SANTA CLARITA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES BUSINESS ...

Item 11.7 Time has been set aside for the public to address the Board of Trustees on items that are NOT ON THE AGENDA, but those items

will not be acted upon by the Board at this meeting. ALL speakers must submit a "Request to Speak" form (located on the information table at the meeting) prior to this portion of the meeting and will be recognized by the President of the Board. Five

minutes will be allotted to each speaker and not more than 20 minutes on any subject.

SANTA CLARITA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

BUSINESS MEETING

BOARD MEETING ROOM ? HASLEY HALL (HSLH-137) College of the Canyons

26455 Rockwell Canyon Road ~ Santa Clarita, California 91355

3:30 p.m. WEDNESDAY, JULY 13, 2011

The meeting will begin at 3:30 p.m. with Closed Session (HSLH-136) Open Session will begin at 6:00 p.m. ? HSLH-137 (public welcome).

1.

PRELIMINARY FUNCTIONS

1.1 Call to Order/Establishment of a Quorum - Public Comment on Closed Session Items

1.2 CLOSED SESSION (HSLH-136) 1.2a Public Employee Performance Evaluation: Chancellor (pursuant to Government Code ?54957)

1.2b Conference with Labor Negotiator (pursuant to Government Code ?54957.6) Santa Clarita Community College District Representative: Dr. Michael Wilding College of the Canyons Faculty Association (COCFA)

1.3 Flag Salute

1.4 Approval of Agenda

ACTION

1.5 Welcome to Guests/Recognition of Staff Representative(s) It is the desire of the Board to afford members of the audience an opportunity to speak to any item ON THE AGENDA. Audience members may address the Board of Trustees at this time. When acknowledged by the President of the Board, the speaker should state name, affiliation (if any) and the item on the agenda to be addressed. (Audience members may also request to speak to an agenda item being considered by the Board during the course of the meeting through recognition by the President of the Board.)

1.6 Approval of Minutes ? June 8, 2011 ? Business Meeting ? June 29, 2011 ? Special Meeting ? June 30, 2011 ? Special Meeting

ACTION

1.7 Recognition / "Up Close and Personal" ? Preview of Student Services/Administration Building

ORAL

FULL AGENDA BOOK - PAGE 1

BOARD OF TRUSTEES MEETING AGENDA July 13, 2011 ? Business Meeting

Page 2

2.

CONSENT CALENDAR

ACTION

Information concerning the consent items listed below has been forwarded for study to each Board

member prior to this meeting. Unless a Board member removes an item from the Consent

Calendar, the calendar will be approved at one time by the Board of Trustees. Items removed from

the Consent Calendar for individual consideration will be acted upon immediately following approval

of the Consent Calendar. A member of the audience may request that the Board provide further

information regarding a specific item prior to the approval of the Consent Calendar. The following

ACTION/CONSENT items on the adopted Agenda are recommended for approval at this time.

3.1 Approval of Contract Agreement with Boston Reed College for Electronic Health Records System (EHRS) Technician Program Through Community Education

3.2 Approval of Summer 2011 Instructional Field Trips 3.3 Approval of Fall 2011 Instructional Field Trips 3.4 Approval of Sponsorship Agreement Between Santa Clarita Community College District and

McDonald's of Santa Clarita for the 2011-2012 Almost Free Family Series 3.5 Approval of Resolution 2011/12-01: California State Preschool Contract CSPP-1254 for Early

Childhood Education Center 3.6 Approval of Resolution 2011/12-02: General Child Care Contract CCTR-1137 for Early Childhood

Education Center 3.7 Approval of Award of Contracts for Emerging Technologies Lab Welding Robotic Education Cells

Equipment 5.1 Approval of Purchase Order Schedule PO 10/11-12 5.2 Approval of Travel Authorizations Schedule T 11/12-2 5.3 Approval of Mileage Rate: Increase to 55.5? Per Mile for Business Miles Driven Effective July 1, 2011 5.4 Approval of Amendment No. 1 to Community Recreation Joint Use Agreement with William S. Hart

Union High School District 6.1 Approval of Addendum #01 to Contract for Cougar Way Modular Project at the Canyon Country

Campus (H&S Electric, Inc.) 6.2 Approval of Contract for Parking Lot Cleaning Services (Nobile's Power Sweeping) 6.3 Approval of Surplus District Property Other Than Land Under Board Policy 6550 (Welding Equipment) 6.4 Approval of Notices of Completion 7.1 Approval of Personnel Schedule PERS 2011/2012-1

3.

INSTRUCTIONAL SERVICES

3.8 Approval of Master Agreement Between Santa Clarita Community College District ACTION

and Solid Concepts (CACT/ETI)

3.9 Approval of Agreement Between Santa Clarita Community College District and the ACTION

San Fernando Valley Chapter of APICS (CACT/ETI)

3.10 Approval of Agreement Between Santa Clarita Community College District and the ACTION

City of Santa Clarita WorkSource Center

3.11 Approval of Payments for Supplementary Services for Full-Time Faculty;

ACTION

Information on Full-Time Faculty Reassigned Time, Overload and Extra Session

Payments to Date 2010-11

3.12 Notice of Community Education Class Offerings for Summer 2011

INFORMATION

4.

