditions:
a the purchase is to be subject to a Contract of Sale which is to provide for settlement as early as is practicable and ahead of subdivision and transfer;
b the price is to be adjusted upon final determination of the subject area by survey;
c the purchase price does not include fixtures and fittings;
d the owners are to be entitled to remain in occupancy of the land until such time as it is required to be developed as public open space, subject to them entering into a Lease Agreement to provide, amongst other things, for the payment by the owners of a fair market rental and all rates and taxes;
e the City is to pay the legal, valuation, survey and conveyancing costs associated with the purchase but not the mortgage discharge costs or town planning consultant fees incurred by the owners;
5 seeks the consent of the Minister for Local Government to establish, in accordance with Section 600 (1)(c) of the Local Government Act, an overdraft limit of $300,000 for the East Wanneroo Development Area Cell 4;
6 advises the State Treasury, pursuant to the provisions of Section 601 of the Local Government Act, the additional requirement to its 1996/97 borrowing programme.
O G DRESCHER
City Planner
twn:gm/pre69611
4.6.96
FA65-06/96
CITY OF WANNEROO REPORT NO:FA65-06/96
TO: TOWN CLERK
FROM: CITY BUILDING SURVEYOR
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 335-3-1
WARD: SOUTH WEST
SUBJECT: ALTERATIONS TO MILDENHALL CENTRE, PERCY DOYLE RESERVE, DUNCRAIG
SUMMARY
The vacated "Meals on Wheels" area within the above (see plan Attachment A) Centre has provided an opportunity to upgrade and expand the hall into the vacated area by modifying the layout to provide additional activity areas.
Agreement to the implementation of the proposed plan has been obtained from the Centre users and the proposal is presented to Council for endorsement.
THE PROPOSAL
The alteration proposal is essentially in two parts:
Part A
The wall between the hall and previous meals on wheels area will be removed. The structure supported and operable acoustic wall put in place to again divide the new enlarged area into two distinct activities areas when so required. In the enlarged hall 5 carpet bowl rinks will be able to be set up for use.
The new activities area and existing games room will be accessed from the existing foyer and the construction of a new kitchen between the existing games room and new activity area will be able to serve both areas as required. A dining area will be able to be set up on the activities area side of the kitchen with new storage for furniture and fitting catered for behind double doors at the western end of the new activities area.
Part B
The area inclusive of the podiatrist, hairdresser and toilets will be remodelled so as to overcome the present planning and movement restrictions.
The new arrangement will provide:
- a 1500mm wide passage to access areas north of the foyer;
- a waiting area will be introduced to serve a reduced size podiatrist room and a relocated and enlarged hairdresser room;
- new upgraded toilets.
The wall dividing the craft room will be removed to present one large space.
COSTING
The draft budget 1996/97 has an allocation for refurbishment of Mildenhall.
Item MBJ081 (acc. no. 25075) $160,000
Estimated costing for:
Part 'A' new activities area
of kitchen $128,000
Part 'B' upgraded podiatric,
hairdresser and toilet areas $107,000
Total shortfall to budget ($75,000)
The $75,000 shortfall in funding should be viewed in the following perspective:
- this is the first time the Mildenhall refurbishment has been planned, reviewed and an estimated costing presented;
- the $160,000 forward budget sum was assumed only on the basis of recycling the previous meals on wheels area into use with the remaining centre;
- the Centre refurbishment will upgrade the internal spaces within Mildenhall, bringing the Centre up to current standards.
IMPLEMENTATION
It would be prudent to undertake the implementation of parts 'A' and 'B' of the refurbishment at the one time, should funding be available. This would be less disruptive to users of the Centre and more cost effective than undertaking the work over two consecutive budgets.
As a single combined construction contract there would be a saving of approximately $15,000 achieved through reductions in the contractors preliminaries, administrative fees and contingency expenditure.
The total project cost would be $220,000 instead of $235,000 with the short fall in funding being reduced to $60,000.
The works would be scheduled to be undertaken over a 16 week period during which the Centre would be closed to the public. User groups would be redirected to other similar facilities within the City.
RECOMMENDATION
That Council:
- agrees to the scope and nature of the refurbishment work as presented for the Mildenhall Centre on Percy Doyle Reserve, Duncraig;
- agrees to the documentation of the total refurbishment as one contract and for the calling of tenders for the works;
- agrees to increase the sum listed in account no. 25075 in the 1996/97 draft budget from $160,000 to the revised sum of $220,000.
R FISCHER
City Building Surveyor
JS:MC/bre606009
FA66-06/96
C I T Y O F W A N N E R O O R E P O R T NO :FA66-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
DATE: 19 JUNE 1996
FILE REF: 021-1
WARD: ALL
SUBJECT: WARRANT OF PAYMENTS FOR THE PERIOD ENDING
31 MAY 1996
WARRANT OF PAYMENTS TO COUNCIL ON 26 JUNE 1996
INCORPORATING PAYMENTS TO 31 MAY 1996
FUNDS VOUCHERS AMOUNT
Treasurer's Advance Account No 1 029701 - 031184 $ 9,775,971.06
Municipal 000234 - 000247 $11,738,893.31
$21,514,864.37
==============
CERTIFICATE OF PRINCIPAL ACCOUNTING OFFICER
This warrant of accounts to be passed for payment, covering vouchers numbered as indicated and totalling $21,514,864.37 which was submitted to each member of Council on 19 June 1996 has been checked and is fully supported by vouchers and invoices which are submitted herewith and which have been duly certified as to the receipt of goods and the rendition of services and as to prices, computations and casting and the amounts shown are due for payment.
PRINCIPAL ACCOUNTING OFFICER
CERTIFICATE OF MAYOR
I hereby certify that this warrant of payments covering vouchers numbered as indicated and totalling $21,514,864.37 submitted to the Finance and Community Services Committee on 19 June 1996 is recommended to Council for payment.
CR M LYNN
CHAIRPERSON OF FINANCE AND COMMUNITY SERVICES COMMITTEE
EW:LR
10 June 1996
tre0569
FA67-06/96
CITY OF WANNEROO : REPORT NO:FA67-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 020-0
WARD: ALL
SUBJECT: OUTSTANDING GENERAL DEBTORS - MAY 1996
Detailed below is a summary of the outstanding general debtors at 31 May 1996 together with comments on the action being taken with long outstanding accounts.
The overall debtors' position at 31 May 1996 is summarised as follows:-
Total Outstanding
$
Current 725,245.67 56%
30 Days 89,663.50 7%
60 Days 44,844.72 3%
90 Days 134,048.30 10%
Deferred Debtors 4,266.78 1%
Deferred Sporting Club Debtors 303,518.96 23%
$ 1,301,587.93 100%
Deferred Debtors are represented by:-
Floreat Plumbing Pty Ltd $ 406.29
Supa Valu Marmion $ 104.45
Nortis Pty Ltd $ 2,951.00
Supa Valu Kingsley $ 338.45
Pipe Systems International $ 111.34
Onta Foods $ 355.25
$ 4,266.78
Deferred Sporting Club Debtors are represented by:-
Quinns Rocks Bowling Club A/C No 1 $ 25,144.51
Balance of $30,000 Council grant funds expended by Club.
The Club has entered into a loan arrangement for the repayment of the debt, by regular monthly payments of $525 (including interest at the current Commonwealth Bank overdraft rate - currently 11.25%) over a period of 6 years, commencing 1 April 1996. A review of the repayment plan is to be undertaken on 31 March 1998.
Wanneroo Districts Rugby Union Football Club $ 48,803.06
Principal and interest on self supporting loan as at 15/01/96. Loan matures 15/01/2008.
Wanneroo Trotting and Training Club $ 572.79
Principal on self supporting loan as at 30/01/96. Loan matures 30/07/96.
Wanneroo Districts Basketball Association $228,998.60
Variance as at 01/04/96 between principal and interest paid on self supporting loan and payments made by the Association under lease agreement. Principal on self supporting loan as at 01/07/95 was $125,644.59. Loan matures 01/10/98. Lease agreement matures 30/06/2007.
$303,518.96
Details of accounts which are outstanding in excess of 90 days are shown on Attachment A.
Analysis of the 90 Day accounts is as follows:-
Sorrento Soccer Club 4,983.90
Wanneroo Basketball Association 100.00
Olympic Kingsway Soccer Club 4,166.75
Sporting Clubs Clubrooms Facilities 3,001.45
Contributions
Smith Corporation 21,664.00
SGIO 979.80
AMP 771.00
Ongar Investments 11,352.00
De Campo's Bakery 4,219.75
Raytone Motors 37,378.00
Sundry 45,431.65
$134,048.30
__________
SORRENTO SOCCER CLUB - $4,983.90
The Club's total outstanding debt is $6,665.74 dissected as follows:
Property Rental $ 4,440.00
Utility Charges $ 401.90
Interest on Debt $ 1,823.84
$ 6,665.74
________
In April 1992 Council approved a payment programme of $500.00 per month for this account. The Club's outstanding account has been reduced from $18,204.02 in April 1993 to $6,665.74 in May 1996. The Club is continuing to pay $500.00 per month, together with current account charges as they fall due. The Club paid $500.00 on 1 April 1996 and $500.00 on 14 May 1996.
WANNEROO BASKETBALL ASSOCIATION - $100.00
Lease fee for the period 1 July 1995 to 31 December 1995 $16,000.00 (less paid $15,900.00).
In December 1995 Council officers had a meeting with senior officials of the Association. The Association proposed the following payment plan:-
* a base monthly repayment for 1996 of $3,500 - representing a full payment of $42,000 in a year;
* a further payment of $6,500 between the months of April to August 1996; and
* a further payment of $5,000 in the months of October and November 1996.
Council, at its meeting held on 20 December 1995, resolved to accept this payment programme.
The Association paid $4,500.00 on 13 May 1996 and $6,400 on 22 May 1996.
OLYMPIC KINGSWAY SPORTS CLUB (INC) - $4,166.75
The Club's total outstanding debt is $4,935.93 dissected as follows:-
$
Property Rental 1,054.00
Commercial Refuse Charges 1,609.75
Utility Charges 2,272.18
________
$4,935.93
________
The Club paid $500.00 on 26 March 1996 and has offered to repay this account at $500.00 per month. Club was advised on 26 April 1996 that Council has agreed to this offer on the condition that all other current debts were also settled as they fell due. As no reply to this letter was received, Council again wrote to the Club on 23 May 1996 requesting it attend to this matter promptly. As at 6 June 1996, this correspondence has not been acknowledged and no payments have been received since 26 March 1996.
SPORTING CLUBS CLUBROOM FACILITIES CONTRIBUTIONS - $3,001.45
Contributions by various sporting clubs towards the use of clubrooms for 1991/92, 1992/93 and 1993/94 years.
Two clubs have outstanding contributions and these are detailed as follows:-
Girrawheen Senior Cricket Club $ 1,737.45
Whitford City Soccer Club $ 1,264.00
The Girrawheen Senior Cricket Club advised Council on 29 May 1996 that due to fiancial problems, it had folded up on 31 March 1996. In addition to this debt, the Club also has an amount of $1,303.37 for various ground hire charges outstanding (refer Account 81878).
The Whitford City Soccer Club will pay part of its account by 30 June 1996 and the balance by 30 June 1997.
SMITH CORPORATION - $21,664.00
The City of Wanneroo pre-funded the cost of an electric sub-station to Jenolan Way Community Centre. Council has an agreement with Smith Corporation where it will pay the cost of the pre-funded sub-station once it requires electricity in the area, or no later than 30 June 1996.
MWS - $979.80
Workers' Compensation - $979.80
1 claim outstanding. Account paid 4/6/96.
AMP - $771.00
General claim being pursued for payment.
ONGAR INVESTMENTS - $11,352.00
Contribution to Berkley Road/Redcliffe Avenue intersection upgrade. Payment is to be made as and when the subdivision within the Berkley Road local structure plan areas occurs.
DE CAMPO'S BAKERY - 4,219.75
Health Act Prosecution Fine ($6,250.00) and Costs ($969.75) less paid $3,000.00. Company is paying this account off at $500.00 per month.
RAYTONE MOTORS - $37,378.00
Purchase of one vehicle - Plant No 96118 Water Truck. Council has not released this pending delivery of the new truck.
SUNDRY - $45,431.65
Other Recoupables - $1,673.94
Road and footpath repairs, other works.
Commercial Refuse - $773.61
Payments being pursued.
Licences/Fines and Penalties - $32,755.00
Dog registration fines and costs, food prosecutions and parking infringements and bush fire infringements.
Income from Property - $4,429.58
Hire of various reserves and buildings.
General - $3,925.76
Legal costs relating to summonses and Warrants of Execution issued, wages overpayment recoverable, reimbursement of workshop repairs and after school care fees.
Utilities - $1,009.57
Electricity charges recoverable.
Private Works - $504.19
Sand stabilisation of land and other works.
Subsidies - $360.00
Child care fees.
An amount of $151.30 is considered irrecoverable and in need of Council write-off approval. Details are listed on Attachment B to this report.
RECOMMENDATION
That Council writes out of its General Debtors ledged an amount of $151.30, representing debts considered irrecoverable as detailed in Attachment B to this report.
J B TURKINGTON
City Treasurer
HK:LR
6 June 1996
tre0566
FA68-06/96
CITY OF WANNEROO REPORT NO:FA68-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: 19 JUNE 1996
MEETING DATE: FINANCE AND COMMUNITY SERVICES COMMITTEE
FILE REF: 005-1
WARD: ALL
SUBJECT: BANKING PORTFOLIO 1996/97
Council, at its May 1994 meeting, resolved to appoint, for a period of five years, the Commonwealth Bank of Australia as its banker, effective 1 July 1994. Council also appointed the Commonwealth Bank of Australia as its Rate Collection Agency, effective 1 August 1994, subject to annual review.
The fees and charges accepted subject to annual review, were as follows:-
1. Overdraft/Set-Off Facility
1.1 Interest charge on net overdraft of accounts at Bank's Overdraft Index Rate, less 0.5% per annum.
1.2 Interest charge on set-off accounts overdrawn at 0.5% per annum.
1.3 Interest paid on net credit balance of set-off accounts at current Money Market Call Account rates.
2. Transaction Fees
A flat annual transaction fee of $25,000.
3. Credit Card Merchant Facility
A charge of 1.4% of sales by credit card facilities.
4. Corporate Credit Cards
A flat annual fee of $40.00 per card.
5. Tape Negotiation Authority (Payroll)
Cost of processing the City's payroll via tape is included in the transaction fees.
6. Rate Incentive Sponsorship
A Commonwealth Bank Streamline Savings Account to the value of $5,000.
7. Rate Collection Agency
Based on 26,000 payments being made annually at 93¢ per payment and a flat $50 per month administration fee, the annual cost would be $24,780. The Commonwealth Bank offered to absorb all but the $50 per month administration fee for the first year in its transaction fees.
The transaction fee of $25,000 was waived for the 1995/96 year subject to:-
(a) a further review in 12 months;
(b) the use of Diammond Lockbox when it is released in preference to the Agency Payment facility;
(c) the following transactional figures for the period 1/7/94 to 30/4/95:
General transactions 91,000
Cheques in deposits 234,000
Agency payment facility transactions 31,000
Cheques in A.P.F. 10,000
Autopay transactions (average 1000 26,000
per fortnight x 26)
(d) a variation of +/- 5% will be allowed before standard fees will be charged; and
(e) maintain an average investment with the Commonwealth Bank of Australia of $25M over the 12 month period.
The Bank has now reviewed the City's operations for the 12 months to 30 April 1996 and the fees and charges to apply for the 12 months commencing 1 July 1996.
The actual transactions for the 12 months to 30 April 1996 were as follows:-
Transaction Type Number Allowed Actual Used
General Transactions 91,000 59,967
Cheques in Deposits 234,000 106,192
Agency Payment Facilities 31,000 41,919
Transactions (rate payments)
Cheques in A.P.F. 10,000 20,314
Autopay Transactions 26,000 38,000
_______ _______
392,000 266,392
_______ _______
After allowance for the 5% variance on the number of transactions, the following charges were made:-
Agency Payment Facilities transactions (rate payments)
Number Allowed $31,000
Number Used $41,919
______
$10,919
Less 5% Variance $ 1,550
______
$ 9,369 @ 72¢ = $6,745.70
Cheques in Agency Payment Facilities transactions
Number Allowed $10,000
Number Used $20,314
______
$10,314
Less 5% Variance $ 500
______
$ 9,814 @ 28¢ = $2,747.92
Autopay transactions
Number Allocated $26,000
Number Used $38,000
______
$12,000
Less 5% Variance $ 1,300
______
$10,700 @ 10¢ $ 1,070.00
_________
Total Charge 1995/96 $10,563.62
_________
The average investment with the Commonwealth Bank, maintained over the 12 months period was $36.7M, some $11.7M above the agreed amount. The Bank was requested to review the charges for the 1995/96 year, taking into account the extra investment funds and the under-utilisation of transactions in the other areas. It did this and has built this into the 1996/97 pricing schedule.
The fees and charges to apply for the 12 months commencing 1 July 1996 are as follows:-
Transaction Fee
The transaction fee of $25,000 has again been waived subject to:-
(a) a further review in 12 months;
(b) the use of Diammond Lockbox as a major source of collecting rate payments;
(c) maintain an average investment with the Commonwealth Bank of Australia of $25M over the 12 month period;
(d) serious consideration given to the move towards the use of electronic products such as Autopay EFT for creditor payments. These transactions will be charged at the payroll rate of 10¢ per transaction; and
(e) the following transaction parameters.
Transaction Actual Used Allowance Cost Per Estimated
Type 1995/96 1996/97 Transaction Cost
1996/97
General 59,967 45,000 28¢ $ 5,600
Transactions
Cheques in 106,192 100,000 28¢ $ 2,800
Deposits
Agency Payment 41,919 50,000 72¢ Nil
Facility
Transactions
Cheques in APF 20,314 10,000 28¢ $ 4,200
Autopay Transaction 38,000 Nil 10¢ $ 4,000
Diammond Lockbox N/A Nil 50¢ $ 5,000
_______
Total Estimated Cost $21,600
_______
The total estimated cost for bank transactions for 1996/97 is $21,600. This compares most favourably with previous years costs where bank charges and agency fees would have been in excess of $100,000.
Diammond Lockbox is a mail remittance processing service where ratepayers return rate payments via the mail to a specially designated post office box. The bank opens this mail, processes the payments and credits the money to Council's account the same day.
With the new rate payment provisions coming into effect from 1 July 1996, all mail payments for the initial rate notice run will be readdressed to the City of Wanneroo and not the Commonwealth Bank. This will enable Council to gauge the success, or otherwise, of the new payment options. The instalment reminder notice envelopes will be readdressed direct to the Commonwealth Bank.
The average amount invested with the Commonwealth Bank for the 12 months to 30 April 1996 was $36,702,000 or 56.3% of a total investment portfolio of $65,214,000. The 1995/96 year was unique for investments, with the funds for several large projects started within the year being accrued and carried forward from previous years. Dependent on requirements, the amount of investment funds lodged with the Commonwealth Bank of Australia could be maintained at an average of $25M, however, this will be subject to the Bank offering competitive interest rates.
Credit Cards
The Credit Card Merchant Facility and Corporate Credit Card fees will remain at $40 per card for the 1996/97 year.
Rate Incentive Scheme
The $5,000 rate incentive scheme payment will remain, with the Bank to be involved in the design of the brochure to ratepayers.
RECOMMENDATION
That Council accepts the Commonwealth Bank's 1996/97 renewal terms offer as outlined in Report , subject to:-
(a) further investigation into the use of Autopay EFT for
credit payments;
(b) availability of investment funds to the level requested; and
(c) competitive interest rates being offered on investment earnings.
