COVID-19 REOPENING PLAN
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M-NCPPC Athletic Grass & Artificial Turf Fields
COVID-19 Reopening Action Plan
Division: YOUTH AND COUNTYWIDE SPORTS (YCSD) | Field Permitting
Last Reviewed/Update Date: 06/25/2020
Implementation Date: TBD
| Approvers of Action Plan: | Tommy Paolucci |Division Chief |
| | Atuya Cornwell |Assistant Division Chief |
| | Byron Thompson | Countywide Sports Coordinator |
| |Byron | |
| | Teresa Robinson |Administrative Specialist 1 |
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Table of Contents
EXECUTIVE SUMMARY 1
PHASED OPENING PLAN 2
PHASE II 2
PHASE III 3
PHASE II AND PHASE III REOPENING TIMELINE 3
SELECT GRASS, ARTIFICIAL TURF AND OTHER FIELDS LISTED BY AREA 3
STAFFING 4
SCHEDULES 4
TRAINING AND SAFETY PRECAUTIONS 4
FIELD/PARK USAGE GUIDELINES 4
CAPACITIES 4
AWAY FROM FIELD 4
ON FIELD 5
FIELD LAYOUT………………………………………………………………………………………………………………………………...5
WAIVER OF LIABILITY………………………………………………………………………………………………………………………5
ROLE OF PARK POLICE…………………………………………………………………………………………………………………….6
FIELD CLEANING PRACTICES 6
GENERAL STRUCTURE FOR CLEANING .6
NOTIFICATIONS, SIGNAGE AND VIOLATIONS 6
USE OF EXISTING TOOLS 6
REAL TIME COMMUNICATION 6
ROLE OF HELP DESK 6
ROLE OF PAMD/EXHIBIT SHOP 6
SPECIFIC SIGNAGE NEEDS 7
RESPONSE TO VIOLATIONS……………………………………………………………………………………………………………7
FIELD MONITOR RESPONSIBILITIES AND MOBILE PROGRAMMING KIT 7
FIRST AID & EMERGENCY RESPONSE 8
APPENDIX A - AMENDED DIRECTIVE AND ORDER REGARDING COMMUNITY, RECREATIONAL, LEISURE, CULTURAL AND SPORTING GATHERINGS AND EVENTS PURSUANT TO EXECUTIVE ORDER No. 20-06-10-01, No. MDH 2020-06-12-01…………………………………………………………………………………………………………10
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APPENDIX B – CDC – COVID-19 CONSIDERATIONS FOR YOUTH SPORTS CHECKLIST FOR
COACHES………………………………………………………………………………………………………………………………………12
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APPENDIX C – CDC – COVID-19 CONSIDERATIONS FOR YOUTH SPORTS - KEEP YOUTH SAFE….……13
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APPENDIX D - EXECUTIVE ORDER N. 13-2020 CONTINUED DECLARATION OF A LOCAL STATE OF EMERGENCY FOR PRINCE GEORGE’S COUNTY……………………………………………………………….………… ....12
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APPENDIX E – COVID-19 SPECIFIC FIELD RENTAL GUIDELINES ………………………………………… ……….21
APPENDIX F - M-NCPPC UPDATED INTERNAL OPERATING PROCEDURES – HANDLING OF CORONAVIRUS AND OTHER RESPIRATORY ILLNESSES……………………………………………………………………….………………...24
APPENDIX G - M-NCPPC FACT SHEET FOR CLEANING …………………………………………………………...……...40
APPENDIX H – CDC SYMPTOMS OF COVID-19 ….………………………………………………………………………..….41
APPENDIX I – CDC GUIDANCE FOR CLEANING & DISINFECTING ……………………………...……………..……..43
APPENDIX J – FLYERS AND OTHER HELPFUL COMMUNICATION PIECES ……………………………………….45
EXECUTIVE SUMMARY
THIS DOCUMENT SERVES AS A RECOMMENDATION FOR THE PHASED REOPENING OF THE ATHLETIC FIELDS OF M-NCPPC, DEPARTMENT OF PARKS AND RECREATION, PRINCE GEORGE’S COUNTY. IT SEEKS TO ENSURE THE SAFE OPENING OF OUR FIELDS TO OUR COMMUNITY WHILE MEETING THE GUIDELINES OF THE CDC, STATE, COUNTY, AND THE COMMISSION.
PERMITTING AND FIELD USAGE IS ADDRESSED IN THIS DOCUMENT WITH THE UNDERSTANDING THAT INTERNAL AND EXTERNAL FACTORS WILL INFLUENCE IMPLEMENTATION. YCSD WILL CONTINUE TO ASSESS THE BEST PRACTICES NATIONALLY AND LOCALLY TO INFLUENCE THE REAL TIME IMPLEMENTATION OF THIS OUTLINE.
PERMITTING CALENDAR INFORMATION IS PROVIDED BELOW:
• SPRING/SUMMER GRASS FIELD PERMITTING SEASON
o APRIL 1 TO JULY 15 FOR OVERLAY GRASS FIELDS SPECIFICALLY, WITH MORE FLEXIBILTY FOR NON-OVERLAY FIELDS
o TWO-WEEK CLOSURE (JULY 15 TO AUGUST 1) ALLOWS FOR AREA MAINTENANCE TO PREPARE GRASS FIELDS FOR FALL SEASON
• FALL GRASS FIELD PERMITTING SEASON
o AUGUST 1 TO NOVEMBER 30
o DEADLINE FOR FALL APPLICATION IS JUNE 30
o ATHELTIC PERMITTING AND FIELD OPERATIONS OFFICE COMMUNICATES TO USER GROUPS A JUNE 30 REQUEST DEADLINE, PROVIDES DATE OF ALLOCATION MEETING, AND SHARES APPLICATION FORM AND RULES AND REGULATIONS FOR FIELD USE
o FIELD ALLOCATION MEETING HELD IN MID-JULY AT WALKER DRIVE
• FALL ARTIFICIAL TURF FIELD PERMITTING SEASON
o JULY 1 TO DECEMBER 31
o ALLOCATION DONE SEPARATELY FROM GRASS FIELDS
o NO ALLOCATION MEETING NECESSARY
THE PHASE II OPENING (JULY 1) IS UNIQUE FROM OUR TRADITIONAL PERMITTING FIELD MODEL BUT WOULD MEET USER DEMAND WHILE ATTEMPTING TO BE CONSISTENT WITH THE COUNTY’S MOVE TO PHASE II. THIS PHASE WILL ALLOW PERMITTING OF SELECT GRASS AND ARTIFICILAL TURF FIELDS ONLY. USERS GROUPS WOULD SUBMIT ROSTERS FOR TRACING, PRACTICE PLANS TO INCLUDE SOCIAL DISTANCING METHODOLOGY, AND MEET THE DEPARTMENT’S SOCIAL DISTANCING PLAY GUIDELINES ADOPTED FROM THE CDC, STATE AND COUNTY.
BEYOND THE PHASE II OPENING OF OUR FACILITIES, YCSD HAS INCLUDED ONE ADDITIONAL PHASE OF OPENING GUIDANCE. THIS LATER PHASE WOULD MATCH WITH OUR TRADITIONAL GRASS (AUGUST 1 TO NOVEMBER 30) PERMITTING CALENDAR.
THIS REOPENING IMPLEMENTATION PROCESS WILL MEET PUBLIC DEMAND AND ENSURE SAFETY WHILE ALLOWING YCSD TO FORMULATE AND IMPLEMENT A COMPREHENSIVE PLAN TO INCLUDE ADVISING OUR USERS REGARDING PROTOCOLS, CONDITIONS, AND IMMEDIATE STEPS WE ARE TAKING TO MITIGATE ANY REBOUNDS OR OUTBREAKS OF COVID-19, WHILE MEETING THE GUIDELINES OF THE CDC, STATE, COUNTY, AND THE COMMISSION.
