J ED 246 909 IR 050 754 1 AUTHOR Simmons, 'Peter, Ed ...

[Pages:186]ED 246 909

AUTHOR TITLE INSTITUTION

4-- REPORT NO .... PUB DATE, NOTEPUB TYPE-

DOCUMENT. RESUME

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J

IR 050 754

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1

Simmons, 'Peter, Ed.;.Hopkinson, Alan, Ed.

-CCF: The Common toMmunication Foriat.

United Nations Educational, Scientific and Cultural

-, Organization, Paris (France)-. General Information Programme.

PGI- 84/WS/4

84. ,

183p.

,

Legal /Legislativeegulatory Materials (090). -7

Re0oFts- Descriptive (141)

EDRS PRICE DESCRIPTORS

IlaaNTIFIERS

401 Plus Postage. PC Not Available-from EDRS.

*Citations (References); *Computer Software;. /

Databases; Data Processing; Methods; Online Systems;

*Organizational Communication; *Systems

Development

%.

*Common Commuriication Format;. Information

Interchange; *Machineepeadable Bibliographic Data-

Bases

ABSTRACT The purpose of the Co on eommunicktion Format (CCF)

is to provide,a detailed'and'structured method for recordfng ma. number of mandatory and optional data elements in,a computer - readable bibliographic record for.exchange purposes between two or. more computer-based systems. However, it canalso be useful/Within non-computerized bibliographic systems. Not designed to be used as a manual by staff responsible for coding or otherwise preparing bibliographic descriptions for input to a computer syistem, this' document is meant to be a specification. to assist systems designers in devising local procedures and computer programs So that they Can exchange files in either direction with other organizations which may use the CCF. It is neither complete nor final, as much work remains to be done to test the current version of the CCF/and to provide assistance in its implementation..It is also expected that the scope of the CCF data elements, now confined to descriptions..of monographs and serial publications, will be expanded. This manual is divided into five parts: introduction, use of the format, data elements, codes used in the data elements, and examplesof complete records.

(DMC)

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* Reproductions supplied by EDRS/are the best that can be made.

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fr/om the original doCument.

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DOCATIONAI. REpOUFICES INFORMATION

cENTER Mint

P61-84/WS/ 4

14. This document has been reproduced es

received from tho person or organization originating it.

Paris 1984

. Ci Minor changes have boon made to imptove

teptoductiorf quality.

Points of view or opinions stated in this docu-

'

ment do not necessarily topresent official NIE

position or policy.

At

r>

CCF: The-Common Communication Format

edited by Eeter S ons

an

Alan Hopkinson

?

"PERMISSION TO REPRODUCE THIS MATERIAL IN MICROFICHE ONLY

HAS BEEN GRANTEDrBY C. Coudert.Schklowski"'

TO THE EDUCATIONAL RESOURCES INFORMATION CENTER (ERIC)."

Genera-1, Information Programme and UNISIST

United Nations tduCational,

---------

lific and Cultural Organdizatibp

RepOduted by: permission of

/

iJneSco:

Recommended catalogue entry CCF : The 'Common Communication Fbrmat / edited by Peter Simmons d Alan'Hopkinson

7 /-for the General Inform4lon Programme and UNISIST. - Paris : Unesco, -1984.

iv, 1g5p. ; 30 cm. '(PGI-84/WS/4)

I Editors II - Unesco - general Information Programme and. UNISIST

'

(C) Unesco

...Page.

'PREFACE

t INTRODUCTION

I

1.1 History and methodology 1.2 Rationale

2 THE USE OF THE FORMAT

4

2.1 Scope and_USe . '- 2.2 Definitions.

2.3 Standards and rdferenCes .v 2.4 Structure 2.5Vinks,and level_ s 2.6.Charadter sets

--2,7----Farmat-modi-fication--.. .

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3 DATA ELEMENTS

9

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,0

10,

13

)

15

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.19

i.

. . 25

...,. .............

3.1 List of data elements ... ..... .....- ... -. . . ... ..... 35

3.2 Treatment of data elements

4

41

3.3 i Data elements and exathples of their use

44

4 CODES USED IN THE DATA ELEMENTS

4.1 Record status codes

141 "

4.2 Bibliographic level codes

142

4.3 Character set codes

143

4.4 Language codes

144

4.5 Physical medium codes'

...157

4.6 Script code

,

158

4.7 Codes for names of Countries

i

..

159

4.8 Role codes

164

4.9 Organization codes

167 04,

4.10 Field linkage codes

168

4.11 National bibliography and

legal deposit agency codes . . ... Ow .....

169

4.12 Vertical relationShip codes

170

4.13 Horizontal irelationship codes

f,

171

4.14 Completenejs of record codes

172

4.15 Type of material codes -,-.. ..

...

173

5 EXAMPLES OF COMPLETE RECORDS

0

5.1 Introduction

177,

5.2 Serial ,

.......178

.3 Monograph

'179

5.4 Component part in a;serial

18-0

5.5 Component part 'in a monograph .

181

5.6\Monograph with component parts

1.82

5.7 Component part i,ri a'volume of a multi .,volume

monograph Oich is in a series.

