Mecklenburg County Human Resources Policy and Procedures 3 ...

MECKLENBURG COUNTY HUMAN RESOURCES POLICY & PROCEDURES

SECTION I:

BOARD POLICY

Content

GENERAL PURPOSE APPOINTMENT/REMOVAL CRIMINAL HISTORY AND MOTOR VEHICLE RECORD CHECKS EQUAL EMPLOYMENT OPPORTUNITY RESOLUTION ADOPTING A CODE OF ETHICS FOR MECKLENBURG COUNTY PREVENTION OF UNLAWFUL WORKPLACE HARASSMENT POLITICAL ACTIVITIES HATCH ACT EMPLOYMENT OF RELATIVES JURY DUTY PROHIBITION OF COUNTY EMPLOYEES SERVING ON BOARDS, COMMITTEES, COUNCILS COMMITMENT TO QUALITY EDUCATION AND VOLUNTEER ACTIVITIES ACCESS TO AND USE OF COUNTY FACILITIES THIRD-PARTY MANAGING ORGANIZATION INSURANCE, SAVINGS BONDS, AND DEFERRED COMPENSATION BENEFITS HOURS OF WORK/WORK SCHEDULES

BENEFITS HEALTH INSURANCE for ACTIVE EMPLOYEES COVERAGE AT TERMINATION OR RETIREMENT LIFE INSURANCE TEMPORARY DISABILITY INCOME (TDI) RETIREMENT SUPPLEMENTAL RETIREMENT PLANS WORKERS' COMPENSATION EMPLOYEE ASSISTANCE PROGRAM (EAP) EMPLOYEE OCCUPATIONAL HEALTH AND EMPLOYEE FITNESS LEAVES OF ABSENCE VACATION SICK LEAVE DONATION OF SICK LEAVE HOLIDAYS BEREAVEMENT LEAVE

SUBSTANCE ABUSE PROHIBITIONS SUBSTANCE ABUSE TESTING

REORGANIZATIONS/REDUCTION IN FORCE (RIF) DEPARTMENTAL REORGANIZATIONS ELIMINATION OF POSITIONS AND RETIREMENT

CLASSIFICATION AND COMPENSATION RESPONSIBILITY PAY PLAN COMPENSATION PHILOSOPHY

HUMAN RESOURCES ADVISORY COUNCIL CREATION, COMPOSITION MEMBERSHIP, APPOINTMENT, TERMS, LIMITATIONS ON APPOINTMENT MEETINGS BYLAWS CONDUCT OF MEETINGS, INTERNAL ORGANIZATION MEETINGS, QUORUM MEETINGS, MINUTES MEETINGS, OFFICIAL REPRESENTATION ADVISORY COMMITTEE DUTIES AND FUNCTIONS REVIEW

ELIGIBILITY CRITERIA FOR CHARITABLE FUNDRAISING.

-Charitable Campaign Application and Certification

COUNTY MANAGER'S AUTHORITY AT-WILL EMPLOYMENT

LINKS TO SECTIONS II ? IX: COUNTY MANAGER'S AUTHORITY

SECTION II:

BENEFITS

OCCUPATIONAL HEALTH PROVIDER

COUNTY FITNESS CENTER

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MECKLENBURG COUNTY HUMAN RESOURCES POLICY & PROCEDURES

EMPLOYEE ASSISTANCE PROGRAM (EAP)

TIME FOR VOTING

COLLEGE TUITION REIMBURSEMENT Employee Tax Liability Learning Opportunities and Work Schedules

VACATION VACATION CASH-OUT PROGRAM

HOLIDAYS

BEREAVEMENT LEAVE

SICK LEAVE

Transfer of Sick Leave from Prior Employer Accrual Use Notification Documentation Prohibition on Secondary Employment Separation

DONATION OF SICK LEAVE

COBRA

HEALTH INSURANCE Health Insurance for Employees Medical Insurance for Non-Medicare Eligible Retirees Eligibility Surviving Spouse Premium Payments Medical Insurance for Medicare Eligible Retirees and Dependents Eligibility Surviving Spouse Premium Payments Opting-Out of Mecklenburg County's Medicare Supplemental Medical Plan Additional Information about Health Insurance for Employees and Retirees