PHASED OPENING PLAN
PHASE II (JULY 1)
• PRE-CONDITIONS/BENCHMARKS
o ISSUING OF THE CURRENT MARYLAND DEPARTMENT OF PUBLIC HEALTH AMENDED DIRECTIVE AND ORDER REGARDING COMMUNITY, RECREATIONAL, LEISURE, CULTURAL AND SPORTING GATHERINGS AND EVENTS PURSUANT TO EXECUTIVE ORDER No. 20-06-10-01, No. MDH 2020-06-12-01 (APPENDIX A)
o USER CAPACITIES AT FIELDS DETERMINED BASED ON SOCIAL DISTANCING GUIDELINES FROM CDC (APPENDIX B), STATE (APPENDIX C), COUNTY (APPENDIX D) AND INTERNALLY
o AREA MAINTENANCE, MAINTENANCE AND DEVELOPMENT, AND PARK POLICE CONSENSUS OF FIELD PREPAREDNESS, CONTINUED MAINTENACE, AND SECURITY
o PERMITTING OFFICE REQUIREMENT OF TWO ADDITIONAL ITEMS FROM USER GROUPS IN PERMITTING PROCESS
• COVID-19 WAIVER OF LIABILITY FORM (TO BE DETERMINED LEGAL DEPARTMENT)
• MODIFIED PRACTICE PLAN TO INCLUDE SOCIAL DISTANCING METHODOLOGY PER CDC AND STATE GUIDLEINES
o PERMITTING OFFICE DISTRIBUTION COVID-19 SPECIFIC FIELD RENTAL GUIDELINES (APPENDIX E) IN ADDITION TO TRADITIONAL RULES AND REGULATIONS
o ADEQUATE STAFFING OF TEAM MEMBERS (FIELD MONITORS AND MAINTENANCE)
• DEPENDENT ON HUMAN RESOURCES TIMELINES FOR HIRING
• ISSUES AROUND STAFF BEING WILLING AND/OR ABLE TO WORK
• TEMPERATURE CHECKS OF STAFF PER CDC GUIDELINES
• ADDITIONAL GUIDANCE NEEDED ORGANIZATIONALLY ON IMPLEMENTATION
o ADEQUATE SUPPLIES TO SUPPORT HEALTH HYGIENE AND SOCIAL DISTANCING FOR FIELDS
o ADEQUATE SUPPLIES OF RESPECTIVE PPE FOR STAFF
o ABILITY TO TRACK AND IDENTIFY ALL WHO USE OUR FIELDS
• EFFECT ON PERMITTING AND FIELD OPERATIONS
o LIMITED ALLOCATION OF FIELDS
• USAGE RECOMMENDATIONS
o PERMITTING OF SELECT ONLY FROM REQUESTS ALREADY IN SYSTEM, NO NEW PERMITS PROVIDED
o FIELD MONITORS PRESENT BUT LIMITED
o GOALS, BASES AND OTHER EQUIPMENT TO BE REMOVED
o FIELDS TO BE LINED TO SEGMENT BASED ON SOCIAL DISTANCING GUIDLINES
o ACCESS PROVIDED TO USER GROUPS OF LESS THAN 10 PER SEGMENTED AREA OF FIELD THAT ARE MAINTAINING SOCIAL DISTANCING GUIDELINES AS OUTLINED BY THE DEPARTMENT
o MASKS TO BE WORN TO AND FROM FIELD, COACHES WHILE ON FIELD
o PARENTS/GUARDIANS TO REMAIN IN OR NEAR VEHICLES IN PARKING LOT DURING ACTIVITY
o USERS TO BE FREE FROM FEVER
o SHARED EQUIPMENT TO BE SANITIZED BEFORE, AFTER AND REGULARLY DURING USAGE
o MODIFIED PRACTICE PLAN TO INCLUDE SOCIAL DISTANCING METHODOLOGY PER CDC AND STATE GUIDLEINES TO BE SUBMITTED PRIOR TO USAGE
o DUGOUTS, BENCHES AND BLEACHERS NOT AVAILABLE FOR USE
o NO GAMES/COMPETITION ALLOWED
o NO CONCESSIONS ALLOWED – PLAYERS TO BRING INDIVIDUAL SNACKS/BEVERAGES
o EXTRA TIME BETWEEN SCHEDULED FIELD USE TO PROVIDE ADEQUATE TIME FOR GROUPS TO EXIT
o USERS SHOULD PARTICIPATE IN THEIR ACTIVITY AND THEN LEAVE THE FIELD
PHASE III (AUGUST 1)
• BENCHMARKS
o ALL ITEMS IN PHASE II REMAIN IN PLACE
o WIDESPREAD COMMUNITY TRANSMISSION NO LONGER PRESENT AND ABILITY TO IDENTIFY, ISOLATE AND TREAT ALL INDIVIDUALS
• EFFECT ON PERMITTING AND FIELD OPERATIONS
o PERMITTING OF NEARLY ALL FIELDS TAKING PLACE, CLOSE TO NORMAL OPERATION
• USAGE RECOMMENDATIONS
o USER GROUPS CONTINUE TO ADHERE TO CDC GUIDELINES AS IT RELATES TO GOOD HYGIENE AND SOCIAL DISTANCING
o USER GROUPS FOLLOW TRADITIONAL FIELD RULES AND REGULATIONS
o PLACE HOLD ON RENTAL TO TRAVEL TEAMS TO LIMIT OUTSIDE EXPOSURE
o GOALS, BASES AND OTHER EQUIPMENT RETURNED TO FIELDS
o FIELDS TO BE LINED PER NORMAL USAGE
o GAMES/COMPETITION ALLOWED
PHASE II AND PHASE III REOPENING TIMELINE
PHASE II - SELECT GRASS FIELDS AND ARTIFICIAL TURF FIELDS
• WEDNESDAY, JULY 1
PHASE III - ALL GRASS FIELDS AND ARTIFICIAL TURF FIELDS
• SATURDAY, AUGUST 1
SELECT GRASS, ARTIFICIAL TURF, AND OTHER FIELDS LISTED BY AREA
SELECT GRASS FIELDS (TO OPEN JULY 1)
• CENTRAL AREA
o DIAMOND FIELDS: WALKER MILL REGIONAL PARK AND WATKINS REGIONAL PARK
o RECTANGLE FIELDS: FAIRWOOD PARK, OAKCREEK WEST PARK, WATKINS REGIONAL PARK
• NORTHERN AREA
o DIAMOND FIELDS: FAIRLAND REGIONAL PARK, Fletcher's Fields, Riverdale Park,
Beltsville community center, Colmar Manor park
o RECTANGLE FIELDS: Beltsville community center, fairland regional park,
kentland community center, riverdale park, t. howard duckett park
• SOUTHERN AREA
o DIAMOND FIELDS: COSCA REGIONAL PARK, TUCKER ROAD ATHLETIC COMPLEX, SASSCER PARK
o RECTANGLE FIELDS: AUTH VILLAGE PARK, TUCKER ROAD ATHLETIC COMPLEX, KINGS GRANT PARK, SASSCER PARK
ARTIFICIAL TURF FIELDS (TO OPEN JULY 1)
• Central area
o rectangle fields: Walker Mill Regional Park and Woodmore Towne Centre
• Northern area
o rectangle field: heurich park
• southern area
o rectangle field: n/a
ADDITIONAL FIELDS NOT LISTED (TO OPEN AUGUST 1)
• FOUND IN FULL ATHLETIC FIELD INVENTORY LIST
STAFFING
SCHEDULES
• STAFF WILL BE SCHEDULED PER TRADITIONAL MEASURES AS PERMITTED FIELDS OPEN
o ADMINISTRATIVE STAFF TO CONTINUE TELEWORK
o FIELD MONITORS BE ON SITE AS NEEDED
TRAINING AND SAFETY PRECAUTIONS
• FIELD MONITORS TO COMPLETE DEPARTMENT REQUIRED TRAINING AS AVAILABLE TO INCLUDE:
o SAFETY PROTOCOLS AND EXPECTATIONS
o CUSTOMER SERVICE/VIOLATION REPORTING IN COVID-19 ERA
o PPE
o CLEANING AND DISINFECTING PRACTICES
o PERSONAL HYGIENE BEST PRACTICES
• ALL MEETINGS WITH STAFF WILL BE HELD TAKING INTO CONSIDERATION SOCIAL DISTANCING AND ANY OTHER RELEVANT PROTOCOLS
• ADDITIONAL PROTOCOL MAY BE NECESSARY FOR AT-RISK STAFF RETURNING TO WORK
o GUIDANCE NEEDED ORGANIZATIONALLY ON MPLEMENTATION AND/OR EXTENT
• PPE WILL BE ASSIGNED INDIVIDUALLY TO EACH OF THESE STAFF MEMBERS FOR THEIR USE
• ALL STAFF WILL BE REQUIRED TO BE IN PPE AT ALL TIMES AND MAINTAIN SOCIAL DISTANCING, AS POSSIBLE
o GENERAL USE OF N95 MASKS DURING NORMAL BUSINESS OPERATIONS IS UNNECESSARY, PER CDC GUIDELINES
o CLOTH, REUSABLE MASKS MAY BE USED AND ARE ENCOURAGED
• ALL STAFF REQUIRED TO WEAR M-NCPPC SHIRTS AND IDENTIFICATION BADGES
• STAFF WILL BE DIRECTED TO STAY AT HOME IF SICK, ESPECIALLY IF THEY ARE EXPERIENCING SYMPTOMS OF COVID-19
• STAFF WILL BE PROVIDED CDC BASED GUIDELINES TO RECOGNIZE COVID-19 SYMPTOMS (APPENDIX H) AND HOW TO RESPOND IF THEY DETECT OR EXHIBIT SYMPTOMS IN THEMSELVES OR OTHERS
• REFER TO INTERNAL OPERATING PROCEDURES OF HANDLING OF CORONAVIRUS AND OTHER RESPIRATORY ILLNESSES (APPENDIX F)
FIELD/PARK USAGE GUIDELINES
CAPACITIES
• USER CAPACITIES AT FIELDS WILL BE DETERMINED BASED ON SOCIAL DISTANCING GUIDELINES FROM CDC, STATE, COUNTY AND INTERNALLY
o PHASE II ALLOWS FOR MAXIMUM 10 PERSONS (COACHES AND PLAYERS) ALLOWED PER HALF OF RECTANGLE FIELD AND 10 PERSON PER HALF OF DIAMOND FIELD (INFIELD/OUTFIELD)
o FIELDS TO BE LINED TO SEGMENT FIELDS BASED ON ABOVE SOCIAL DISTANCING GUIDLINES
AWAY FROM FIELD
