Business (organisational) Support Manager
DUTY STATEMENT
Job Title: Administration Support Officer
Classification: Level 1
Salary: $43,919 – $51,418 per annum
Location: Perth Office
Position Status: Part Time, up to 4 days per week
Department: Corporate Services
Reports to: Corporate Services Manager
Your Role
In order to fulfil our mission, pursue our vision and in accordance with our vision, the Administration Support Officer is required to:
1. Provide administrative support to the Operational Staff of Central Desert;
2. Contribute to the organisation’s and Corporate Services team’s commitment to continuous improvement;
3. Participate in special projects or project teams (as directed); and
4. Participate as a member of the Corporate Services Team.
Your Duties
1. Provide administrative support to the Operational staff of Central Desert;
1. Work within the established filing system to create, update and maintain the physical and electronic files in an accurate, well-organised and timely manner in accordance with existing procedures;
2. Use the existing electronic database to maintain an accurate record of file names, contents and locations;
3. Ensure the archive and storage of files is maintained in line with legal requirements; and
4. Ensure the filing procedures are maintained, current and available for staff access at all times.
2. Provide assistance to the Corporate Services Team;
1. Provide relief support to the Corporate Services Officer (Front Admin) in respect of phones, mail, data entry and all other front office functions as required; and
2. Undertake administrative tasks, research and system development as directed by the Corporate Services Manager
3. Contribute to the organisation’s and Corporate Services Team’s commitment to continuous improvement;
1. Maintain an openness and willingness to share ideas that may contribute to the efficient and effective working of the Corporate Services Team;
2. Contribute to the organisation’s and Corporate Services Team’s strategic planning and individual performance management processes; and
3. Participate in professional development training.
4. Participate in special projects or project teams (as directed).
5. Participate as a member of the Corporate Services Team;
1. Assist in other areas within the Corporate Services Team as required;
2. Attend and participate in Corporate Services planning and team meetings;
3. Develop policies and procedures in areas relevant to the Corporate Services Officer portfolio;
4. Adhere to all Central Desert Group policies and procedures; and
5. Other duties as directed by the Corporate Services Manager.
SELECTION CRITERIA
Essential Qualifications, Skills and Experience:
1. Experience in maintaining office filing.
2. Previous experience in a customer service or reception role in a professional environment.
3. An ability to work and communicate effectively and respectfully with a range of people from a variety of cultural backgrounds.
4. Ability to work and manage tasks independently, and work effectively within a team.
5. High level accuracy and attention to detail when undertaking administrative tasks.
Desirable Qualifications, Skills and Experience:
1. Experience in working within an Aboriginal organisation.
2. Previous experience working in a legal environment.
3. Previous experience using and maintaining a database.
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