DENTAL PLAN ACTIVE EMPLOYEE PLAN

LEAVES OF ABSENCE ADMINISTRATIVE LEAVE FAMILY-MEDICAL LEAVE ACT Eligibility Reasons for Leave Definition of Serious Health Condition Required Documentation Return to Work Call in and Notification Intermittent Leave Extension of Leave Use of Sick Leave, Vacation and Accrued Holiday Time Medical, Dental and Life Insurance Premiums Job Protection Rights Aggregate Date and County Service Date Use Prohibition on Secondary Employment No Retaliation or Interference Paid Family Leave Required Documentation Temporary Transfer to another Position Extension of Leave Use of Sick Leave, Vacation and Accrued Holiday Time Medical, Dental and Life Insurance Premiums Job Protection Rights Aggregate Date and County Service Date Accommodation for Mecklenburg County Employees that are Nursing Mothers EXTENDED LEAVE Extended Leave-Medical Required Documentation Extended Leave-Medical Extended Leave-Family Required Documentation Extended Leave-Family

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MECKLENBURG COUNTY HUMAN RESOURCES POLICY & PROCEDURES

Call in and Notification Use of Sick Leave, Vacation and Accrued Holiday Time Medical, Dental and Life Insurance Premiums Return to Work Replacement and Return from Extended Leave Use Prohibition on Secondary Employment Subsequent Extended Leave MILITARY LEAVE Annual Reserves Training Active Military Duty Leave DISASTER RESPONSE LEAVE

WORKERS' COMPENSATION

RETURN TO WORK (RTW) Purpose Program Administration Risk Management Responsibilities Human Resources Responsibilities Employee Responsibilities Department Responsibilities Procedure Employee's Obligation to Accept Suitable Employment Wage Compensation

LIFE INSURANCE GROUP TERM LIFE INSURANCE LIFE INSURANCE FOR DEPENDENTS SUPPLEMENTAL LIFE INSURANCE

FLEXIBLE SPENDING ACCOUNT

RETIREMENT SAVINGS PLANS

RETIREMENT

REEMPLOYMENT OF RETIREES

INCLEMENT WEATHER MECKLENBURG COUNTY PAY AND LEAVE PRACTICES FOR INCLEMENT WEATHER

BENEFITS ELIGIBILITY

SECTION III:

CLASSIFICATION AND COMPENSATION

CLASSIFICATION BROAD BAND METHOD CLASSIFICATION METHOD

SALARY ADMINISTRATION GUIDELINES HIRING NEW EMPLOYEES PROMOTIONS TRANSFERS REASSIGNMENTS RECLASSIFICATION SALARY PROGRESSION THROUGH THE PAY BAND INTERIM PAY

ESTABLISHING REVIEW DATES

BILINGUAL PREMIUM DUAL EMPLOYMENT

EQUITY ADJUSTMENTS

RETENTION ADJUSTMENTS.

PAY ADJUSTMENTS

PERFORMANCE COMPENSATION GUIDELINES

REINSTATEMENT/REEMPLOYMENT

LONGEVITY PERFORMANCE BONUS

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MECKLENBURG COUNTY HUMAN RESOURCES POLICY & PROCEDURES

FAIR LABOR STANDARDS ACT NON-EXEMPT, AND 7(k) EXEMPTIONS EXEMPT EMPLOYEES EXEMPT SALARY DEDUCTIONS NON-EXEMPT OVERTIME

DAYLIGHT SAVINGS TIME

OVERTIME APPROVAL

VOLUNTARY WORK

VOLUNTEER ACTIVITIES AND MATCHING TIME

WAITING TIME

TRAVEL TIME

CALL BACK COMPENSATION ON-CALL RESTRICTED ON-CALL NON-RESTRICTED ON-CALL ON-CALL COMPENSATION

DOUBLE SLOTTING

EXTENDED DUTY PAY FOR EXEMPT EMPLOYEES -DEDUCTION AUTHORIZATION REPAYMENT FOR OVERPAYMENT OF WAGES -EMPLOYEE REQUEST FOR CONSIDERATION FOR BILINGUAL PREMIUM PAY -MEMORANDUM OF UNDERSTANDING FOR BILINGUAL EMPLOYEES