• PARKING LOTS
o SIGNANGE DISPLAYED TO ENCOURAGE SOCIAL DISTANCING
• SPECTATORS
o HOUSEHOLDS, AS DEFINED BY PARKS DIRECT, RECOMMENDED TO REMAIN IN VEHICLE BUT ALLOWED TO GATHER AT APPROPRIATE SIX FEET SOCIAL DISTANCING INTERVALS WITH MASKS
• RESTROOMS (ONCE OPENED TO PUBLIC)
o ONE-IN AND ONE-OUT POLICY
o PROPER HANDWASHING TECHNIQUES AFTER RESTROOM USAGE AND BEFORE RETURNING TO THE FIELD
ON FIELD
• TRADITIONAL GUIDELINES REMAIN THE SAME UNLESS SPECIFIED IN THIS DOCUMENT OR IN YCSD COVID-19 SPECIFIC FIELD RENTAL GUIDELINES
o CHANGES IN TRADITIONAL GUIDELINES FOR PHASE II
▪ MODIFIED PRACTICE PLAN TO INCLUDE SOCIAL DISTANCING METHODOLOGY PER CDC AND STATE GUIDLEINES TO BE SUBMITTED PRIOR TO USAGE
▪ GOALS, BASES AND OTHER EQUIPMENT SHALL BE REMOVED
▪ FIELDS TO BE LINED TO SEGMENT FIELDS BASED ON SOCIAL DISTANCING GUIDLINES
▪ ACCESS TO USER GROUPS OF LESS THAN 10 PER SEGMENTED AREA OF FIELD THAT ARE MAINTAINING SOCIAL DISTANCING GUIDELINES AS OUTLINED BY THE DEPARTMENT
▪ MASKS TO BE WORN TO AND FROM FIELD, COACHES WHILE ON FIELD
▪ USERS TO BE FREE FROM FEVER
▪ SHARED EQUIPMENT TO BE SANITIZED BEFORE, AFTER, AND REGULARLY DURING USAGE
▪ DUGOUTS, BENCHES AND BLEACHERS NOT AVAILABLE FOR USE
▪ NO GAMES/COMPETITION ALLOWED
▪ NO CONCESSIONS ALLOWED – PLAYERS TO BRING INDIVIDUAL SNACKS/BEVERAGES
▪ EXTRA TIME BETWEEN SCHEDULED FIELD USE TO PROVIDE ADEQUATE TIME FOR GROUPS TO EXIT
▪ USERS SHOULD PARTICIPATE IN THEIR ACTIVITY AND THEN LEAVE THE FIELD
o CHANGES IN USAGE REQUIREMENTS FOR PHASE III
▪ USER GROUPS CONTINUE TO ADHERE TO CDC GUIDELINES AS IT RELATES TO GOOD HYGIENE AND SOCIAL DISTANCING
▪ USER GROUPS FOLLOW TRADITIONAL FIELD RULES AND REGULATIONS
▪ GOALS, BASES AND OTHER EQUIPMENT RETURNED TO FIELDS
▪ FIELDS TO BE LINED PER NORMAL USAGE
▪ GAMES/COMPETITION ALLOWED
FIELD LAYOUT
• SOCIAL DISTANCING, OR OTHER GUIDELINES, MAY DETERMINE CERTAIN AREAS OF THE FIELD UNUSABLE
• FIELDS WILL BE LINED, SIGNAGE ON DISPLAY TO PROMOTE SOCIAL DISTANCING
WAVIER OF LIABILITY
• SEEK SUPPORT FROM LEGAL DEPARTMENT TO DETERMINE REQUIREMENT FOR WAIVER OF LIABILITY FORM WITH COVID-19 RELATED TEXT
ROLE OF PARK POLICE
• PARK POLICE PRESENCE REQUESTED EACH DAY OF FIRST WEEK OF OPENING TO ASSIST WITH CROWD CONTROL AND SOCIAL DISTANCING
• TRADITIONAL PARK POLICE SUPPORT AFTER FIRST WEEK
FIELD CLEANING PRACTICES
GENERAL STRUCTURE FOR CLEANING
• CLEANING AND DISINFECTION DEFINITIONS PER CDC
o CLEANING REMOVES GERMS, DIRT, AND IMPURITIES FROM SURFACES OR OBJECTS. CLEANING WORKS BY USING SOAP (OR DETERGENT) AND WATER TO PHYSICALLY REMOVE GERMS FROM SURFACES. THIS PROCESS DOES NOT NECESSARILY KILL GERMS, BUT BY REMOVING THEM, IT LOWERS THEIR NUMBERS AND THE RISK OF SPREADING INFECTION.
o DISINFECTING KILLS GERMS ON SURFACES OR OBJECTS. DISINFECTING WORKS BY USING CHEMICALS TO KILL GERMS ON SURFACES OR OBJECTS. THIS PROCESS DOES NOT NECESSARILY CLEAN DIRTY SURFACES OR REMOVE GERMS, BUT BY KILLING GERMS ON A SURFACE AFTER CLEANING, IT CAN FURTHER LOWER THE RISK OF SPREADING INFECTION.
• FIELD MONITORS TO USE CDC GUIDANCE FOR CLEANING AND DISINFECTING (APPENDIX I)
o CLEAN AND DISINFECT HIGH TOUCH AREAS SUCH AS BENCHES, DUGOUTS, GATES/FENCES AT FIELD ENTRY/EXIT POINTS BETWEEN AND AFTER RENTALS
• FIELD MONITORS WILL BE PROVIDED WITH NECESSARY CLEANING AND DISINFECTING SUPPLIES IN A KIT
NOTIFICATIONS, SIGNAGE, AND VIOLATIONS
USE OF EXISTING TOOLS
• USE OF INTERNAL LISTS THAT WE HAVE ALREADY FOR PERMITTED FIELD USERS
• UPDATE TO FIELD PERMITS AND USAGE WEBSITE
• LEAN ON USER GROUPS WHO ARE NORMAL NEXUSES OF COMMUNICATION
REAL TIME COMMUNICATION
• PUT OUT A NIXLE WITH INFORMATION ABOUT REOPENING AS WELL AS A LINK TO INFORMATION ON OUR WEBSITE
• MAKE SURE WE ARE RESPONSIVE AS THERE ARE CHANGES IN POLICIES INTERNAL OR EXTERNAL TO OUR ORGANIZATION, TO THE BEST OF OUR ABILITY
• AS NEEDED, USE STAFF TO COMMUNICATE DIRECTLY WITH USERS BY PHONE
• DEVELOP A PUBLIC SERVICE ANNOUNCEMENT, PSA, THAT WILL BE GIVEN TO ALL USERS PRIOR TO RECEIPT OF PERMIT COVERING ALL RELEVANT INFORMATION REGARDING FIELD USAGE
ROLE OF THE HELP DESK
• VERIFY USER GROUP’S PARK DIRECT ACCOUNT
• PROVIDE INITIAL FEEDBACK TO CUSTOMER ATHLETIC FIELD PERMITTING INQUIRIES
• SEND ATHLETIC FIELD INQUIRIES TO PERMITTING AND FIELD OPERATIONS OFFICE
ROLE OF PAMD/EXHIBIT SHOP
• CREATE MARKETING MESSAGE AND SIGNAGE THAT ADDRESSES HEALTH HYGIENE AND SOCIAL DISTANCING FOR FIELD USAGE
• CREATE MARKETING MESSAGE AND SIGNAGE THAT SHOWS OUR CONNECTION TO BEST PRACTICES OF CDC, STATE AND PRINCE GEORGE’S COUNTY REQUIREMENTS, AND OTHER APPROPRIATE SOURCES
• ALL MARKETING AND SIGNAGE MUST BE AT LEAST BILINGUAL, SPANISH/ENGLISH
• MAKE SURE ALL SIGNAGE AND MARKETING IS REVIEWED BY PAMD/EXHIBIT SHOP
SPECIFIC SIGNAGE NEEDS
• SIGNAGE FOR ENTRANCE TO PARKING LOT
o “PERMITTED FIELD USAGE ONLY”
o “FOLLOW SOCIAL DISTANCING GUIDELINES”
• SIGNAGE AT/ON FIELDS FOR PHASE II
o GENERAL HEALTH HYGIENE AND SOCIAL DISTANICING GUIDELINES
o ACCESS TO USER GROUPS OF LESS THAN 10 PER SEGMENTED AREA OF FIELD
o MASKS TO BE WORN TO AND FROM FIELD, COACHES WHILE ON FIELD
o PARENTS/GUARDIANS TO REMAIN IN OR NEAR VEHICLES IN PARKING LOT DURING ACTIVITY
o DUGOUTS, BENCHES AND BLEACHERS NOT AVAILABLE FOR USE
o NO GAMES/COMPETITION ALLOWED
• SIGNAGE OUTSIDE ON “AT RISK” INDIVIDUALS BEING DISCOURAGED FROM PARTICIPATING IN ANY ACTIVITIES AT OUR FACILITIES
RESPONSE TO VIOLATIONS
• REFER TO PENALTIES/CONSEQUENCES FOR VIOLATIONS COMMUNICATED DURING THE PERMITTING PROCESS
• FIELD MONITORS TO REPORT VIOLATIONS TO PERMITTING OFFICE, WHO WILL COMMUNICATE OUTCOME TO USER GROUP
FIELD MONITOR RESPONSIBILITES AND MOBILE PROGRAMMING KIT
RESPONSIBILITIES
• PROVIDE GENERAL CUSTOMER SERVICE DURING FIELD RENTALS WHILE PRACTICING SOCIAL DISTANCING
• WEAR M-NCPPC SHIRTS AND IDENTIFICATION BADGES
• UTILIZE AND WEAR REQUIRED PPE WHILE FOLLOWING GUIDELINES FOR PERSONAL AND PATRON SAFETY
• UNLOCK AND LOCK ENTRY GATES WHERE APPLICABLE
• ENSURE USER GROUPS ACCESS AND EXIT FIELD BASED ON PERMITTED USAGE TIME AS OUTLINED IN RENTAL AGREEMENT
• PROVIDE USAGE GUIDELINE REMINDERS TO USER GROUPS AS NEEDED
• COMMUNICATE ON-CALL ATHLETIC PERMITTING AND FIELD OPERATIONS CAREER TEAM MEMBER AS NEEDED TO INCLUDE
o CHANGES IN ON-SITE PLAY CONDITIONS
o REPORTING OF EMERGENCY INCIDENTS
o USAGE VIOLATIONS THAT MAY NEED IMMEDIATE RESOLUTION
• REPORT EMERGENCY AND NON-EMERGENCY ISSUES TO PARK POLICE WHERE APPLICABLE
• CONDUCT PRE AND POST RENTAL WALK THROUGH OF FIELD PLAY AREA TO ENSURE NO PHYSICAL SAFETY HAZARDS ARE PRESENT TO INCLUDE REMOVAL OF TRASH, WATER BOTTLES, ETC.
