City of North Las Vegas Official Web Site
Statement of Qualifications
Packet
for
Architectural, Engineering, and Other Professional Services
for the Term
July 2004 to June 2006
(Post June 7, 2004 Submittals)
TABLE OF CONTENTS
Page
Introduction 1
Service Areas, Focus Improvements, and Tasks 2
Submittal Instructions 7
Submittal Order 8
Statement of Qualifications Document Forms 9
Section I - General Information
Form “A” - General Information
Form “B” - Personnel Experience - Professional Staff
Form “C” - Personnel Experience - Other Technical and Key Staff
Form “D” - Applicable Equipment and Resources
Section II - Service Area Specific Information
Form “E” - Tentative Project Team
Federal Standard Form 255, Block 7- Resumes
Form “F” - Applicable Project Experience
Form “G” - Geotechnical and Materials Testing Capabilities
(Service Area Nos. 3, 4, & 10 only)
Federal Standard Form 255, Block 10 - Additional Information
Frequently Asked Questions 23
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INTRODUCTION
On Thursday, July 1, 2004, the City of North Las Vegas, (City), Public Works Department, Engineering Services Division (Division) will discard all Statement of Qualifications (SOQs) and Technical Proposals currently on file. The City is now requesting updated SOQs from qualified consultants to provide various Architectural, Engineering, and Other Professional Services, for the term July 2004 to June 2006, to facilitate the implementation of the City’s Capital Improvement Program and other municipal programs.
When Capital Improvement Projects and municipal programs become funded during this term, these SOQs may be evaluated by committee to short-list and select best qualified consultants to provide services to the City, depending on the size and/or technical complexity of the Project, funding availability, and the type of services required.
This packet contains all forms necessary for firms to respond to the City’s Request for Statement of Qualifications (SOQs) for Professional Architectural, Engineering, and Other Professional Services for the term July 2004 to June 2006. Firms are advised to carefully review all contents of this packet. Only submittals properly completed as instructed in this packet will be accepted for evaluation.
The original SOQ submittal deadline, for the term July 2004 to June 2006, was June 7, 2004 at 5:00 p.m. Firms that missed the deadline, are new to the area, or previously-submitted firms that undergo significant corporate changes (such as a merger) may also submit a post-deadline SOQ. Firms that qualify and are interested in providing one or more of these services must complete a separate SOQ Submittal for each Service Area using the information and forms contained in this packet but only for the Service Areas listed. Requirements for Service Areas not listed will be addressed by separate Requests for SOQs if and when needed. Submittals received for a Service Area in which submittals were received prior to June 7, 2004 and were already ranked, will be placed at the end of the list. Submittals received for unranked Service Areas will be considered with the pre-June 7, 2004 submittals, if and when those Service Areas are ranked.
Electronic copies of the forms may be obtained online at: / Departments / Public Works / Engineering Services / SOQ Information, Consultant Selection Criteria, and Rankings / Current Requests For Proposals, or may be picked up in person at the Engineering Services Counter.
Submittals shall be delivered to and submittal packets are available at, the following address between the hours or 8:00 a.m. to 5:00 p.m., Monday through Thursday:
City of North Las Vegas
Public Works Department, Engineering Services Division
Mr. Robert M. Harary, P.E.
Assistant Director of Public Works/Engineering Services
2288 Civic Center Drive
North Las Vegas, NV 89030
Any questions regarding this solicitation for services shall be directed to Ms. Kelly J. Moon, Engineering Project Coordinator, at phone number (702) 633-1363, TDD (800) 326-6868, fax number (702) 642-0390, or by email at moonk@ci.north-las-vegas.nv.us. Please note that the Engineering Services Division and other City Staff do not intend to personally meet with any proposing firm to discuss this solicitation prior to the submission deadline.
The City is an Equal Opportunity Employer, and women-owned and minority business enterprises are encouraged to submit
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SERVICE AREAS, FOCUS IMPROVEMENTS AND TASKS
During the term identified above, the City anticipates seeking qualified consultants to provide expertise in the 21 Service Areas listed below to assist City staff with the implementation of various municipal programs as well as during the planning, design, bidding, and construction phases of a wide variety of Capital Improvement Projects if they become funded. Some programs and projects may not be funded during this term, and these corresponding Service Areas will not be required during the term identified. Therefore, SOQs submitted in these particular Service Areas may never be evaluated nor ranked. Also, the City reserves the right to request SOQs for additional Service Areas and project-specific Technical Proposals, and/or perform interviews with qualified firms.
