CPYHA BOARD OF DIRECTORS - SportsEngine



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CPYHA Annual Meeting Minutes of April 19, 2011

“UNOFFICIAL”

Craig Dokken, CPYHA President, called to order the annual meeting of the Board of Directors at 7:09 pm.

Roll Call – Lisa Lewis:

Gambling – Lisa Blake:

Lisa Blake reviewed the returns for March, 2011. Net profit was $2,784.00. The estimate expenses for April are: accounting $600.00, storage $201.00, payroll $6,500.00, meat raffle $400.00, product $2,500.00, rent $1,750.00 and supplies of $200.00. Bill Blake added that the monthly returns are available each meeting for any member that would like to review. Lisa Blake presented a $22,000.00 check to the board which represents a 2011 donation.

Highlights from the year include meeting our financial obligations to the City of Champlin from proceeds of gambling. Twelve month carry over of $99,022.00. There were no issues reported with the audit by Mahoney Ulbrich Christiansen Russ PA. Lisa also thanked Mark Anderson and Lisa Lewis for their work as board liaisons for gambling.

Approval of Minutes:

Eric Zimmerman motioned to approve the March 15, 2011, monthly board minutes and the April 20, 2010, annual board minutes. Pete Williams seconded and the minutes were unanimously approved.

Champlin Forum – Nick Powell:

Nick Powell thanked everyone involved with CPYHA for a good season. The locker room assignments seemed to improve respect in the locker rooms by all the teams. The Forum has new carpet in conference rooms and also a new copier in the office that CPYHA may use. New TV screens will be up in October. The screens will post locker room assignments and sponsorship slots. Craig Dokken thanked Nick Powell and also the board members and the directors of CPYHA.

Treasurer – Tony Henningson:

Tony Henningson reviewed the fiscal year 2011, analysis of change which compares 2009 to 2011. Changes included the financial aid program, MAHA and MN Hockey fees paid directly to USA Hockey, tournaments were down as well as concessions. Income statement and balance statements for 2010 verses 2011 were also reviewed. Tony recommends managing next season to an operating budget.

ATTENDANCE:

Board Members:

Craig Dokken, Pete Williams, Tony Henningson, Lisa Lewis, Mark Anderson, Al Lundstrom, Eric Zimmerman, Tom Crowley and Steven Jones.

Committee Directors:

Mike Fredrick/Traveling, Deb Herr/Traveling Registration, Lisa Blake/Gambling, Joe’l Brenny/Communications, Michele Knowlton/Concessions, Karma Lindell/Concessions – Accounting, David Ligneel/Tournaments, Bill Blake/Equipment, Gary Wilson/Girls, Jay Lysne/Player Development.

Guest:

Gordy Littler, Bruce Weaver, David Zapata, Tammie Zapata, Jeff Kahlstorf, Eric Herr, Vicki Sandberg, Mark Sandberg, Jon Boshea, Gerald Gerard, David Johnson, Terry Bergstrom, Bjorn B., Lisa Mackeln, Beth Riegger, Gaylene Boshea, Bud Williams, Gabriel Milton, Dean Dutko, Pete Lewis, Pat Janostin, Brent Baxley, Nick Powell, Jim Koltes, John Puchalski, Tom Simonson, Karin Henningson.

Presentation:

Former CPYHA President, Gordy Littler, presented Pete Lewis, Lewis Custom Homes & Masonry, Inc., Lin Zelinsky, Zelinsky Contracting, Inc. and Mike Stephenson for their contributions in making the outdoor rink possible. Pete and Lin donated their time, employees and equipment and Mike worked diligently with the City of Champlin.

COMMITTEE DIRECTOR REPORTS:

Communications – Joe’l Brenny (Lisa):

As Communications Director, Joe’l Brenny handles the CPYHA website and coordinating banners at the Champlin Ice Forum. She is hoping to have some additional enhancements with the system next season. Brian Allen will be handling the house portion of the website next season. Highlights from the year are similar to the prior season. She has concerns that the new parents are not accessing the website.

Fundraising – OPEN (Lisa):

Lisa Lewis reviewed the summary of fundraisers to include the candy bar fundraiser, Godfather’s Pizza cards and the Holiday Wreath Fundraiser. The wreath sales were up this year by approximately $2,000.00 with more than $12,000.00 going back to credit our members’ ice bills. It is recommended to continue with all these fundraisers again next season.