• CONDUCT CLEANING AND DISINFECTING OF HIGH TRAFFIC TOUCH POINTS AND EQUIPMENT
• ENSURE USER GROUPS ARE ADHERING TO FIELD USAGE GUIDELINES AS OUTLINED IN RENTAL AGREEMENT
• DOCUMENT USAGE VIOLATIONS
• SUBMIT USAGE VIOLATIONS TO ATHLETIC PERMITTING AND FIELD OPERATIONS OFFICE VIA EMAIL, TEXT MESSAGE OR PHONE CALL
COMPONENTS OF MOBILE PROGRAMMING KIT
• (4) DISPOSABLE FACE MASKS AND (2) REUSABLE FACE MASKS
• HAND SANITZER
• CLOROX WIPES
• LAMINATED CONTACT CARD (TO INCLUDE IMPORTANT INFORMATION FOR DEPARTMENT, DIVISION, AND PARK POLICE)
• LAMINATED COPY OF ATHLETIC FIELD RENTAL GUIDELINES
• LAMINATED COPY OF PRE AND POST RENTAL CHECKLIST
• COPIES OF INCIDENT/INJURY REPORT SHEET
• NOTEPAD AND PEN
FIRST AID & EMERGENCY RESPONSE
• PROPER NON-EMERGENCY AND EMERGENCY PROCERDURES SHOULD BE FOLLOWED
APPENDIX A - AMENDED DIRECTIVE AND ORDER REGARDING COMMUNITY, RECREATIONAL, LEISURE, CULTURAL AND SPORTING GATHERINGS AND EVENTS PURSUANT TO EXECUTIVE ORDER NO. 20-06-10-01, NO MDH 2020-06-12-01
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AMENDED DIRECTIVE AND ORDER REGARDING COMMUNITY, RECREATIONAL, LEISURE, CULTURAL AND SPORTING GATHERINGS AND EVENTS
Pursuant to Executive Order No. 20-06-10-01 No. MDH 2020-06-12-01
I, Robert R. Neall, Secretary of Health, finding it necessary for the prevention and control of 2019 Novel Coronavirus (“SARS-CoV-2” or “2019-NCoV” or “COVID-19”), and for the protection of the health and safety of patients, staff, and other individuals in Maryland, hereby authorize and order the following actions for the prevention and control of this infectious and contagious disease under the Governor’s Declaration of Catastrophic Health Emergency. This Amended `Directive and Order replaces and supersedes the Directive and Order Regarding Community, Recreational, Leisure, Cultural and Sporting Gatherings and Events, dated June 10, 2020.
Sports Gatherings and Events
A. All adult sports gatherings, including professional, major and minor leagues, semi- professional, amateur, and recreational sports and events may resume sporting and other customary operations, but may not open to spectators or the general public as of 5:00 P.M. on June 12, 2020 for outdoor activities, and 5:00 P.M. on June 19, 2020 for indoor activities.
Note: This also includes motor-cross and car racing.
B. High school and college athletics may resume sports gatherings and events, but may not open to spectators or the general public. For contact sports (e.g., wrestling, basketball, and football), play should be modified to safely increase distance between players following CDC guidance.
C. All individuals within an indoor sports facility shall maintain six feet social distancing whenever possible.
D. To the extent possible, individuals engaged in the sport and at the venue shall wear a face covering, especially when social distancing is not feasible
1. Youth Sports Gatherings and Events
A. All youth sports gatherings and events may resume sporting and other customary operations as of 5:00 P.M. on June 12, 2020 for outdoor activities and 5:00 P.M. on June 19, 2020 for indoor activities. Parents and family may spectate at youth sports gatherings with appropriate social distancing.
B. All individuals within an indoor sports facility shall maintain six feet social distancing whenever possible.
C. To the extent possible, individuals engaged in the sport and at the venue shall wear a face covering, especially when social distancing is not feasible. Face coverings are not recommended when outside on very hot days due to the risk of heat injury.
D. For contact sports (e.g., wrestling, basketball, and football), play should be modified to safely increase distance between players following CDC guidance
2. Community, Recreational, Leisure, and Cultural Gatherings and Events
A. Theaters, concert halls, amphitheaters and other similar venues at which any live performances occur may resume performances (e.g., for the purpose of live- streaming or broadcasting), but without opening to the general public (e.g., no in- person audiences or spectators) as of 5:00 P.M. on June 12, 2020.
B. Convention events are prohibited until further notice
Severability
If any provision of this Directive and Order or its application to any person, entity, or circumstance is held invalid by any court of competent jurisdiction, all other provisions or applications of this Directive and Order shall remain in effect to the extent possible without the invalid provision or application. To achieve this purpose, the provisions of this Directive and Order are severable.
THIS DIRECTIVE AND ORDER IS ISSUED UNDER MY HAND THIS 12TH DAY OF JUNE 2020 AND IS EFFECTIVE IMMEDIATELY.
Robert R. Neall
Secretary of Health
APPENDIX B – COVID-19 CONSIDERATIONS FOR YOUTH SPORTS
CHECKLIST FOR COACHES
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APPENDIX C – COVID-19 CONSIDERATIONS FOR YOUTH SPORTS
KEEP YOUTH SAFE
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APPENDIX D - EXECUTIVE ORDER N. 13-2020 CONTINUED DECLARATION OF A LOCAL STATE OF EMERGENCY FOR PRINCE GEORGE’S COUNTY
PRINCE GEORGE’S COUNTY GOVERNMENT
OFFICE OF THE COUNTY EXECUTIVE
EXECUTIVE ORDER
No. 13-2020
June 12, 2020
JUNE 15, 2020 CONTINUED DECLARATION OF A LOCAL STATE OF EMERGENCY FOR PRINCE GEORGE'S COUNTY, MARYLAND
WHEREAS, Section 14-111 of the Public Safety Article of the Annotated Code of Maryland provides for the declaration of a Local State of Emergency; and
WHEREAS, Section 6-134, et seq., of the Prince George's County Code provides for the declaration of a Local State of Emergency; and
WHEREAS, the President of the United States proclaimed that the COVID-19 outbreak in the United States constituted a national emergency beginning March 1, 2020; and
WHEREAS, on March 5, 2020, the Governor of the State of Maryland declared a state of emergency and a catastrophic health emergency for the State of Maryland to control and prevent the spread of COVID-19 and these emergency declarations continue; and
WHEREAS, the World Health Organization, on March 11, 2020, announced that the COVID-19 outbreak can be characterized as a pandemic; and
WHEREAS, Prince George’s County, Maryland previously issued the following emergency declarations: Executive Order Number 6-2020 dated March 16, 2020; Executive Order Number 7-2020 dated April 13, 2020; CR-31-2020 adopted May 11, 2020; Executive Order Number 8-2020 dated May 14, 2020; and CR-51-2020 adopted June 9, 2020.