Firms interested in providing services in one or more of these Service Areas must be the prime consultant for that service.
|NO. |SERVICE AREA |FOCUS IMPROVEMENTS |TASKS |
|1. |Architecture |New Buildings such as Senior Center, Police Headquarters, Golf |Site Selection, Master Planning, Space Planning, Feasibility Studies, |
| | |Course Club House, Recreation Center, Fire Stations. |Renderings, ADA Evaluation and Mitigation, Life Cycle Cost Estimates, Peer |
| | | |Review of Building Designs by Others, FF&Es, On-Call Services. |
| | |Remodels, Renovations, or Expansions of City Hall, Community | |
| | |Development Center, Central Garage, Detention Center, Police, |Schematic Design, Design Development, Final Design, Technical Studies, |
| | |Utilities, and Maintenance Buildings. |Reports, Presentations, Bid and Construction Phase Support Services. |
|2. |Civil Engineering |Municipal Improvements. |Constructibility /Bidibility Reviews, Peer Review of Plans, Specifications, |
| | | |and Reports by Others (for Roadways, Flood Control, Parks, or Utilities), |
| | | |Value Engineering, Cost Estimates, AutoCAD Drafting, Design of General Civil |
| | | |Engineering Projects, On-Call Services. |
|3. |Construction Management & Inspection |Roadways, Street Improvements, Bridges, Traffic Signals, Flood |Constructibility /Bidibility Reviews, Construction Management, Contract |
| |Services - Horizontal Construction |Control Channels, Detention Basins, New and Renovated Parks, |Administration, Inspection Services, Materials Testing, Reporting, Permit |
| | |Trails, Storm Drainage Systems, and Utility Pipelines. |Monitoring, Project Closeout, Claims Prevention and Analysis. |
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|4 |Construction Management & Inspection |New Buildings such as Aliante Library, Senior Center, Police |Constructibility / Bidibility Reviews, Construction Management, Contract |
| |Services - Vertical Construction |Headquarters, Golf Course Club House, Recreation Center, Fire |Administration, Inspection Services, Materials Testing, Reporting, Permit |
| | |Stations, Remodels or Expansions. |Monitoring, Project Closeout, Claims Prevention and Analysis. |
|5 |Electrical Engineering |Area and Park Lighting, Standby Generators and UPS, Overhead to |Feasibility Studies, Preliminary and Final Design, Bid and Construction Phase |
| | |Underground Utility Conversions, Utility Relocations, Facility |Support Services, On-Call Services. |
| | |Systems for Buildings, Energy Conservation, Communication | |
| | |Systems, Telecommunication Systems and Computer Wiring, Facility | |
| | |Security and Fire Alarm Systems, and Telephony. | |
|6. |Emergency Management |Emergency Preparedness Planning, Training Programs, Full-Scale |Design and Develop Technical Studies and Reports, Make Presentations, Design, |
| | |Exercises, and Renovations of Emergency Operations Center (EOC) |Develop, and Conduct Full-Scale Emergency Management Exercises, Assess and |
| | |and Related Support Systems. |Conduct City-Wide Training for Emergency Preparedness and Response, Update |
| | | |Emergency Operations and Response Plan, Inventory and Consolidate City |
| | | |Resources in One Database for EOC Retrieval. |
|7. |Environmental Services |Municipal Improvements and Environmental Programs. |Biological and Cultural Resource Surveys, NEPA Documentation, Environmental |
| | | |Assessments (Phase I & II), Environmental Impact Statements and Categorical |
| | | |Exclusions, Permitting, Inter-agency Consultations, Testing and Abatement of |
| | | |Asbestos, Molds, and Hazardous Materials, Spill Response, Wetlands Mitigation,|
| | | |Air Quality Modeling, Dust Control, Noise Monitoring and Mitigation, On-Call |
| | | |Services. |
|8. |Financial Services |Municipal Improvements and |Accounting, Bond Estimates, Debt Financing, Cash Flow Projections, Financial |
| | |Financial Programs. |Projections, Actuarial Services, Grant Research and Applications, Prepare CIP |
