ADP Essential Payroll
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[ADP® RUN POwered by ADP® PAyroll Features and Benefits Guide]
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This guide shows a summary of the features and benefits of the RUN Powered by ADP online Payroll solution. Note that not all of these features are specific to the RUN mobile app, however, even though you will only be demonstrating the mobile app portion during the NCSC competition, remember that all of these features are still available to your buyer since they will also have the online payroll solution in addition to the mobile app.
|HR RUN Powered by ADP® (“RUN”) Payroll |Features & Benefits |
|Features |Benefits |
|Online, Real-time |Payroll can be processed anywhere, anytime (high-speed Internet access required). |Enjoy the convenience of processing payroll anytime, anywhere (high-speed Internet |
|Payroll Processing |Payrolls can be calculated, previewed, and processed in real time. |access required) |
| |Payroll reports are available immediately. |Manage cash flow effectively with immediate access to Payroll Reports (every time you |
| |Reduces human error due to manual re-keying of data at the service center. |process payroll) |
| | |Manage effectively with immediate access to updated Tax Forms to project cash |
| | |requirements and help mitigate risk (every time you process payroll) |
| | |Rest assured in the accuracy of your payroll. Help mitigate risk and control cash flow |
| | |with real-time reporting. Your payroll is based on your payroll data (No re-keying of |
| | |data) |
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|Delivery |Bonded overnight courier service delivers checks to business owner’s location. |Saves time |
| | |Bonded and secure service |
| | |Help mitigate risk by controlling the delivery of sensitive employee and company |
| | |information |
|Full Service Direct |ADP electronically deposits employees’ pay into the account they designate. |Increase features offered to employees to help attract and retain great people |
|Deposit |The employee receives a non-negotiable voucher with their earnings statement. |Save time preparing, signing checks |
| | |Help reduce risk of check fraud or account access |
| | |Eliminate need to deliver checks to remote locations on pay date |
| | |Increase productivity by saving employees time from cashing |
| | |check |
|Tasks & Messages |Tasks remind employer of outstanding assignments. |Never miss performing an important payroll step; for example, completing the payroll |
| |Messages provide the client with helpful information about their payroll. |Stay on top of payroll concerns with this helpful information |
| |For example, as year-end approaches, clients receive a message to verify W-2 |Prevent losing track of time-sensitive or important actions (for example, verifying W-2|
| |information and to deliver W-2s to employees. |information at year-end in order to deliver accurate W-2s to employees on schedule) |
| | |Stay informed |
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| |RUN is designed to be easy to use. |Ease of conversion and familiarity with icons and menu options |
| |Online, context-sensitive helps provide answers to common questions based on |Flexible and convenient service options |
|Support & Help |individual’s location within the payroll application. |Receive efficient issue resolution if you ever need to contact our Client Service |
| |Access Support via email (click on Support icon and email link). |Reps.—they see the same screens you see, helping to eliminate guesswork! |
| |Client Service Reps. see the same screen the client sees when helping clients. No |Quickly find answers to your questions using RUN’s online, context-sensitive help, |
| |guesswork! |which provides answers to common questions based on your location within RUN |
|Standard Earnings & |Internet clients can choose from more than 100 canned E&D codes without calling |Independent of the Service Center, implement the appropriate categories for your |
|Deductions |Service—including codes that support restaurants. |business |
| |Have control over changes that need to be made. |Maintain control over the changes you make |
| |Have control over when the changes are made (anytime/anywhere). |Implement changes when it is convenient for you (anytime/anywhere) |
| | |Track the specific areas that help you manage your company’s finances |
| | |Choose from more than 100 of these—including codes that support restaurants |
|Payroll Preview |Access payroll reports immediately after entry. |Help reduce payroll errors and re-runs, helping to save time and control cash flow |
| |Recognize payroll liability before finalizing payroll. |Enjoy the flexibility of performing what-if scenarios using the real-time calculation |
| |Perform “what if” scenarios. |and preview |
| | |Know your payroll liability before you finalize your payroll |
| | |Increased accuracy |
|Restaurant Support |Provides pre-filled Form 8027. |Help eliminate administrative time of tracking pay information and increase cash flow |