J B TURKINGTON
City Treasurer
TP:LR
12 June 1996
tre0575
FA69-06/96
CITY OF WANNEROO REPORT NO:FA69-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 018-1
WARD: ALL
SUBJECT: 1996/97 RATE PAYMENTS
Councillors will be aware a Rating Workshop was conducted on Thursday, 6 June 1996, the express purpose of which was to introduce the new provisions contained in the Local Government Act 1995.
Details of the Workshop findings were circulated to all Councillors via a Memorandum dated 7 June 1996.
The new Local Government Act provides local governments a broad framework with which to design a rate payment package suitable to the needs of its ratepayers. The following are the major broad elements or parameters of the package:-
? Rates are normally payable by a single payment.
? The individual ratepayer may elect to pay by four equal or nearly equal instalments.
? When offering a payment instalment plan the local government must ensure that the second and subsequent instalments do fall due at intervals less than two months.
? Instalment notices must be forwarded to the ratepayer at least 28 days prior to the due-by date.
? Persons with arrears of rates outstanding on the date the first instalment is due will not be entitled to an instalment plan for the payment of his/her rates.
? Council is able to charge:-
? a fee for the instalment option plus lost interest potential (regulations will limit the applicable interest rate to 6.5%).
? late payment interest on overdue accounts (again this will be limited by regulation to 13%). Late payment interest can only be charged three calendar months after the date of issue and will be charged on a daily basis.
? By absolute majority vote the Local Government may offer a discount and/or other incentives for early payment.
? Councils will no longer be able to impose "penalty interest" at 31 January as is currently the case.
? Local Governments may, if they so desire, grant concessions in relation to a rate or service charge.
? The Local Government may wish to offer a rate payment package which provides further modifications to the above.
Given these broad parameters staff designed a package for the payment of 1996/97 rates. The package, which was designed to accommodate the range of ratepayer needs, is very similar to that offered by the Water Corporation for the payment of its accounts and was endorsed by the Rating Workshop held on 6 June 1996.
The various payment options are:-
Option A
* Pay in one payment within 21 days of date of issue of the rates notice and obtain:-
? eligibility to enter the rates incentive draw for prizes;
? a 5% discount on rates only (not refuse or other fees and charges).
* Pay in one payment within 35 days of date of issue of the rates notice and obtain a 5% discount on rates only (not refuse or other fees and charges).
Option B
* Pay in two equal instalments:-
15 September
30 November
No discount, administration or lost interest potential fee would apply to this option.
Option C
* Pay by four equal instalments due on the following dates:-
15 September
30 November
31 January
31 March
* No discount would apply to this option.
* An administration fee of $5.00 be payable on each instalments 2, 3 and 4.
* A lost interest potential fee be charged on rates only for each instalment 2, 3 and 4. The interest rate for the 1996/97 year be 6.5%.
* Once the ratepayer has made the election to pay by this method there is no option to alter to another method.
An example of how this option would operate is as follows:-
Assumptions
? A rate account for $500 and $100 refuse normally payable by four instalments each of $150.
? Payable on the following dates:-
15 September, 30 November, 31 January, 31 March.
? Instalment plan interest is 6.5%.
? Administration fee of $5.00 per instalment 2, 3 and 4.
1st Instalment due 15 September
No lost interest potential fee is chargeable on this instalment as it is due on the same day as rates due by persons intending to pay in a single lump sum payment. Similarly, no administration fee is chargeable as no additional costs have been incurred to issue instalment reminder notices.
2nd Instalment due 30 November
? Number of days from 15 September to 30 November = 76 days.
? Interest calculation would be:-
$125 x 6.5 x 76 = $1.69
1 100 365
? Administration fee would be $5.00.
Total additional charge would be $6.69.
Administration Fee 5.00
Interest 1.69
$6.69
_____
3rd Instalment due 31 January
? Number of days from 1 December to 31 January = 62 days.
? Interest calculation would be:-
$125 x 6.5 x 62 = $1.38
1 100 365
? Administration fee would be $5.00.
Total additional charge would be $6.38:-
Administration Fee 5.00
Interest 1.38
$6.38
_____
4th Instalment due 31 March
? Number of days from 1 December to 31 March = 121 days.
? Interest calculation would be:-
125 x 6.5 x 121 = $2.69
1 100 365
? Administration fee would be $5.00.
Total additional charge would be $7.69:-
Administration Fee 5.00
Interest 2.69
$7.69
_____
This would provide a total interest charge of $5.76 ($1.69 + $1.38 + $2.69). The administration fees on instalments 2, 3 and 4 would total $15.00 Thus the total payable by the ratepayer if he/she chose this instalment plan would be:-
Assessed Rates/Refuse $600.00
Instalment Interest $ 5.76
Administration Fees $ 15.00
$620.76
_______
Option D
* Special hardship cases.
* No discount would apply to this option.
* An administration fee of $10.00 for an instalment booklet and first instalment, plus $2.00 per each subsequent instalment.
* Late payment interest at Council's current overdraft rate of 11.25% would apply on balance unpaid from 1 December 1996.
An example of how this option would operate is as follows:-
Assumptions
? A rate account of $540 plus $100 refuse - payable by eight monthly instalments commencing 15 September, ie. 8 x $80.
? Late payment interest of 11.25% to apply from 1 December on balance unpaid.
? Administration fee of:-
? $10.00 for instalment book and first instalment; and
? $2.00 per instalment.
Instalment calculations would be:-
15 September Instalment - $80 + $10 = $90
15 October Instalment - $80 + $2 = $82
15 November Instalment - $80 + $2 = $82
15 December Instalment - $80 + $2 + Interest from 1/12
on $400.
400 x 11.25 x 15 = $1.85
1 100 365
Total Payable = $80 + $2 + $1.85 = $83.85
15 January Instalment - $80 + $2 + Interest from 15/12
on $320.
320 x 11.25 x 31 = $3.06
1 100 365
Total Payable = $80 + $2 + $3.06 = $85.06
15 February Instalment - $80 + $2 + Interest from 15/1
on $240.
240 x 11.25 x 31 = $2.29
1 100 365
Total Payable = $80 + $2 + $2.29 = $84.29
15 March Instalment - $80 + $2 + Interest from 15/2
on $160.
160 x 11.25 x 28 = $1.38
1 100 365
Total Payable = $80 + $2 + $1.38 = $83.38
15 April Instalment - $80 + $2 + Interest from 15/3
on $80.
80 x 11.25 x 31 = $0.76
1 100 365
Total Payable = $80 + $2 + $0.76 = $82.76
In total the instalment payments would be:-
Instalment 1 - 15/9 $ 90.00
Instalment 2 - 15/10 $ 82.00
Instalment 3 - 15/11 $ 82.00
Instalment 4 - 15/12 $ 83.85
Instalment 5 - 15/1 $ 85.06
Instalment 6 - 15/2 $ 84.29
Instalment 7 - 15/3 $ 83.38
Instalment 8 - 15/4 $ 82.76
$673.34
_______
Original Account $640.00
Administration Fees $ 24.00
Late Payment Interest $ 9.34
______
$673.34
_______
. Late payment interest will not be included in the calculation of monthly instalment amounts, but will be raised monthly and appear as late payment interest arrears on the next annual rate notice.
NOTE:- 1. Ratepayers making no election default to Option B, ie. payment in two instalments.
2. Late payment interest will apply from 1 December 1996 if instalment payments are not made on due dates.
Method of Calculation of Interest for Instalments
The Local Government (Financial Management) Regulations 1996 will state interest for instalments under Section 6.45(3) is to be calculated on a simple interest basis by applying the rate of interest determined to the amount of each instalment for the period between the due date of the first instalment and the due date of each subsequent instalment.
As Council's Option B (two payments) gives ratepayers the right to pay by two equal instalments, ie 15 September and 30 November, without administration or lost interest potential fees, the calculation of lost interest potential fee for Option C (four payments) needs to reflect the concession granted to Option B (two payments) by not charging lost interest potential on 50% of the amount until 30 November. To accommodate this, the calculation of lost interest potential would be in contravention of Section 6.45(3).
Section 6.47 of the Local Government Act states:-
"Subject to the Rates and Charges (Rebates and Deferments)
Act 1992, a local government may, at the time of imposing
a rate or service charge or at a later date resolve,
by absolute majority, to waive a rate or service charge
or resolve to grant other concessions in relation to a
rate or service charge".
Pursuant to this section Council has the power to implement options as long as the impact of the options on ratepayers is not greater than the options specified in the Act.
Under Section 6.47, Council may resolve to grant a concession for lost interest potential on 50% of the rates for the period, from due date (15 September) to 30 November. This would grant Option C (four payments), the same concessions on lost interest potential fees granted to Option B (two payments).
It is to be appreciated that lost interest potential applies to rates only.
Late Payment Interest
The method of calculation of interest on overdue rates and service charges under the Local Government (Financial management) Regulations 1996 will be:-
"Interest on rates and service charges that remain unpaid
after the date determined in accordance with Section 6.51(1)
("the due date") is to be calculated on a simple interest
basis for the number of days from the due date until the day
before the day on which a payment is received by the local
government".
Section 6.13 of the Local Government Act 1995 allows Council by absolute majority and subject to other written law, to require a person to pay interest at a rate set in its annual budget on any amount of money which has been owed for a period of time set by Council in its annual budget (not being less than 35 days).
Late payment interest will apply from 1 December 1996 on all outstanding amounts (rates, refuse and swimming pool fence inspection fees). Under the Local Government Act, late payment interest is to be charged on a daily basis. To minimise the changes required to Council's computer system, it is proposed to only calculate late payment interest on one day per month, using the balance due on that day by the interest rate set by Council for the number of days from 1 December or the previous interest calculation day. Under this method, ratepayers making payments between the interest calculation days will not be charged interest on the amount paid for the period from the last interest calculation day to date of payment. This interest calculation for rates would contravene the provisions of Section 6.51.
Under Sections 6.12 and 6.47, Council may however resolve, by absolute majority, to grant a concession on late payment interest on amounts paid between the payment date and the last interest calculation day.
Entitled Pensioners
Under Section 6.51(4) of the Local Government Act, pensioners entitled under the Rates and Charges (Rebates and Deferments) Act 1992 are not to be charged late payment interest or instalment fees (administration fee and lost interest potential fee) on rates or service charges.
It is proposed that Council grant this same concession under Section 6.12 to entitled pensioners under the Rates and Charges (Rebate and Deferment) Act 1992 on late payment interest for refuse charges and swimming pool fence inspection fees.
The Rating Workshop recognised that in view of a four instalment option being "as of right" it was essential to entice ratepayers to pay early via a discount scheme. This scheme would reduce the impact of a potential 300,000+ rate assessments (75,000 x 4 instalments) and thus reduce the resources required at collection centres (Administration Centre and Commonwealth Bank).
While accepting this the Workshop also recognised that:-
1. the rates levied would increase by approximately 3.5% (or $1,567,000) if 65% of the rate value were to take advantage of the recommended 5% rate discount.
2. approximately $130,000 would be "clawed back" through greater interest earnings from investment.
3. additional costs would be incurred for additional notices, greater computer resources and staff involvement if a discount were not offered.
Following due consideration the Rating Workshop requested that the rate payment package be placed before the June 1996 meeting of Council's Finance and Community Services Committee for consideration.
RECOMMENDATION -
That Council:-
1. adopts the four option rates payment package for the 1996/97 financial year as detailed in Report .
2. undertakes a detailed advertising campaign to advise ratepayers of the various rate payment options available, such advertising to commence prior to the despatch of 1996/97 rate notices.
J B TURKINGTON
City Treasurer
PW/TP/JBT:LR
10 June 1996
tre0567
FA70-06/96
CITY OF WANNEROO REPORT NO:FA70-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 018-20
WARD: ALL
SUBJECT: 1996/97 RATE INCENTIVE SCHEME
At its meeting held on 24 April 1996, Council resolved to undertake a rate incentive scheme for the 1996/97 year. In accordance with this, negotiations have been undertaken with likely sponsors/donors.
Negotiations with the following donors have been finalised:-
1. Commonwealth Bank of Australia
Streamline Account - account to the value of $5,000.
2. Town and Country Bank
A choice of a holiday within Australia or overseas to the value of $3,000.
3. Bank of Western Australia
Complete Account - account to the value of $1,000, plus another $1,000 if the prize winner is already a BankWest account holder.
4. United Credit Union Ltd
Incentive Savings Account - account to the value of $1,000.
5. Stewarts Pest Managers Pty Ltd
An initial termite service for one property and a two year termite service agreement valued at $1,200.
6. Novotel Perth
A weekend holiday for two including two nights accommodation, breakfast, welcome cocktail, champagne and chocolates and full use of gym, sauna and jacuzzi.
7. Esplanade Hotel Fremantle
Two nights accommodation for two including breakfast in the Atrium Garden Restaurant.
8. Joondalup Resort Hotel
One nights accommodation for two including dinner, complimentary drink, breakfast, 18 holes golf and use of resort facilities.
All sponsor prizes are acceptable apart from Stewarts Pest Managers Pty Ltd.
Some concern was raised in Council regarding the Stewarts Pest Managers Pty Ltd prize offered for the 1995/96 year. Due to the nature of the prize and the uncertainty of whether Council could be held liable for any illness from the affects of the chemical, it would seem prudent that Council declines this office.
Negotiations with Mindarie Marina Hotel and Bakers Delight are progressing with responses expected in time for this meeting.
Conditions of entry and drawing of winners adopted at Council's 24 April 1996 meeting were:-
(a) all ratepayers (including councillors and staff) be eligible to participate;
(b) all rates and charges must be fully paid by 4.30 p m, 21 days from the date of issue of the annual rate notices (eligible pensioners must pay their portion of current rates and full arrears and current charges);
(c) prizes will be drawn at the Administration Centre within five working days following the close of the competition. The judge's decision will be final and no correspondence will be entered into;
(d) prize winners will be notified by mail with a public announcement in newspapers circulating within the municipality; and
(e) drawing of winners be by random selection via Council's computer system.
RECOMMENDATION
That Council -
1. accepts the offer of prizes excluding Stewart Pest Managers Pty Ltd as detailed in Report and expresses its sincere appreciation to all donors for their generosity;
2. declines the Stewart Pest Managers Pty Ltd offer to participate in the 1996/97 rate incentive scheme.
3. authorises a cocktail party to be held in Council's administration building function room for Councillors, sponsors/donors and prize winners for the presentation of prizes.
J B TURKINGTON
City Treasurer
TP:LR
8 June 1995
tre0577
FA71-06/96
CITY OF WANNEROO REPORT NO:FA71-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 023-5
SUBJECT: TRUST FUND MONIES
Councillors will recall that Section 526 (2) (b) (ii) of the Local Government Act provides that funds which have been held in Trust Fund for 10 years, may be transferred to such fund as the Council thinks appropriate, on condition that it shall be repaid from that fund to a person claiming and establishing the right to the payment.
Amounts totalling $242.35 have been held in Council's Trust Fund for in excess of 10 years. Details are as follows:-
29.10.85 Unclaimed Salary/Wages - N Edwards $115.20
21.11.85 Unclaimed Salary/Wages - T Hansen $ 30.80
21.11.85 Unclaimed Salary/Wages - J Mercer $ 21.00
21.11.85 Unclaimed Salary/Wages - R Bicknell $ 11.40
18.02.86 Unclaimed Monies - Mrs C Anderson $ 5.95
07.04.86 Unclaimed Monies - D Westwood $ 8.00
21.04.86 Unclaimed Monies - L Coman $ 50.00
______
Total $242.35
______
As there is insufficient detail to effect refunds, it is considered appropriate to transfer the amounts to Council's Municipal Fund. In the unlikely event of a subsequent claim, Council will be required to make the payment direct from that fund.
RECOMMENDATION
That Council, in accordance with the provisions of Section 526 (2) (b) (ii) of the Local Government Act, transfers to its Municipal Fund the following amounts:-
29.10.85 Unclaimed Salary/Wages - N Edwards $115.20
21.11.85 Unclaimed Salary/Wages - T Hansen $ 30.80
21.11.85 Unclaimed Salary/Wages - J Mercer $ 21.00
21.11.85 Unclaimed Salary/Wages - R Bicknell $ 11.40
18.02.86 Unclaimed Monies - Mrs C Anderson $ 5.95
07.04.86 Unclaimed Monies - D Westwood $ 8.00
21.04.86 Unclaimed Monies - L Coman $ 50.00
______
Total $242.35
______
held in Trust Fund in excess of ten years.
J B TURKINGTON
City Treasurer
TP:LR
12 June 1996
tre0578
1 June 1994
FA72-06/96
CITY OF WANNEROO REPORT NO:FA72-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 018-4
WARD: ALL
SUBJECT: DIFFERENTIAL RATING - MINIMUM RATING
At the last meeting of this Committee, a report was requested on the option of imposing a differential minimum rate on vacant land, as opposed to a uniform minimum rate currently imposed on improved and not improved property within the Wanneroo municipality.
In March 1995, Councillors were advised (Item FA29-03/95 refers) that amendments to Section 533 and Section 555 of the Act affecting differential rating became law in December 1994. The amendments would permit greater flexibility in local government rating.
A workshop was held in March 1995 to discuss the implications of these amendments. At that time, Council considered it inappropriate to alter the rating structure in regard to minimum rates.
The new Local Government Act 1995 does not alter the minimum rating provisions.
6.33 (1) A local government may impose differential
general rates according to any, or a combination, of the following characteristics -
(a) the purpose for which the land is zoned under a town planning scheme in force under the Town Planning and Development Act 1928;
(b) the predominant purpose for which the land is held or used as determined by the local government;
(c) whether or not the land is vacant land; or
(d) any other characteristic or combination of characteristics prescribed.
(2) Regulations may -
(a) specify the characteristics under subsection (1) which a local government is to use; or
(b) limit the characteristics under subsection (1) which a local government is permitted to use.
(3) In imposing a differential general rate a local
government is not to, without the approval of the Minister, impose a differential general rate which is more than twice the lowest differential general rate imposed by it.
(4) If during a financial year, the characteristics
of any land which form the basis for the imposition of a differential general rate have changed, the local government is not to, on account of that change, amend the assessment of rates payable on that land in respect of that financial year, but this subsection does not apply in any case where section 6.40(1)(a) applies.
6.35 (1) Subject to this section, a local government
may impose on any rateable land in its district a minimum payment which is greater than the general rate which would otherwise be payable on that land.
(2) A minimum payment is to be a general minimum but, subject to subsection (3), a lesser minimum may be imposed in respect of any portion of the district.
(3) In applying subsection (2) the local government is to ensure the general minimum is imposed on not less than 50% of the number of separately rated properties in the district on which a minimum payment is imposed.
(4) A minimum payment is not to be imposed on more than the prescribed percentage of the number of separately rated properties in the district unless the general minimum does not exceed the prescribed amount.
(5) If a local government imposes a differential general rate on any land on the basis that the land is vacant land it may, with the approval of the Minister, impose a minimum payment in a manner that does not comply with subsections (2), (3) and (4) for that land.
(6) For the purposes of this section a minimum payment may be applied separately, in accordance with principles set forth in subsections (2), (3) and (4) -
(a) to land rated on gross rental value;
(b) to land rated on unimproved value; and
(c) to each differential rating category where
a differential general rate is imposed.
In short, these provisions permit a local government to strike differing rates, based on whether the land is vacant land or not.
Should Council consider it appropriate to have differentiating minimum rates, there needs to be a substantive argument in favour. A valid reason might be it wishes to place a higher minimum rate on vacant land to encourage development of the land.