| | | |Budgets, Spreadsheets, and Graphs, Prevailing Wage Enforcement, On-Call |
| | | |Services. |
|9. |Flood Control Design |Detention Basins, Channels, Transition Structures, Maintenance |Hydrology/Hydraulic Analyses, Preparation of SID and Right-of-Way Acquisition |
| | |Access Ramps, Storm Drainage Collection and Conduit Systems, Dual|Documents, Design Surveying, Coordination with Clark County Regional Flood |
| | |Use Facilities. |Control District. |
| | | | |
| | | |Preliminary Engineering, Prepare Technical Studies and Reports, Final Design, |
| | | |Bid and Construction Phase Support Services. |
|10. |Geotechnical Engineering and Materials|Municipal Improvements. |Site Investigations, Laboratory Testing, Prepare Geotechnical Reports, |
| |Testing | |Nondestructive Testing, Pavement Condition Surveys, Pavement Section Design, |
| | | |Grading Observations, Multi-trades Building Inspections, Materials Testing |
| | | |(Asphalt, Concrete, Masonry, Steel), On-Call Services. |
|11. |Land Development Reviews |Private Development Infrastructure |Review Private Development Technical Drainage and Traffic Studies, |
| | | |Infrastructure Plans (Grading and Drainage, Street Improvements, Utilities), |
| | | |and Maps, Cost Estimating, On-Call Services. |
|12. |Landscape Architecture |New Parks, Renovation of Mature Parks, Landscaping, Streetscapes,|Master Planning, Renderings, Peer Review of Park Designs by Others. |
| | |Water Conserving Irrigation Systems, Highway/ Bridge Aesthetic | |
| | |Treatments. |Schematic Design, Design Development, Final Design, Presentations, Bid and |
| | | |Construction Phase Support Services, On-Call Services. |
|13. |Mechanical Engineering |HVAC Systems, Plumbing, Fire Sprinkler Systems, Instrumentation, |Feasibility Studies, Preliminary and Final Design, Bid and Construction Phase |
| | |Energy Management, Security Equipment, Modernize Outdated |Support Services, On-Call Services. |
| | |Mechanical Systems. | |
|14. |Public Relations |City-wide Programs. |Write and Produce Publications, Event Marketing, Video Production, News |
| | | |Release Distribution, Special Event Management, Advertisement Creation and |
| | | |Placement, Media Buys, Media and Public Relations Training, On-Call Services. |
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|15. |Redevelopment Planning |Redevelopment Programs. |Inventory Existing Land Uses, Land Use Planning, Economic and Market Research,|
| | | |Market Summary, Redevelopment Area Visioning, Organizational Strategies, |
| | | |Feasibility Studies, Identify Resources, Prioritization of Project Strategies,|
| | | |Implementation Plans. |
|16. |Roadway Design |Roadways, Super Arterials and Limited Access Roads, Bridges, |Pavement Design, Design Surveying, Preparation of SID and Right-of-Way |
| | |Grade Separations, Interchange Modifications, Street |Acquisition Documents, Environmental Permitting, Coordination with Regional |
| | |Improvements, Road Widenings, Intersection Modifications, |Transportation Commission and NDOT. |
| | |Pavement Resurfacing, Multi-Use Trail Systems. | |
| | | |Preliminary Engineering, Prepare Technical Studies and Reports, Final Design, |
| | | |Bid and Construction Phase Support Services. |
|17. |Sewer and Water Utilities Design |New and Rehabilitated Sewer and Water Pipelines, Pipe Linings, |Master Planning, Preliminary Design, Technical Studies and Reports, |
| | |Reservoirs, Wells, Lift Stations, Pump Stations, Meter Stations, |Presentations, Final Design, Bid and Construction Phase Support Services. |
| | |and Wet Utility Relocations. | |
|18. |Software Application Development, |Corel Suite and Microsoft Office Applications, Hansen and Oracle |Prepare Documentation, Conduct On-Site Training, Develop Applications or |
| |Support, and Implementation |Applications, Oracle, C#.Net and Visual Basic 6 Development, IT |Customizations, Manage IT Projects, Develop Graphics for Website, Maintain |