STUDENT SERVICES

None.

5.

BUSINESS SERVICES

5.5 Approval/Ratification of Budget Transfers

5.6 Ratification of Constellation NewEnergy, Inc., Fixed Price Solutions Pricing

Schedules for January 5, 2012 to July 3, 2012 and July 3, 2012 to July 3, 2013

5.7 Financial Report ? Month Ending May 31, 2011

ACTION ACTION

INFORMATION

6.

PHYSICAL PLANT, FACILITIES, and CONSTRUCTION

6.5 Ratification of Contract for the Del Valle Regional Training Center for Testing and ACTION

Inspection Services (DC Inspections)

6.6 Ratification of Contract for Cougar Way Modular Project at the Canyon Country

ACTION

Camps (Heys Plumbing)

FULL AGENDA BOOK - PAGE 2

BOARD OF TRUSTEES MEETING AGENDA July 13, 2011 ? Business Meeting

Page 3

7.

HUMAN RESOURCES

7.2 Approval of Administrator Contract Amendments

ACTION

8.

INSTITUTIONAL DEVELOPMENT, TECHNOLOGY and ONLINE SERVICES

None.

9.

POLICIES AND PROCEDURES

9.1 Approval of Modifications to Board Policy 529 (to BP 5529), Student Conduct, First ACTION

Reading

9.2 Approval of Modifications to Board Policy 530 (to BP 5530), Disciplinary Action, First ACTION

Reading

9.3 Approval of Modifications to Board Policy 531 (to BP 5531), Due Process ? Student ACTION

Disciplinary Action, First Reading

9.4 Approval of Board Policy 5800, Prevention of Identity Theft in Student Financial

ACTION

Transactions, Second Reading

9.5 Approval of Board Policy 3715, Intellectual Property Rights, First Reading

ACTION

10. GENERAL

10.1 Redistricting Options for the Santa Clarita Community College District

ACTION

10.2 Update on Legislation, Regulations, and Board of Governors' Activities/Consultation ACTION

Items

11. REPORTS

11.1 Academic Senate Report

ORAL

11.2 Classified Senate Report

ORAL

11.3 Other Organization/Committee Reports

ORAL

11.4 Board Liaison Committee Member Report

ORAL

11.5 Chancellor's Report

ORAL

11.6 Reports and/or Announcements by Board Members, Student Trustee, and/or Staff ORAL

on Meetings and Conferences Attended

11.7 Comments by Members of the Audience on Any Item NOT ON THE AGENDA

ORAL

11.8 New Requests/Recap of Requests Made During the Meeting by

ORAL

Board Members to Have an Item Placed On A Future Agenda

12. ANNOUNCEMENT OF NEXT BUSINESS MEETING ? Wednesday, August 10, 2011, Business Meeting ? 4:30pm Closed Session, 6:00 pm Open Session, Hasley Hall 137. AND ADJOURNMENT

If you need a disability-related modification or accommodation (including auxiliary aids or services) to participate in the public meeting, or if you need an agenda in an alternate form, please contact the Chancellor's Office at College of the Canyons at least 24 hours before the scheduled meeting.

FULL AGENDA BOOK - PAGE 3

SANTA CLARITA COMMUNITY COLLEGE DISTRICT COLLEGE OF THE CANYONS

AGENDA CATEGORY INSTRUCTIONAL SERVICES

Board of Trustees Meeting 07/13/11

ITEM/TITLE Approval of Contract Agreement with Boston Reed College

X ACTION/CONSENT

for Electronic Health Records System (EHRS) Technician

ACTION

Program Through Community Education

INFORMATION

DISCUSSION

BACKGROUND / ANALYSIS:

The Boston Reed College is a virtual college several vocational programs, including Electronic Health Records System Technician (EHRST), throughout the California Community College system. Boston Reed provides 216 hours of curriculum over eighteen weeks in this certificate program. Boston Reed is recognized by the Board of Vocational Nursing and Psychiatric Technicians and the Department of Health Services Laboratory Field Services as a provider of skilled technicians for the healthcare industry, though not regionally accredited.

Recognizing that people in our community need job skills, beyond the level the state will currently fund, Community Education has offered other programs through Boston Reed (Pharmacy Technician, Administrative Medical Assistant, Optometric Technician, and Massage Therapy) over the past 2 years. Many students finishing these programs have found employment in their fields. We have been especially successful with the Administrative Medical Assistant students, with nearly a 100% placement rate.