To gauge the usage of this technique, 10 Councils were surveyed (refer Attachment A), of which only 3 imposed a higher differential minimum on vacant land:-
Improved Vacant
City of Melville $342 $394
City of Armadale $425 $435
City of Mandurah $336 $364
To assess the impact of this proposal on the City of Wanneroo, the rating database was analysed. The 1995/96 information was:-
Total Improved No of Vacant No of
No Mins Mins
Residential 14,676 13,735 3,750 941 913
General Residential 664 663 354 1 -
Residential Development 48,095 44,187 2,413 3908 3,579
Special Development A 7,012 6,568 390 444 368
Special Residential 215 188 1 27 26
______ ______ _____ _____ _____
70,662 65,341 6,908 5,321 4,886
______ ______ _____ _____ _____
92.5% Improved Residential
10.6% Improved land on minimums
7.5% Vacant Residential
91.8% Vacant land on minimums
The rate yield from minimum rating, using a universal $374 minimum was:-
Total Improved Vacant
No No of Mins $ No of Mins $
Residential 14,676 3,750 1,402,500 913 341,462
General Residential 664 354 132,396 - -
Residential Development 48,095 2,413 902,462 3,579 1,338,546
Special Development A 7,012 390 145,860 368 137,632
Special Residential 215 1 374 26 9,724
______ _____ _________ _____ _________
70,662 6,908 $2,583,592 4,886 $1,827,364
______ _____ _________ _____ _________
Plus 107 Properties @ ($380 AV) $ 40,660
_________
$1,868,024
_________
Using differing minimum rates of:-
Improved $374
Vacant $402
the position would be:-
Total Improved Vacant
No No of Mins $ No of Mins $
Residential 14,676 3,750 1,402,500 917 368,634
General Residential 664 354 132,396 - -
Residential Development 48,095 2,413 902,462 3,650 1,467,300
Special Development A 7,012 390 145,860 400 160,800
Special Residential 215 1 374 26 10,452
______ _____ _________ _____ _________
70,662 6,908 $2,583,592 4,993 $2,007,186
______ _____ _________ _____ _________
Additional Burden on Vacant land 107 $139,162
In short, if Council were to levy a greater minimum on vacant land, based on the model above, an additional $139,162 would be generated.
Advantages and disadvantages of this proposal could be summarised thus:-
Advantages
. Additional funds would be generated.
. The strategy may encourage development.
Disadvantages
. Owners of vacant land would argue that local government rates are a reflection of the usage of services. If the land is vacant, they are not residents and therefore should not contribute towards the cost of some of the 'people' type services delivered by the City.
On balance, it would seem Council needs to decide this issue.
It should be noted that if Council agrees to factor into its 1996/97 rating package a further differential rate category for minimums, it will require a further public notice giving ratepayers 21 days notice of its intention to do so. This is in accordance with the provisions of Section 547A of the Local Government Act.
In addition, computer software changes to the rating module will be required. At this stage officers have not received a quote for this enhancement.
Submitted for direction.
J B TURKINGTON
City Treasurer
PW:LR
4 June 1996
tre0559
FA73-06/96
CITY OF WANNEROO REPORT NO:FA73-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 018-13
WARD: ALL
SUBJECT: WRITE-OFF - RATES
In accordance with Section 575(1)(a) of the Local government Act, Council may, with the approval of the Minister for Local Government, write off rates which have been imposed in respect of rateable property.
A schedule of amounts to be written off, totalling $356.41, is attached and shows details as to why the amount is recommended for write-off action.
RECOMMENDATION
That Council -
1. writes off rates levied, totalling $356.41, in accordance with Section 575(1)(a) of the Local Government Act 1960, as detailed in Attachment A to Report ; and
2. submits Attachment A to Report to the Minister for Local Government for write-off approval.
J B TURKINGTON
City Treasurer
PW:LR
12 June 1996
tre0574
FA74-06/96
CITY OF WANNEROO REPORT NO:FA74-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCIAL AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 013-3
WARD: ALL
SUBJECT: INSURANCE PREMIUMS 1996/97
Councillors will recall that the City's Workers' Compensation Public Liability and Professional Indemnity insurances were placed with the WAMA-driven self insurance schemes last year. Councillors will also recall the deed of agreement that was reached with the Schemes, whereby Council would participate for at least the first two years.
As a consequence of that undertaking, the City only required quotations for its Property, General and Motor Vehicle insurances for the forthcoming year.
The City requested its current Insurance Broker, Alexander and Alexander, and Municipal Insurance Broking Services (MIBS), to approach the market to secure terms for those particular classes of insurance only.
Quotes received for each class of insurance are detailed on Attachment A.
Assessing the various quotes, the following emerged:-
Property and General
. The SGIO Insurance Ltd quote was the least competitive.
. The GIO rates and proposal was competitive and worthy of close consideration.
. New Zealand Insurance terms were financially attractive, however a service fee of $25,000 would be levied by MIBS to manage Council's business.
Motor Vehicle and Plant
. GIO were the least competitive.
. SGIO Insurance Ltd was competitive.
. Zurich Insurance was competitive.
. AMP offered the lowest terms.
Council's current motor vehicle insurer is AMP. It is to be noted that the terms offered by this organisation for 1996/97 are also subject to a management fee of approximately $3,000.
Zurich Insurance also offered this management service, with estimates already built into its terms.
Due to the extremely competitive nature of the insurance market Council has attracted very competitive premiums (with no degradation of the insurance cover) as the following depicts:-
Property Motor Vehicle
& General & Plant
$ $
1992/93 237,320 137,000
1993/94 293,114 138,000
1994/95 223,314 240,000
1995/96 210,444 154,175
1996/97
SGIO 150,442 187,169
GIO 128,049 225,224
AMP - 170,546
Zurich - 179,063*
NZI 113,037* -
NOTE:- An additional $25,000 in total is to be added to these
quotes to cover the MIBS broking fee.
In short, the position becomes:-
ALEXANDER & ALEXANDER || MIBS
___________|__________ || ______|_____
| | | || | |
SGIO GIO AMP || ZURICH NZI
$ | $ | $ || $ | $
| | || |
Property 150,442 | 128,049 | || | 113,037
& General | | || |
| | || |
Motor Vehicle 187,169 | 225,224 | 170,546 || 179,063 | -
& Plant | | || |
| | || |
| | || |
MIBS Fees - | - | - || - | 25,000
| | || |
| | || |
TOTALS $337,611 | $353,273 | $170,546 || $179,063 | $138,037
| | || |
Officers have negotiated the following payment terms in relation to these premiums:-
SGIO
50% plus annual Fire Service Levy by 30 September 1996
25% by 30 December 1996
25% by 31 March 1997
GIO
50% plus annual Fire Service Levy by 30 September 1996
50% by 30 December 1996
AMP
50% by 30 September 1996
50% by 31 December 1996
ZURICH
50% by 30 September 1996
50% by 31 January 1997
NZI
50% by 30 September 1996
50% by 31 January 1997
While some minor financial gain may be negotiated through splitting the brokerage between Alexander & Alexander and MIBS, this is not recommended.
Based on the above it is suggested that Council allocates its 1996/97 Property & General insurance to Insurance Broker Alexander & Alexander to place it with the GIO at a premium of $128,049 and allocates its 1996/97 Motor Vehicle & Plant insurance also to Insurance Broker Alexander & Alexander to place with the AMP at a premium of $170,546.
RECOMMENDATION -
That Council appoints Insurance Brokers Alexander & Alexander for the 1996/97 financial year to place its Property and General insurance with the GIO and its Motor Vehicle and Plant insurance with the AMP on the terms and conditions outlined in Report.
J B TURKINGTON
City Treasurer
MH:LR
10 June 1996
tre0568
FA75-06/96
CITY OF WANNEROO REPORT NO:FA75-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 009-1
WARD: ALL
SUBJECT: DONATIONS
Requests for financial assistance have been received from the following:-
1. Mr Mark Salamone, 5 Garton Place, Duncraig 6023
Mr Chris Benfield, 14 Windlass Avenue, Ocean Reef 6027
Mr Aaron Ritchie, 99 Dorchester Avenue, Warwick 6024
Mr Adam Priestly, 18 Ardrossan Loop, Kingsley 6026
The abovementioned boys were selected to represent Western Australia in the State Touch (Rugby) side which competed in the Southern Cross Cup held in Adelaide from 8 to 10 June 1996.
2. Mr David Curtis, 10 Holborn Close, Kingsley 6026
David has been selected to represent Western Australia as part of Little Athletics Association Under 14 and 15 State Team which will compete in Kuala Lumpur against Malaysia and Singapore. The team will leave Perth on 5 July 1996.
3. Mr Mark Trebell, 44 Salcott Road, Girrawheen 6064
Mark represented Western Australia in the National Indoor Cricket Titles in Queensland last year for which he appreciated Council's support. Mark was selected to compete at this year's National Indoor Cricket Titles which was held in Queensland from 26 May to 2 June 1996.
4. Mr Barry Williamson, 26 Gunida Street, Mullaloo 6027
Barry has been selected to represent Western Australia in the 14's Soccer Squad which leaves for Canberra on 29 June 1996 for 1 week.
5. Mr Patrick Carlin, 138 Craigie Drive, Craigie 6025
Mr Matthew Badart, 9 Aquila Rise, Kingsley 6026
Patrick and Matthew have been selected as representatives of the WAJBL Tiger Academy Development Baseball Programme to compete in the North West Australian Series to be held in Darwin in July 1996.
6. Miss Leah Harris, 11 Byrne Close, Padbury 6025
Miss Natalie Dalley, 28 Pacific Way, Beldon 6025
Miss Shirley Wee, 30 Eastleigh Loop, Currumbine 6025
Miss Natasha Jesske, 16 Clifftop Court, Edgewater 6027
The abovementioned girls have been selected to represent Western Australia in the National Australian Business Week Programme at Macquarie University in Sydney from 30 November to 4 December 1996.
7. Mr Ryan Clarke, 10 Thomas Court, Kingsley 6026
Mr Ryan Bottell, 8 Gleddon Way, Hillarys 6025
Ryan Clarke recently competed in the West Australian Karate Championships in which he gained a Gold Medal. Ryan Clarke and Ryan Bottell have been selected to compete in the Australian National Karate Championships to be held in Sydney in August 1996.
8. Miss Jacqui Dufall, 9A Tarolinta Gardens, Ocean Reef 6027
Council is in receipt of a letter dated 24 May 1996 requesting financial assistance to enable Jacqui to attend an International Track and Field Conference, featuring some of the top coaches and sports scientists in the world. Jacqui hopes that her attendance at the conference will improve her coaching ability to enable her to assist Jodi Lambert, who has been selected to compete at the 1996 Olympic Games.
9. Children's Medical Research Institute, 214 Hawkesbury Road, Westmead NSW 2145
Council has received a letter from Children's Medical Research Institute, dated 23 May 1996, asking for a financial contribution towards research programmes into genetic diseases.
10. Red Shield Appeal, P O Box 8498, Perth Business Centre, Perth 6849
Council is in receipt of a letter dated May 1996 from Red Shield Appeal, requesting financial assistance to assist families on or below the poverty line.
11. The Speech and Hearing Centre for Deaf Children WA (Inc.) P O Box 186, Wembley 6014
Council is in receipt of a letter dated 14 May 1996 from The Speech and Hearing Centre for Deaf Children WA (Inc.), requesting financial assistance to enable it to provide numerous services to hearing impaired children and their families.
The year to date position of the donations accounts is appended as Attachment A.
RECOMMENDATION
That Council -
1. Donates $50 to each of the following persons to assist with costs to participate in his/her respective sport:-
Mr Mark Salamone
Mr Chris Benfield
Mr Aaron Ritchie
Mr Adam Priestly
Mr David Curtis
Mr Mark Trebell
Mr Barry Williamson
Mr Patrick Carlin
Mr Matthew Badart
Miss Leah Harris
Miss Natalie Dalley
Miss Shirley Wee
Miss Natasha Jesske
Mr Ryan Clarke
Mr Ryan Bottell
Miss Jacqui Dufall
Such donations to be from Budget Item No 29470 - Sundry Donations - Recreation and Sport - Other.
2. (a) donates $50 to Children's Medical Research Institute;
(b) donates $50 to Red Shield Appeal; and
(c) donates $50 to Speech and Hearing Centre for Deaf Children WA (Inc.).
Donations to be from Budget Item No 26531 - Sundry Donations - Other Welfare Services.
J B TURKINGTON
City Treasurer
JBT:LR
9 May 1996
tre0564
FA76-06/96
CITY OF WANNEROO REPORT NO:FA76-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: JUNE 1996
FILE REF: 009-1
WARD: ALL
SUBJECT: DONATION - MERCY COLLEGE
Council is in receipt of a request from Mercy College, Koondoola for financial assistance towards a Music Tour during June/July 1996. A copy of the request is attached as Attachment A.
In broad terms the details of the tour and request are as follows:-
* Working with a senior music school in Adelaide. Performing in the Great Hall of Parliament House.
* The group wishes to raise $6,000 and is seeking $200.00 from Council.
* All contributions and donors will be acknowledged in the weekly newsletter and quarterly College magazine.
Council may recall in July 1994 this College made a request to Council to sponsor a music tour to Broome. At that time Council considered its policy in relation to assistance to schools viz:-
"Contributions of cash or goods shall not be made to school fetes or similar events.
Persons applying for such donations shall be advised that Council considers its authority to contribute on a dollar for dollar basis towards the improvement of school grounds, where it can be established that the community in the vicinity of the school will derive some benefit from the improvement, as the appropriate means of assistance to schools.
Requests for contribution on such a basis shall be determined on their individual merit and any offer of contribution shall be subject to budget limitations."
The decision at that time was:-
"That Council advises both the Woodvale Senior High School and Mercy College that it cannot accede to school requests for financial assistance where the recipients are not travelling interstate or overseas."
This decision was made on the basis that previously a $300.00 donation was made to the Churchlands Senior High School Choir to assist with its tour of the USA.
In view of the above it would seem appropriate that Council makes a non-statutory donation of $200.00 from A/C 29470 to assist the Mercy College Choir with costs of touring Adelaide and Canberra during June/July 1996.
RECOMMENDATION
That Council makes a non-statutory donation of $200.00 from A/C 29470 to assist the Mercy College Choir with costs of touring Adelaide and Canberra during June/July 1996.
J B TURKINGTON
City Treasurer
JBT:KL
31 May 1996
tre0560
FA77-06/96
CITY OF WANNEROO REPORT NO:FA77-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 051-1
WARD: CENTRAL
SUBJECT: PETTY CASH - BUCKINGHAM HOUSE
The City Recreation and Cultural Services Manager has requested an increase in petty cash from $50 to $100 for the Curator of Buckingham House.
The existing petty cash amount is inadequate to cater for the day to day operations of the House.
RECOMMENDATION
That Council -
1. authorises the increase of petty cash from $50 to $100 for Buckingham House; and
2. ensures the petty cash is operated in accordance with correct accounting principles.
J B TURKINGTON
City Treasurer
TP:LR
5 June 1996
tre0563
FA78-06/96
CITY OF WANNEROO REPORT NO:FA78-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 890-6
WARD: NORTH
SUBJECT: PETTY CASH AND CASH FLOAT - YANCHEP COMMUNITY HOUSE
The Manager, Welfare Services has requested a petty cash of $150 and cash float of $50 for the Yanchep Community House which will come under City of Wanneroo management on 1 June 1996.
The petty cash float is required for the day to day operations at the Centre and the cash float for change for the After School Care and Vacation Care programmes.
Adequate audit controls will be implemented for the correct recording and security of the petty cash and cash float.
RECOMMENDATION
That Council -
1. authorises the advance of $150 petty cash and $50 float for the Yanchep Community House; and
2. ensures the petty cash and cash float are operated in accordance with correct accounting principles.
J B TURKINGTON
City Treasurer
TP:LR
5 June 1996
tre0562
FA79-06/96
CITY OF WANNEROO REPORT NO:FA79-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 853-2
WARD: SOUTH-WEST
SUBJECT: CASH FLOATS - MEALS ON WHEELS AND DUNCRAIG PODIATRY SERVICE
The Manager, Welfare Services has reported that the following two cash floats are missing.
1. Meals on Wheels Volunteer Drivers $10.00
2. Duncraig Podiatry Services $20.00
The Meals on Wheels Volunteer Drivers cash float of $10.00 was reportedly stolen after being left on the passenger seat of the volunteer driver's car while a meal was delivered into a client's home. This theft was reported to the police.
The Duncraig Podiatry Service cash float was taken from a filing cabinet at the Centre without the knowledge of anyone involved in the service.
The money was reported missing on 1 February 1996 and all avenues have been exhausted in locating it.
Council's "track record" in theft and missing cash, until these instances, has been extremely good. The necessity to be careful when storing and handling cash has been reinforced to all persons associated with cash handling.
RECOMMENDATION
That Council writes off the following missing cash floats:-
Meals on Wheels Volunteer Drivers $10.00
Duncraig Podiatry Service $20.00
against Accounts 25862238 and 25966371 respectively.
J B TURKINGTON
City Treasurer
TP:LR
5 June 1996
tre0561
FA80-06/96
CITY OF WANNEROO REPORT NO:FA80-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 010-0-2
WARD: ALL
SUBJECT: DISPOSAL OF SURPLUS ASSETS
Council has three water tanks which are surplus to the City's requirements. The water tanks were purchased approximately 15 - 20 years ago and were situated on reserves.
The tanks were advertised for sale and the following expressions of interest were received.
1. 2 x 3000 gallon water tanks - $270 each -
Mr Trevor Taylor
18 Milstead Way
Marangaroo 6065
2. 1 X 1000 gallon water tank - $220 each -
Mr Mike Ramsay
23 Wildflower Drive
Neerabup 6031
As there were no other offers received for the tanks and considering the age and condition of the water tanks, the offers received are considered reasonable.
The water tanks are not recorded on the City's Fixed Asset Register.
RECOMMENDATION
That Council -
1. accepts the offer of $270 each from Mr Trevor Taylor of 18 Milstead Way, Marangaroo for the purchase of two 3000 gallon water tanks; and
2. accepts the offer of $220 from Mr Mike Ramsay of 23 Wildflower Drive, Neerabup for the purchase of one 1000 gallon water tank.
J B TURKINGTON
City Treasurer
DB:LR
12 June 1996
tre0573
FA81-06/96
CITY OF WANNEROO REPORT NO: FA81-06/96
TO: MAYOR
FROM: TOWN CLERK
FOR MEETING OF: FINANCE COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 703-3
SUBJECT: CIVIC RECEPTIONS AND FUNCTIONS
The attached 1996/97 Calendar of Civic Receptions and Functions is submitted for Council consideration and approval.
R F COFFEY
Town Clerk
cb.
prre0163
FA82-06/96
CITY OF WANNEROO REPORT NO:FA82-06/96
TO: TOWN CLERK
FROM: CITY PLANNER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 730-8-9
WARD: CENTRAL
SUBJECT: PROPOSED JOONDALUP CITY CENTRE PUBLIC PARKING RESERVE
BACKGROUND
A Parking Strategy was suggested in the Joondalup Development Corporation Report "Joondalup City Centre Transportation Policy" in 1990 and discussions and negotiations have taken place between Council officers and the Corporation and then LandCorp since that time. This process resulted in a draft report, "Joondalup City Centre Parking Strategy" being prepared in October 1995 and submitted to LandCorp for comment prior to reporting to Council. As yet, no response has been received.
The draft strategy proposes the establishment of a reserve account to contain funds, including cash payments in lieu of the provision of parking required for the purchase and development of car parking for the Central Business District in the Joondalup City Centre. Although a complete Parking Strategy has not been agreed with LandCorp and approved by Council, it has been necessary to implement various aspects of the draft strategy that have been agreed, in order to facilitate development of the City Centre.