WHEREAS, Prince George’s County, Maryland, with more than 17,300 confirmed positive cases of COVID-19 continues to have the highest number of confirmed cases in the State of Maryland; and
WHEREAS, Prince George' s County, Maryland has been and continues to be severely impacted by the COVID-19 outbreak; and
WHEREAS, the Order of the Governor of the State of Maryland Number 20-06-10-01, issued June 10, 2020, specifically authorized political subdivisions to issue more restrictive orders than issued by the Governor including requiring any businesses, organizations, establishments, or facilities to close or modify their operations; and/or requiring individuals to remain indoors or to refrain from congregating; and
WHEREAS, Prince George’s County, Maryland’s has continued to show a downward trend in the number of new positive cases and thus decreasing the positivity rate, the number of COVID-19 related hospitalizations and deaths; and there continues to be an increase in Prince George’s County, Maryland’s testing capacity, contact tracing and supply of personal protective equipment to support moving towards Phase 2 of reopening; and
WHEREAS, consistent with Governor Larry Hogan’s Roadmap to Recovery plan, the following are essential pillars in assessing the efforts to combat COVID-19: expanded testing, improved contact tracing, increased hospital surge capacity, and increased supply of personal protective equipment; and
WHEREAS, the number of average deaths per day and hospitalizations in Prince George’s County Maryland due to sickness from COVID-19 is trending downward;
WHEREAS, CR-51-2020 authorizes the County Executive to amend the County’s emergency declaration; now, therefore
IT IS HEREBY ORDERED, on this 12th day of June, 2020, that I, Angela D. Alsobrooks, County Executive for Prince George's County, Maryland, hereby proclaim that a Local State of Emergency continues to exist in Prince George's County, Maryland. It is necessary and reasonable to save lives and to protect the public safety and welfare of all Prince Georgians during this pandemic, by controlling and preventing the further spread of COVID- 19, to issue the following orders, which shall take effect June 15, 2020 at 5:00 p.m.:
Stay-at-Home Order remains rescinded, unless specifically stated otherwise in this Order. However, all residents are still encouraged to stay in their homes or place of residences as much as possible, continue to practice appropriate personal hygiene like regular handwashing and exercising appropriate social distancing when coming into contact with persons outside their home or place or residence.
Face Covering. “Face Covering” means a covering that fully covers a person’s nose and mouth. The term “Face Covering” includes, without limitation, scarves and bandanas. The following rules apply to Face Coverings:
All riders and operators on “The Bus”, Prince George’s County’s bus transit system, are required to wear;
A. All customers in the enclosed area of a retail or restaurant establishment over the age of nine are required to wear; however, adult customers accompanying children age two through nine shall use reasonable efforts to cause those children to wear Face Coverings while inside the enclosed area of any retail or restaurant;
B. All retail establishments shall require staff to wear, and those staff shall wear, Face Coverings while working in areas open to the general public and areas in which interactions with other staff are likely; and
C. All restaurants shall require staff who interact with customers (including, without limitation, delivery personnel) to wear, and those staff shall wear, Face Coverings while working.
D. Single-use Face Coverings shall be properly discarded in trash receptacles. It is recommended that all reusable Face Coverings be cleaned frequently (at least once per day).
I. Except as otherwise provided in this Order, non-essential businesses shall remain closed to the general public. Non-essential businesses are defined as businesses, establishments, organizations and facilities that are not part of the critical infrastructure sectors identified by the U.S. Department of Homeland Security’s Cybersecurity and Infrastructure Security Agency (current described at ).
II. Closure of Certain Specific Businesses, Organizations and Facilities
A. Senior Centers
All senior citizen activities centers (as defined in Section 10- 501 (i) of the Human Services Article of the Maryland Code) shall remain closed.
B. Fitness Centers
1. This Executive Order controls the occupancy and use of fitness centers, health clubs, gyms, aquatic centers, and self-defense schools in Prince George’s County, Maryland ("Fitness Centers").
2. All Fitness Centers shall remain closed to the general public, except that the portion of any Fitness Center that is licensed or otherwise permitted by applicable law, regulation, or order to provide child care services may remain open to the general public for the purpose of continuing to provide such child care services.
C. Theaters
Theatres in Prince George’s County, Maryland at which live performances occur or motion pictures are shown shall remain closed to the general public, including drive-in theaters.
D. Other Recreational Establishments
1. "Recreational Establishments'' includes:
a. Bingo halls;
b. Bowling alleys;
c. Pool halls;
d. Amusement parks;
e. Roller- and ice-skating rinks;
f. Marinas and watercraft rental businesses;
g. Indoor swimming pools;
h. Tour boats;
i. Social and Fraternal clubs, including without limitation,
American Legion posts, VFW posts, and Elks Clubs;
j. Campgrounds; and
k. Any other establishment not listed above that is subject to the admission and amusement tax under Title 4 of the TaxGeneral Article of the Maryland Code.
2. Except as otherwise provided in this Order, all Recreational Establishments are hereby closed to the general public (including members, in the case of private clubs).
V. Businesses, Organizations, Establishment and Facilities That May Open
A. Retail Establishments may open with the following safeguards and capacity limits:
1. Maximum of 5 persons per 1,000 square feet will be allowed in the establishment, not to exceed 50% maximum capacity as defined by the State of Maryland.
2. Maintain physical distancing (greater than 6'), wherever possible, between employees and customers at curbside and in-store operations;
3. Adherence to Face Covering provision in Section II of this Order;
4. Physical distancing markers for staff and customers required;
5. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and Environment Protection Agency (“EPA”) approved
disinfectant at least every 2 hours;
6. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working;
7. Online shopping and payment via digital platforms should be encouraged as much as possible.
B. Restaurants and Bars
Restaurants, bars, and other similar establishments that sell food or beverages for consumption in Prince George’s County, Maryland (''Restaurants and Bars") may open to the general public, in accordance with any social-distancing recommendations of the Centers for Disease Control and Prevention (“CDC”) and the Maryland Department of Health (“MDH”), and subject to the following conditions:
1. Food or beverages are promptly taken from the premises, i.e., on a carry-out or drive-through basis; or
2. Delivered to customers off the premises; or
3. Outdoor dining at Restaurants and Bars will be permitted if there is adherence the following rules:
a. Establishment has current approval for outdoor dining or receives a Restaurant Temporary Outdoor Seating Area permit;
b. Adherence to Face Covering provision in Section II of this Order, except that customers, while eating or drinking during outdoor dining, may remove face covering;
c. Ensure tables are seated at least six feet away from each other, except for households seated together;
d. Not allow groups larger than six persons to be seated together, except members of the same household;
e. Maximum of 50 patrons will be allowed at any outdoor dining regardless of space;
f. All employees must receive health screenings prior to their shifts;
g. Customers, while eating or drinking at outdoor dining, may remove face covering;
h. No food service in a buffet format; and
i. Clean and disinfect each table between each seating in accordance with CDC and MDH guidelines, using cleaning products that meet the criteria of the U.S. Environmental Protection Agency for use against COVID-19.
j. Hand sanitizer and appropriate hand washing facilities must be available;
k. Any other applicable laws or regulations.
4. Indoor dining permissible at 50% maximum capacity (as allowed by the State of Maryland) and adherence to the regulations that apply to outdoor dining (with the exception of the maximum of 50 patrons). Social and fraternal clubs, permissible via applicable laws or regulations, may offer indoor dining in accordance with Sections V.B.3 and V.B.4 of this Order.
C. Manufacturing. The following rules must be adhered to:
1. Maintain physical distancing (greater than 6'), wherever possible;
2. Use of appropriate personal protective equipment (“PPE”), including face coverings, by all staff;
3. Physical distancing markers for staff;
4. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA- approved disinfectant at least every 2 hours;
5. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working.
D. Farmers Markets will be able to open for carryout only. Maintaining proper social distancing (greater than 6’) is required, wherever possible. Face coverings are required for vendors and customers and CDC and EPA guidelines for cleaning high use surfaces must be followed.
E. Childcare Facilities can open for dependents of Essential persons (as defined below) and persons returning to during Phase 1 and Phase 2 of Prince George’s County Reopening Plan. The following rules must be adhered to:
1. Maintain physical distancing (greater than 6'), wherever possible;
2. Use of PPE, including face coverings and gloves, by all employees;
3. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA approved disinfectant at least every 2 hours;
4. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working;
5. Daily symptom screenings for employees and children;
6. Staggered drop-offs and pick-ups;
7. Temporary exclusion for employees and children, following CDC and MDH guidelines, in the event of positive cases;
8. All applicable State and local regulations for the operation of a childcare facility must be followed.
9. “Essential persons” is defined as:
a. Providers of health, long-term, or acute inpatient care, emergency medical, or pharmacy services;
b. Public health employees;
c. Law enforcement personnel;
d. Correctional services employees;
e. Firefighters and other first responders;
f. Government employees required to work during the state of emergency or catastrophic health emergency;
f. Employees and representatives of insurance carriers, and those authorized by the Maryland Insurance Agency to engage in the business of insurance;
g. National Guard personnel called to active duty;
h. Staff and providers of child care or education services, including custodial staff and food service providers;
i. Food distributors and suppliers, including food and supply services or distribution personnel;
j. Transportation and delivery services personnel;
k. Gasoline service station operators and automobile repair mechanics;
l. Critical infrastructure employees, including emergency support personnel for gas and electric utility operations, public works, water treatment, and waste management.
F. Fully Automatic Car Washes. Customers must be able to remain in their cars while obtaining service. There should be no physical contact between car wash employees and vehicle occupants. The interior of the vehicle may not be cleaned by car wash employees, but the outside of the vehicle may be wiped down by these employees so long as there is adherence to the no physical contact mandate and face coverings and gloves are worn.
G. Self-Service Car Washing establishments may open. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA approved disinfectant at least every 2 hours. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working. Adherence to Face Covering provision in Section II of this Order is required.
H. Barbershops and Beauty Salons. The following rules must also be adhered to:
1. Customers must be served via appointment only;
2. Customers are not allowed to congregate in common sitting area waiting to be served;
3. Adherence to Face Covering provision in Section II of this Order, except that all customers over the age of 2 must wear face coverings unless doing so makes it impossible to provide service;
4. Maintain physical distancing (greater than 6'), wherever possible;
5. Use of PPE, including face coverings and gloves, by all employees;
6. Physical distancing markers to create adequate social distancing;
7. Service is limited to 50% maximum capacity for the service delivery space;
8. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA approved disinfectant at least every 2 hours;
9. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working.