SECTION IV:

EMPLOYEE RELATIONS

WORK EXPECTATIONS

VISION

PEFORMANCE, CONDUCT AND ATTENDANCE PERFORMANCE CONDUCT ATTENDANCE

PROHIBITED EMPLOYMENT PRACTICES HARASSMENT Sexual Harassment Consensual Relationships Other Forms of Harassment Faith in the Workplace "Harassing" Use of the County Computer System Reporting Harassment Investigatory Process

NO RETALIATION POLICY

CONSENSUAL RELATIONSHIPS Reporting Responsibility Immediate Supervisor Responsibility Failure to Report or Cooperate

WORKPLACE VIOLENCE

POLICY STATEMENT SCOPE AND AUDIENCE DISCIPLINE AND CRIMINAL PROSECUTION DEFINITIONS REPORTING THREATS OR ACTS OF VIOLENCE PREVENTING FUTURE ACTS OF VIOLENCE PROHIBITED POSSESSION AND USE OF HANDGUNS AND WEAPONS RIGHT TO SEARCH FITNESS-FOR-DUTY EVALUATION

DOMESTIC VIOLENCE PROTECTION

MECKLENBURG COUNTY TOBACCO AND SMOKING REGULATIONS

MEDIATION

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MECKLENBURG COUNTY HUMAN RESOURCES POLICY & PROCEDURES

GRIEVANCES GENERAL GRIEVANCES GRIEVANCES ALLEGING PROHIBITED PRACTICES

APPEALS OF PROHIBITED PRACTICE GRIEVANCE FINDINGS

REASSIGNMENT

CORRECTIVE ACTION RESPONSIBILITY CORRECTIVE ACTION PROCESS AND EMPLOYEE STATUS CORRECTIVE ACTION PROCEDURES

DISMISSAL PROCEDURES

DISMISSAL APPEAL EMPLOYEE REPRESENTATIVE APPEAL PROCEDURES THE FACILITATOR THE HEARING CONDUCT OF HEARING DECISIONS OF THE PANEL EMPLOYEE REVIEW PANELISTS SELECTION EMPLOYEE REVIEW PANEL COMPOSITION

RECOMMENDATION FOR DISMISSAL

NON-DISCIPLINARY SUSPENSION

UNPAID SUSPENSION

EXIT INTERVIEWS

-Employee's Grievance Form -Employee Review Panel Request for Appeal -Employee Review Panel Employee's Position Statement -Employee Review Panel Decision and Findings -Separation of Employment Checklist

SECTION V:

EMPLOYMENT PROCEDURES

STATEMENT OF EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT

EMPLOYMENT PROCEDURES LIMITED PART-TIME OR TEMPORARY STATUS TO FULL-TIME OR PART-TIME STATUS POSTING VACANT POSITIONS MINIMUM QUALIFICATIONS FOR JOBS LICENSING AND REGISTRATION RECRUITING RELOCATION AND TRAVEL EXPENSES APPLICATION FOR EMPLOYMENT DEPARTMENTAL SELECTION PROCESS REFERENCE AND CREDENTIAL VERIFICATION INTERNAL REFERENCE CHECKS

PUBLIC RECORDS

PRE-EMPLOYMENT SUBSTANCE ABUSE TESTING

COMMITMENT TO EMPLOYMENT

ORIENTATION VERIFICATION OF SOCIAL SECURITY NUMBERS BLOODBORNE PATHOGENS

PROVISIONAL PERIODS OF EMPLOYMENT

OUTSIDE EMPLOYMENT

-Novant Health Urgent Care Intake Form for Pre-Employment Drug Testing -Request to Engage in Outside Employment -Internal Reference Check Procedures -Release of Information -Mecklenburg County Reference Check Form

SECTION VI:

EQUAL EMPLOYMENT OPPORTUNITY

EQUAL EMPLOYMENT OPPORTUNITY RESPONSIBILITY FOR ADMINISTRATION

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