PAYMENTS RECEIVED
To date three payments have been received in relation to developments in the City Centre. The details of these payments are:
Lot 459 Reid Promenade $8,100 1993/1994
Lot 467 Grand Boulevard $16,200 1995/1996
Lot 702 Wise Street $48,600 1995/1996
POTENTIAL
From the model contained in the Parking Strategy it is estimated that the Reserve Account could receive up to $M87 from payments in lieu of the provision of parking over a 40 year development period.
NEED FOR SPECIFIC RESERVE
Cash payments in lieu of the provision of parking are received from to time in relation to developments elsewhere in the City of Wanneroo. These funds are able to be expended at the discretion of Council to alleviate parking problems that may occur. The funds received from the City Centre are different in that they will be based on a definite strategy to purchase and develop public car parking. It is therefore important that the funds from these two different sources be kept separate.
RECOMMENDATION:
THAT Council:
7 establishes, in accordance with Section 528(3) of the Local Government Act, a particular reserve account for the purpose of Joondalup City Centre Public Parking;
8 transfers funds held in Cash-in-Lieu of Parking Reserve relating to Joondalup City Centre as at 1 July 1995 and all subsequent transactions to the Joondalup City Centre Public Parking Reserve.
O G DRESCHER
City Planner
db:gm
preo69603
11.6.96
FA84-06/96
CITY OF WANNEROO REPORT NO:FA84-06/96
TO: TOWN CLERK
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 890-16
WARD: ALL
SUBJECT: OFFICIAL OPENING AND NAMING OF WELFARE SERVICES ADMINISTRATION CENTRE
Construction of the Welfare Services Merriwa Administration Centre is now completed. It is anticipated that the Centre will be fully operational by 8 July 1996.
It is intended to officially open both the Administration Centre and the adjoining Jenolan Way Community Centre on Friday, 28 June 1996.
In considering an appropriate name for the Administration Centre the following factors were considered:
. Council's practise of naming buildings which reflect either the suburb or street.
. The name needs to be distinguishable from the Jenolan Way Community Centre.
. The building fronts onto Deepwater Close which has not as yet been developed.
. The continuing link with the Department's main base at the Community Services Centre at Kingsley.
After considering the above factors it is being proposed that the Centre be named:
Community Services Centre - Merriwa
RECOMMENDATION
That Council approves the naming of the Welfare Department's northern administration base at Merriwa as "Community Services Centre - Merriwa".
P STUART
Manager Welfare Services
PS:RG
wre960606
FA85-06/96
CITY OF WANNEROO REPORT NO:FA85-06/96
TO: TOWN CLERK
FROM: DEPUTY TOWN CLERK
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 206-13
WARD: ALL
SUBJECT: INFORMATION TECHNOLOGY PLAN UPDATE
The implementation of Council's 5-Year Information Technology Plan continues to progress, with the following developments occurring since Council received Item C243-05/96.
Core Systems
The assessment of the Registrations of Interest continues, with Deakin Consulting working closely with the Computer Services Manager and the in-house "Core Systems" Committee. Reference checks have been conducted and consideration is now being given to site evaluation. It is expected that the selection of registrants to submit tenders will be completed during the week ending 21 June 1996. In the interim, the preparation of a comprehensive tender specification will be progressed.
Industry Partner
Advertisements have been placed calling for tenders for the project management of Council's transition to new technologies and related systems. Tenders for the Industry Partner close on 28 June 1996.
PC-based Network
Council's dedicated Computer Training Facility was completed during the week ending 7 June 1996, and the first PC training - an introduction to the PC and the Windows environment - was conducted for Departmental Secretaries on Wednesday, 12 June 1996. Feedback from participants has been most encouraging and indicates that the facility will be a vital tool in the implementation of IT Plan strategies.
Organisation Support Systems
At its meeting on 29 May 1996, Council endorsed the engagement of Mr Rod Dury to assist in the evaluation of Council's Organisation Support System requirements. Mr Dury has worked closely with Council's in-house Organisation Support Systems Committee in the evaluation of tenders, and a selection has now been made.
Close of Tender : Consultancy, Computer-based Organisation Support Requirements (Contract No. 139-95/96)
At the close of tenders on Friday 3 May 1996, four (4) tenders had been received. Following review of submissions, two tenderers were invited to conduct a presentation to the Organisation Support Systems Committee and to respond to questions from the committee. It is the opinion of the committee and of Mr Rod Dury who assisted in the interviewing and assessment of the tenderers, that Perth Image & Document Management Services (IDMS) have the necessary competencies and experience to perform the consultancy.
Phase 1 of the consultancy project relates to the evaluation of Council's records and document management needs, the review of current systems, the development of recommendations on the appropriate environment to be adopted, and the development of tender documentation for software acquisition and hardware selection. It is noted that the time frame allocated to Phase 1 has subsequently increased from 35 days to 47 days, putting the cost of this phase at $26,960. The adjustment to the estimated project duration was made following clarification of Council's requirements and its current position in relation to records management systems. The initial estimate by IDMS was based on a number of assumptions relating to organisation work processes and the scope of the project, subsequently clarified in discussion with the short-list tenderers. The reviewed cost submitted by IDMS remains $9,990 below the cost indicated by the second short-listed tenderer and is therefore considered acceptable.
Phase 2 of the consultancy project relates to the implementation of the selected system and includes the development of transition plans, the identification of training requirements and the development and conduct of training programmes, the management of software customisation, system testing, the preparation of a data conversion strategy and the development and implementation of policies and procedures relating to the new systems and practices.
The initial estimates for Phase 2 are a 60 day duration at a fixed price of $29,800; however until such time as Phase 1 is completed, firm time estimates for the second phase cannot be given.
In accordance with the recommendations of Council's adopted IT Plan, funds have been listed in the draft 1996/97 budget for the conduct of this consultancy.
RECOMMENDATION
That Council accepts the tender submitted by Perth Image and Document Management Services Pty Ltd in response to Tender No. 139-95/96 for the provision of consultancy services for the review of computer based organisation support requirements.
R E DYMOCK RED:FB
Deputy Town Clerk are96069
FA86-06/96
CITY OF WANNEROO REPORT NO:FA86-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 290-0
WARD: CENTRAL
SUBJECT: WANNEROO COMMUNITY HOUSING ASSOCIATION
Council is in receipt of a request from the Wanneroo Community Housing Association, C/- 10 Lockville Close, Beldon WA 6027 for Council to administer the financial management of the grant to the Association until incorporation of the body. A copy of the request is attached as Attachment A.
By way of background, the organisation provides the following:-
. Community Housing Associations are non-profit housing managers who provide quality, appropriate and affordable rental housing for people on low to moderate incomes. They are locally managed and bring together a range of people and agencies interested in responding to local housing needs.
. Homeswest views Community Housing Associations as being viable and professional providers of rental housing and consequently are supporting their development. Also, in the light of proposed changes to the Commonwealth State Housing Agreement which will see the untying of housing grants, Housing Associations will play an important role in attracting funds from a variety of sources.
. Community Housing Associations will play an important role in the provision of social housing in the future and will provide a quality, locally managed alternative to Homeswest.
. The WCHA was established at a forum held on the 27th of March 1996, which was attended by nineteen agencies offering services within the City of Wanneroo. At that meeting a steering committee was elected to progress the establishment of the WCHA and has met three times since.
. The Steering Committee has presented the Community Housing Advisory Committee with a proposal to fund the employment of a consultant to undertake 180 hours of work over three months. Tasks to be completed by the consultant include:-
* Detailed research into housing conditions within the City Of Wanneroo.
* Facilitate the process of WCHA becoming incorporated.
* Facilitate the development of a basic policy manual for the Association.
* Develop in consultation with the Association a strategic plan to underpin its growth.
The WCHA is currently unincorporated and therefore requires a creditable organisation to undertake its financial management and acquittal requirement.
While the size of the task is currently indeterminable, it would seem Council could offer this service as an interim measure pending incorporation of the WCHA. The fee would be, say 2% of the $12,000 grant, ie $250.
RECOMMENDATION
That Council undertakes the financial management of the grants for the Wanneroo Community Housing Association, pending incorporation of the Association, at a fee of 2% of grant funds received.
J B TURKINGTON
City Treasurer
JBT:LR
18 June 1996
tre0581
FA87-06/96
CITY OF WANNEROO REPORT NO:FA87-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 010-2-2
WARD: ALL
SUBJECT: DISPOSAL OF SURPLUS ASSETS
As part of the reconstruction process in Woodvale Drive, 48 lengths of old Imperial 750mm diameter concrete pipes were removed. Council is unable to reuse these pipes for future works due to their age and condition.
Mr Graham Winter of Nolan Bay Pty Ltd has offered Council $500 for the purchase of these pipes, including free transport from Woodvale Drive.
The offer from Mr Winter is considered reasonable as removal costs to the Depot and storage therein would exceed the offer amount.
RECOMMENDATION
That Council accepts the offer of $500 from Mr Graham Winter of Nolan Bay Pty Ltd for the purchase and removal from Woodvale Drive, 48 lengths of 750mm concrete pipes.
J B TURKINGTON
City Treasurer
DB:LR
19 June 1996
tre0583
FA88-06/96
CITY OF WANNEROO REPORT NO:FA88-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 052-2
WARD: CENTRAL
SUBJECT: RESTORATION OF COCKMAN HOUSE MUSEUM OUTBUILDINGS
SUMMARY
At its meeting on 19 June 1996, the Historical Sites Advisory Committee resolved to modify a previously submitted plan for the restoration of the outbuildings associated with Cockman House Museum.
DETAIL
A heritage architect will be required to prepare site plans and to provide a programme of works for the restoration of the outbuildings. The brief for the works programme will request the consultant to provide recommendations for the re-use of materials from the original structure (partially intact) and a quantity estimate of new materials required. The Curator of Cockman House Museum has asked that the outbuildings be restored to a state that an undercover teaching area for school children is provided. Such works would require a floor surface being established, preferably in the same style as the rear verandah of the House, that is jarrah blocks set in concrete and a seating bench installed around the internal shed walling perimeter. The estimated cost for engaging a professional consultant to prepare the plans and works programme is $5,000.00.
Subsequently, a carpenter/joiner with experience in heritage restoration works would need to be engaged to undertake the restoration works. The estimated cost for labour, supply of materials and consultancy fees is $45,235.00, of which $13,335.00 will be carried forward to the 1996/1997 financial year, total required therefore, is $31,900.00.
RECOMMENDATION
That Council:
1 engages a heritage architect to provide plans, in consultation with the Curator of Cockman House, and a programme of works for the restoration of the outbuildings in the grounds of Cockman House Museum;
2 engages a carpenter/joiner (with heritage restoration experience) to undertake the restoration works as outlined in the works programme drawn up by the heritage architect engaged for the purpose; and
3 includes in the budget the sum of $31,900.00 for the restoration of the buildings in the grounds of Cockman House Museum.
R BANHAM
City Recreation and
Cultural Services Manager
JGM:TR
rre60624
STATEMENT REGARDING THE CULTURAL HERITAGE
SIGNIFICANCE OF THE OLD SHED AT COCKMAN HOUSE
Cockman House is one of four heritage buildings located on Lot 100 Ocean Reef Road, Woodvale. Built in c1860 to replace the vermin infested wattle and daub residence built by James Cockman in 1853, it is Classified by the National Trust and is listed on the Register of the National Estate. The National Trust Classification extends to the "House and outbuildings excluding the new toilet block". This includes the shed that forms the subject of this application.
Discussions with family members have revealed that the oldest part of the shed would have been constructed in the 1930's, with the central and northern bays being constructed post 1945. The existing shed appears to have replaced an earlier shed located some distance to the south.
Despite the comparatively recent construction, as part of the Cockman House "Precinct", the shed is representative of the outside or "man's" work, whereas the house and laundry represent family life and "women's" work.
The shed's post and beam structure is typical of vernacular construction. The earliest part of the shed is constructed from rough bush poles and boughs, with even a hand hewn fence post supporting the roof. The later sections demonstrate changing technology with bush timbers given way to milled timbers.
At present, the sheds is in particularly bad repair. Much of the existing timber has decayed and corrugated iron roofing has been removed or come adrift where parts of the structure have collapsed. The building could become dangerous, but more importantly at this stage, is in imminent risk of collapse, on which it would be lost forever.
DESCRIPTION OF THE PROJECT
The project consists of four phases:
1 Preparation of Architectural Plans for the shed;
2 Prevention of the building fabric from further deterioration;
3 Replacement of those parts of the structure that have deteriorated to a point where they are no longer usable; and
4 Restoring the structure and cladding to coincide with a period determined from the Architectural study.
It is critical in the process to observe the Conservation Principles laid out in the Burra Charter, particularly articles 3 and 4. It is, therefore, expected that the project falls between the definitions of "Restoration" and "Reconstruction" noted in the Burra Charter, having some relation to both processes.
The relatively high cost of the project is attributable to the need to carefully observe the Conservation Practices set out in Articles 23 to 29 of the Burra Charter.
CITY OF WANNEROO
FINANCE AND COMMUNITY SERVICES COMMITTEE REPORTS
COMMUNITY SERVICES SECTION
19 JUNE 1996
CS84-06/96
CITY OF WANNEROO REPORT NO:CS84-06/96
TO: TOWN CLERK
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 30/1331
WARD: ALL
SUBJECT: POLLUTION ABATEMENT NOTICE
SUMMARY
Council is advised that recent improvements to the Wanneroo Pavillion instigated by the Christian Outreach Church have successfully addressed local residents' concerns regarding noise emanating from sporting activities and church services.
BACKGROUND
In March 1996 Council endorsed the re-issuing of a Pollution Abatement Notice on the Christian Outreach Church, 4 Hocking Road, Kingsley specifying appropriate measures to control the emission of noise (CS34-03/96). Before a new Notice could be prepared the church organisation acted promptly to initiate Council's recommendations in full, together with the installation of an acoustically tiled ceiling which has successfully attenuated external noise levels below the assigned levels under the Environmental Protection Act, 1986.
Sound level assessment on Sunday, 26 May 1996 confirmed that the noise emissions whilst just audible showed no significant increase in background levels. Subsequent discussion with several caravan park residents indicated that they found the situation acceptable and did not anticipate further cause for complaint.
RECOMMENDATION
That Council rescinds Item 2 of Resolution CS34-03/96 of 27 March 1996, viz:
reissues a new Pollution Abatement Notice on the Christian Outreach Centre, 4 Hocking Road, Kingsley.
M L AUSTIN
City Environmental Health Manager
hre0696001
ip:rej
CS85-06/96
CITY OF WANNEROO REPORT NO:CS85-06/96
TO: TOWN CLERK
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 874-2
WARD: ALL
SUBJECT: RIBBONS OF BLUE - WATER QUALITY MONITORING
SUMMARY
It is proposed that the City reaffirm its commitment to the Ribbons of Blue programme to assist in the collection of baseline water quality data for the Yellagonga Regional Park. The programme will be coordinated through the Environmental Health Department with input from the Town Planning Department and the purchase of additional equipment will be needed to expand the monitoring currently being undertaken.
BACKGROUND
Ribbons of blue is a cooperative State and Local Government water monitoring programme developed by the Office of Catchment Management and the Education Department to assist schools to participate in a practical environmental programme. The programme aims to assist school students in understanding water quality issues while collecting useful baseline data on local ecosystems.
The City's Environmental Health Department has maintained nutrient monitoring at seven sampling points within the Yellagona Regional Park for several years. The usefulness of the data collected is dependant upon continued collection of baseline data over an extended period of time.
In the past (1991) the City has participated in the Ribbons of Blue programme by assisting several local high schools.
In line with the objectives of the Local Conservation Strategy it is proposed to reintroduce the Ribbons of Blue programme to be coordinated through the Environmental Health Department, but with the assistance of the Town Planning Department. The aims of the programme will be two fold:
1 To enable the City to increase the number of water quality parameters being assessed at sampling points throughout the Yellagonga Regional Park.
2 To provide support to the Ribbons of Blue programme and hence a participatory role for the City in local environmental education.
RECOMMENDATION
The Council:
1 reaffirms its support of the Ribbons of Blue programme;
2 endorses the purchase of additional monitoring equipment at a cost of up to $1500; and
3 ratifies the coordination of the programme by the City's Environmental Health Department.
M L AUSTIN
City Environmental Health Manager
hre0696002
ps:rej
CS86-06/96
CITY OF WANNEROO REPORT NO:CS86-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
CITY BUILDING SURVEYOR
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 439-2
WARD: SOUTH
SUBJECT: WARWICK OPEN SPACE SPORTS CLUB
SUMMARY
Council, at its meeting 25 October 1995, endorsed the formation of a sports club at Warwick Open Space Clubrooms; the member clubs being Greenwood Tennis Club, Perth Outlaws Softball Club and Warwick Bowling Club (Item CS203-10/95 refers).
The Clubs have made significant progress towards the formation of a sports club, having established an interim board working under the title of Warwick Recreation Association.
A draft building plan has been prepared by Council's Building Department to extend the existing facility. This has been reviewed by the Association which has advised of major concerns with the capability of the draft plan to meet the accommodation needs of the three clubs (Attachments 1 and 2 refer).
DETAIL
An application was submitted to the Community Sporting and Recreation Facilities Fund (CSRFF) in November 1995, the funding details being:
Project Cost $150,000
Warwick Bowling Club $ 20,000
CSRFF Contribution $ 50,000
Council contribution $ 80,000 $150,000
The grant application has been successful and Council will receive $50,000 from CSRFF in June 1996 for this project. The grant must be expended in the 1996/97 financial year.
The building plan was prepared for the extension to the Clubrooms on the basis of the funds available. The principles, as outlined in the Association's letter, if converted into bricks and mortar, are projected to cost $750,000. The funding details would then be:
Project Cost $750,000
Warwick Bowling Club $ 20,000
CSRFF Contribution $ 50,000
Council contribution $680,000 $750,000
A prime concern when this project was previously considered was to prevent a plethora of buildings, such as has occurred at Kingsway Sports Complex and Percy Doyle Park. The three clubs forming the Sports Club, whilst not enthusiastic initially, have accepted this and worked extremely hard to establish the Club.
The initial project estimates were $150,000 based on very preliminary advice. Council will be aware that the time frame for evaluation of submissions and advice to the Ministry for Sport and Recreation is extremely tight. Subsequent discussions with the Clubs reveal that the initial proposals are inadequate due to: current and anticipated club memberships; and the need for separate space when all clubs are present.
Given the potential membership that will use the Clubrooms it seems more logical to establish a facility that meets the member Clubs' needs for the foreseeable future. Further developments after this point should be the responsibility of the Clubs. They will have a strong membership and financial basis from which to fund the ongoing needs of the member clubs.
RECOMMENDATION
That Council:
9 agrees in principle to the development of sketch plans for the Warwick Sports Club up to $750,000 in value;
10 includes in the 1996/97 draft budget a Council contribution of $680,000 for the proposed extensions to the Warwick Sports Club.
R BANHAM R FISCHER
City Recreation and City Building Surveyor
Cultural Services Manager
MAS:RF:SS
rre60618
CS87-06/96
CITY OF WANNEROO REPORT NO:CS87-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 161-198
WARD: SOUTH-WEST
SUBJECT: USE OF KINGSWAY SPORTS COMPLEX BY WANNEROO DISTRICTS NETBALL ASSOCIATION
SUMMARY
The Wanneroo Districts Netball Association (WDNA) has requested their agreement with Council for the use of the Kingsway Sports Complex which concludes 30 September 1996 be extended for a further 3 years.