I. Other Personal Services:
1. Massages, hot tub and sauna services are NOT allowed.
2. Esthetic and nail services may be performed under the following rules:
a. Customers must be served via appointment only;
b. Only 1 customer per 200 square feet of service delivery space;
c. Customers must adhere to Face Covering provision in
Section II of this Order;
d. Use of PPE, including face coverings and gloves, by all employees. Gloves must be changed between each customer and paper/plastic coverings over tables/service chairs must be changed between each customer.
e. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA approved disinfectant at least every 2 hours;
f. All employees must receive training on CDC COVID-19 guidance appropriate to their workplace prior to working;
g. Digital payment methods should be encouraged.
J. Places of Worship: The following rules apply:
1. May open for gatherings that do not exceed 25% maximum capacity as defined by the State of Maryland:
a. Maintain physical distancing (greater than 6');
b. High contact surfaces (those with hourly or greater contact frequency) will be cleaned with CDC and EPA approved disinfectant at least every 2 hours;
c. Hand sanitizers OR hand washing facilities must be available and frequent use should be encouraged.
d. There must be adherence to Section II, Face Coverings, of this Order.
2. May maintain online and drive-in services
3. May have outdoor services of 250 persons or less, if maintain appropriate social distancing and have access to hand washing/hand sanitizers. Frequent use encouraged.
K. Guidance is provided in the following sources: CDC Business and Workplace Toolkit; CDC COVID-19 FAQ for Businesses; CDC Guidance for Manufacturing Workers and Employers; CDC COVID-19 Guidance for Childcare Providers; MSDE COVID-19 FAQ for Child Care Settings
VI. For avoidance of doubt, the following activities are specifically allowed when done in compliance with applicable CDC and MDH social distancing guidance:
A. Outdoor exercise activities, such as walking, hiking, running, biking, or individual and small group sports such as golfing (except miniature golf), tennis, and similar activities;
B. Outdoor fitness instruction;
C. Parks are open for personal fitness and fitness classes. This includes all parks, fields, tennis courts, tracks and golf courses. Low contact sports are also allowed;
D. Summer/day camps: Open for 10 or fewer participants (including leaders) with capacity constraints of 10 people per room for indoor activities and up to 50 for outdoors activities;
E. Playgrounds can open;
F. Outdoor community pools, both public and private, up to a maximum of capacity of 25%;
G. Youth sports may resume in small groups, no more than 9 children and 1 coach- maximum of 50 people in any area.
H. Recreational fishing, hunting, shooting, and archery;
I. Recreational boating;
J. Horseback riding; and
K. Visiting cemeteries.
VII. Unless specifically allowed pursuant to this Executive Order, social, community, spiritual, religious, recreational, leisure, and sporting gatherings and events ("large gatherings and events") of more than 10 people are hereby prohibited at all locations and venues, including but not limited to parades, festivals, conventions, and fundraisers. Planned large gatherings and events must be canceled or postponed.
VIII. All retail and restaurant establishments allowed to open are required to promote social distancing inside and outside of these establishments while customers wait to enter the premises.
IX. For avoidance of doubt, this Order does not require the closure of, or prohibit the movement of any staff or volunteer traveling to, from, or in connection with their duties at any:
A. Federal, State, or local government unit, building, or facility;
B. Newspaper, television, radio, or other media service; or
C. Non-profit organization or facility providing essential services to low-income persons, including, without limitation, homeless shelters, food banks, and soup kitchens.
X. This Executive Order shall remain in effect through July 9, 2020, unless amended or terminated earlier.
XI. This Executive Order will be enforced by the Prince George’s County Health Department with the assistance of Prince George’s County law enforcement as needed.
XII. This Executive Order supersedes any inconsistent provision of CR-51-2020.
XIII. If any provision of this Executive Order or its application to any person, entity, or circumstance is held invalid by any court of competent jurisdiction, all other provisions or applications of the Order shall remain in effect to the extent possible without the invalid provision or application. To achieve this purpose, the provisions of this Executive Order are severable.
________________________________
Angela D. Alsobrooks
County Executive
APPENDIX E – COVID-19 SPECIFIC FIELD RENTAL GUIDELINES
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The Maryland-National Capital Park and Planning Commission (M-NCPPC),
Department of Parks and Recreation, Prince George’s County
Phase 2 Athletic Field Rental Guidelines (due to COVID-19)
The following are athletic field rental guidelines for returning to play, under Phase 2 restrictions, that are designed to help keep all participants and our community safe.
Part one: CDC Guidelines:
• Please be vigilant in preventing the spread of the COVID-19 virus by practicing good hygiene as recommended by CDC guidelines. CDC guidelines can be found here:
• Please stay home if you are experiencing any signs or symptoms of COVID-19 or if you have been exposed to someone who has had signs or symptoms of COVID-19. Please see CDC guidelines for specific COVID-19 symptoms.
• Coaches and players, please check your temperature prior to leaving for scheduled practice on a M-NCPPC, Department of Parks and Recreation athletic field. If your temperature is 100 degrees or higher, you are not allowed to participate in an activity on a Prince George’s County Department of Parks and Recreation field for a minimum of 14 days.
• As per the CDC: If you are immunocompromised, the best way to prevent COVID-19 is to avoid being exposed to the virus. We strongly urge you to consider the risk that you would be taking by participating in a group practice on M-NCPPC, Department of Parks and Recreation athletic fields, as you will be putting your health at risk. Therefore, you may consider not participating in practices at this time.
Part Two: Field Permit Rules:
• User groups must adhere to CDC guidelines as it relates to good hygiene and social distancing.
• Practices, trainings, team workouts or organized activities are allowed by permit only. Groups must maintain recommended social distancing guidelines as outlined by CDC.
• Maximum of 10 persons (coaches and players) allowed per half of rectangle field and 10 person per half of diamond field (infield and outfield divide applicable).
• Dugouts, benches, and bleachers are not available for use.
• Establish one point of ingress and egress at field and maintain social distancing while entering and exiting.
• Each player should have a unique designated area to put their water bottle and additional equipment, at least six feet from other players.
• Once opened by the Department, “one-in and one-out” policy at locations with restrooms, with frequent sanitizing of restrooms. Please us proper handwashing techniques after using the restrooms and before returning to the fields.
• All players and coaches must use hand sanitizer before and after participation. User groups must provide on most fields.
• Prior to each scheduled rental, roster of staff, coaches, players and attendees at each field activity, practice or sporting event with emergency contact information will be collected by Youth and Countywide Sports Division staff. (Or submitted to the Permitting and Field Operations Office within 24 hours of usage.)
• Screen for symptoms and monitor temperatures and health of each staff, coach and player, NOT allowing anyone with a fever or other symptoms to participate, or those whose immediate family members have symptoms or COVID-19 to remain at field.
• No concessions allowed – players must bring their own individual beverages and snacks.
• Players must use their own equipment, whenever possible. Equipment should be disinfected before and after each session, as well as during sessions when possible.
• Require coaches wear PPE, especially facemasks.
• Shared equipment must be sanitized. Equipment should be disinfected before and after each session, as well as during sessions when possible
• Interactions such as handshakes, huddles and high fives prohibited. No physical contact should occur.
• Avoid carpooling.
• Parents must remain in vehicles for drop off/pick up players after sessions.
• Participants should remain in their cars until just before the beginning of practice, instead of forming a group.
• Players should leave the vehicle ready to play to avoid having unnecessary personal belongings on the field.
• Teams must submit a practice plan on how they will adhere to the COVID-19 Athletic Field Rental Guidelines. This plan must be approved by the Field Permit Office in the Youth and Countywide Sports Division prior to field use.
• No congregating before for after field use. Must maintain a 6-foot distance when walking to and from the field.
• Field times will be staggered to avoid user groups crossing paths. If you stay on a field past your designated timeslot and impact the next field user, you may forfeit future permitted field use. If you are permitting fields for multiple teams, please allow 15 minutes between each team’s practice. One team must leave the field area prior to the next team arriving.
• All field user groups must communicate the new field rental guidelines to all players, parents and coaches prior to field usage.
• All other M-NCPPC, Department of Parks and Recreation athletic field use rules and regulations apply.
Part 3: Team Recommendations:
• Strongly recommend that parents/guardians bring their own players(s) to practice and not carpool.
• Please ensure that all players and coaches report to the field dressed and ready to participate.
• Players should stay with their practice group for the entire session.
• Recommend having sanitizing options available for your players and coaches. This may include but is not limited to:
o Hand sanitizer
o Disinfectant wipes to be used to wipe down all equipment
• Recommend that each player label his/her equipment and belongings that they have brought to practice.
• Encourage players and coaches to remove and launder their clothes and take a shower upon their return home from field use. In addition, sanitize any additional equipment, i.e., cleats, shin guards, gloves, balls, bats, etc.
Please Note:
Failure to comply with M-NCPPC, Department and Parks and Recreation Athletic Field Rental Rules and Regulations, including the more recent COVID-19 Field Rental Guidelines, may result in forfeiture of current and future permits.