| | |Project Management, and Web Graphics/HTML Development. |Graphics Library, and Provide Quality Assurance for IT Development and |
| | | |Implementation Projects. |
|19. |Structural Engineering |Roadway and Pedestrian Bridges, Box Culverts, Retaining Walls, |Structural Analysis and Design, Seismic Design, Structural Modifications, |
| | |Utility Vaults, Concrete and Steel Light Poles, Transmission |Testing, Cost Analysis, Review Vendor Submittals. |
| | |Towers. | |
| | | |Preliminary and Final Design, Bid and Construction Phase Support Services, |
| | | |On-Call Services |
|20. |Surveying |Emphasis will be on Construction Staking of Horizontal |Construction Control Surveys and Staking, Quality Assurance of Contractor’s |
| | |Construction Projects (Roadways, Flood Control Channels, |Staking, Prepare Plats and Legal Descriptions, Topographic and Photogrammatic |
| | |Detention Basins, Parks, Trails, and Pipelines) |Surveys, On-Call Services. |
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|21. |Traffic Engineering |Traffic Signals, Signal Equipment, Roundabouts, Fiber Optics, |Prepare and Review Traffic Studies, Traffic Counts, Warrant Studies, Signage |
| | |Interconnect Improvements, Intelligent Transportation Systems |and Striping, Traffic Control and Barricading Plans, ITS Software Development |
| | |(ITS) Infrastructure and Software Applications, Parking Lots, |and Modifications. |
| | |Parking Garage, Light Rail Feasibility Study, Transit Systems | |
| | |Planning. |Preliminary Engineering, Prepare Technical Studies and Reports, Final Design, |
| | | |Bid and Construction Phase Support Services, On-Call Services. |
SUBMITTAL INSTRUCTIONS
1. Each firm must submit a separate submittal for each Service Area.
2. Each firm must provide three (3) copies of each Service Area submittal.
3. Every copy must be bound.
4. Each SOQ must include Section I and Section II. Section I (General Information) may be the same for each Service Area submitted. Section II (Service Area Specific Information) must be unique for each Service Area.
5. Submittals must follow the organization, order, and numbering presented in the Section entitled Submittal Order found on page 8.
6. All submittals must be typed on the forms provided in this package, except where otherwise instructed in the Submittal Order. Facsimiles of the forms, created with computer word processing programs, are acceptable. These facsimiles, however, must use the same layout and format as the original forms.
Slight adjustments to the forms, such as margin and paragraph spacing, are acceptable. These adjustments must not change the wording or numbering of questions, the order of requested information, or increase or decrease the amount of information requested for each page of a form.
7. Typing on the forms should be in ten to twelve point font, using font types such as Times Roman, Helvetica, Courier, Pica, or Elite. Do not use cursive, script, or brush type fonts. Tab and separator sheets may use larger font sizes.
8. Each submittal Section must have a clearly recognizable divider. This divider must be a tabbed sheet or a colored, heavy bond paper with the name of the Section clearly noted.
9. One copy of each form is included in this package. Photocopies of blank forms should be made, as one form may be required in several areas.
SUBMITTAL ORDER
Each Service Area submittal must conform (order, numbering, page limits, and contents) as follows:
Cover Must identify the Service Area and name of firm
Letter Provide a one (1) page cover letter clearly identifying the Service Area and name of firm. The letter must also state the following:
(1) Whether or not the firm has a local office in the Las Vegas Valley;
(2) Whether or not a majority of the work will be performed locally;
(3) The name of a local office representative who is able to legally execute agreements and amendments with the City.
(4) An officer of the firm must sign the letter.