In making this request they also seek to formalise their arrangements with the Wanneroo Districts Cricket Club (WDCC) for that club's use of the Indoor Pavilion during the Netball season. (Attachment one, Item H40814 and Item CS248-12/95 refer)
BACKGROUND
The current agreement with WDNA provides for:
. the Association to control the regular and casual use for the netball courts at Kingsway Sports Complex in accordance with current By-Laws and policies of Council;
. operation of a canteen service in the Kingsway Indoor Pavilion from April to September each year providing compatible groups are able to access the building if it is considered that there would be no security risk to the Association or its equipment;
. use of the pavilion kitchen at Kingsway Sporting Complex by the Wanneroo Districts Netball Association for the purpose of fund raising subject to the kitchen conforming to Environmental Health requirements
. a combined charge of $5,000 for the Wanneroo Districts Netball Association's annual use of the netball courts and Indoor Pavilion at Kingsway Sports Complex;
. a review of this fee together with all other arrangements regarding the Association's use of the netball courts and pavilion at Kingsway Sports Complex in three years.
The proposed amendments to these arrangements are:
11 a combined annual charge of $6,000 for the Netball Courts and Indoor Pavilion;
12 operation of a canteen service in the Indoor Pavilion from 1 April to 31 August each year;
13 access by the WDCC to the Pavilion during this period subject to the following conditions for a trial period:
1 WDCC access is strictly on Monday, Tuesday and Thursday only during the period 1 April to 31 August.
2 Pavilion is available on a weekly basis and in its entirety for WDNA use of Friday, Saturday, Sunday and Wednesday during this trial period - 1 April to 31 August.
3 Pavilion is not available for the week preceding and week after the June long weekend when the WA State Netball Championships are held at the Complex and all cricket equipment, including bowling machines and wickets, must be removed from the Pavilion.
4 Pavilion is available in its entirety for Netball Association use for both the April and July school holiday periods whilst the Netball Association conducts its Sub-Junior Coaching Clinics.
5 Pavilion is returned after usage, thoroughly clean and in good order and with all WDNA equipment and fittings in place by 5.00 pm each Friday after use by the Cricket Club on Thursday in preparation for WDNA's use on Friday, Saturday and Sunday of each week.
6 Some form of protective screening for all equipment presently in place and used by WDNA is installed to ensure there is no damage to this equipment and a surety that no stock or fittings belonging to the Netball Association are used or removed from the premises.
7 WDCC stores all its equipment (including bowling machines) in the south-west corner of the building when the Pavilion is in use by WDNA.
8 Any loss or damage to equipment or stock during those periods that WDCC has access to the building is the responsibility of WDCC and due reimbursement must be made to WDNA.
9 The Cricket Club provides fire-retardant floor covering in the food preparation and serving areas that meets with City of Wanneroo Health Department requirements to ensure that the Netball Association's approval to use the Pavilion for the preparation and handling of foodstuffs is not jeopardised.
10 During the period 1 April to 31 August any damage to the fixed floor coverings and nets in the Pavilion (including wicket areas) installed by the Cricket Club is not the responsibility of the Netball Association and no claim can be made against the Netball Association.
11 A $200 bond be paid by WDCC to WDNA prior to commencement of this Trial Agreement against damage to WDNA property or inconvenience should WDCC not fulfil its obligations each week and as set out in this Agreement (inconvenience being defined as the necessity to arrange personnel to make good the Pavilion in readiness for regular WDNA use). Such bond, or part thereof, shall be refunded to WDCC during the first week of September together with accumulated interest.
12 Acknowledgement by WDCC that WDNA has priority access to the Pavilion during the period 1 April to 31 August and has the right to exercise this priority access should it become necessary.
13 Acknowledgement by WDCC that the Trial Agreement is subject to Council approval.
14 A review of the Trial Agreement takes place in October 1996 and a firm decision be reached regarding future access by WDCC during WDNA's tenure under its Complex Management Agreement with the City of Wanneroo.
14 Improvements to the kitchen area as required by Council's Environmental Health Department being undertaken. These being:
1 Floor to be finished in a material that would render the floor smooth, impervious, durable and easily cleanable, ie commercial graded welded vinyl, tile or similar.
2 Walls lined with a material that would be smooth, durable, easily cleanable, light in colour and all voids filled and sealed to prevent harbourage of vermin, ie colourbond, brick wall finished with tiles or similar.
3 As there is no ceiling with the pavilion, a flush jointed ceiling would be required over the food preparation area.
4 A mechanical exhaust ventilation system complying to AS 1668.2 would need to be installed over the three barbecues. Note: Pavilion may require additional structural columns and steel members to support both the ceiling and ventilation system.
5 Preparation benches and trestle tables require replacement with more suitable food preparation areas.
The plumbing may have been installed without approvals as the design and installation does not comply with the Plumbing By-laws, ie:
. no mosquito proof cowl
. double bowl sink and hand basin
. discharges into a 65 diameter
grated disconnector trap
. effluent disposal area and size unknown.
These matters require further investigation and may require additional work to be undertaken.
Wanneroo District Cricket Club have been anxious to further develop their Cricket Academy and are agreeable to these conditions. The Netball Associations requirements seem to be reasonable and protects the interests of both parties without prejudicing Council's responsibilities.
In view of the increased level of use of the Indoor Pavilion by the Cricket Club it would be appropriate to initiate discussions to determine an appropriate fee. The Club is currently paying $2,500 per annum for use of the Indoor Pavilion. (Item CS248-12/95)
The agreement with WDNA for WDCC to use the Indoor Pavilion during the Winter months should be subject to negotiation of a satisfactory fee with the Cricket Club for their additional use.
RECOMMENDATION
That Council:
1 extends the agreement with Wanneroo Districts Netball Association for use of the Indoor Pavilion and Netball Courts at Kingsway Sports Complex at a fee of $6,000 per annum;
2 endorses the conditions of the trial agreement with Wanneroo Districts Cricket Club subject to the negotiation of a satisfactory fee for the additional use by the Cricket Club;
3 authorises the use of the pavilion kitchen at Kingsway Sporting Complex by the Wanneroo Districts Netball Association for the purpose of fund raising for a period of up to three years, provided that the following conditions are met:
3.1 Floor to be finished in a material that would render the floor smooth, impervious, durable and easily cleanable, ie commercial graded welded vinyl, tile or similar.
3.2 Walls lined with a material that would be smooth, durable, easily cleanable, light in colour and all voids filled and sealed to prevent harbourage of vermin, ie colourbond, brick wall finished with tiles or similar.
3.3 As there is no ceiling with the pavilion, a flush jointed ceiling would be required over the food preparation area.
3.4 A mechanical exhaust ventilation system complying to AS 1668.2 would need to be installed over the three barbecues. Note: Pavilion may require additional structural columns and steel members to support both the ceiling and ventilation system.
3.5 Preparation benches and trestle tables require replacement with more suitable food preparation areas.
4 undertakes further investigation of the plumbing requirements at the Kingsway Indoor Pavilion and advise the Wanneroo District Netball Association further work may be required; and
5 reviews the agreement in September 1999.
R BANHAM M AUSTIN
City Recreation and City Environmental
Cultural Services Manager Health Manager
MAS:MAS:SS
rre60617
CS88-06/96
CITY OF WANNEROO REPORT NO:CS88-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
CITY BUILDING SURVEYOR
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 690-12
WARD: CENTRAL
SUBJECT: AQUAMOTION WANNEROO SHUTDOWN
SUMMARY
To maintain adequate public safety levels at Aquamotion Wanneroo, it will be necessary to close the facility for 12 days in July 1996 to undertake repairs.
DETAIL
Since opening in September 1990, Aquamotion's maintenance and minor repairs have been conducted on an ad hoc basis. With general wear on the facility, it is necessary to conduct major maintenance to ensure appropriate public safety standards are sustained.
The proposed major works focus on the pool floor and filtration areas, ie
- removal of water from pool areas to repair pool floor and walls;
- repaint safety depth markings;
- repair and replace various pool filtration equipment;
- patching non-slip pool concourse covering;
- sauna woodwork repairs and replacement;
- spa filtration maintenance;
- general maintenance and equipment repairs and service.
To minimise disruption, it is proposed to close the facility to the public during the July school holiday period, ie from Monday, 8 July to Friday, 19 July 1996. Statistics show that this is the least busiest time for pool usage.
The duration of the proposed shutdown is dictated by Water Corporation sewerage discharge requirements, whereby the maximum permissible discharge rate is three litres per second. Subsequently, as Aquamotion pool contains in excess of 750,000 litres of water, it has been calculated it will take approximately three days to remove the water from the pool prior to commencing repairs.
It is estimated the maintenance costs will total $15,500, with the major expense incurred for patching the non-slip covering on the swimming pool concourse. Funds have been allocated in this year's budget but will be carried forward to next financial year.
Aquamotion staff have agreed to modify their rosters during the shutdown period, to provide twenty-four hour coverage of the complex whilst the water is removed.
RECOMMENDATION
That Council:
1 endorses the authorisation of the closure of Aquamotion Wanneroo to the public between 8-19 July 1996, for the purpose of maintenance repairs;
2 grants all existing membership holders an extension of 12 days on their current membership package.
R BANHAM R FISCHER
City Recreation and Cultural City Building Surveyor
Services Manager
RH:MAS:SS
rre60608
CS89-06/96
CITY OF WANNEROO REPORT NO:CS89-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 260-0
WARD: ALL
SUBJECT: PLANNING FOR REGIONAL SPORT AND RECREATION
Council is represented on a committee known as the North East Region Recreation Advisory Committee (NERRAC). The group also includes elected representatives from the Cities of Bayswater and Stirling, the Town of Bassendean, and the Shires of Mundaring and Swan, together with recreation staff at each of these local authorities.
The committee provides a forum for the exchange of information on recreation issues and a co-ordinated approach to the provision of recreation facilities within the northern and eastern sectors of the metropolitan area.
Similar advisory committees exist in the south eastern and south western corridors. Each committee meets on a quarterly basis.
During the last twelve months there has been an increasing awareness amongst all three committees of the importance of regional planning and the need to achieve maximum effectiveness in sport and recreation provision throughout the metropolitan area.
The fact that people cross local government boundaries to use facilities and services available in adjacent authorities means that a regional approach to recreation planning is desirable. Several reports and discussion papers have addressed this issue in recent times. All of them underline the need for greater liaison and a co-ordinated approach to the development of sport and recreation facilities in the future.
The Councils of the South East Regional Recreation Advisory Group (SERRAG), being: Armadale; South Perth; Canning; Gosnells; Kalamunda; and Serpentine-Jarrahdale, have already identified a need to plan for regional sport and recreation facilities in the south east sector. The group is seeking to engage a consultant to prepare a regional sport and recreation strategy for that particular area.
It would appear that the regional aspirations of many State Sporting Associations have not been clarified, and communication between local government authorities and state sporting bodies has been largely limited to those occasions when an international standard or state headquarters facility has been negotiated.
There is an urgent need for the various sectors of the sport and recreation industry to adopt a strategic approach to the planning and management of regional facilities.
At its most recent meeting, on 16 May 1996, NERRAC discussed the matter at some length. It resolved that a report be submitted to each of the participating local authorities outlining the major issues associated with the subject, and seeking support for a combined meeting with the SERRAG and the South West Region Recreation Advisory Group (SWRRAG) to discuss these issues.
It was also resolved that NERRAC be renamed the North Metropolitan Regional Recreation Advisory Committee to more clearly reflect the composition of the group at the present time.
The major issues of concern to the committee include the need to:
15 achieve a unified acceptance of the term "region" and the criteria applicable to a regional sport and recreation facility (draft criteria have, in fact, been developed by the Ministry of Sport and Recreation);
16 identify and document an inventory of regional sport and recreation facilities within the area encompassed by the local authorities represented on NERRAC;
17 seek the support of the SERRAG and SWRRAG to develop an inventory of regional sport and recreation facilities within their respective local government authorities according to mutually acceptable criteria;
18 clarify and document future sport and recreation projects of a regional nature proposed by local government authorities in each of the three sectors within the next ten years;
19 gain acceptance from participating local authorities and the Western Australian Municipal Association of the value of a co-ordinated approach to the provision of regional sport and recreation facilities, and the positive role that NERRAC, SERRAG and SWRRAG can play in this process;
20 assess the need for a standing committee comprising representatives from the Ministry for Planning, Ministry of Sport and Recreation, Education Department, WA Sports Federation, State Sports Centre Trust, and the Western Australian Municipal Association to co-ordinate the provision of sport and recreation facilities of regional significance;
21 examine the possibility of allocating a percentage of the Community Sporting and Recreation Facilities Fund for regional sport and recreation studies and the development of appropriate facilities to accommodate identified needs;
22 arrange a meeting with representatives from SERRAG and SWRRAG to seek agreement on the abovementioned issues; and
23 obtain authority from each participating Council to alter the name of NERRAC to the North Metropolitan Regional Recreation Advisory Committee.
RECOMMENDATION
That Council:
1 agrees to the suggestion that the name of the North East Region Recreation Advisory Committee be altered to the North Metropolitan Regional Recreation Advisory Committee; and
2 supports the North Metropolitan Regional Recreation Advisory Committee in its efforts to:
(a) achieve an agreed definition of the term "region" amongst the three local government recreation advisory committees and the criteria applicable to a facility of regional significance;
(b) identify and document an inventory of regional sport and recreation facilities within the local authorities represented on the North Metropolitan Regional Recreation Advisory Committee, and encourage the South East Regional Recreation Advisory Group and the South West Region Recreation Advisory Group to undertake a similar exercise;
(c) clarify and document sport and recreation projects of a regional nature proposed by all participating local authorities within the next ten years;
(d) gain acceptance from participating local authorities and the Western Australian Municipal Association of the value of a co-ordinated approach to the provision of regional sport and recreation facilities and the positive role that the three advisory committees can play in this process;
(e) assess the need for a standing committee comprising representatives from the Ministry for Planning, Ministry of Sport and Recreation, Education Department, WA Sports Federation, State Sports Centre Trust, and the Western Australian Municipal Association to co-ordinate the provision of sport and recreation facilities of regional significance;
(f) examine the possibility of allocating a percentage of the Community Sporting and Recreation Facilities Fund for regional sport and recreation studies and the development of appropriate facilities to accommodate identified needs;
(g) arrange a meeting with representatives from the South East Regional Recreation Advisory Group and the South West Region Recreation Advisory Group to seek agreement on the abovementioned issues.
R BANHAM
City Recreation and
Cultural Services Manager
RB:SS
rre60602
CS90-06/96
CITY OF WANNEROO REPORT NO:CS90-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 485-2
WARD: NORTH
SUBJECT: YOUTH FORUM
SUMMARY
At its meeting on 24 April 1996, Council agreed to sponsor a Youth Forum at the Jenolan Way Community Centre, Merriwa, on 31 May 1996 to gather information on youth needs in the local area (Item C155-04/96 refers).
Council was advised that a further report would be presented detailing outcomes following the event.
BACKGROUND
The area targeted for this Forum is particularly lacking in services and facilities for high school age individuals. These young people also suffer from geographic isolation and ineffective transport services.
The event was well attended with numbers of young people fluctuating between 70 and 50 throughout the evening. A final workshop session took place with 43 participants. The ages ranged from around 13-16. Difficulties with the band engaged for the evening (which arose after performers arrived up to 1½ hours late to set up) were overcome and music was finally provided through the use of disco equipment borrowed from the Salvation Army in Merriwa. Another difficulty encountered was the tendency of those young men attending to remain outside. This has weighted the responses from the final workshop in favour of the needs of young women. The objective of this session, however, was to check the information gained, less formally, earlier during the evening.
FINDINGS
The main concerns are the lack of suitable venues for young people to meet with their peers and socialise without parental supervision or being "moved-on" by police. Appropriate facilities are some considerable distance (Joondalup and Perth) and public transport is considered to be totally inadequate to their needs.
Lack of appropriate facilities was considered to be a major cause for alcohol and other drug use, as well as the incidence of violence amongst young people which is occurring in the area.
There is evidence that a facility, not dissimilar to Anchors Youth Centre at Ocean Ridge would be well utilised. Many of the activities which were called for can effectively be offered through this type of facility. A number of the concerns raised, however, are within the jurisdiction of other departments or organisations and the feasibility of implementation of these will be followed up. A report with further information will be forwarded to Council.
A very clear message was given that the evening was a welcome change and more events of this nature were requested. As there is money available in the current budget, a further forum is planned for Yanchep/Two Rocks on Friday,28 June 1996. Disco music will be provided for this event.
RECOMMENDATION
That Council:
24 agrees to sponsor a further Youth Forum to be held at Two Rocks on 28 June 1996;
25 includes the sum of $5,000 in the 96/97 draft budget to enable a series of ongoing Youth Forums throughout the coming year.
R BANHAM
City Recreation and
Cultural Services Manager
JK:SS
rre60615
CS91-06/96
CITY OF WANNEROO REPORT NO:CS91-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 264-1
WARD: CENTRAL
SUBJECT: WANNEROO RECREATION ASSOCIATION
SUMMARY
Wanneroo Recreation Association has initiated dissolution procedures to formally disband the Association as per its constitutional requirements.
The Association's primary function in recent times has been to coordinate major community events for the public in the Wanneroo townsite area. With the Association no longer functioning, there is an inherent danger that these events may be lost to the community.
A proposal has been received from Mrs Liz Stevens of First Wanneroo Scouts, for the Wanneroo Scouts to coordinate these events.
DETAIL
Wanneroo Recreation Association has been short of Committee members for quite some time. It is testament to the community work ethic of the Committee members that the Association has been able to produce such high quality events with so few members.
The recent resignation of the Association's President and Treasurer has left it without the necessary Committee numbers for the group to continue.
The major events coordinated by the Wanneroo Recreation Association are the Aussie Day Breakfast, Carols by Candlelight and the Bush Dance. These are large events that help define the culture of the Wanneroo townsite. The popularity of the events is highlighted by the estimated 3,000 people who attended the 1996 Aussie Day Breakfast.
In the interest of these events continuing, Mrs Liz Stevens, Group Leader of the First Wanneroo Scouting Group and Committee Member of the Wanneroo Recreation Association, has offered to coordinate the Aussie Day Breakfast, Bush Dance and Carols by Candlelight.
Mrs Stevens is interested in continuing the events in the interest of the Wanneroo townsite community. Mrs Stevens proposes to utilize volunteers from her own scouting group, previous members of the Wanneroo Recreation Association and local community members.
Council has listed in the 1996/97 draft budget a $1,000.00 donation for the Wanneroo Recreation Association and $1,000.00 for the Aussie Day Breakfast.
It is proposed these funds be reallocated to the First Wanneroo Scouting Group. The Scouts will create separate books of account for these activities and have approached former Wanneroo Recreation Association Treasurer, Mr Ian Wedd, to oversee the financial operations.
RECOMMENDATION
That Council:
26 endorses the continuation of the Aussie Day Breakfast, Carols by Candlelight and the Bush Dance in the Wanneroo townsite under the coordination of the First Wanneroo Scouting Group, subject to
i the Scouts establishing separate books of account for these activities;
ii submission of an audited Statement of Accounts in April each year;
27 reviews this arrangement in three years.
R BANHAM
City Recreation and Cultural
Services Manager
RH:MAS:SS
rre60614
CS92-06/96
CITY OF WANNEROO REPORT NO:CS92-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 050-10
WARD: ALL
SUBJECT: UNDERWATER WRECK TRAIL - MARITIME MUSEUM
SUMMARY
The Maritime Museum has requested $2000 towards the establishment of an additional underwater plaque for the Gemini II wreck site along the City of Wanneroo coastline; the fabrication of larger land plaques at the marinas; and full payment of the management fees (Attachment 1 refers).
BACKGROUND
Council, at its meeting on 8 March 1995, endorsed a report outlining the concept of a "wreck trail" along the coast within the City of Wanneroo (Item CS41-03/95 refers).
$17,200 was listed in the 95/96 budget, of which $6,000 was allocated to the Maritime Museum for the establishment of a wreck trail and the design/publication of advertising brochures.
