REGULAR MEETING OF THE CITY COUNCIL



REGULAR MEETING OF THE CITY COUNCIL

CITY OF BIRCHWOOD VILLAGE

207 BIRCHWOOD AVENUE

WASHINGTON COUNTY, MINNESOTA

February 9, 2010

AGENDA

7:00 P.M.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. APPROVE AGENDA Action – Motion

4. INTERIM CITY CLERK Action – Introduction & Oath

5. RESIGNATION OF COUNCILMEMBER JANN

a. Resolution 2010-03 to accept resignation and declare vacancy

(Copy of letter provided)

6. CONSENT AGENDA Roll Call Vote. (Consent Agenda items, listed on the following page, are defined as routine business, not requiring discussion and approved by a roll call vote. Councilmembers may elect to pull a Consent Agenda item(s) for discussion and/or separate action)

7. CITY REPORTS Action – Present Update/Info

A. Cable Operations – Update Greg Donavan/GNT 16

B. Parks Eagle Scout Project – Chad Peterson

C. Police Activity Report – WBL copy provided

8. NEW BUSINESS

A. Approval of Disbursements (list provided) Action – Motions

B. Dock Permit review - Special Meeting date set

C. Contract for Council Minutes – Transcription Service (Wingfield)

D. Contract for Utility Billing Service with Little Canada – (Wingfield)

E. Special Assessment Letter to residents for collection of 2010 pending payments (City Attorney)

F. Contract for seal coating with City of Maplewood - Maplewood Engineer

(presentation of bid process and future possible JPA) (Wingfield)

G. RFP (Request for Proposal) of bids for Park/Grounds Maintenance (Carson)

H. Special Assessment Refund – Request for refund of double payment at 703 Birchwood (Interim Clerk/Treasurer)

9. OPEN PUBLIC FORUM

Visitors may share their comments or concerns on any issue or agenda item that is a responsibility or function of the City Council of Birchwood Village, not an issue as listed on this agenda. Persons who wish to address the City Council must fill out a comment card before the meeting begins and give it to the City Clerk or City staff. The mayor will ask you to come to the podium, state your name and address, and present your comments. Your presentation will be limited to no more than 3 minutes. The mayor reserves the right to limit an individual’s presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of the City Council’s responsibilities. The mayor may also limit the number of individual presentations.

10. UNFINISHED BUSINESS

A. Schliess Accounting

B. Handyman Contract (info was provided in December packet)

C. 2010 Fire Service Contract – WBL with detail of fee increase

D. Tree Removal List – update (Carson)

11. OTHER BUSINESS

A. Spring Street Sweeping Bids (Brunner)

B. Snow Plowing Expense to date and City Policy

12. COUNCIL/STAFF REPORTS

A. Councilmember Harper

Finance, Personnel

Audit Update & Comp Plan Update

Final Certified Budget (copy provided)

B. Councilmember Carson

Park Commission, Website info

C. Councilmember Jann (resigned)

D. Councilmember Brunner

Rules of Procedure

Code of Conduct

E. Mayor Wingfield

• 2010 City Appointments – update (Park Commission members)

• Waste Management Containers – surplus placement at City Hall for vendor pick up

• City Attorney - meeting attendance (when needed)

• Clint Dixon & Bob Manke – Water Bill Discrepancy review (certified & non-certified)

• Request to Finance Committee to provide update on CD renewal, diversification of assets, pre-payment of bond.

F. City Attorney Kevin Sandstrom

G. Clerk /Treasurer Cindie J Reiter

Elections – grant & primary date/filing date

Administrative items – Audit, State Reporting compliance & requirements update

13. ADJOURNMENT

____________________________________________________________________________________

6.CONSENT AGENDA ITEMS

A. Approve the minutes of the Regular City Council meeting on December 8, 2009 as presented.

B. Approve the minutes of the Special City Council meeting on December 29, 2009 as presented.

(copy provided at January 2010 meeting)

C. Approve minutes of Regular City Council meeting on January 12, 2010 as presented.

D. Approve minutes of Special City Council meeting on June 30, 2009 as presented.

E. Approve minutes of Special City Council meeting on October 13 continued on October 20,, 2009 as presented.

F. Approval of Animal Control Contract 2010 with Animal Control Services (ACS)

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