Section I - General Information
Form “A” - General Information - Limit 1 page
Form “B” - Personnel Experience - Professional Staff - Limit 2 pages (NOTE - This is a three-page form; therefore, two copies of each page may be submitted)
Form “C” - Personnel Experience - Other Technical and Key Staff - Limit 1 page (NOTE - This is a three-page form; therefore, only one copy of each page may be submitted)
Form “D” - Applicable Equipment and Resources - Limit 1 page
Section II - Service Area Specific Information
Form “E” – Tentative Project Team - Limit 1 page
Organizational Chart - Illustrate Tentative Project Team with any Subconsultants - Limit 1 page
Federal Standard Form 255, Block 7 - Resumes of Personnel listed on Form “E” - Limit 3 pages
Form “F” - Applicable Project Experience - 8 projects maximum - Limit 1 page
Form “G” - Geotechnical and Materials Testing Capabilities (for Service Areas 3, 4, and 10 only) Limit 1 page
Federal Standard Form 255, Block 10 - Additional Information - Limit 1 page
CITY OF NORTH LAS VEGAS
STATEMENT OF QUALIFICATIONS DOCUMENT FORMS
for
ARCHITECTURAL, ENGINEERING, AND OTHER PROFESSIONAL SERVICES
July 2004 to June 2006
FORM “A” - GENERAL INFORMATION
1. Firm’s name: _______________________________________________
2. Firm’s local address: ___________________________________________
___________________________________________
___________________________________________
3. Is your local office the Main Office? ____ Branch Office? ____ Sole Office? ____
4. Year your firm was established: ________
5. Year your local office was established: ________
6. Name, title, and telephone number of two (2) primary contacts (Principals) in the local office:
___________________________________________________________________
___________________________________________________________________
7. List locations of no more than three (3) other offices where work may be performed (if applicable):
Address Telephone No. No. of Personnel
_________________________ ( ) ___________________ ______________
_________________________ ( ) ___________________ ______________
_________________________ ( ) ___________________ ______________
8. Total employees presently employed:
In your local office: ________
Total in your firm: ________
9. Errors and Omissions Insurance:
a. Amount your firm presently carries: $ _________________________________
b. Carrier’s name and address: _________________________________
___________________________________________________________________
FORM “B” - PERSONNEL EXPERIENCE - PROFESSIONAL STAFF - List all applicable professional members on staff in your local office (include EITs & LSITs)
Indicate YEARS OF EQUIVALENT-FULL-TIME EXPERIENCE per each of the areas of professional expertise listed below.
| | |NEV. |EDUCATION |YEARS OF EXPERIENCE |AREA (S) OF PROFESSIONAL EXPERTISE |
|NAME |TITLE |PROF. | | |(Reference Area of Expertise Codes Below) |
| | |REGIS. NO. | | |Enter: YEARS OF EQUIVALENT- FULL-TIME EXPERIENCE * |
| | | |DG/YR |LOCAL OFFICE |FIRM |
| | | |DG/YR |LOCAL OFFICE |FIRM |
| | | |DG/YR |LOCAL OFFICE |FIRM |
| | | |DG/YR |LOCAL OFFICE |FIRM |
| | | |DG/YR |LOCAL OFFICE |FIRM |
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|II) |APPLICABLE COMPUTER HARDWARE AND SOFTWARE | |
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|III) |APPLICABLE REFERENCE MANUALS, CODES, AND DATA | |
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|IV) |APPLICABLE OTHER RESOURCES AND EQUIPMENT | |
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FORM “E” - TENTATIVE PROJECT TEAM
SERVICE AREA:___________________________________________________________
A. Consultant's Personnel
Please identify your tentative, key Project Team members, their titles, and their primary duties.
| NAME | TITLE |PRIMARY DUTIES |
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B. Subconsultants and Support Services
Please identify any subconsultants, contact persons, and support services they would provide to support your Project Team.
| FIRM NAME |CONTACT PERSON | SUPPORT SERVICE |
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FEDERAL STANDARD FORM 255 - BLOCK 7 - RESUMES OF PERSONNEL LISTED ON FORM “E”
|Brief resume of key persons, specialists, and individual consultants anticipated for this project. |
| a. Name & Title: | a. Name & Title: |
| b. Project Assignment: | b. Project Assignment: |
| c. Name of Firm with which associated: | c. Name of Firm with which associated: |
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| d. Years experience: |d. Years experience: |
|With This Firm ______ With Other Firms ______ |With This Firm ______ With Other Firms ______ |
| e. Education: Degree(s) / Year / Specialization | e. Education: Degree(s) / Year / Specialization |
| f. Active Registration: Year First Registered / Discipline | f. Active Registration: Year First Registered / Discipline |
|g. Other Experience and Qualifications relevant to the proposed project. |g. Other Experience and Qualifications relevant to the proposed project. |
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FORM “F” - APPLICABLE PROJECT EXPERIENCE
|Work by firms or joint-venture members which best illustrates current qualifications relevant to this project (list no more than 10 projects) |
|a. Project Name & Location |b. Firm’s Responsibility/ |c. Project Owner’s Name, |d. Year |e. Firm’s |f. Total |
| |Services |Address, and Phone |Completed |Fee |Project |
| | | | |(Approx.) |Cost |
| | | | | |(Approx.) |
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|(1) | | | | | |
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FORM “G” - GEOTECHNICAL AND MATERIALS TESTING CAPABILITIES
For Service Areas 3, 4 & 10 only.