Since the original budget for the project was calculated, the actual production costs have risen considerably, particularly in relation to graphic design and printing costs.
The allocation of $2,000 as additional funds to the museum would allow for an extra underwater plaque, fabrication of larger land plaques and payment of the full management fee.
There are sufficient funds remaining in the 95/96 budget which will be brought forward to the 96/97 financial year; therefore, $2,000 is available for submission to the Maritime Museum and the successful completion of the "wreck trail".
Although approval was granted by the Minister for Local Government for expenditure of $6,000 on land not in the ownership or hire and control of Council, it is necessary to request Ministerial approval for the additional $2,000.
RECOMMENDATION
That Council:
1 allocates a further $2,000 to the Maritime Museum for the provision of an additional underwater plaque for the Gemini II wreck site; the fabrication of larger land plaques at the marinas; and payment of the full management fee;
2 seeks approval from the Minister for Local Government in accordance with the provision of Section 529(e) of the Local Government Act, for expenditure on land not in the ownership or care and control of Council.
R BANHAM
City Recreation and
Cultural Services Manager
AC:SS
rre60610
CS93-06/96
CITY OF WANNEROO REPORT NO:CS93-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 750-9
WARD: SOUTH
SUBJECT: WANNEROO AEROMODELLERS REQUEST TO USE LAKE GNANGARA FOR ITS ANNUAL SEAPLANE DAY
SUMMARY
Wanneroo Aeromodellers Inc. has requested permission from Council to hold its Annual Seaplane Day at Lake Gnangara on Sunday, 6 October 1996, from 9.00 am to 5.00 pm. Practice days are also required on Saturday 28 and Sunday 29 September 1996 from 1.00 pm to 5.00 pm. In case of inclement weather an alternative competitive day, Sunday, 13 October 1996, has also been suggested.
DETAIL
The club has used Lake Gnangara for the past 16 years for its annual competition, due to the shallow depth and smooth fresh water making ideal conditions for model aircraft.
Council may recall that a previous resolution (Report No. 120267) prohibits the use of all internal combustion craft on Lake Gnangara on a regular basis due to excessive noise levels. The decision was made following complaints received from a resident who lives on the southern boundary of Lake Gnangara.
This gentleman was contacted on 29 May 1996 and advised of the club's application to conduct its Annual Seaplane event on the abovementioned dates.
Mr Rance has agreed that he would accept Council's decision to allow the event to proceed on the understanding that the club will abide by the conditions set by Council.
At its meeting on 25 May 1994, Council resolved to suspend its prohibition at Lake Gnangara for the specified date of the 1994 Annual Seaplane event and the designated practise periods to allow the event to occur.
The Club, in its correspondence, has assured Council that all flying will be supervised by a Club safety officer and Club safety rules will apply at all times.
Permission for this event would be subject to the following conditions being observed:
a) Club nominated safety officers will be in attendance at all times;
b) all conditions as outlined in the CAA's regulations regarding the operation of model aeroplanes will be observed;
c) normal Club safety rules be strictly enforced;
d) the Club holds a current $5,000,000 Public Liability insurance cover;
e) flying be conducted as far away from existing residences as possible and only be conducted within the boundaries of the Lake itself;
f) flying will not take place if it is deemed by the safety officers to be dangerous to other users of the Lake.
A $200 bond would be applied to the use of Lake Gnangara to ensure the Club flies its planes within the times and boundaries approved by Council.
RECOMMENDATION
That Council:
28 approves the use of Lake Gnangara for the Wanneroo Aeromodellers Inc annual Seaplane Day on Sunday, 6 October 1996 between 9.00am and 5.00pm and practise sessions on Saturday, 28 September 1996, between 1.00pm and 5.00pm and Sunday, 29 September 1996, between 1.00pm and 5.00pm; subject to the following conditions being observed:
a) Club nominated safety officers will be in attendance at all times;
b) all conditions as outlined in the CAA's regulations regarding the operation of model aeroplanes will be observed;
c) normal Club safety rules be strictly enforced;
d) the Club holds a current $5,000,000 public liability insurance cover;
e) flying be conducted as far away from existing residences as possible and only be conducted within the boundaries of the Lake itself;
f) flying will not take place if it is deemed by the safety officers to be dangerous to other users of the Lake;
29 a $200 bond would be applied to the use of Lake Gnangara to ensure the Club flies its planes within the times and boundaries approved by Council;
3 allows the Club an alternative competition day on Sunday, 13 October 1996, between 9.00am and 5.00pm should inclement weather cause the cancellation of the event on Sunday, 6 October 1996.
R BANHAM
City Recreation and
Cultural Services Manager
RB:SS
rre60606
CS94-06/96
CITY OF WANNEROO REPORT NO:CS94-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 880-1 012-0-2-6C
WARD: NORTH
SUBJECT: INTERIM COMMUNITY HOUSE IN QUINNS ROCKS (NORFOLK)
SUMMARY
Council, at its meeting 28 June 1995, approved the concept of interim community houses being established in new suburbs (P16-06/95 refers).
The original proposal was to pilot two community houses, in Neerabup ("Greenhaven") and Quinns Rocks ("Norfolk"). Both houses were used as land sales offices by Homeswest.
The concept was to lease part of the sales office for general community use for a period of two years. Due to their size (average suburban homes), the venues were not considered appropriate for large gatherings, but were ideal for small groups and less formal usage such as friendship/coffee mornings, small playgroups, self help groups, craft and leisure activities, resident meetings and outreach services provided by government and non-government agencies.
It was considered that, through the community houses, Council could assist in meeting the needs of families in newly developing areas at a relatively low cost and well before Council could justify the provision of permanent facilities. A number of management models were presented to Council including management by Council or management by a non-government organisation such as the Salvation Army.
BACKGROUND
During the time that the concept was presented to Council, the negotiations on the Quinns Rocks house were stalled by Homeswest due to concerns about a slump in land sales, however, the Neerabup community house was established. The Neerabup community house was leased from Homeswest for a peppercorn lease of $1.00per year. A sum of $2150.00 was allocated in the 1995/96 budget for capital expenditure and $11,470.00 for operating; approximately $450.00 has been spent. To date, the house has been used for local residents meetings and a regular coffee morning for mothers and children has been established. The community house has begun to meet the needs of 50-60 families in the newly developing area of Neerabup ("Greenhaven").
Negotiations with Homeswest regarding the Quinns Rocks house have been re-established based on the positive experience at Neerabup. These negotiations were instigated by the Quinns/Merriwa/Clarkson Reference Group representing government, non-government, community and Council representatives who have experienced the increasing need for a small local facility for people living in the Quinns Rocks (Norfolk) estate and surrounding areas.
While plans exist for a community purpose site north of Quinns Rocks and a large community and recreation centre in Butler, information from the Town Planning Department suggests that these will not be developed within the next 3-5 years. Council facilities at Gumblossom Hall and Jenolan Way cater for the existing community needs, yet they are in excess of 2km walking distance from the north of Quinns Rocks.
PROPOSAL
It is proposed, therefore, that the establishment of a community house at Quinns Rocks, (Norfolk) in the Homeswest sales office may address some of the interim needs of the community.
It is envisaged that the usage of the Quinns Rocks community house would be similar to the Neerabup house, ie friendship/coffee mornings, small playgroups, self help groups, craft and leisure activities, residents meetings and outreach services provided by government and non-government agencies.
It is proposed that as an interim measure, the community house would be managed by the Recreation and Cultural Services Department's north ward zone manager. All bookings and administration will be undertaken by the manager and a local resident appointed as keyholder (paid an honorarium of $500.00). Other management models may be considered if they are cost effective for Council.
The following operating budget, based on Council's experience at Neerabup community house, was prepared by the Building Department for the Quinns Rocks (Norfolk) community house:
Lease costs $ 1.00
Cleaning $1,200.00
Insurance $ 20.00
Power and Water $1,650.00
Sanitary $ 135.00
Maintenance $3,000.00
Telephone $ 494.00
Security $ 635.00
Keyholder $ 500.00
----------
Total $7,635.00
----------
Provision for this expenditure has been made in the 1996/1997 draft Budget.
IMPLICATIONS FOR COUNCIL
Whilst the provision of interim facilities is common interstate, this approach is new for local government in Western Australia. While Council is committed to providing facilities and services to residents at the earliest possible time, it would not be appropriate or realistic to expect Council to establish community houses in all newly developing suburbs. The need should be addressed on a case by case basis.
Therefore, as stated in the original report to Council, the interim community house at Neerabup and Quinns Rocks should be carefully monitored for both cost effectiveness and ability to meet community needs, before any further commitment is made by Council to undertake similar projects.
RECOMMENDATION
That Council:
1 approves the establishment of an interim community house at Quinns Rocks (Norfolk);
2 enters into an agreement with Homeswest to lease part of its sales office at Quinns Rocks (Norfolk) for a peppercorn rent of $1.00 per year;
3 lists for consideration in the 1996/1997 Draft Budget $7,635.00 for the operation of an interim community house at Quinns Rocks (Norfolk).
R BANHAM
City Recreation and
Cultural Services Manager
BP:TR
rre60601
CS95-06/96
CITY OF WANNEROO REPORT NO:CS95-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 264-3
WARD: ALL
SUBJECT: MATTERS ARISING FROM MANAGEMENT AND ADVISORY COMMITTEES
The following matters have been extracted from the minutes for Council endorsement.
Historical Sites Advisory Committee
Meeting held 15 May 1996
Item 5.1 School Plaque
The Committee was presented with two options of wording for a plaque to commemorate the former Wanneroo School. It was recommended that Council endorses the following wording for the plaque:
"Wanneroo School Site
The Wanneroo Church School was opened by Governor Weld near this site in 1874 with an enrolment of 17 children. The school was built by public subscription and government subsidy. The building also served as a Church of England meeting place on Sundays.
Children within a radius of 3 miles (5km) had to attend the school, although some children travelled greater distances to attend classes.
The school closed circa 1888 when attendances fell below the minimum requirement of 12 pupils."
Item 5.4 St Andrew's Development
The Committee discussed the use of the name "St Andrew's" in the Major Metropolitan Region Scheme Amendment. It was agreed it had no significant historical reference for a regional centre and was being used as a marketing strategy with little regard for the true identity of the region.
It was recommended that Council requests the Ministry for Planning to change any reference to "St Andrew's" in the Major Metropolitan Region Scheme Amendment from "St Andrew's" to "Yanchep-Two Rocks" to reflect the true regional identity of the area.
Item 6.6 Wanneroo Showgrounds - Wooden Rail - Oval Perimeter Fence.
Council had been advised, at its meeting in April 1996, that the perimeter fence around the Wanneroo Showground was unstable and required replacing as it posed a hazard to public safety. The Wanneroo Amateur Football Club, which is based at the Showground, proposes the fence be retained and listed for consideration on the Municipal Heritage Inventory.
Acting City Parks Manager sought the Committee's response to whether the fence was of heritage significance and worthy of retention. A suggestion was mooted to transfer the fence to Perry's Paddock.
Committee consensus was that the fence held its heritage value at its current location.
It was recommended that Council:
1 advises the Wanneroo Amateur Football Club that the Wanneroo Showground, including all its fixtures, is listed on the Municipal Heritage Inventory;
2 undertakes maintenance to the fence to make it safe, considering a design which will stabilise the fence and satisfy public safety requirements, whilst maintaining the heritage value and character of the fence at the existing location.
Item 6.8 Shapcott House and Chauffeur's Cottage.
The committee discussed the "Yanchep National Park Shapcott's House and Chauffer's Cottage Conservation Report".
It was proposed that Council requests the Department of Conservation and Land Management includes an additional clause, as follows: "4. A nutrient retentive effluent disposal system be installed to minimise impact on the environment." in the Yanchep National Park Shapcott's House and Chauffer's Cottage Conservation Report - under the section "New Structures - Visitor Toilets".
Item 7.1 Townsend House
Reference was made to Council's resolution made at its meeting on 20 December 1995, in regard to Townsend House. It appears none of the recommendations had been acted upon.
The Committee re-considered the historical value of the property and it was recommended that Council:
i rescinds its previous recommendation (Item CS244-12/95) to
"(a) list William Townsend House on the Municipal Heritage Inventory;
(b) request the State Planning Commission to reconsider its application for demolition given that this property is listed on the Municipal Heritage Inventory;
(c) request the State Planning Commission to explore the possibility of leasing the house to someone who may be prepared to help conserve and preserve the house;"
ii recommends that Townsend House, including the piggery and dairy, be demolished subject to the Ministry for Planning guaranteeing that the location of the buildings remains public open space, enabling a memorial to be installed at a future date if required;
iii authorises the Heritage Officer to undertake a photographic record of the buildings prior to demolition.
RECOMMENDATION
That Council:
30 endorses the following wording for a plaque to commemorate the former Wanneroo School:
"Wanneroo School Site
The Wanneroo Church School was opened by Governor Weld near this site in 1874 with an enrolment of 17 children. The school was built by public subscription and government subsidy. The building also served as a Church of England meeting place on Sundays.
Children within a radius of 3 miles (5km) had to attend the school, although some children travelled greater distances to attend classes.
The school closed circa 1888 when attendances fell below the minimum requirement of 12 pupils."
31 requests the Ministry for Planning to change any reference to "St Andrew's" in the Major Metropolitan Region Scheme Amendment from "St Andrew's" to "Yanchep-Two Rocks" to reflect the true regional identity of the area;
33 (i) advises the Wanneroo Amateur Football Club that the Wanneroo Showground, including all its fixtures, is listed on the Municipal Heritage Inventory;
(ii) undertakes maintenance to the fence to make it safe, considering a design which will stabilise the fence and satisfy public safety requirements, whilst maintaining the heritage value and character of the fence at the existing location;
35 requests the Department of Conservation and Land Management to include an additional clause, as follows: "4. A nutrient retentive effluent disposal system be installed to minimise impact on the environment." in the Yanchep National Park Shapcott's House and Chauffer's Cottage Conservation Report - under the section "New Structures - Visitor Toilets";
36 (i) rescinds its previous recommendation (Item CS244-12/95) to
(a) "list William Townsend House on the Municipal Heritage Inventory;
(b) request the State Planning Commission to reconsider its application for demolition given that this property is listed on the Municipal Heritage Inventory;
(c) request the State Planning Commission to explore the possibility of leasing the house to someone who may be prepared to help conserve and preserve the house;"
(ii) recommends that Townsend House, including the piggery and dairy, be demolished subject to the Ministry for Planning guaranteeing that the location of the buildings remains public open space, enabling a memorial to be installed at a future date if required;
iii authorises the Heritage Officer to undertake a photographic record of the buildings prior to demolition.
R BANHAM
City Recreation and
Cultural Services Manager
SS:SS
rre60605
CS96-06/96
CITY OF WANNEROO REPORT NO:CS96-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 264-3
WARD: ALL
SUBJECT: APPOINTMENT OF MANAGEMENT AND ADVISORY COMMITTEES
The following Committees have recently met and elected new members for 1996/97.
As these groups function as Management and Advisory Committees pursuant to Sections 180 and 181 of the Local Government Act, Council is required to formally appoint each member to the Committees.
Cultural Development Advisory Committee
Chairman -
Cr F Freame
Committee -
Cr T Popham
Ms A Cook representing City Recreation and Cultural Services Manager;
Ms J MacKay - Heritage Officer
Ms L Salvatorelli representing City Librarian;
Mr A True representing City of Wanneroo Eisteddfod Advisory Committee;
Representative from Art Collection Advisory Committee
Ms L Vendetti representing Multicultural Advisory Committee;
Mrs G Monks representing Historical Sites Advisory Committee;
Ms M Capetta representing Joondalup Community Foundation;
Mrs J Abbott - Community Representative;
Mrs H Tingay - Community Representative;
Mr R Pascoe - Community Representative;
Ms S Forde - Community Representative.
Historical Sites Advisory Committee
Chairman -
Cr F Freame
Deputy Chairman -
Cr S Magyar
Committee -
Cr V Hancock
Ms J MacKay representing City Recreation and Cultural Services Manager;
City Librarian or nominee;
City Building Surveyor or nominee;
City Planner or nominee;
Council's Land Information Systems Officer;
Mr Peter McKenzie representing Kingsley/Woodvale Recreation Association;
Mr John Parin and Mr Tony Martin representing Wanneroo and Districts Historical Society (Inc);
Mrs L Snape - Curator Cockman House
Community Representatives - Miss M Cockman, Mrs P Ryan, Mrs G Monks, Mr P Renkin, Mr W Marwick.
Wanneroo Eisteddfod Advisory Committee
Chairman -
Cr G Major
Committee -
Cr M Lynn
Mrs A Major, Co-ordinator - Wanneroo Eisteddfod
Ms L Ledger, Representing City Recreation & Cultural Services Manager
Mrs J Ruscoe, Mrs C Ellis, Mrs F Muir, Mr K Perry, Mr A True, Mrs L Nosow, Mr P Nosow - Community Representatives.
RECOMMENDATION
That Council, pursuant to Sections 180 and 181 of the Local Government Act (1960) appoints the following members for 1996/97:
Ms J MacKay
City Librarian or nominee;
City Building Surveyor or nominee;
City Planner or nominee;
Council's Land Information Systems Officer;
Mr Peter McKenzie
Mr John Parin
Mr Tony Martin
Mrs L Snape
Miss M Cockman
Mrs P Ryan
Mrs G Monks
Mr P Renkin
Mr W Marwick
as members of the Historical Sites Advisory Committee;
Ms A Cook
Ms J MacKay
Ms L Salvatorelli
Mr A True
Representative from Art Collection Advisory Committee
Ms L Vendetti
Mrs G Monks
Ms M Capetta
Mrs J Abbott
Mrs H Tingay
Mr R Pascoe
Ms S Forde
as members of the Cultural Development Advisory Committee;
Mrs A Major
Ms L Ledger
Mrs J Ruscoe
Mrs C Ellis
Mrs F Muir
Mr K Perry
Mr A True
Mrs L Nosow
Mr P Nosow
as members of the Wanneroo Eisteddfod Advisory Committee.
R BANHAM
City Recreation and
Cultural Services Manager
SS:SS
rre0603
CS97-06/96
CITY OF WANNEROO REPORT NO:CS97-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 052-2
WARD: CENTRAL
SUBJECT: ANNUAL REPORT COCKMAN HOUSE
SUMMARY
Cockman House has been open for public inspection for seven years. The Curator, Mrs Leonie Snape, has provided the attached Report which reviews the operation of the homestead and other factors such as public visitations during the period 1 May 1995 to 30 April 1996 (Attachment 1 refers).
As it was not considered necessary to establish a Management Committee for this facility, there is no formal mechanism to provide Council with regular reports on the premises. An annual report is considered an appropriate way of addressing the situation.
DETAIL
In response to a request for a water source at the House to provide drinking water for staff and visitors (estimated to cost between $10,000 to $30,000 in the 1994-95 report), a water dispenser such as is in use at Gloucester Lodge Museum has been requested in the budget for 1996-97 at a cost of $300.
RECOMMENDATION
That Council:
37 expresses its appreciation to the volunteers who have staffed the premises during those times it has been open for public inspection;
38 forwards a letter of appreciation to Mrs Snape for the fine contribution she has made to the success of Cockman House over the past twelve months, and to Mrs Leonie Taylor for her help with the school groups;
39 hosts an appreciation dinner for the volunteers who staff Cockman House.
R BANHAM
City Recreation and
Cultural Services Manager
JGM:SS/rre60611
DETAIL
The report for 1994-95 recommended the restoration of the sheds (outbuildings) associated with Cockman House and that funds for the project be listed for consideration in the Five Year Capital Expenditure Programme. As this recommendation was not endorsed, it is recommended that the original phases of works submitted in the 1994-95 report be modified so that the costing of the restoration project is greatly reduced.
