John Jay College of Criminal Justice
Federal Work-Study Placement StepsSTEP 1: ACCEPT YOUR FEDERAL WORK STUDY AWARD ON CUNYFIRST SELF-SERVICE. NOTE: YOU WILL RISK LOSING YOUR FEDERAL WORK STUDY AWARD IF IT IS NOT ACCEPTED ON CUNYFIRST.STEP 2: ACCESS JOHN JAY’S FEDERAL WORK-STUDY RESOURCE PAGE AT JOHNJAY.STUDENTEMPLOYMENT. AND CLICK ON THE “APPLICANTS & EMPLOYEES” LINK.NOTE: ALL FEDERAL WORK-STUDY CORRESPONDENCE WILL BE SENT TO YOUR JOHN JAY EMAIL ACCOUNT.JOHN JAY STUDENTS ARE ASSIGNED AN EMAIL ACCOUNT UPON COMPLETION OF A SUCCESSFUL REGISTRATION. THE COLLEGE STRONGLY RECOMMENDS THAT YOU LOGIN TO YOUR E-MAIL ACCOUNT AT LEAST ONCE EVERY 6MONTHS, TO ENSURE THAT YOUR MESSAGES AND ATTACHMENTS ARE KEPT INTACT. IN THE EVENT THAT YOU DO NOT LOGIN TO YOUR EMAIL ACCOUNT FOR AN EXTENDED PERIOD OF TIME, IT WILL BE DISABLED. IF YOUR ACCOUNT IS DISABLED; YOU MUST REACTIVATE IT TO RECEIVE ANY EMAILS. ALL FEDERAL WORK STUDYSTUDENTS MUST HAVE THEIR JOHN JAY EMAIL ACCOUNT ACTIVE BEFORE APPLYING FOR A JOB. IF YOU ENCOUNTER ANY PROBLEMS ACCESSING YOUR JOHN JAY EMAIL ACCOUNT OR NEED ASSISTANCE REACTIVATING YOUR JOHN JAY EMAIL ACCOUNT, PLEASE CONTACT:THE STUDENT HELPDESKROOM: L2.73.00NBPHONE: 212-237-8200E-MAIL: HELPDESK@JJAY.CUNY.EDUSTEP 3: LOG ONTO JOHN JAY CAREERS ONLINE – WWW.JJAY.CUNY.EDU/CAREERS ? LOG ON WITH YOUR USERNAME: FIRSTNAME.LASTNAME@JJAY.CUNY.EDU (YOUR JOHN JAY E-MAIL).? PASSWORD: IT IS NOT THE SAME PASSWORD FOR YOUR JOHN JAY EMAIL. IF YOU ARE NOT SURE, CLICK ON FORGOT PASSWORD – IT WILL TAKE YOU TO ANOTHER PAGE AND YOU ENTER YOUR USERNAME AND CLICK GO AND YOUR PASSWORD WILL BE SENT TO YOUR JOHN JAY EMAIL ACCOUNT. * IF YOU ARE HAVING PROBLEMS ACCESSING YOUR JOHN JAY EMAIL ACCOUNT YOU NEED TO CONTRACT THE INFORMATION TECHNOLOGY HELPDESK AT 212-237-8200.? CLICK “EVENTS” AND LOOK FEDERAL WORK-STUDY WORKSHOP ON PROFESSIONALISM.? CLICK “RSVP” AT THE BOTTOM OF THE SCREEN FOR THE DATE AND TIME YOU WOULD LIKE TO ATTEND. IF YOU HAVE ANY PROBLEMS ACCESSING THE WEBSITE PLEASE CALL 212-237-8754 OR E-MAIL CAREERS@JJAY.CUNY.EDU STEP 4: AFTER COMPLETING THE ORIENTATION, RETURN TO THE FEDERAL WORK-STUDY RESOURCE PAGE AND CLICK ON THE “REQUIRED FORMS” LINK.STEP 5: PRINT AND COMPLETE THE FOLLOWING FORMS:? FWS STUDENT INFORMATION? FWS RIGHTS & RESPONSIBILITIES FACT SHEET? FORM W-4 EMPLOYEE'S WITHHOLDING ALLOWANCE CERTIFICATE? EMPLOYMENT ELIGIBILITY VERIFICATION FORM I-9? FORM IT-2104 NYS EMPLOYEE'S WITHHOLDING ALLOWANCE CERTIFICATE OR IT-2104E NYSCERTIFICATE OF EXEMPTION FROM WITHHOLDING? FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT NON-DISCLOSURE AGREEMENT (FERPA)NOTE: THE FINANCIAL AID STAFF CANNOT ASSIST STUDENTS IN COMPLETING THEIR TAX FORMS (W-4, IT-2104 AND IT-2104E). IF YOU HAVE ANY QUESTIONS AFTER YOU HAVE READ THE INSTRUCTIONS ON THEFORMS PLEASE CONTACT:? THE INTERNAL REVENUE SERVICE (IRS) FOR THE W-4 FORM.? THE New York STATE DEPARTMENT OF TAXATION AND FINANCE FOR THE IT-2104 AND IT- 2104E FORMS.STEP 6: SUBMIT THE COMPLETED FORMS TO THE FEDERAL