Does your firm possess a certified testing laboratory in your local office? 9Yes 9 No
If no, please indicate the name of the laboratory, contact person, address, and certifications of the proposed testing laboratory.
Name of Testing Laboratory ____________________________________________________________
Contact Person ____________________________________________________________
Address ____________________________________________________________
____________________________________________________________
Certifications: 9 AASHTO 9ASTM 9NDOT 9OTHERS
____________________
____________________
Yes No Test
9 9 Hollow stem and/or solid augur drilling
9 9 Standard penetration testing
9 9 Natural moisture/groundwater conditions
9 9 Soil classifications
9 9 In-place density/unit weight
9 9 Soil solubility
9 9 Soil chemical analysis (pH, sulfates, etc.)
9 9 Soil expansion from moisture and chemical reaction
9 9 Soil consolidation/hydro-collapse potential
9 9 Soil resistivity
9 9 R-value
9 9 Pavement distress surveys (cracking patterns, rutting, humps, depression,
etc.)
9 9 Deflection testing (Dynaflect, Road Rater or Falling Weight Deflectomer)
9 9 Nondestructive Testing
9 9 Soil Proctors
9 9 Geophysical Studies
FEDERAL STANDARD FORM 255 - BLOCK 10 (MODIFIED)
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|10. Use this space to provide any additional information supporting your firm’s qualifications for the proposed services. |
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|11. The foregoing is a statement of facts. |
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|Signature: Typed Name and Title: Date: |
FREQUENTLY ASKED QUESTIONS
1. Q. How does our firm get consideration to do consulting work for the City?
1. A. Pick up an SOQ packet from the Engineering Services Division, located at 2288 Civic Center Drive, North Las Vegas, Nevada 89030 (702) 633-1206, TDD (800) 326-6868, ADA Accommodations (702) 633-1510. Complete and submit SOQs in all Service Areas of your firm’s expertise in accordance with the instruction package.
2. Q. If I have a question regarding preparation of an SOQ, whom should I contact?
2. A. Kelly J. Moon, Project Coordinator, Engineering Services Division, phone number: (702) 633-1363 TDD (800) 326-6868, fax number: 702-642-0390, email: moonk@ci.north-las-vegas.nv.us.
3. Q. Can the SOQ packet be e-mailed to our firm?
3. A. No, but it may be obtained from the City of North Las Vegas’ website, per instructions.
4. Q. What is different in this process from the previous (July 2002-June 2004) SOQ request?
4. A. Two primary changes in the new SOQ request are:
1) Service Areas have been revised to correspond to projects and services anticipated during the term July 2004 - June 2006.
2) Various minor modifications have been made to forms and procedures, and are intended to streamline the overall submittal process and encourage SOQ Submittals with information most applicable with the proposed service areas.
5. Q. On Forms “B” (Experience - Professional Staff) and “C” (Experience - Technical and Other Key Staff), do individual names need to be listed on the page, even if a staff member has no experience in a particular area listed on that page?
5. A. No. List the individual’s name only on each applicable page.
6. Q. When and where are the SOQs due?
6. A. Monday, June 7, 2004 by 5:00 p.m., delivered to 2288 Civic Center Drive, North Las Vegas, NV 89030. “Late” submittal SOQs may be delivered at any time, as per question/answer #8.
7. Q. Does each submittal for a given Service Area need to be separately bound?
7. A. Yes. Each Service Area must be a separate submittal, and each of the three (3) required copies of each Service Area submittals must be bound separately.
