PACCOA Executive Meeting Agenda



PACCOA

Executive Meeting Agenda

18 August 2016

Attending:

Apologies:

Acceptance of Minutes of Previous Meeting

Business Arising

1. Action Items from Previous Minutes (essentially conference follow up- may be better just to include most items in the conference discussion, anything else go over here)

2. Presidents Report

3. Treasurers Report

4. Membership Coordinator Report (later in meeting)

5. 2016 Conference Discussion:

a. Speakers: Lacey to provide update. Don Taylor will be speaking in place of Bernedette Mitcherson – his title is Acting Executive Director of ACT Corrective Services. Minister Rattenbury- JL suggested we allocate 40 minutes for him which will impact the schedule. However, Ingrid has advised she will be unable to attend the conference so we could use her slot to help make up time. Violet Sheridan will do Welcome to Country.

b. Event Promotion: Discuss how each state plans to distribute info on conference and how to drum up ticket sales, NGO approaches?

c. Dinner

i. Band Quote (see emails from Yolanda)

ii. Centrepieces (now to be completed by Darah)

d. Awards

i. Yolanda to email Call for Awards and form judging committee- update, Ron Nowicki unable to be part of committee- source other ideas for panel members

e. Conference Bags: Received

f. Tickets

i. Eventbrite- launched- advance pay out schedule request, will pay out on the 1st and 15th of each month, up to 75% of total funds at the date of pay out. Initial payouts received as per treasurer’s report. Lacey to update on current registrations.

g. Other:

i. Voucher from Rydges for Raffle- Stuart confirmed no registration necessary, decide how we will run the raffle, how do we advertise

ii. White Ribbon Merchandise –Darah

iii. Gifts for presenters- Sharon

h. AGMS: Who will issue notices etc. AGM minutes – Ingrid should have forwarded them to Lacey. We will need to organize the AGM agenda, and notify members a month out. We need to remind the current delegates they need to nominate ahead of time as they will be confirmed at the AGM with the exception of NSW.

i. Recording: Quote from Stuart is $3500, agreed to last meeting to pay- when is it due?

j. Other:

Laurie’s Agenda Items:

• Dinner Menu

• Cocktail Reception Menu

• Signatory for PACCOA Accounts

• Who will be responsible for: Housekeeping, Timekeeper?

• Schedule for reception desk – NSW volunteers for some of it?

• Schedule of introduction of speakers

• Workshop leaders x 3

• Master of Ceremonies: Brian has also been our Masters of Ceremony for the dinner – Laurie suggests we ask Stuart Davidson as he has experience.

• Panel Moderator: As Brian Norman may be unavailable, and he has been our panel discussion moderator, Laurie approached Leon Larkin who has agreed to be our panel moderator. We will need to formulate a discussion topic for each day.

• Ingrid unable to do self-care slot: Ingrid suggested Michelle Micallef to do the self-care slot – Ingrid stated she would contact her to see if she would be interested, if not she would contact Brush Farm to see if anyone would be available.

Liz’s Agenda Items:

• Using the WA sub-fund to support WA registration/s, and

• Corporate membership – what it means and what it costs.  Wayne from WA’s boss is asking if his organisation can apply for corporate membership – see the emails below.

New Business

Meeting closed at

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download