184

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,

PREFACE_ . r

This First'Edition of the CCF has been prepared with the 'support .of Unesco,' within the framework' of the General

Information Vrogramthe, by the Ad-Hoc Group on the Establishment of aCoMmdn,Cdmmuhication Format. The following eiperts participated in this work:'

Dorothy Mderson. IFLA-1Interhational-Office for UBC.

.

Henriette:Avram .Library of'Congre'ss and IFLA

Edwin Buchinski National Library of Canada'and ISO

'HOpe E. A. CleMent Nat anal Library of Canada and M RC NetwDrk-Study_Team___.___

Harold Dierickx Institute of Social Studies and UNIBID

Nathalie DOsourier United,Nations, Dag Hammarskjtild

(Chairman)

Library_

Alan Hopkinson,

British Library

Sally MCCallum,)_ Library-of Congress

Marie.Rosenbaum

International Centre of the International Serials Data Sist/eM

Peter Simmons .

University of British Columbia/ School of Librarianship /

Erik Vajda...

4,4

JaMes L. Wood

National Technical Information Centre and Library,(OMIKK), Hungary

4 1

Chemical Abstracts%Service and ICSU-AB

T e purpose of the CCF,is to provide a; detailed and structured method for recording a number of mandatory an__ optianal,data elements in a computer-readable bibliographic

record for'exchapge purposes between two or mofe computer-based

system q.'However, it canalso be useful within non-computerized bibria0aphic systems. Use of the data Jelements embodied in the' CAF inNuch systems will simplify computerization of their activities at A later date.

Unlike, some other standard forrmt'specifixations, this documeht was not designed to be used as a manual by staff responsible for ceding or otherwise preparin5 bibliographic descriptions fktp input to a computer system. Rather, it is meant to be a specification'to assist systems designers in devising local procedures and computer programs so-tAt-they can exchange files in either direction with other organizations which may use the CCF.'It is expected that the CCF will become the source for

J

;a

,

`many locally-produced input manuals and other specifiic kinds of

staff aids.

(

Finally, i:t must be emphasized th t the%content of this document is meant 'to be neither'comp4te nor final. Much work remains to be done to test the current version_ of the CCF, as ' wells to provide 'assistance in its .implementation. It 'is expelled that in time, the scope of the CCF dataelements, Row confined to descriptions of .monographs and 'serial publicatidhs, will be expanded. In any case, since ; the data elements listed within this document define a minimum tet, they must be regarded as a, core to be supplemented by additional .elements reqUired by 'special' situations, institutions', or materials.

.4:7%

Wolfgang, LOhner'

dMiefi Section for',PrOmotion'of Methods, 'Norms and Standards

entre' Information 'Programme' .Unesco

,

6 4'

INTRODUCTION '.

History and .Methodology ibnale

,10

1.1

HISTORY 'AND METHODOLOGY

In April'19,78' the Upesco General Information Programme

(Unesco /EGI) sponsored an' Intergationt6 Symposium on

,BiblipgraOhic'Exchange formats,lphiChVas held in: Taormina

Organized byttihe UNISIST-International Centre fee

3ibliographic'.DescripFiont (map) in-Co-operation witty the,

'. International Council of Scientific,UniOns Abstracting:Boa-rd,

't

(ICSU-AB),

InternatiOnal Federation ot Library Associati.ons. ti

and InstitutionsAIVLA), ana the .InternationalOrganiZation for

Standardization. (ISO'), the ,SympodsAm was.convened "tQ study the

desirability and feasabi-lity of establishing maximum'

compatibility between existing; bibliographic exchange-formats."*

Out

the Taormina Symposium a numberof recommendation's

merged,' t e most important.of which was.that the devekcpment'of

a common Abliographic exchange format that- would be 'useful tc

both libraries androther'information services was desirable and.

probably feasible, and that the develOpment.of this format

should be treated as a high priority item.

i

*' ti

Immediately following the Symposium and as a direct result 'of it, Vnesco/PGI formed the UNtISIST Ad Hoc Group on ,the Establishment of a Common Communication FOrmat (CCF), which' igCluded, as the Symposium recommended, experts able'to present the's vlews of a b'road spectrum of the information community.

Member)s of this Group work;d at meetings and .through

correspondence to produce the format as it appears in this

docOept..

.

The,Group's work was based. on a numberNof macr'decisions'

-which were taken

the ,following:

at

the

start

of

its

deliberations.

These

were

..,

That the structure of the new format would conform, to the international standard ISO 2709.**

That the tore record would cdnsist of :thbse'data

elements essential to bibliographic description,.

identified ip'estandard manner.

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* International Sympositim on Bibliographic Exchange Formats, Taormina, Sicily. 27-29 Apiil 1978.6 Within he text 'of the CCF, bibliographic references are given in bSief form. Accompanying reference nuffibers refer to the complete citation, which is in Section 2.3 'atandards and references'.

** Within the text of the CCF, references to ISO standards are given.in briefform. .Full citations are given irk Section. 2.3.

Standards andreferences'.

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