FREQUENTLY ASKED QUESTIONS - continued
8. Q. Can our firm submit an SOQ after the deadline, or at any other time during the July 2004 to June 2006 term?
8. A. Yes, but only if a new firm establishes a local office or a previously-submitted firm has significant corporate changes within the 2-year term, such as a merger. Routine changes in personnel are not considered significant corporate changes.
Note: If the Service Area has already been ranked, the late or revised SOQ will automatically be placed at the bottom of the ranked list, but the SOQ will be considered for future projects. If the Service Area has not yet been ranked, the revised SOQ will be accepted and considered if, or when, that Service Area is ranked without penalty.
9. Q. When will the respective areas be evaluated and ranked?
9. Q. If funding becomes available for a project, the SOQs corresponding to the applicable Service Area will be reviewed and ranked at that time. If funding does not become available for a project during the July 2004 to June 2006 term, the applicable Service Area SOQs may not be reviewed nor ranked.
10. Q. What are the criteria for ranking the Service Areas?
10. A. Criteria are typically developed on a project-specific basis by committee. Criteria may include, but are not limited to:
Quality of work, ability to meet budget & schedule on prior City Projects.
Responsiveness to the request for SOQs.
Past performance with similar projects, including checking references.
Qualifications, experience, and availability of key staff.
Subconsultant expertise.
Organizational approach to the project.
11. Q. Who serves on the Evaluation Committee?
11. A. Various people serve on Evaluation Committees to read, evaluate, and rank SOQs submitted for a given Service Area. On large, technically complex, or unusual Projects, the Committee may consist of a Project Proponent (end user), the City’s Project Manager (who will serve as the City’s point of contact to the selected consultant), and an outside agency representative (a representative of the funding agency and/or an individual who may possess technical proficiency in the Service Area). On small, routine projects, the Committee may consist of the City’s Project Manager and any other appropriate City representative(s).
12. Q. How do I find out where my firm ranked?
12. A. As areas are ranked during the July 2004 to June 2006 term, results will be posted on the City website online at Departments / Public Works / Engineering Services, SOQ Information, Consultant Selection Criteria and Rankings. If the Service Area ranking results are not posted on the website, they have not been ranked.
FREQUENTLY ASKED QUESTIONS - continued
13. Q. Once an area is ranked and posted, will subsequent projects be awarded to the next highest ranked firm?
13. A. When the next project in a Service Area becomes funded, a committee will determine at that time whether or not the previous evaluation and ranking are pertinent to the new project, or if another review and ranking needs to be performed for the new project. Project-specific technical proposals and/or interviews with the most qualified firms may still be required at any time.
14. Q. When does the City issue Professional Services Agreements instead of Purchase Orders?
14. A. See Table:
|Contract Type |Agreements |Purchase Orders |
|Extent of Service |Complete Project Involvement |Specific Services or Tasks |
|Duration |Negotiated Term, depending on Project and Phasing |Usually Short Duration (unless on-call, as needed |
| | |services) |
|Fee |Negotiated Fee, depending on Project Scope |Typically Under $25,000, but may exceed $100,000 |
|Utilization of Subconsultants |Negotiated, depending on firm’s and Subconsultant’s|Few or None |
| |Expertise | |
|Example |Design of a New Building |Structural Design Services for a Simple Pedestrian |
| | |Bridge |
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A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
L) LANDSCAPE ARCHITECTURE
M) MECHANICAL ENGINEERING
N) PUBLIC RELATIONS
O) REDEVELOPMENT PLANNING
P) ROADWAY DESIGN
Q) SEWER AND WATER UTILITIES DESIGN
R) SOFTWARE APPLICATION DEVELOPMENT, SUPPORT, AND IMPLEMENTATION
S) STRUCTURAL ENGINEERING
T) SURVEYING
U) TRAFFIC ENGINEERING
A) ARCHITECTURE
B) CIVIL ENGINEERING
C) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - HORIZONTAL CONSTRUCTION
D) CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - VERTICAL CONSTRUCTION
E) ELECTRICAL ENGINEERING
F) EMERGENCY MANAGEMENT
G) ENVIRONMENTAL SERVICES
H) FINANCIAL SERVICES
I) FLOOD CONTROL DESIGN
J) GEOTECHNICAL ENGINEERING AND MATERIALS TESTING
K) LAND DEVELOPMENT REVIEWS
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