WORK-STUDY OFFICE ALONG WITH THEACCEPTABLE DOCUMENT(S) LISTED ON THE LAST PAGE OF THE I-9 FORMS TO ESTABLISH YOUR IDENTITY AND EMPLOYMENT AUTHORIZATION.NOTE: TO ESTABLISH YOUR IDENTITY AND EMPLOYMENT AUTHORIZATION, YOU MUST PRESENT ONE SELECTIONFROM LIST A OR A COMBINATION OF ONE SELECTION FROM LIST B AND ONE SELECTION FROM LIST C. LIST A CONTAINS DOCUMENTS THAT SHOW BOTH IDENTITY AND EMPLOYMENT. LIST B CONTAINS DOCUMENTS THATSHOW IDENTITY ONLY, AND LIST C CONTAINS DOCUMENTS THAT SHOW EMPLOYMENT AUTHORIZATION ONLYSTEP 7: RETURN TO THE FEDERAL WORK-STUDY RESOURCE PAGE AND CLICK ON THE “FIND A JOB” LINK.? SELECT EITHER THE “QUICK SEARCH” OR “ADVANCED SEARCH” TAB TO VIEW THE AVAILABLE JOBS. CLICK ON THE JOB TITLE FOR THE JOB THAT YOU ARE INTERESTED IN TO VIEW THE JOB DETAILS.STEP 8: CONTACT THE SUPERVISOR FOR AN INTERVIEW. THE SUPERVISOR’S CONTACT INFORMATION IS LISTED ON THE “JOB DETAILS” PAGE. YOU CAN ALSO SUBMIT AN ONLINE JOB APPLICATION BY CLICKING THE CHECK BOX NEXT TO THE JOB(S), AND THEN CLICK THE "APPLY” BUTTON. ALL THE REQUESTED INFORMATION MUST BE COMPLETED ON THE APPLICATION, INCORRECT ENTRIES WILL CAUSE YOUR APPLICATION TO BE REJECTED (STUDENTS MUST USE THEIR JOHN JAY EMAIL ADDRESS WHEN COMPLETING THE APPLICATION). YOU MAY CHOOSE TO ADD A RESUME TO YOUR APPLICATION. SELECT THE “BROWSE” BUTTON TO FIND YOUR RESUME ON YOUR COMPUTER AND CLICK THE “SUBMIT” BUTTON TO UPLOAD THE FILE.YOUR APPLICATION WILL BE EMAILED TO THE SUPERVISOR FOR REVIEW. THE SUPERVISOR SHOULD CONTACT YOU WITHIN 72 HOURS ON THE STATUS OF YOUR APPLICATION. ALL EMAILS WILL BE SENT TO YOUR JOHN JAY EMAIL ACCOUNT. IF YOU DO NOT RECEIVE AN EMAIL RESPONSE WITHIN 72 HOURS ON THE STATUS OF YOUR APPLICATION, CONTACT THE SUPERVISOR DIRECTLY BY PHONE OR BY VISITING THE DEPARTMENT.NOTE: PLEASE DO NOT APPLY FOR MORE THAN FOUR JOBS AT A TIME. YOU CAN ONLY WORK AT ONE SITE AT ANY GIVEN TIME. YOU MUST CHOOSE YOUR JOB SITE WISELY BY READING THE ENTIRE JOB DESCRIPTION.DISCUSS THE JOB DUTIES AND WORK SCHEDULE WITH THE SUPERVISOR BEFORE YOU ACCEPT A POSITION (DURING THE INTERVIEW). ONCE YOU ACCEPT A JOB POSITION, YOU ARE EXPECTED TO REMAIN AT THAT JOB SITE UNTIL YOUR FWS AWARD IS COMPLETED.STEP 9: AFTER THE INTERVIEW, IF THE SUPERVISOR IS INTERESTED IN HIRING YOU, HE/SHE MUST SUBMIT AN ONLINE HIRE REQUEST FOR YOU.STEP 10: ONCE THE FEDERAL WORK STUDY OFFICE RECEIVES YOUR HIRE REQUEST, YOU AND THE SUPERVISOR WILL RECEIVE AN EMAIL STATING THAT YOUR HIRE REQUEST HAS BEEN APPROVED. DO NOT REPORT TO WORK UNTIL YOU RECEIVE AN APPROVAL EMAIL.IF YOU ENCOUNTER ANY PROBLEMS, PLEASE INFORM THE FEDERAL WORK STUDY OFFICE STAFF.FEDERAL WORK-STUDY OFFICE HOURS:MONDAY – THURSDAY 9:00 AM – 4:45PM &FRIDAY9:00 AM - 2:45 PM-36195017970500LOGIN: JOHN JAY EMAILPASSWORD: CUNYFIRST ID#NOTE: TO CHANGE YOUR PASSWORD, CLICK ONTHE ‘FORGOT PASSWORD’ LINK. ENTER YOURJOHN JAY EMAIL ADDRESS AND A LINK TO RESETYOUR PASSWORD WILL BE SENT TO YOUR EMAIL ................
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