|(Online version only |Tip Allocation and Tip Credit reports are available in the reports tab when these |with pre-filled Form 8027 |
| |earnings are defined at setup. |Use the Federal FICA tip credit to help with Federal taxes |
| | |Enjoy the convenience and savings (time and cost) of using the tax calculations and |
| | |reporting requirements that are specific to this industry |
| | |Enjoy peace of mind by helping to mitigate risks associated with complex wage |
| | |reporting—and minimum wage requirements |
| | |Help control unexpected costs by maintaining compliance with TEFRA requirements and tip|
| | |allocation calculations |
|Workers’ Compensation |Employer can track risk codes affiliated with employees for worker’s compensation |Helps control costs by properly coding employees’ risk codes |
|Tracking |purposes. |Helps by properly tracking and reporting employee insurance premium costs |
|Data Access |Employer can allow accountant online access to the General Ledger data, Payroll |Share client data with your trusted advisor through one simple, convenient, sign-in |
| |Reports, and Tax Forms for their business. |process |
|Integration with | Integration with ezLaborManager helps save time and |Help with managing employees’ time and attendance accurately and seamlessly with |
|ezLaborManager® |increase payroll accuracy. |payroll integration. Helps enhance accuracy by enabling managers to enter new hire |
| | |information as part of payroll setup and automatically communicate the setup data to |
| | |ezLaborManager. |
| | |Helps improve accuracy to minimize risk and increase employee satisfaction with |
| | |calculated hours. Also saves time by using the ezLaborManager export file for |
| | |payroll hours |
|HR RUN Payroll Reports |Features & Benefits |
|Report |Features |Benefits |
|Payroll Summary Report |Shows total amounts for a pay period by department. |Help increase control of cash with payroll totals |
| |It lists paycheck totals by employee including gross pay, taxes, deductions, net pay, |Manage and control departmental costs |
| |employer liability and total expense. | |
| |Sorts by employee last name and then check date by pay frequency. | |
|Payroll Details Report |Provides a listing of employee pay activity by pay period range. |Quickly and easily answer employee questions regarding pay, helping to |
| |Provides a snapshot of employees’ pay—including details of earnings, deductions, taxes by |increase employee satisfaction |
| |tax type, and employer liabilities. | |
| |Sorted by employee last name within the pay frequency. | |
|Earnings Records |Combines all information appearing on an employee’s pay statement for the date range |Quickly reference employee pay history |
| |requested. |Save time answering third party inquiries |
| |Lists employee earnings, taxes, deductions and net pay. |Help manage your employees’ pay records accurately and efficiently |
|General Ledger Employee |General Ledger Employee View provides a list of the employees and the monies allocated to |Easily post to the GL by employee entries |
|View |GL accounts for employee per payroll. | |
|General Ledger Company |General Ledger Company View provides a list of the company’s payroll accounts and the |Quickly post to the General Ledger by Company Accounts |
|View |monies allocated to those accounts for each payroll. |Help control your cash flow with accurate and timely updates |
|Payroll Liability |A summary of federal, FUTA, state and local taxes and totals that are due for the selected |Help save time calculating payroll tax |
| |period for both employee and employer taxes. | |
| |Based on tax filing method, taxes may have been withheld by ADP for your employees for whom|Payroll tax calculations based on the latest regulations |
| |your company is responsible. |Easy to read records and reports |
|Earnings By Department |This report displays the full detail of an employee’s gross earnings components broken down|Help increase control by monitoring earnings by department; help managing OT|
| |by department. |costs |
|Employee Change |An audit of employee and contractor changes that have occurred since the previous payroll; |Validate your changes |
| |including status, bank account, pay rate, social security number, deductions and |Help ensure accurate employment record changes to assist with employee |
| |jurisdictions. |satisfaction and effective people management |
|HR RUN Benefit Reports |Features & Benefits |
|Report |Features |Benefits |
|Deduction Summary Report |Lists deduction amounts recorded for employees by deduction type, by check date range, grouped |Quickly access information regarding payroll deductions on both deduction |
| |by pay frequency. |and employee levels |
| |The Deduction Summary report sorts alphabetically by the deduction description. |Tools to help manage your employees more effectively, by easily answering |
| |The deduction descriptions displayed on the main report act as links to sub-reports that break |questions from third- parties requesting information or payment of |