Special Events – Tammie Dokken (Lisa):

Lisa Lewis reported that team photo’s earned over $1,000.00 in rebates from Linhoff Photo. Committee Director recommends Linhoff Photo next season along with adding a panoramic. The hockey garage sales should also be looked at next season.

Parent Relief Night was held on March 11, 2011, at the Champlin American Legion. The total amount spent was $990.37 on an approved budget of $1,000.00. Special thanks to the Champlin American Legion, “Snaggletoof” and Jeanne Christopher for her hard work once again this year.

S.K.A.T.E. – Becky Judge (Al):

This years’ SKATE program was held at Sundance Golf & Bowl. There were 197 qualified players this season which continues to be down about 20 to 25 players from years’ past. The Director stayed within budget and received generous donations from many local businesses.

Registration/Traveling – Deb Herr (Steve):

The total number of players registered for the 2010-2011 season was 406 with 327 males and 79 females. Candy bar buy-out was at 293 with 113 members participating. Traveling players were at 258 with 202 male and 56 female. There were 15 new players to CPYHA. The mandatory USA Hockey Registration began this season which cut down on the manual process and paperwork.

Registration/House – John Judge (Tom):

The Board of Directors unanimously approved John Judge as the 2011-2012 House Registration Director.

Total house players include 148 with 125 male and 23 female. New players to CPYHA were 45.

Sponsorship – OPEN (Pete):

Pete Williams informed the group that Sponsorship has not had a Director now for two years. CPYHA is working with Sundance Golf and Bowl and they are interested in hosting team parties and other events.

Equipment – Bill Blake (Al):

Bill Blake handles jerseys and equipment for all traveling and house teams. Bill reviewed the expense summary. Expenses are down as we completed the purchase of all heavy weight jerseys. Light weight jerseys for house are ordered each year.

Goalie Equipment – Pat Nelson (Tom):

Tom Crowley reported that the new goalie equipment is in and the kids’ seem happy with it. Pat has been very accommodating to parents and kids. A member stated that Pat is having a hard time getting equipment back.

Girls Committee – Gary and Shari Wilson (Craig):

Gary Wilson reviewed the enrollment numbers from the last 7 years. The Committee is working on recruiting new girls to CPYHA. Reviewed the highlights of the teams’ and stated that the players worked very hard this season. The new high school coach has been extremely helpful as well. Gary sees growth in the next couple of years. The Girls High School players assisted with the annual “Girls Youth Night.” The Committee has extra equipment if any girl or other first year player has a need. Shari Wilson worked on getting practice jersey’s from USA Hockey for all players within the association.

Multi-Use Facility – Pete Lewis (Steve):

A budget of $5,000.00 was approved during the 2009-2010 season. Spent $1,130.00 for preliminary drawings of dry land facility and $1,057.50 for Boundary and Topography Surveys. A sub-committee was formed to visit existing dry-land facilities within the area. Coon Rapids, Blaine, Anoka and Blaine were toured by Pete Lewis, Dan Maslowski and Eric Babst. The overall impression was that the hockey associations did not utilize the facilities to their ability. Committee members were to report back to the Director and Board with a list of items and costs that would need to be purchased; other concepts such as renting an existing space; liability insurance rates and other expenses. No report was ever completed. The idea of adding a new dry land facility to the Champlin Ice Forum is closed with the City of Champlin.

Player Development – Jay Lysne (Eric):

The Board of Directors unanimously approved the sale of the existing equipment located in the Champlin Forum weight room. The equipment sold for $650.00 and the inventory list is on file with the Secretary. The Board of Directors approved the 2011 Fall Skills proposal prepared by Bruce Weaver with the exception of Lisa Lewis who opposed paying parent coaches/assistants.

Jay Lysne reported the highlight of the ADM program and thanked Bruce Weaver for his work on the fall skills clinics. Bruce Weaver discussed the Fall Skill Clinics with the high school coaches. Taste of Hockey is one of the most important efforts. Bruce tried to keep schedule consistant with only evening hours. Brochure is in its’ final stages and the schedule will be posted on the website soon.

House – Todd Cain(Tom):

Tom Crowley reported that numbers appear to be down district wide. The SPEED Clinics for placement of the house players has been in place for 4 years now. ADM is accepted in theory, but we are slow to follow. The Committee hopes to continue “Hockey 101” for new parents. Tom recommended that a new recruiting effort could be to allow first time players to play at no cost. Jon Boshea wondered how we measure whether or not the Speed clinic or an ADM method if it is working kids.