APPENDIX F - M-NCPPC UPDATED INTERNAL OPERATING PROCEDURES – HANDLING OF CORONAVIRUS AND OTHER RESPIRATORY ILLNESSES
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March 31, 2020
UPDATED INTERNAL OPERATING PROCEDURES HANDLING
OF CORONAVIRUS AND OTHER RESPIRATORY ILLNESSES
This guide is intended to assist facility Managers and Directors in addressing concerns regarding Coronavirus and other respiratory illnesses. As new information is shared by public health officials, this guide will be updated. All questions should be directed to the Safety Office at 301-454-1781. This is the central number, which can be reached on a 24-hour basis. Direct mobile numbers also are provided on the last page of this document.
The ADA and related Equal Employment Opportunity Commission guidance limits an employer’s inquiry into an employee’s health condition and requires us to be mindful of confidentiality issues surrounding an individual’s health information. Because of the potential impact of the ADA and related statutes and regulatory guidance, for any matters related to an individual’s health information, supervisors are to contact Bill Dickerson or Tracey Harvin in the M-NCPPC General Counsel’s Office at 301-454-1670, which will coordinate with the Safety Office.
For issues pertaining to employees or job applicants, the Legal Office also will coordinate with the Human Resources Director.
However, management can and should act on any objectively observable concerns of workplace safety that come to their attention. Therefore, individuals should be immediately sent home until the situation can be evaluated by the Safety Office, who will coordinate with public health officials, if:
1. An individual informs management they have tested positive for COVID-19;
2. Management has otherwise been notified that an individual has tested positive for COVID-19; or
3. An individual exhibits objectively observable concerns (for example, respiratory symptoms, coughing, etc.)
If the individual is an employee, he/she will be placed in the leave status appropriate under the circumstances. The appropriate leave status will be determined by the Department Head, in consultation with Legal and the Human Resources Director.
The need for disclosure of health information to other employees/visitors should only be done in consultation/partnership with, and guidance of, the appropriate Health Department officials and the agency’s Safety and Legal Offices.
On the following pages, please review all information that addresses the scenarios in greater detail.
The last pages of this document address paid leave benefits under the recently passed Employee Paid Leave Under the Families First Coronavirus Response Act.
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A list of updated sites is available through the CDC at ncov/travelers/index.html
1 If the individual has traveled or been exposed to anyone suspected of having the Coronavirus, and the individual is symptomatic:
1. The Manager must immediately send the individual home until the situation can be evaluated by the Safety Office and public health officials.
• If the individual is too ill to leave, or exhibits severe symptoms, the Manager must call 911.
• If you need assistance communicating the decision the Safety Office can assist.
2. Regardless of who communicates the direction for the individual to go home, the Manager must contact the Safety Office at 301-454-1781 (24-hour line). Managers may also call staff directly on their mobile phones: Call Michael Bolling immediately at (301) 395-0563 or Nygil Quashie at (301) 275-5126. If either is not available, the next line of contact is Wanda Wesley-Major at (240) 393-0419.
3. The Manager shall provide the name of the individual, work location, contact number for the individual, and any details of the travel.
4. The Safety Office will initiate a call to the designated public health agency to fully evaluate the necessary steps.
• If the public health department determines additional steps are needed with the individual or at the worksite, these will be coordinated and communicated by the Safety Office.
• If the public health department deems that decontamination, evacuation or other action is needed, the agency will follow all required actions.
• If the public health department official deems that there is low risk, the Safety Office will contact the individual to get verification from the medical provider clearing the individual of symptoms and timing of exposure.
5. The Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and the affected individual of the next steps.
2 If the individual’s travel or contact has been more than 14 days in the past, and the individual is not symptomatic, the situation will be evaluated with the health department for further action:
6. The Manager must immediately contact the Safety Office so the situation can be evaluated. Safety Office can be reached at 301-454-1781 (24-hour line). Managers can
7. also, call staff directly on their mobile phones: Call Michael Bolling at (301) 395-0563 or Nygil Quashie at (301) 275-5126. If either is not available, the next line of contact is Wanda Wesley-Major at (240) 393-0419. The Manager shall provide the name of the individual, work location, contact number for the individual, and any details of the
travel.
8. The Safety Office will initiate a call to the designated public health agency to fully evaluate the necessary steps.
• If the public health department determines additional steps are needed with the individual or at the worksite, these will be coordinated and communicated by the Safety Office.
• If the public health department official deems that there is low risk, the Safety Office will contact the individual to get verification from the medical provider clearing the individual of symptoms and timing of exposure.
9. The Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and affected individual of the next steps.
3 If the individual’s travel or contact has been less than 14 days in the past, and the individual is not symptomatic:
10. The Manager must immediately send the individual home until the situation can be evaluated by the Safety Office and public health officials. If you need assistance communicating the decision the Safety Office can assist.
11. Regardless of who communicates the direction for the individual to go home, the Manager must contact the Safety Office immediately at 301-454-1781 (24-hour line). Managers can also call staff directly on their mobile phones: Call Michael Bolling at
(301) 395-0563 or Nygil Quashie at (301) 275-5126. If either is not available, the next line of contact is Wanda Wesley-Major at (240) 393-0419.
12. The Manager shall provide the name of the individual, work location, contact number for the individual, and any details of the travel.
13. The Safety Office will initiate a call to the designated public health agency to fully evaluate the necessary steps. A conference call will include the Risk Manager and CPMO Director.
• If the public health department determines additional steps are needed with the individual or at the worksite, these will be coordinated and communicated by the Safety Office.
• If the public health department official deems that there is low risk, the Safety Office will contact the individual to get verification from the medical provider clearing the individual of symptoms and timing of exposure.
14. The Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and affected individual of the next steps.
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1. The Manager must immediately send the individual home until the situation can be evaluated by the Safety Office and public health officials.
• If the individual is too ill to leave or exhibits severe symptoms, the Manager must call 911.
• If you need assistance communicating the decision the Safety Office can assist.
Individuals who have symptoms of acute respiratory illness are recommended to stay home and not come to work or M-NCPPC facilities until they are free of fever (100.4° F [37.8° C] or greater using an oral thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants).
2. Any concerns of Coronavirus must be immediately reported to the Safety Office at 301-454- 1781 (24-hour line). Managers can also call staff directly on their mobile phones: Call Michael Bolling at (301) 395-0563 or Nygil Quashie at (301) 275-5126. If either is not available, the next line of contact is Wanda Wesley-Major at (240) 393-0419. The Manager shall provide the name of the individual, work location, contact number for the individual, and any details of the travel.
3. The Safety Office will initiate a call to the designated public health agency if there are any concerns related to Coronavirus.
4. The Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and affected individual of the next steps.
1. The Manager must immediately send the individual home until the situation can be evaluated by the Safety Office and public health officials.
• If the individual is too ill to leave or exhibits severe symptoms, the Manager must call 911.
• If you need assistance communicating the decision the Safety Office can assist.
2. Regardless of who communicates the direction for the individual to go home, the Manager must contact the Safety Office immediately at 301-454-1781 (24-hour line). Managers may also call staff directly on their mobile phones: Call Michael Bolling at (301) 395-0563 or Nygil Quashie at
(301) 275-5126. If either is not available, the next line of contact is Wanda Wesley-Major at (240) 393-0419.
3. The Manager shall provide the name of the individual, work location, contact number for the individual, and any details of the travel.
4. The Safety Office will initiate a call to the designated public health agency to fully evaluate the necessary steps. A conference call will include the Risk Manager and CPMO Director.
5. If the public health department determines additional steps are needed with the individual or at the worksite, these will be coordinated and communicated by the Safety Office.
• If the public health department official deems that there is low risk: The Safety Office will contact the individual to get verification from the medical provider clearing the individual of symptoms and timing of exposure.
6. The Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and affected individual of the next steps.
Follow Up Steps by the Safety Office
1. A determination will be made by the Department Head in consultation with the Safety Office, and the local health department and the CDC, as to whether the affected employee or member of the public visited spaces that require decontamination and/or evacuation. Evacuations will be handled on a case-by-case basis.
2. The Safety Office will communicate with both the CDC and the appropriate Health Department to determine if the workspace is deemed contaminated. If the work area is not deemed contaminated, all work can continue with normal daily operations.
If the work area is deemed to be contaminated:
If the public health officials require decontamination of the workspace, the Safety Office will coordinate this process and including notifying employees that an Emergency Action Plan has been put in place. A determination to evacuate the affected Commission locations will be made by the Department Head (after discussing the situation with the CPMO Director, Executive Director/Legal).
3. If any communication is required to the public, this will be coordinated with the Executive Director, Legal Office and our public affairs office.
4. The Safety Office will work with facility managers to ensure notification is made to the cleaning/custodial contractors so they take proper precautions during sanitization.
5. With input from the Department Head, a determination will be made whether individuals from a closed work site should report to an alternate work location or be placed on Administrative Leave during any needed decontamination.