Rather than call for the preparation of a Conservation Plan for the sheds, it is proposed that a heritage architect consultant be engaged for the purposes of providing plans for the reconstruction of the sheds; and a programme of works to be undertaken to restore the sheds, including a recommendation for re-use of fabrics on site and the incorporation of any new materials required. Subsequently, a carpenter/joiner be engaged to undertake the restoration works on site according to the works programme as outlined by the heritage architect.
The provision of an undercover teaching area for school children visiting Cockman House would require a floor being established (preferably in the same style as the laundry and rear verandah, ie: timber circular blocks set in concrete) and a seating bench being installed around the perimeter wall of the shed. A section of the shed could be allocated for storage.
The instituting of the modified plan would reduce the originally projected cost of $100,000 to much less than half that amount. The estimated cost of engaging a heritage consultant is $5,000.
1 engages a heritage architect to provide plans and a programme of works for the restoration of the outbuildings in the grounds of Cockman House;
2 engages a jointer/carpenter to undertake the restoration works as outlined in the works programme drawn up by the heritage architect engaged for the purpose;
CS98-06/96
CITY OF WANNEROO REPORT NO:CS98-06/96
TO: TOWN CLERK
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCES AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 890-6
WARD: ALL
SUBJECT: YANCHEP COMMUNITY CENTRE
Approval is being sought from Council for the setting of fees for the After School Care Programme and for hire of rooms at the Yanchep Community Centre.
Background
As Council is aware, the City of Wanneroo took over the management of the Yanchep Community Centre from 1 June 1996.
Many users of the Centre are low income earners who have undertaken programmes at the Centre for a fee arranged by the previous management committee.
To ensure continuity of services and to also ensure users of the Centre are not disadvantaged it is being proposed that the following fee structure be adopted.
After School Care Programme
The attached schedule of fees demonstrates the fees for people entitled to full fee relief and partial fee relief are lower than fees at after school care centres administered by the City. (Attachment 1 refers.)
It is proposed these fees remain in operation until a full review of the programme is undertaken. It is envisaged the review would be undertaken within six months from the commencement of the employment of the new Centre coordinator.
Room Hire Fees
The previous centre management charged a range of fees for the hire of rooms. It is proposed that the existing fee schedule remain in place for those groups who negotiated the hire of the rooms with the previous management, until the end of June 1996.
From 1 July 1996 user groups will be charged $6.90 per hour for hire of rooms to bring the room hire fees in line with other Council venue hire charges.
RECOMMENDATION
That Council:
1 approves the continuation of the existing fees for the Yanchep After School Care Programme until a full review of the programme is undertaken;
2 approves the continuation of the current fee schedule for room hire for groups currently using the centre until the end of June 1996;
3 approves a fee of $6.90 per hour for hire of rooms at the Centre from 1 July 1996.
P STUART
Manager Welfare Services
GM:CJ
wre960605
CS99-06/96
CITY OF WANNEROO REPORT NO:CS99-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 330-2-2
WARD: SOUTH
SUBJECT: LEISURE COURSE FEES - HAINSWORTH LEISURE CENTRE
SUMMARY
At its meeting on 20 December 1995, Council resolved to introduce standard leisure course fees at Hainsworth Leisure Centre until completion of Term 2, 1996, followed by a further report stating the outcomes (Item CS247-12/95 refers). This report outlines the effect of this trial, with recommendations on future fee structures.
DETAIL
Hainsworth Leisure Centre commenced the trial of standard leisure course fees in Term 1, 1996. This trial attempted to determine whether leisure course prices had a significant bearing on enrolment numbers.
The trial, until the end of Term 2, 1996 has proven reasonably successful. Whilst enrolment numbers have not been outstanding, an overall increase of approximately 32% between Term 4, 1995 and Term 2, 1996 has been recorded. Actual enrolments increased from 35 to 51. Courses that incur additional costs, in particular, have shown an increase in enrolments.
A verbal survey of participants has indicated course prices have had an effect on enrolments, as the reduced fee has made them more affordable.
In Terms 1 and 2, 1996, Hainsworth Leisure Centre distributed 32,000 information brochures to the surrounding suburbs. This brochure included a survey asking for information on any course possibilities, course teachers, and the price of the leisure courses. To date, only 6 responses have been received.
It is proposed the current course fee structure be retained at Hainsworth Leisure Centre until the end of Term 4, 1996, as the results have been encouraging. The extent of the improvement in numbers should then be known.
At the commencement of Term 1, 1997, it is proposed to implement a 5% increase in course fees.
The continuation of this course fee structure extends the "capacity to pay" philosophical approach. The gradual course fee increase will work towards meeting the full cost of running a leisure course programme.
RECOMMENDATION
That Council:
1 retains standard leisure course fees at Hainsworth Leisure Centre as follows:
ADULT $35.00 per term/course
CHILDREN $30.00 per term/course
WORKSHOP $10.00 per one day session
until the completion of Term 4, 1996;
2 endorses a 5% increase in the standard leisure course fees for 1997.
R BANHAM
City Recreation and
Cultural Services Manager
RR:RR
rre60607
CS100-06/96
CITY OF WANNEROO REPORT NO:CS100-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 061-416-1, c895-11
WARD: SOUTH WEST
SUBJECT: FLINDERS PARK COMMUNITY CENTRE - HIRE FEES
SUMMARY
At Council's meeting on 29 May 1996, Cr Freame requested information on:
40 the price the Preschool will be charged for the hire of Flinders Park Community Centre; and
41 the charge, if any, when the kiosk is used separately from the hall.
The second request highlights an issue that needs addressing under the management of the Community Centre, necessitating a report to Council.
DETAIL
Preschool
This matter is being reviewed by the Building Department and a memorandum will be circulated to all Councillors.
Kiosk
The design of the hall and Kiosk at the Community Centre makes their separate use complex. Entry to the Kiosk service area is through the Hall. Hire of the Kiosk at the same time as the Hall is in use by another group will result in the Kiosk operators interrupting activities in the Hall.
Groups setting up for a social function would usually require access to the Kiosk prior to the event. This would cause difficulties with a sporting group already using the Kiosk.
Alternatively if the Hall is not booked, it is impossible to prevent groups serving from the kiosk using the hall.
It is proposed to hire the kiosk separately when: the hall is not in use; or the hall hirer agrees to the kiosk being used by another group at the same time.
The hire fee for the kiosk should be the same as other reserve kiosks being type "I" under the Schedule of Charges:
Commercial $9.10 per hour
Functions $6.80 per hour
Community - Regular $4.60 per hour
Community Casual $5.50 per hour
RECOMMENDATION
That Council:
1 adopts the Schedule of Charges for the hire of the Flinders Park Community Centre kiosk separate to the hall as type "I" being:
Commercial $9.10 per hour
Functions $6.80 per hour
Community - Regular $4.60 per hour
Community Casual $5.50 per hour
R BANHAM
City Recreation and
Cultural Services Manager
MAS:MAS
rre60619
CS101-06/96
CITY OF WANNEROO REPORT NO:CS101-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCES AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 061-149-2
WARD: NORTH
SUBJECT: WAIVER OF HIRE FEES - GUMBLOSSOM COMMUNITY CENTRE - JOONDALUP LIONS CLUB
SUMMARY
A request has been received from Quinns Rocks Lions Club for a waiver of hire fees for conducting a "Skin Cancer Screening Clinic" at Gumblossom Community Centre on Saturday 26 October 1996.
The programme will be staffed by visiting skin specialists conducting free laser detection of skin cancers for people of the Quinns, Merriwa, Clarkson area.
Quinns Rocks Lions Club will absorb the cost of accommodating and feeding the doctors, and organising the booking.
BACKGROUND
Quinns Rocks Lions Club has booked Activity Room 3/4, the Lounge, Podiatry Room and the Hairdressing Room at Gumblossom Community Centre on Saturday, 26 October 1996. The total cost of hiring the facility is $214.80.
Council's policy states: "a concession rate of 50% of the regular community rate shall apply to Service Clubs and charitable institutions as defined by the State Government's Charitable Institutions Advisory Committee." The Lions Club falls within this category.
Council's policy also states: "a 50% reduction in hire fees shall apply for community organisations conducting full day events." The Club's booking also falls within the full day category.
Application of these policies reduce the hire fee of $214.80 to $53.70.
Quinns Rocks Lions Club is not charging fees for the programme and relies solely on funds raised through other avenues to support these type of services.
It would appear Council has two options:
1 charge a fee of $53.70 being a 50% concession on the community regular rate in line with current policy, with a further 50% concession on the remaining balance due to the full day community booking;
2 offer Quinns Rocks Lions Club a non-statutory donation of $53.70 for the hall hire.
RECOMMENDATION
That Council makes a non-statutory donation of $53.70 to Quinns Rocks Lions Club from account number 26531 (Other Welfare Services - Sundry Donations) subject to acknowledgement of sponsorship by the City of Wanneroo for a Skin Cancer Screening Clinic to be held on Saturday, 26 October 1996, at Gumblossom Community Centre.
R BANHAM
City Recreation and
Cultural Services Manager
MAS:SS
rre60613
CS102-06/96
CITY OF WANNEROO REPORT NO:CS102-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 680-3
WARD: SOUTH WEST
SUBJECT: REQUEST FOR WAIVER OF HIRE FEES - CRAIGIE LEISURE CENTRE - MERCY MISSIONS INC
SUMMARY
A request has been received from Mercy Missions Inc for reimbursement of hall hire for a charity dance held at Craigie Leisure Centre on 27 April 1996. (Attachment one refers)
DETAIL
The hire fee for the Function Room at Craigie Leisure Centre is $334.00. The fee has been paid and the function successful.
Council's policy for charitable organisations normally entitles the group to a 50% reduction. This event, however, was promoted for fundraising purposes. Mercy Mission is now seeking Council support for a full refund of the hire fee.
RECOMMENDATION
That Council reimburses Mercy Missions Inc, 50% of the total hire fee for Craigie Leisure Centre's Function Room for its event held on 27 April 1996.
R BANHAM
City Recreation and Cultural
Services Manager
DVR:MAS:SS
rre60612
CS103-06/96
CITY OF WANNEROO REPORT NO:CS103-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 680-11
WARD: CENTRAL AND SOUTH
SUBJECT: MEMBERSHIP PROMOTION SCHEDULE JULY 1996 - JUNE 1997 - CRAIGIE LEISURE CENTRE AND AQUAMOTION
As Council would be aware, Craigie Leisure Centre and Aquamotion regularly promote membership packages to stimulate attendances. With increasing pressure on these venues to improve their financial viability, membership promotions have become standard practice.
In a highly competitive market, it is essential that Craigie Leisure Centre and Aquamotion are able to meet market demands. A good promotion schedule will allow these facilities to offer potential and existing members incentives to take out and/or extend their membership packages. In the 1996/97 financial year, Craigie Leisure Centre has budgeted to attract $420,000 in membership fees and Aquamotion anticipates a return of $50,000. However, these estimates are calculated on the assumption that sales promotions will continue to be an integral part of both Centres' marketing schedules.
As indicated in Attachments 1 & 2, discount packages are targeted at varying markets including existing members, seniors, the unemployed, shift workers, full time workers, home parents and club groups.
RECOMMENDATION
That Council endorses the Membership Promotions Schedule for Craigie Leisure Centre and Aquamotion as outlined in Attachments 1 and 2 in report number
R BANHAM
City Recreation and Cultural
Services Manager
DVR:LC:RH:LI
rre60620
AQUAMOTION
MEMBERSHIP PROMOTIONS AND ADVERTISING SCHEDULE
JULY 1996 - JUNE 1997
The membership fees for Aquamotion Wanneroo as detailed in Council's schedule of charges are as follows:
Private Memberships 1 month $ 65.00
3 months $175.00
12 months $450.00
6 months $270.00 (monthly billing $45.00)
An individual Aquamotion membership entitles unlimited use of the indoor heated pool areas, gymnasium and sauna/spa areas and full access to the Aquarobic, Aerobic and Gymnasium Circuit Programmes.
Off Peak Memberships: 1 month $ 49.00
3 months $131.00
12 months $338.00
6 months $204.00 (monthly billing $34.00)
An Off Peak Aquamotion membership entitles the same access to Aquamotion facilities and programmes as a private membership but is limited to:
Monday - Thursday 6.00am to 4.00pm
Friday - Sunday All Day
Corporate Membership: Minimum of 4 people 12 months $350.00
With the acknowledged limiting factors that Aquamotion Wanneroo must combat in order to attract the public to the facility, (for example location), sales promotion techniques are of extreme importance to the overall marketing of the facility. Aquamotion must continually offer an extremely high standard of service and quality incentives in order to draw people to the facility. Membership promotions are an important marketing tool in initially drawing people to the Centre and ensuring return patronage.
The use of specific membership promotion techniques has seen the increase in revenue derived from memberships increase from $35,000.00 in 1993/94 to a budgeted $60,000.00 in 1996/97.
- 2 -
The details are as follows:
1993/94 - $34,955
1994/95 - $44,897
1995/96 - $51,000 x 11 months
1996/97 - $60,000 budget
With the obvious benefits from membership promotions, this has formed a major component of Aquamotion's overall marketing strategy for 1996/97. An extract detailing membership promotions follows:
Winter - July - 1 month $20.00
Fathers Day - September - 3 month discount
Christmas Special - December - 6 month + 3 month discount
End Summer Special - March - 6 month discount
Winter Special - May/June - 3 month + 3 month
The above mentioned promotions are marketed using various mediums for instance, newspaper, leaflet and other advertising forms.
With an extremely competitive market place, it is imperative that Aquamotion can provide the necessary incentives to attract new customers and continue to retain existing customers.
Submitted in broad format for your editing and inclusion in overall the membership marketing proposal to Council.
RON HARTMAN
Recreation Facilities
Manager - Wanneroo Townsite
RH:LI
aqm96033
CS104-06/96
CITY OF WANNEROO REPORT NO:CS104-06/96
TO: TOWN CLERK
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 880-9-1
WARD: ALL
SUBJECT: MULTICULTURAL ADVISORY COMMITTEE
Background
The current members of the Multicultural Advisory Committee were appointed in August 1995. During their term of office committee members have worked towards implementing initiatives and objectives that were identified in a series of planning sessions undertaken at the commencement of their term of office.
The following members have indicated they wish to renominate for a consecutive term to follow through to completion some of the initiatives that are in progress.
Chairman: Councillor M Lynn
Committee: Manager Welfare Services or her nominee (ex officio)
Multicultural Officer - City of Wanneroo
Representative - Mirrabooka Community Services and Health
Representative - Migrant Resource Centre
Representative - Department of Immigration and Ethnic Affairs
Mrs A de Calderon - El Salvadorean community
Mr F Rizk - Arabian community
Mrs C Sinagra - Italian community
Mr J Lopez - Filipino community
Mr H Gyoshi - Vietnamese community
Mr M Misquitta - Indian community
Mrs M Teshome - Ethiopian community
Patricia Chin - Chinese community
Mr E Kalani - Iranian community
Council is also requested to formally appoint Teresa Pilarek as the representative of the Polish community due to resignation of the current representative Mr B Marcinkiewicz.
RECOMMENDATION
That Council endorses the nominations for the Multicultural Advisory Committee for 1996/97 pursuant to Section 180 of the Local Government Act as put forward in this report.
P STUART
Manager Welfare Services
GM:CJ
wre960604
CITY OF WANNEROO
FINANCE AND COMMUNITY SERVICES COMMITTEE REPORTS
BUSINESS FOR INFORMATION SECTION
19 JUNE 1996
B94-06/96
CITY OF WANNEROO REPORT NO:B94-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 002-3
WARD: ALL
SUBJECT: FINANCIAL REPORT FOR THE PERIOD ENDED 31 MAY 1996
GENERAL
As has been noted previously, in broad terms, revenues and expenditures are generally within budget estimates for this time of the year. As a consequence of major projects not proceeding as early in the year, Council's cash flow position is more favourable than anticipated. This has enabled Council's interest earnings to exceed budget estimates by an estimated $1.4m (at 30/06/96). This, together with additional revenue gains in rating, enabled Council to commit additional major expenditures:-
? $800,000 office accommodation at the Depot.
? $482,000 early retirement of debt (Loan 278).
Full financial details are shown in Attachment A to this report.
RATES
Rates revenue at 31 May 1996 was $46,320m against a budgeted $46.002m with the following being the major contributors:-
Budget Actual Additional
$ $ $
Instalment Surcharge 340,000 380,000 40,000
Late Payment Penalty 240,000 302,000 62,000
The additional $200,000 is additional interim rates levied during the first eleven months.
Rate collection at 31 May 1996 was $45.6m which represented 94.1% of the total rates outstanding. For comparative purposes, the rate collection position at the corresponding period in previous years was:-
1994/95 95.0%
1993/94 94.5%
1992/93 94.2%
1991/92 94.1%
1990/91 93.7%
1989/90 93.4%
Comparisons with other local authorities indicated the position at 31 May 1996 was:-
Issue Date Collection
Stirling 04/08/95 92.7%
Swan 14/07/95 91.0%
Canning 12/08/95 94.8%
Wanneroo 04/08/95 94.1%
REFUSE
Total refuse outstanding at 31 May 1996 was $171,713, representing 2.2%, indicating a collection of 97.8%. Comparisons with collections in previous years was:-
Collection
1994/95 97.5%
1993/94 97.5%
1922/93 97.2%
Pensioner Review
As mentioned last month, the review of eligible pensioners is underway. Approximately 95% of the review has been completed, with the remaining 5% to be completed over the next month.
SWIMMING POOL INSPECTION FEES
Total outstanding at 31 May 1996 for this area of Council's activity was $1,599, representing 1.4%.
Full details of rates, refuse and swimming pool inspection fees is included in Attachment B to this report.
INTEREST ON INVESTMENT
Council's interest earnings to 31 May 1996 from investments was $4,616,790, against an annual budget of $3,392,202.
At the date of writing this report, Council's investment portfolio was as follows:-
$ %
National Bank 1,359,939 2.2
Westpac Bank 6,639,544 10.9
ANZ Bank 4,947,867 8.2
Commonwealth Bank 31,819,032 52.4
Town & Country Bank 7,553,316 12.5
BankWest 8,260,422 13.6
PBS (in liquidation) 95,266 0.2
___________ _____
$60,675,386 100.0
___________ _____
Latest indications are that interest earnings for the full year will exceed budget estimates by approximately $1.4m.
A more comprehensive presentation of Council's investment portfolio is included in Attachment C to this report.
SALARIES AND WAGES
Payroll paid to 31 May 1996 of $23,640,330 represents payments for 24 of the 26 pays scheduled for 1995/96. Savings will be effected this financial year in this area.
CRAIGIE LEISURE CENTRE
In broad terms, the financial position for the Craigie Leisure Centre for the 11 month period ended 31 May 1996 was:-
Budget Subsidy Actual Subsidy
$ $
Control 12,861 -
Pool 102,782 90,170
Sports/Function 57,707 33,807
Fitness Centre (127,725) (126,116)
Aerobics (4,576) (24,558)
Kiosk 16,612 9,989
Creche 97,852 64,304
________ _______
TOTAL SUBSIDY (SURPLUS) $155,513 $47,596
________ _______
Net Subsidy $47,596.
Council's budget provides for an operating subsidy of $155,513 to this complex for the 1995/96 year.
Attendances at the complex from 1/7/95 to 31/5/96 were 788,214 compared with 710,760 for the corresponding period last year. Creche users totalled 23,697, indicating a subsidy of $2.71 per person.
Details are shown in Attachment D to this report.
AQUAMOTION
In broad terms, the financial position for Aquamotion for the period ended 31 May 1996 was:-
Budget Actual
Subsidy Subsidy
$ $
Control - -
Pool 334,379 262,734
Fitness Centre 15,140 10,651
Recreation Room 34,090 25,209
Kiosk (3,639) (2,630)
Creche 13,740 10,025
________ ________
TOTAL SUBSIDY $393,719 $305,989
________ ________
Net subsidy $305,989.
