M I N U T E S OF THE REGULAR MEETING OF THE BOARD OF ...



M I N U T E S OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF MEDICINE HAT SCHOOL DISTRICT NO. 76 HELD IN THE BOARD ROOM AT THE SCHOOL ADMINISTRATION OFFICE ON TUESDAY, DECEMBER 19, 2006, AT 7:00 P.M.

TRUSTEES PRESENT: Mrs. Gitta Hashizume, Ms. Deborah Forbes, Mr. Greg Bender

Mr. Terry Riley, Dr. L.J. (Roy) Wilson

OFFICIALS PRESENT: Dr. Linda Rossler, Superintendent of Schools

Dr. Grant Henderson, Associate Superintendent: Human Resources

Mr. Cal Martin, Director of Finance

OTHERS IN ATTENDANCE: Mr. Andy Christie, Director of Facilities

Mr. Keith Fisher, AISI Consultant

CHAIR: Ms. Deborah Forbes

SECRETARY: Mr. Cal Martin

I. APPROVAL OF AGENDA

The agenda was amended to include the following items.

1) Presentation to Saskatchewan School Boards Association be added as IV. 6.

2) Central Office Structure be added as VI. 5.

3) E-mail from Ron Liepert, Minister of Education, be added as IX. 4.

4) Edmonton Catholic Schools AERR be added as IX. 5.

5) Letter from Buffalo Trail Public Schools be added as IX. 6.

42. Dr. Wilson THAT the Agenda be approved as amended.

CARRIED

II. ADOPTION OF MINUTES

Trustee Hashizume pointed out that the amendment in the Minutes of the November 7, 2006 meeting should not include the words “in the school cafeterias”.

43. Mr. Riley THAT the Minutes of the Regular Board and Committee of the Whole meetings held on Tuesday, December 5, 2006 be adopted as amended.

CARRIED

III. CORRESPONDENCE

IV. RECOGNITIONS/ACCOMPLISHMENTS

1. Donation by Mrs. Clara Jane Mitchell

Trustees were informed that Mrs. Mitchell has graciously donated $6,000 each to Elm Street School toward a literary computer area and Riverside School toward a smart board project. A letter was to be sent to Clara Jane Mitchell thanking her for the continued support.

2. “The Prime Time Crime”

The Board congratulated the staff and students of Crescent Heights High School for an excellent performance of their drama presentation, “The Prime Time Crime”.

3. “Les Miserables”

The Board congratulated the staff and students of Medicine Hat High School for an excellent performance of their drama presentation, “Les Misérables”.

4. Seasonal Concerts

The Board extended best wishes to all schools for the seasonal concerts/celebrations planned in December.

5. Laurel Clouston

The Board congratulated Miss Laurel Clouston for her placement at the Elite Canada Competition for Gymnastics in Toronto.

6. Saskatchewan School Boards Presentation

Dr. Rossler, Mrs. Hashizume and Mr. Potter were invited to Saskatoon to present the Medicine Hat School District No. 76 10-year Capital Plan to Saskatchewan Trustees as an example for capital planning for Saskatchewan Boards to use.

V. PRESENTATIONS

1. AISI – Action Research Reports

Mr. Keith Fisher, AISI Consultant, presented a report on the K-6 and 7-12 AISI projects in Medicine Hat School District No. 76 for the 2005-2006 school year. The third year cycle will be presented on January 23, 2007.

VI. ITEMS FOR ACTION

1. Policy 500 P 016 Reduction in Professional Staff

44. Mrs. Hashizume THAT Policy P 016: Reduction in Professional Staff be adopted as attached hereto and hereby forming a part of these minutes.

CARRIED

2. Policy 541 P 001: Transfer of Professional Staff

541 E 001: School Act, Section (104)

45. Mrs. Hashizume THAT Policy 541 P 001: Transfer of Professional Staff and 541 E 001: School Act, Section (104) be adopted as attached hereto and hereby forming a part of these minutes.

CARRIED

3. Policy 545 Long-Term Leave of Absence

545 P 001: Long-Term Leave of Absence

46. Mrs. Hashizume THAT Policy 545 Long-Term Leave of Absence and 545 P 001: Long-Term Leave of Absence be adopted as attached hereto and hereby forming a part of these minutes.

CARRIED

4. Funding Framework Recommendations

The Board reviewed the documentation regarding the Funding Framework Recommendations received from ASBA.

47. Dr. Wilson THAT the Chair write a letter to ASBA outlining the concerns of the Board regarding the Funding Framework Recommendations.

CARRIED

5. Central Office Structure

48. Mrs. Hashizume THAT the Superintendent bring forward a revised Central Office organizational structure to the January 23, 2007 meeting.

CARRIED

DELEGATIONS

VII. REPORTS OF COMMITTEES

1. Coordinating Committee

Mrs. Hashizume reported on the Minutes of the Coordinating Committee meeting held on Monday, December 4, 2006.

49. Dr. Wilson THAT the Board receive the Minutes of the Coordinating Committee meeting held on Monday, December 4, 2006, a copy of which is attached hereto and forms part of these minutes. Policy 303, 303 P 001 and 303 P 002 to come back for discussion at the next Conference Committee as Committee of the Whole.

CARRIED

2. Medicine Hat Public Schools’ Education Foundation

Mr. Riley reported on the Minutes of the Organizational Meeting and Regular Meeting of the Medicine Hat Public Schools’ Education Foundation held on Wednesday, December 6, 2006.

50. Mr. Riley THAT the Board receive the Minutes of the Organizational Meeting and Regular Meeting of the Medicine Hat Public Schools’ Education Foundation held on Wednesday, December 6, 2006, copies of which are attached hereto and form part of these minutes.

CARRIED

3. Cypress Accord

Mr. Bender reported on a meeting of the Cypress Accord Committee held on Thursday, December 7, 2006. The Board asked for more information on both the District Day agenda and the survey. A survey of staff should precede discussion of a District Day.

VIII. ITEMS FOR INFORMATION

1. Update on Secretary-Treasurer Search

Board members were given an update on the progress of the Secretary-Treasurer search. The Board will interview on December 20, 2006.

2. Membership in Alberta Home and School Councils Association

Trustees reviewed an email from the Alberta Home and School Councils Association offering a special two year membership fee for the Council of School Councils.

3. Healthy Nutritional Choices

Board members were provided with a report of our schools’ actions regarding Policy 680: Healthy Nutritional Choices, as requested at the November 7, 2006 Board Meeting. Mrs. Hashizume will forward to Dr. Rossler information from Palliser Health for distribution to schools.

4. New Minister of Education – Mr. Ron Liepert

Trustees were provided with a copy of an email of introduction from Mr. Ron Liepert, the new Minister of Education. The Chair is to send a letter of congratulations to the new Minister.

5. Edmonton Catholic Schools – AERR

Trustees received the Annual Education Results Report from Edmonton Catholic Schools.

6. Buffalo Trail Public Schools

Trustees received a letter from Buffalo Trail Public Schools expressing their interest to other school districts to form a Provincial Bargaining Coalition. The Chair is to send a letter commending “Choice”, with a copy to all school boards.

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MOVE TO COMMITTEE OF THE WHOLE

51. Mr. Bender THAT the Board move to the Committee of the Whole to discuss certain confidential matters.

CARRIED

The Board moved to Committee of the Whole at 8:45 p.m.

RECONVENE TO OPEN BOARD MEETING

The Board reconvened to Open Board meeting at 9:45 p.m.

IX. ADJOURNMENT

52. Dr. Wilson THAT the meeting adjourn.

CARRIED

The meeting adjourned at 9:45 p.m.

CHAIR

SECRETARY

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