According to Economic Modeling Specialists, Inc. (EMSI), employment for EHRS Technicians in a forty mile radius from the college is expected to increase by 999 jobs, or 14 percent, from 2009 to 2015. A recent eHow article on Careers in Electronic Medical Records stated that "According to the Bureau of Labor Statistics, in 2008 the median salary for all medical records and health information technicians was $30,610 a year."

To equip individuals for employment without their spending a great deal of time or money in college or for-profit schools, Community Education is pleased to offer this short-term vocational program. Although no certification is currently required to enter this career field, employers prefer certified technicians, and the certificate awarded in this program provides validation to their preparation. Due to our reduced FTES base, Community Education is currently the best and only alternative for offering this program. Further, it is a great example of how Community Education is a viable part of the California Community College mission to offer short-term vocational training in high demand fields.

There are no fiscal implications to Community Education or the district, as the program is self-supporting. A copy of the agreement is available upon request from the Community Education Office.

FISCAL IMPLICATIONS:

None.

RECOMMENDATIONS:

Move approval of contract agreement with Boston Reed College for Electronic Health Records System (EHRS) Technician Program through Community Education

Submitted by: Kevin Kistler

Recommended by:

Approval for submission to Board of Trustees: Dr. Dianne G. Van Hook, Chancellor

Dr. Floyd Moos Interim Asst Superintendent/VP, Instruction

FULL AGENDA BOOK - PAGE 4

3.1, Page 1 July 13, 2011

SANTA CLARITA COMMUNITY COLLEGE DISTRICT

Item 3.1, 07/13/11 Under Sep Cover

PROFESSIONAL SERVICES AGREEMENT ELECTRONIC MEDICAL RECORDS SYSTEM TECHNICIAN ONLINE CLASS

BOSTON REED COLLEGE

NOVEMBER 1, 2011 ? MARCH 20, 2012

This AGREEMENT is hereby entered into between the Santa Clarita Community College District, a public educational agency, hereinafter referred to as "DISTRICT," and Boston Reed College, hereinafter referred to as "CONTRACTOR".

WHEREAS, District is authorized by Section 53060 of the California Government Code to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal or administrative matters, if such persons are specially trained and experienced and competent to perform the special services required; and

WHEREAS, District is in need of such special services and advice; and

WHEREAS, Contractor is specially trained and experienced and competent to perform the special services required by the District, and such services are needed on a limited basis;

NOW, THEREFORE, in consideration of these mutual promises, the parties agree as follows:

1.

Scope of Service. Contractor will conduct class entitled Electronic Health Records System Technologist, which includes

essential components of the EHR and health information exchange essentials; system selection and implementation; project

management and fundamentals of change, including human factors as follows:

Class Date(s): Class Time:

Total Sessions: Total Program Hours: Class Fee per Student:

November 1, 2011 to March 20, 2012 This program is offered entirely online, with weekly assignments and a weekly instructor-led virtual class. 18 Weeks 216 $3600.00 includes workbooks, online program access and certificate of completion.

Contractor will take roll, collect any walk-in registration fees and remit such fees with completed roll sheet(s) to Community Education within two (2) business days. Contractor agrees and understands that District does not and will not take any responsibility for the storage, archiving or distribution of contractor's instructional materials, textbooks, etc., and/or other supplies related to this program.

2.

Term. Contractor shall commence providing services under this Agreement on November 1, 2011, and will diligently

perform as required and complete performance by March 20, 2012.

3.

Compensation and Invoicing.

a.

Compensation and Invoicing. District agrees to pay the Contractor for services satisfactorily rendered pursuant to this

Agreement a fee not to exceed Three Thousand One Hundred Dollars ($3100.00) per student from fees collected. District shall

pay Contractor after District's Board of Trustee ("Board") approval, completion of services by Contractor and pursuant to invoice

submitted by Contractor. Invoices may be submitted not more than once per month for services rendered during prior month and

shall include the invoice date, date(s) of service(s), and Contractor's Taxpayer Identification Number. Invoices shall be paid on a "net

30-day basis" for services satisfactorily rendered pursuant to this Agreement. No invoices will be paid unless this Agreement has

been signed by the Contractor and properly executed by the District and the Contractor has submitted a completed Vendor

Form/Substitute Form W-9 to District's Contract and Procurement Services Department.

b.

Material Fee. This class (check one) does not have a material fee does have a material fee in the amount of Zero

($0.00) per student. District shall collect the material fee from the student and, upon receiving receipts or other documentation from Contractor

satisfactory to the District, District shall reimburse Contractor such material fees in an amount not to exceed the amount of material fees actually

collected.

4.

Fingerprinting. Prior to the start date, and during the entire term of this Agreement, Contractor, including all Contractor employees and

subcontractors, if applicable, performing services pursuant to the "Scope of Services" paragraph above, shall fully comply with the provisions of

the Education Code Section 45125.1 by obtaining a background fingerprint clearance, at Contractor's expense, and providing documentation of

such compliance to the District.

FULL AGENDA BOOK - PAGE 5

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