Council's budget provides for an operating subsidy of $393,719 to this complex for the 1995/96 year.
Attendances at the complex from 1/7/95 to 31/5/96 were 186,587, compared with 182,170 for the corresponding period last year.
Details are shown in Attachment E to this report.
MARANGAROO GOLF COURSE
In summary, the operating profile of this activity for the ten months ended 31 May 1996 was:-
Annual Budget Actual
Budget 31/05/96 31/05/96
$ $ $
Revenue 914,340 838,145 866,006
Expenses 440,480 403,773 419,181
________ ________ ________
SURPLUS $473,860 434,372 446,825
________ ________ ________
The position at the end of May 1995 was:-
1994/95
Revenue $699,749
Expenditure $375,990
________
SURPLUS $323,759
________
Attendances for the period 1 July 1995 to 31 May 1996 were:-
18 Hole 9 Hole Extra Total
Normal Conc Normal Conc Normal Conc
20,721 7,392 51,681 18,305 1,352 382 99,833
The total attendances for the corresponding period last year were 96,095. In relative terms this equates to a 3.9% increase.
Full financial details are shown in Attachment F to this report.
CARRAMAR GOLF COURSE
In summary, the operating profile of this activity for the ten months ended 31 May 1996 was:-
Annual Budget Actual
Budget 31/05/96 31/05/96
$ $ $
Revenue 917,010 840,592 824,850
Expenses 485,440 444,987 441,412
________ ________ ________
SURPLUS $431,570 395,605 383,438
________ ________ ________
The position at 31 May 1995 was:-
1994/95
Revenue $947,642
Expenditure $353,378
________
SURPLUS $594,264
________
Attendances for the period ended 31 May 1996 were:-
18 Hole 9 Hole Extra Total
Normal Conc Normal Conc Normal Conc
26,372 4,722 31,312 10,230 812 206 73,654
The total attendance for the corresponding period last year was 70,438. In relative terms this equates to a 4.6% increase.
Full financial details are shown in Attachment G to this report.
RECREATION CENTRES
The operating position for the individual recreation centres for the period ended 31 May 1996 is shown in Attachment H to this report.
RESERVE ACCOUNTS
Aggregate account balances of Council's Reserves at 31 May 1996 were $16,439,578.
Individual Reserve account balances are shown in Attachment I to this report.
LOAN ACCOUNTS
Aggregate unspent loan balances at 31 May 1996 were $38,579.
In summary, the only outstanding loan balances relate to:-
? Loan 273 Land Acquisition - East West Road #8 $17,500.
? Loan 275 Roadworks - Karoborup Road $21,079.
Neither of these works will be completed this financial year.
TOWN PLANNING SCHEME ACCOUNTS
Balances in these accounts at 31 May 1996 were:-
Town Planning Scheme No 5 $234,318
Town Planning Scheme No 7A Stage 2 $905,078
Town Planning Scheme No 7A Part B $419,907
East Wanneroo Development Scheme $915,911
Berkley Road Local Structure Plan $518,297
A review of these schemes was undertaken during May 1996 to ensure compliance with accounting standards. Adjustments will be made in June 1996 to the statements for East Wanneroo and Berkley Road Schemes to reflect full accrual accounting concepts.
Financial Statements relating to these schemes are shown in Attachment J to this report.
TRUST FUNDS
Balances at 31 May 1996 were:-
Unclaimed Salaries and Wages $ 954
Unclaimed Monies $67,804
Yanchep/Two Rocks Community Bus $43,232
Submitted for information.
J B TURKINGTON
City Treasurer
JBT:KL
6 June 1996
tre0565
B95-06/96
CITY OF WANNEROO REPORT NO:B95-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 006-1
WARD: ALL
SUBJECT: MAJOR CAPITAL PROJECTS - COST/BUDGET COMPARISON
A comparison between committed expenditure and adopted budgets relating to major capital projects undertaken this financial year is submitted for Council's information - refer Attachment A.
Projects with an estimated cost of $100,000 and over have been listed in the attached schedules and are grouped in the order of Engineering, Building and Parks construction works. To assist in analysis both dollar and percentage variations are shown.
It should be noted that whilst a project may be physically completed, final costings may yet to be processed. Therefore, a project's job status indicator will not show 'completed' until financial transactions are complete.
As projects are completed, performance against budget will be shown as a surplus or deficit.
Submitted for information.
J B TURKINGTON
City Treasurer
TO:LR
12 June 1996
tre0572
B96-06/96
CITY OF WANNEROO REPORT NO:B96-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 006-3
WARD: ALL
SUBJECT: DRAFT 1996/97 BUDGET AND FINANCIAL PLAN PROGRESS REPORT
Compilation of the 1996/97 Draft Budget is progressing with departmental submissions currently being reviewed to reinforce an organisational viewpoint of needs and priorities. These departmental sessions will conclude on 18 June 1996 and shortly thereafter it is proposed to hold a number of workshops to apprise Councillors of the budget position.
Draft Budget Financial Plan documentation has been forwarded to each Councillor. Whilst the data presented represents first run figures and contains a number of errors, anomalies and omissions, the list of capital projects and assigned priorities are indicative of the requests received to date.
Should Councillors have any queries regarding the Draft Budget documentation or budgetary process, I would appreciate them contacting myself.
Notice of the proposed workshops and revised documentation will be forwarded in due course.
Submitted for information.
J B TURKINGTON
City Treasurer
TO:LR
11 June 1996
tre0571
B97-06/96
CITY OF WANNEROO REPORT NO:B97-06/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 260-0
WARD: ALL
SUBJECT: RECREATION AND CULTURAL SERVICES DEPARTMENT - MONTHLY ACTIVITY REPORT
CULTURAL SERVICES
BANNERS IN THE TERRACE
Two local artists, Mrs Patricia O'Connor and Kate O'Connor of Mullaloo, entered the "Banners in the Terrace '96" competition and were chosen to represent the City of Wanneroo in the banner exhibition during Local Government Week commencing 21 July to 3 August 1996.
The artists have received $500 from Council for their artwork. Banner preparation has commenced and will be displayed at the Administration Centre, ground floor, on 24-28 June 1996 before delivery to the WA Municipal Association.
The WA Municipal Association will exhibit the banners along Adelaide and St George's Terrace in Perth.
The City of Wanneroo banner qualifies in the "Banner in the Terrace '96" competition. All banners accepted in the competition will be judged in four categories. Winners will be announced on Sunday, 3 August at Burswood Convention Centre.
LUISINI WINERY
A working group meeting including representatives from the Historical Sites Advisory Committee, CALM and the Ministry for Planning was held on Friday, 31 May 1996.
It was recommended by the working group that the consultants, Kevin Palassis Architects, be engaged to undertake preparation for a Conservation Plan for the Luisini Winery.
Mr Jim Chesterman of the Ministry for Planning, will request that the Ministry endorse the recommendations of the working group to engage the consultant.
Mr Chesterman will invite Mr Steven Fruer as a representative of the Government LEAP Scheme Project Committee to address the working group in regards to involving a LEAP project in the restoration of the former Luisini Winery building.
CHILDREN'S BOOK WEEK 1996
Children's Book Week 1996 will be held at Warwick Leisure Centre from August 19 - 23. The programme is a joint undertaking of the City of Wanneroo, Library and Information Services of W.A. and the Education Department.
RECREATION SERVICES
GAMING LICENCES
The Liquor and Gaming Licence approval procedure is being updated. It is anticipated the review will improve the current process and provide an efficient service for user groups.
The updated documentation will be distributed to the Recreation Centres, thereby enabling easy access by user groups.
HEALTHY HEARTS AWARDS
Three entries have been submitted in this year's National Heart Foundation's Healthy Hearts Local Government Awards. Two nominations were entered into the "Specialist Programme" category, namely the "Youth Programme" at Anchors Youth Centre and "Autumn Adventures". The latter gave young people with mild intellectual disabilities a chance to participate in non-specialist adventure recreation activities.
The third entry is the "Coastal Dual Use Paths" in the south western corner of the City of Wanneroo. This was entered in the "Best Outdoor Recreation Facility" category.
CRAIGIE LEISURE CENTRE
Aquatic Centre
With the continuation of the mild autumn weather, participation rates have remained high throughout May. The Education Department programme has again experienced a positive community response to Term II sessions.
Swim Programme
Term II Learn to Swim Programme is operating well, enrolments reaching anticipated levels for the autumn period.
Fitness Programme
Response to both the Aerobics and Aquarobics programme has remained high throughout the month. A winter promotion planned for July will lift attendances during the cooler months.
Membership Promotion
Two combined membership promotions ran successfully throughout May. A 15% discount on 6 and 12 month full memberships and a Mother's Day promotion in the week leading up to 12 May were offered. There was a total of 156 new members and 92 renewals in that period.
Sporting Competitions
The adult competitions are all progressing well mid season. Plans have begun to promote new season nominations in many of the existing competitions.
The junior/youth sports programmes have begun well with basketball and netball coaching and competitions under way. Several of the new programmes directed at youth have begun slowly and will require continued promotion.
General
Overall attendances for this financial year are extremely positive. It is anticipated that the Centre will exceed its 800,000 attendance target for the 1995/96 financial year.
GREENWOOD WARWICK ZONE
Leisure Course Programmes
Total enrolments for the Term 2 1996 Leisure Courses at Warwick Leisure Centre have shown an increase from Term 1. Over 80 courses were offered for adults and children, ranging from 8 week courses to one day workshops.
SORRENTO DUNCRAIG ZONE
Vacation Care
The vacation care programme held at Sorrento Duncraig Recreation Centre has been granted permission to accommodate 40 children as of the next school holiday period. There should be no difficulty in filling the extra ten positions in this popular programme.
Term Two Leisure Programme
Sorrento Duncraig Recreation Centre recorded a terrific result this past term. Record numbers of patrons attended the centre, enrolling in a wide range of programmes. There was a very low rate of courses cancelled as a result.
Mildenhall Centre
Discussions are currently underway between the Mildenhall Senior Citizen group and the Manager of the Sorrento Duncraig Recreation Centre, in an effort to accommodate this group during the scheduled renovations to Mildenhall in the next financial year. A good relationship between the two parties has been formed as a result, in preparation for when the Recreation Centre takes over the management of the facility.
NORTH WARD ZONE
Gumblossom Community Centre
During May numerous new recreational activities were initiated at the Gumblossom Community Centre. These included junior basketball coaching, belly dancing, social volleyball and computer training.
Addison Park Clubrooms
Addison Park Clubroom in Merriwa continues to be a popular recreational venue with bootscooting, playgroups and Tae Kwon Do. The venue is also popular with sporting clubs, churches and social groups for various recreational activities.
Yanchep/Two Rocks Recreation Centre
Term 2 Leisure Programme activities have had mixed success. New activities at the centre include aerobics, stained glass and china painting.
OCEAN RIDGE ZONE
Ocean Reef Community Hall
Security for patrons hiring the venue is a growing concern with an increase in the number of reports of harassment and vandalism. Council needs to address the problem as groups may start to cancel bookings.
Dance usage at the hall is still causing concerns with an incompatible floor seal. Meetings have been held with Building Department and dance groups to find a solution to this ongoing problem.
New Hire Groups
New bookings for this month include Perth Revival Centre, Kumon Study Centre, Department of Social Security, Callisthenics and dance groups.
Programmes
Three players from the Wildcats have been secured for the July holidays courtesy of a sponsorship arrangement with Coca-Cola Amatil.
A Feng Shui workshop proved extremely popular with 50 participants enrolled to find out more on this ancient tradition.
Off to Atlanta
Paul Nunnari, a volunteer worker in the Ocean Ridge After School Care programme is off to Atlanta to compete in the Para-Olympics.
WANNEROO TOWNSITE ZONE
Aquamotion
Membership Promotion
Aquamotion Wanneroo conducted a membership promotion during May offering a three month membership with an additional three month bonus.
The promotion was successful with 49 membership offers accepted returning $7,500.00.
Attendances
The overall attendances at Aquamotion in May are encouraging with figures increasing across the board from previous years.
Children's swimming entries are stagnant, due in part to the pool inflatables being unavailable.
Wanneroo Recreation Centre
Leisure Experiences Programme
Against market trends, the Term 2 Leisure Course programme at Wanneroo Recreation Centre will be the Centre's largest ever in attendances. New marketing initiatives at the Centre have been successful.
Centre Mural
The Mural, which commenced in 1993/94, is nearing completion. It is located in the central foyer area and will compliment the new reception area.
The mural has been created by local Wanneroo artists and showcases local environmental features of the Wanneroo townsite area.
R BANHAM
City Recreation and
Cultural Services Manager
MGRS
rre60604
B98-06/96
CITY OF WANNEROO REPORT NO:B98-06/96
TO: TOWN CLERK
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 880-8-4
WARD: ALL
SUBJECT: INCREASE IN HOME AND COMMUNITY CARE (HACC) FUNDING
The Welfare Department has successfully negotiated the following non recurrent funding and increases to recurrent funding levels with the HACC programme for operating services for aged and disabled residents of the City of Wanneroo. The one off grants and increases reflect the growing demand for services from a rapidly growing and ageing population.
NON RECURRENT
$
The purchase of a commuter bus with wheelchair access
for use at the new Alexander Heights Day Care Centre 50,000
The purchase of a six cylinder station wagon for use by
volunteers to transport clients living at Yanchep/Two
Rocks/St Andrews to medical appointments 26,100
A lump sum to cover back pay for workers who were
effected by the recent broadbanding translation and
appeals process 25,466
Total Non Recurrent $101,566
RECURRENT FUNDING
INCREASE NEW LEVEL
Mobile Day Care $ 17,312 $194,775
Meals Service $ 32,000 $145,020
Quinns Rocks Day Care $ 15,591 $ 74,990
Home Support Service $ 20,000 $ 94,095
Multicultural Respite $ 8,400 $ 68,283
Community Options $ 71,424 $367,573
TOTAL + RECURRENT $164,727
Submitted for Council's information.
P STUART PS:CJ
Manager Welfare Services wre960603
B99-06/96
CITY OF WANNEROO REPORT NO:B99-06/96
TO: TOWN CLERK
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 880-7
WARD: ALL
SUBJECT: SOUTH WEST TOUR FOR SENIOR DAY CARE CLIENTS
As part of the Mobile Day Care Centre Based Respite Programme a group of clients accompanied by day centre staff spent three days in Busselton recently.
Accommodation was provided in cottages purposely adapted for people with special needs. Most of the clients are normally cared for by their spouse of families, therefore the respite for them was most appreciated.
A varied itinerary included trips to the wineries, a glass blowing studio, furniture gallery and the magnificent coastal scenery. Feedback from the clients has indicated the excursion was a great success.
This type of respite care is part of the innovative approach being taken within the city's Mobile Day Care Programme and plans for further such excursions are presently being discussed.
Submitted for information.
P STUART
Manager Welfare Services
AT:CJ
wre960601
B100-06/96
CITY OF WANNEROO REPORT NO:B100-06/96
TO: TOWN CLERK
FROM: MANAGER - MUNICIPAL LAW & FIRE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 251-1
WARD: ALL
SUBJECT: BURNING OFF VEGETATION IN BUILT UP AREAS
Council at its meeting on 29 November 1995 resolved that it be recommended that a report be submitted to Council ways of disposing of vegetation debris in built up areas other than burning off (P41-11/95).
Council's permit issuing officers have been instructed to suggest to applicants for burning permits to seek alternative methods to burning, i.e. conveying waste to Tamala Park Refuse Disposal Site or alternatively mulching. Inquiries with the City of Stirling and the Shire of Swan revealed a similar policy.
As Council would be aware the City has provided funding for a greens drop off area at Badgerup Road, Wangara. It is anticipated this is expected to be operational in August 1996 and will be open on weekends. This would suit those persons with vegetation debris and fire permit applicants will be advised of this service during the permit issuing times, i.e. 1 April to 30 April and 2 November to 14 December in each year.
Submitted for Council's information.
T M TREWIN
Manager - Municipal
Law & Fire Services
11 June 1996
tmt/dw
6961
B101-06/96
CITY OF WANNEROO REPORT NO:B101-06/96
TO: TOWN CLERK
FROM: MANAGER - MUNICIPAL LAW & FIRE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 902-3
WARD: ALL
SUBJECT: BUSH FIRE INFRINGEMENTS
Council at its meeting on 20 December 1995 resolved that a report be submitted to Council on possible improvements to methods used in notification of firebreak requirements (C634-12/95 refers).
As Council may be aware, a firebreak requirement is a component of the City's Annual Rates Notice (see Attachment 1). Additionally firebreak requirements are advertised prior to the onset of the prohibited burning season from 15 December to 31 March. These advertisements are placed in the Wanneroo Times, West Australian Newspaper and the Government Gazette in October (see Attachment 2).
Further to this the Bush Fires Board of Western Australia are actively involved in media promotion of firebreak and hazard reduction on a Statewide basis.
All firebreaks are required to be installed by 30 November in each year by owners/occupiers of land. Under the Bush Fires Act, failure by an owner/occupier of land to do so can attract an on the spot fine by way of an $80.00 infringement notice.
Pamphlets have, for many years, been available to ratepayers of the City. However, due to the eight panels involved in the pamphlet the annexure of pamphlet to this report precludes this. Attached is the most important feature of the notice (see Attachment 3).
Council's current firebreak procedures are very similar to neighbouring local authorities and are considered adequate.
From 1 December to 5 December Council Fire Control Officers do an intensive zonal inspection of land throughout the City. Those that have insufficient or no firebreaks are infringed. Owners and occupiers of land do have the opportunity to submit their explanations to Council as to why firebreaks have not been implemented.
The Town Clerk has the delegated authority from Council to view explanations and on their merits may withdraw any infringement notice on the recommendation of the Chief Bush Fire Control Officer.
Submitted for Council's information.
T M TREWIN
Manager - Municipal
Law & Fire Services
11 June 1996
tmt/dw
6962
B102-06/96
CITY OF WANNEROO : REPORT NO:B102-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 19 JUNE 1996
FILE REF: 404-10
SUBJECT: STAFF AND OUTSIDE WORKERS' OVERTIME -
MAY 1996
The staff overtime return for the month of May 1996 is submitted for Council's information, together with details of the outside workers' overtime for the same period.
Details are shown on a Programme and Location basis and include comparative summaries showing monthly and cumulative totals for the same period last year - Attachment A refers.
In order to compare actual costs against budgeted expenditure, details of overtime included in the 1995/96 budget are also provided.
Submitted for information.
J B TURKINGTON
City Treasurer
LC:LR
13 June 1996
tre0579
B103-06/96
CITY OF WANNEROO REPORT NO:B103-06/96
TO: TOWN CLERK
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 19 JUNE 1996
FILE REF: 280-0
WARD: ALL
SUBJECT: ANNUAL RESOLUTION - ACCOUNTING PROCEDURES
Council will recall in past years a report has been compiled regarding the delegation of authority for various accounting procedures. In broad terms the delegation to the Principal Accounting Officer and other officers was to streamline the following procedures:-
? collection of money
? banking
? ordering of goods and services
? authorisation of accounts for payment
? signing of cheques
? amending the Rate Book
? EFT and direct debits
The Local Government Act 1995 provides for the delegation to the Chief Executive Officer of many of these responsibilities. Regulations will also govern how these procedures will be implemented in the future.
Advice from the Local Government Department is to the effect that the Local Government Accounting Regulations will be distributed in the near future. Following the receipt of these a report will be compiled on these matters.
Submitted for information.
J B TURKINGTON
City Treasurer
MH:KL
tre0576
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