| |down the selected deductions by check date and employee. |employee deductions |
|Employee Time Off Report |Lists each employee’s allowed and taken hours as well as the balances of available time for |Help save money from overpaying paid time off |
| |sick, personal and vacation hours as offered by the company. |Help cash flow |
| |Grouped by pay frequency, if applicable. |Easily answer employee questions on their benefits or paid time off |
| |Totals at the pay frequency, PTO plan and company levels. | |
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|Partial and Missed |Lists all employees who did not have enough net pay to take any or all of a deduction amount. |Easily keep track of when employees have not paid full amounts of |
|Deductions |Employees are listed for each deduction by employee name. |deductions and need to have additional amounts for future pays |
|HR RUN Miscellaneous Reports |Features & Benefits |
|Report |Features |Benefits |
|Employee Summary Report |Contains all employee indicative information such as name, address, social security number, |Easily obtain employee vital information |
| |earnings, taxes, deductions and net pay. |Help manage employee information to answer questions |
| |The report can be run for one employee at a time or for all employees. | |
| |The Employee Summary report sorts alphabetically by pay frequency. | |
|W-2 Preview |The W-2 Preview report shows the information that will be displayed on each employee’s W-2 |Help save time by viewing YTD W-2 at any time |
| |form. |Quickly provide employees with the ability to adjust tax withholdings prior |
| |A description of all the fields on the W-2 is included. |to year-end |
| |In December you will receive a task to review this report. | |
|Worksheet |Used to gather employee earnings information when calling payroll totals into the Teledata |Help save time and increase accuracy with clearly written and organized |
| |team. |input sheet |
|Tip Allocation |Lists company level gross receipts and tip income. Also listed are directly and indirectly |For clients who have to report tips, assists with reporting allocated tips |
| |tipped employees, along with any allocated tip amounts. | |
|Tip Credit Report |A listing of employee tip payments and taxes to generate FICA tax credit values |Help with calculating and reporting tip credit |
| | |Help make smart use of your cash with tip credits |
|Billing Invoices |List each of the company’s billing invoices for the last six months. |Easily keep track of payroll invoices |
|HR RUN Tax Reports |Features & Benefits |
|Report |Features |Benefits |
|Wage & Tax Register Report |Provides a detailed listing of quarter and year-to-date wages, taxes, taxable earnings and |Quickly access year-to-date and quarter-to-date totals to help budget and |
| |other tax-related data for employees. |manage your business cash flow |
| | |Help with simplifying tax reports |
| |The details section will display only the information that applies for each employee. |Saves time in answering third-party inquiries regarding employee earnings and|
| | |tax deductions |
| | |Excellent tool for accountants to assist with verifying tax calculations for |
| | |a company |
|Quarterly Tax Verification |Provides information that will be used to run tax reports. |Allows the client to verify the accuracy of information to be used for tax |
|Report | |reports prior to the actual reports being run |
|Local Tax Withholding |Provides quarter-to-date employee detail information including the taxable gross amounts and |Helps save time by simplifying quarterly local tax jurisdiction filing |
|Report |taxes withheld for each local taxing authority. Lists employees paying resident and | |
| |non-resident taxes separately, and provides totals for each. | |
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Mobile app functionality summary – app users can:
• Choose Pay Frequency
• Change Check Dates & GL Post Date
• Turn Direct Deposit On/Off
• Enter Hours & Rates
• Hourly Rate for Salaried Employees
• Enter Earnings & Deductions
• Set up Departments
• Calculate Payroll
• Preview Payroll Liability
• Tipped Employee Message
• Approve Payroll
• View Reports
• Process regular or special payrolls
• They can suspend one payroll and start another of a different frequency, or a special payroll.
• Sort employees during payroll entry by:
o Name
o Employee/Contractor
o Hourly/Salaried
o Enter or change (override) any earnings or deductions for employees
• Choose to ‘finish later’, saving all information entered up to that point (with either a 3G or WiFi connection)
• Access the Payroll Liability and Payroll Summary reports – immediately after each processing. Can choose historic date ranges from any year client was active on RUN
• View employee information and merge contact info with their Mobile Device
• Process payment checks and PTO accruals (as long as they are setup in the web app)
• Access free HR content, including Tip of the Week, HR Checkup and HR Dictionary
• Call or email their local Client Service team from within the app
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