Concessions – Michele Knowlton/Manager and Karma Lindell/Accounting(Steve):

The Board of Directors unanimously approved the transfer of $6,446.61 from the Concessions account to the General Fund. A balance of $10,000.00 for start-up costs will remain in the concessions account.

Michele Knowlton reported that scheduling remains the most challenging task. The website is key for recruiting volunteers during tryouts. Caribou Coffee was added this year and other healthier choices. Michele recommends adding concessions as a topic for mandatory parent meetings, scaling back on shifts during tryouts and better control on waste. We are also in need of a more oven from Watson’s. Karma Lindell reported that expenses, deposits and profit were all down this season. CPYHA did not have any tournaments, the high school teams did not play on weekends, and we did not host a district tournament. New expenses this year are sales tax payments which are offset to a point with an overall increase in prices. CPHYA is set up to pay seasonal sales tax payments from October to March of each year.

Tournaments – David Ligneel (Tony):

The Board of Directors unanimously approved David Ligneel as the 2011-2012 Tournament Director. No feedback forms were turned in on the tournaments or hotel accommodations.

It was decided to change the Rebel Thanksgiving Classic from Squirt and PeeWee B2 tournament to continue the success of our Girls 12U from the previous season. This years’ tournament was cancelled due to lack of interest for the tournament. The PeeWee C Tournament was also cancelled due to lack of interest. The recommendation of the Tournament Committee is to change the 2011-2012 Rebel Thanksgiving Tournament back to the Squirt and the PeeWee B2 level. Although this level was difficult to fill during

the 2009-2010 season, the association still held the tournament.

Ice – Gary Rodin (Eric):

Eric Zimmerman reviewed the ice hours by teams. Tony Henningson added that a couple of teams had a gap in billable hour’s verses the budgeted hours. He needs to review the budgeting hours and increase those team hours so there is not as big of gap. A number of members discussed the difference in full sheet hours between team levels. Jon Boshea thought that the ADM model was to use half sheet of ices.

Traveling – Mike Fredrick (Al):

Mike Fredrick thanked all the coaches and managers for helping the teams out this year. District league records did not have records above 500 and had lower numbers at the Bantam level. Each PeeWee level had a compliment of skaters. The Girls did not fair as well as last year and Jr. Gold struggled. Overall it appears that all teams have improved on their fair play points.

ACE – Tom Crowley:

The Board of Directors unanimously approved Tom Crowley as the 2011-2012 ACE Director.

Tom Crowley discussed the topic of ACE with the group. We need to work and teach our coaches and resources for coaches, parents and players. Our coaches need tools to become successful.

Coaches Selection Committee – Pete Williams (Steve):

The Coaches Selection Committee is made up of seven members. Coach Janostin helped with some of the coaching interviews and referred better coaches.

MN Hockey – Craig Dokken (Pete):

Craig Dokken attended the District 10 meetings. Some of the highlights were the decrease in total skaters within the district. Numbers may be contributed to the economy. Mite levels also seen lowered numbers as well. District 10 will be eliminating all gate fees for District 10 tournaments. Looking at extending the season with a later start so that hockey does not conflict with other fall sports. Our district was restructured and Tim Timm was re-elected to a new three year term. Colleen Donovan is the new District 10 President. USA Hockey has a desire to eliminate checking at the PeeWee level. The vote will come up in June.

Apparel – Lisa Lewis (Mark):

Lisa Lewis reviewed the summary of rebates from Champlin Athletic from the previous 4 seasons. The committee recommends continuing our relationship with Champlin Athletic for the 2011-2012 season. Champlin Athletic continues to be active by donating items back to CPYHA for SKATE, Parent Relief Night, Mite Jamboree and other events.

By-Laws – Pete Williams (Craig):

No report.

Old Business:

No report.

New Business:

Craig Dokken opened the floor for any member interested in an open board position that was not on a ballot. The new board members are Pete Williams, President, Al Lundstrom, Vice-President and Bruce Weaver, Vicki Sandberg and Steven Jones, Members-At-Large.

Adjournment:

Lisa Lewis motioned to adjourn the meeting. The meeting adjourned at 9:36pm.

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