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State of MichiganCivil Service CommissionPosition Code1. DEPTALTED41YCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyDOC-CORRECTN CENTRAL OFFICE3. Employee Identification Number9. Bureau (Institution, Board, or Commission)Executive4. Civil Service Position Code Description10. DivisionDepartmental Analyst-EOffender Success Administration5. Working Title (What the agency calls the position)11. SectionOffender Employment Opportunity AnalystOffender Success Servcies6. Name and Position Code Description of Direct Supervisor12. UnitPOWELL, RYAN R; DEPARTMENTAL MANAGER-37. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkBLANKENBURG, CRISSA; STATE ADMINISTRATIVE MANAGER-1Grand View Plaza, Lansing MI / Monday - Friday / 8am - 5pm14. General Summary of Function/Purpose of PositionThis position serves as the offender employment and opportunity analyst responsible for tracking, compiling and analyzing data related to offender employment and job data.? This position will work with the MDOC’s Job Developers at the direct of the Offender Employment and Opportunity Unit manager to identify employment trends for returning citizens and determine the deployment of employment related resources.? In addition, this position will be responsible for maintaining the information necessary for the department to communicate with other agencies and stakeholders in regard to offender employment and self-sufficiency.?? 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:60Compile,?track and analyze data related to offender employment, job retention, and barriers to work that will be used to guide the work of the Offender Employment and Opportunity (OEO) Unit. ?Individual tasks related to the duty:Create reports using Microsoft Excel, Microsoft Access and SPSS to analyze the information?from the MDOC’s databases, partnering agencies, as well as other sources to accurately track offender employment on a statewide, prosperity region, and county basis.Analyze reports related to Offender Employment and Opportunities pose proposals and recommendations to advance the offender job placement mission of the Offender Success Administration.Analyze the Monthly Offender Success Administrative Agency (OSAA) Performance Report and produce additional reports for all regions to monitor contractual requirements and performance outcomes. Analyze the OSAA monthly performance reports and provide training when appropriate.? ??Respond to OSAA questions and inquiries regarding their monthly performance reports. ???Work with Field Office Administration staff to ensure that employment status data is being accurately entered and updated in MDOC databases.Develop and produce monthly reports related to offender employment at the direction of the OEO manager and MDOC administrators.Work in conjunction with the MDOC job developers, field staff, and education staff to identify and track trends related to offender employment and training.Track specific MDOC employment initiatives, such as the Vocational Villages to determine offender employment outcomes.Act as a liaison between the Offender Success Administration and Field Operations Administration on issues related to offender employment.Duty 2General Summary:Percentage:25Analyze data by geographic region to tailor and produce mission focused benchmarks, dashboards, proposals and recommendation sets to advance the offender job placement targets of the Offender Success Administration. Monitors projects, dashboards and materials related to Offender Employment Opportunity.Individual tasks related to the duty:Collect national, region and local employment trends and data and monitor national best practice models, thereby using individual discretion in application of same in meeting the mission of the Offender Success plete projects as assigned by supervisor that are intended to identify and address structural barriers to employment, job retention, and self-sufficiency on the part of offenders.Prepare materials related to Offender Employment and Opportunity Unit activities to be used for internal and external communications with key stakeholders.Research employers and produce a report for the MDOC Job Developers with the gathered information to assist with employer out reach based on MDOC offender training programs.Develop a Job Bulletins for each partnering employer that will be used to communicate the hiring requirements to Field Agents so that they can screen potential candidates for specific jobs.Create and distribute a Candidate Blast for each prosperity region that includes resumes and employment related information for offenders that completed a career and technical education program while incarcerated.Duty 3General Summary:Percentage:5Complete mandatory training as required by the MDOC training unit.Individual tasks related to the duty:Report to on/off site training location as approved by SupervisorReport to training prepared and in a timely mannerComplete online training accurately and in a timely mannerSign Training CAR 854 as required in a timely mannerReviews related post orders, memos, policies, procedures and work statements related to trainingDuty 4General Summary:Percentage:10Other Duties as assigned by SupervisorIndividual tasks related to the duty:Other duties as assigned.16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. The production of monthly data/reports, communications with FOA related to data input/tracking/issues, information provided to job developers. Preparing proposals and recommendations on program improvement. ?17. Describe the types of decisions that require the supervisor's review. The format of reports to be released to external stakeholders, major changes to internal reports.18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Very little physical effort beyond lifting boxes of materials for training purposes (low intensity and frequency).? Standard Office environment.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?Yes23. What are the essential functions of this position?Research, Analyzing, Developing and Producing reports using Microsoft Excel, Microsoft Access and SPSS related to offender employment that will be used to guide the Department’s job development and retention activities towards its, mission.24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.New Position25. What is the function of the work area and how does this position fit into that function?The Offender Employment and Opportunity Unit is focused on removing barriers for Offender Success and creating opportunities for employment and self-sufficiency on the part of offenders to generate long-term public safety.? This position will be responsible for compiling research and data, thereby analyzing and producing reports and proposals that will be used to guide the efforts of this unit and determine the Department’s overall direction and effectiveness in the area of offender employment26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Possession of a bachelor’s degree in any major.EXPERIENCE:Departmental Analyst 9No specific type or amount is required.Departmental Analyst 10One year of professional experience.Departmental Analyst P11Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service.PREFERRED:? Background in Criminal Justice or Human Resources??KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of criminal justice system, stakeholders, processes and issues.Knowledge of the development, implementation, and evaluation of public programs or services.Knowledge of the activities and scope of Offender Success.Ability to analyze, synthesize, and evaluate a variety of data and reach conclusions and observations for use in policy and/or program development.Ability to effectively communicate with MDOC staff to achieve goals and objectives and coordinate programs.Ability to organize, evaluate, and present information effectively.Ability to plan, coordinate, and expedite work projects.Ability to interpret complex rules and regulations.Ability to learn and utilize computer processes including word processing, use of spreadsheets, and basic navigation of data bases.CERTIFICATES, LICENSES, REGISTRATIONS:NoneNOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.n/aI certify that the entries on these pages are accurate and complete.PAUL DEAN8/10/2018Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.CHRISTINE NELSONEmployeeDate ................
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