The following vendors are authorized and certified for biohazard decontamination:
• ACM Services, Inc. 12022 Parklawn Drive, Rockville, MD 20852, (301) 230-2822; (301) 674- 6171 (24-hour contact- John McGraw)
• NorthStar Contracting Group., 8005 Cessna Avenue, Gaithersburg, MD, 20879, (301) 840- 8898 or 1-800-283-2933 (24-hour contact)
The Safety Office will assist in coordinating a response, as needed, by external resources including:
• Montgomery County Health Department 240-777-3160
• Prince George’s County Health Department 301-883-7879
• Centers for Disease Control and Prevention 800-232-4636
6. As soon as the decontamination process is complete, contractors must provide the Safety Office with documentation verifying that the area is safe to re-occupy. The Safety Office will review the re-occupancy data provided and discuss any findings with Department Heads. Once public health officials determine an area is safe for re-occupancy, the Safety Office will inform the CPMO Director, Executive Director, Department Head, Human Resources Director, Legal Office, and the affected individual of the next steps.
8. The Safety Office will assist in the communication regarding the return to the worksite.
Safety Office and after hours contacts: All calls may be directed to 301-454-1781 on the 24-hour line. Direct mobile numbers for staff are also listed below.
Michael Bolling
(301) 395-0563 after hours/ 24 hours
Nygil Quashie
(301) 275-5126 after hours/ 24 hours
Wanda Wesley-Major
240) 393-0419 after hours/ 24 hours
Effective April 1, 2020, the federal Families First Coronavirus Response Act (“FFCR Act”) requires employers to provide additional paid sick leave for specific reasons related to COVID-19. This leave is not retroactive but is available until December 31, 2020.
The federal Family and Medical Leave Act (FMLA) also has been amended to expand qualifying events for which employees may take time off from work. Employees may now request time off to care for children due to qualifying needs related to a public health emergency until December 31, 2020. The FMLA provides individuals up to 12 weeks of unpaid leave during his/her absence from work. However, under the FFCR Act, employees may use paid leave benefits (explained below) for which they qualify to replace any unpaid FMLA leave.
The available paid leave is explained below.
6 Emergency Paid Sick Leave Act (EPSL):
• Employees are eligible for a combined total of two weeks for qualified reasons (see chart on next pages)
• The leave is paid at the employee’s regular rate of pay or 2/3 the regular rate of pay, depending on the qualifying reason.
• The rates are also subject to maximum daily payment.
7 Emergency Paid Family and Medical Leave Expansion Act (EFMLA):
• Employees are eligible for an additional 10 weeks of paid sick leave for certain conditions related to the care of a child in response to COVID-19 (see chart on next pages).
• Sick leave is paid at 2/3 of an employee’s regular rate of pay, subject to maximum daily payment.
This Leave:
• Requires employees to apply for the benefit (see form on page 5 to be sent to the Health and Benefits Office).
• Is allowed before the use of any other accrued leave. Therefore, an employee does not have to use his/her own accrued sick leave or any other leave before requesting the leave categories described above.
• Is in addition to the agency provided Social Distancing Leave/pay of 40 hours which was previously granted to employees.
• Any paid leave provided under the EPSL or EFMLA runs concurrently with any Family Leave Act entitlement of 12 weeks.
• Leave may be taken intermittently or on a continuous basis, subject to meeting the qualifying requirements.
Employees should provide notice of anticipated leave as soon as possible and may be required to follow reasonable notice procedures in order to continue receiving paid sick time. Paid sick time provided under this Act does not carryover from one year to the next and employees are not entitled to reimbursement for unused leave upon termination, resignation, retirement, or other separation from employment. To determine the leave applicable under the Act, please see the following pages.
|Emergency Paid Sick Leave Act (EPSL)— Employees are eligible for a combined total of two weeks for reasons described in #1 and #2 |
| |
|4. Employee’s own condition: If an employee is unable to work (or telework) because the employee: |
| | |
|Is subject to a federal, state, or local government quarantine or |Paid sick leave provisions are applicable to all employees, |
|isolation order related to COVID-19; or |regardless of the length of employment. |
| | |
|Has been advised by a healthcare provider to self-quarantine related |Full-time employees (those regularly scheduled for 40 |
|to COVID-19; or |hours/workweek): Are entitled to up to 80 hours of paid sick leave. |
| | |
|Is experiencing COVID-19 symptoms and is seeking a medical diagnosis.|Part-time employees (those regularly scheduled to work less than 40 |
| |hours/workweek): Are entitled to a prorated amount of paid sick leave|
| |based on the average number of hours worked over a two-week period. |
| | |
| |To apply for this benefit, employees will need to complete the form |
| |which follows this chart. |
| |Information requested includes: |
| | |
| |Qualifying reason. |
| |Dates of the requested leave. |
| |Documents supporting qualifying reason (see form below). |
| |Statement the employee is unable to be at the worksite or telework. |
| |
|Emergency Paid Sick Leave Act (EPSL) continued |
| | |
|Is caring for an individual subject to a federal, state, or local |Full-time employees (those regularly scheduled for 40 |
|government quarantine or isolation order related to COVID-19; or |hours/workweek): Are entitled to up to 80 hours of paid sick leave |
| |(EPSL). |
|Is caring for an individual who has been advised by a healthcare |Part-time employees (those regularly scheduled to work less than 40 |
|provider to self- quarantine related to COVID-19; or |hours/workweek): Are entitled to a prorated amount of sick leave |
| |based on an average number of hours worked over the prior two-week |
|Has a bona fide need for leave to care for a child whose school or |period. |
|place of care is closed, or childcare provider is unavailable for | |
|reasons related to COVID- 19; or |Both full-time and part-time employees are entitled to be paid: |
| |Two-thirds of the employee’s regular rate of pay for |
|Is experiencing any other substantially similar condition specified |(A) the number of hours the employee normally works; or |
|by the Secretary of Health and Human Services, in consultation with | |
|the Secretaries of Labor and Treasury. |(B) The number of hours the employee would have worked is the |
| |employee would not have taken leave. |
| |The paid leave required by the section shall not exceed $200 per day |
| |and |
| |$10,000 in the aggregate. |
| | |
| |These paid sick leave provisions are applicable to all employees |
| |regardless of the length of employment. |
| | |
| |To apply for this benefit, employees will need to complete the form, |
| |which follows this chart. Information requested includes: |
| |Qualifying reason. |
| |Dates of the requested leave. |
| |Documents supporting qualifying reason (See form below). |
| |Statement the employee is unable to be at the worksite or telework. |
|Emergency Paid Family and Medical Leave Expansion Act (EFMLA) |
| |
|3.If an employee has exhausted the paid sick leave available under Emergency Paid Sick Leave (Sections 1 or 2 above), and is unable to work|
|or telework because the employee: |
| | |
|Has a bona fide need for leave to care for a child whose school or |For this provision, employees must be employed for at least 30 days |
|place of care is closed, or childcare provider is unavailable for |prior to their leave request. |
|reasons related to COVID-19; | |
| |Both full-time and part-time employees are entitled to ten (10) |
|and |additional weeks of leave calculated: |
| | |
|Has been employed for at least 30 calendar days. |at an amount not less than two-thirds of the employee’s regular rate |
| |of pay; and |
| | |
|If both 2a and 2b are met, the employee is eligible for up to 10 |(2)(A) the number of hours the employee normally works; or |
|weeks of paid leave under the Emergency Paid Family and Medical Leave| |
|Expansion Act as described in the right column. |The number of hours the employee would have worked if the employee |
| |would not have taken leave. |
| | |
| |The paid leave required by this section shall not exceed $200 per day|
| |and $10,000 in the aggregate. |
| | |
| |To apply for this benefit, employees will need to complete the form, |
| |which follows this chart. Information requested includes: |
| |Qualifying reason. |
| |Dates of the requested leave. |
| |Documents supporting qualifying reason |
| |(see form below) |
| |Statement the employee is unable to be at the worksite or telework. |
REQUEST FOR PAID LEAVE UNDER THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT FOR THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING
EMPLOYEES UNABLE TO WORK OR TELEWORK
|Employee Name: Employee ID: |
|Home Address: |
|Full Time: □ or Part-Time: □ Position Title |
|Home Phone Number: Cell Phone: |
|Email Address: |
|Anticipated Begin Date of Leave: Expected End Date of Leave: |
| |
|Per Commission Notice, employees may be eligible for: |
|Up to 2 weeks of Emergency Paid Sick Leave under the Family First Act. |
|Up to 10 weeks of partially paid Sick Leave available under the Emergency Family Medical Leave Expansion Act. |
|Please check qualifications as described in the notice before completing this form. |
|□ I attest to the fact that I am unable to work or telework |
|I further attest to the fact that I am unable to work (or telework) for the following reason: |
|□ I am subject to a federal, state, or local quarantine or isolation order related to COV- ID-19; |
|□ I have been advised by a health care provider to self-quarantine related to COV-ID-19. |
|□ I am experiencing COV-ID-19 symptoms and am seeking a medical diagnosis. |
|□ I am caring for an individual subject to a quarantine or isolation order, or who has been advised to self-quarantine. |
|□ I am caring for a child whose school or care provider is closed or unavailable due to COV-ID-19 related reasons. |
|Name and address of school or care provider: |
| |
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|□ I am experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services. |
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I certify that I have been employed with the Maryland-National Capital Park and Planning Commission for at least 30 days for the purposes of the Emergency Family and Medical Leave Expansion Act benefits. I attest that the above information is accurate and complete. I understand that if any of the information above is not accurate that my employer may take corrective action.
Employee Signature: Date:
Health & Benefits Office Signature: Date:
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FACT SHEET FOR CLEANING FACILITIES
Facility Contact:
In response to the current Coronavirus concerns, Facility Managers are required to conduct preventative cleaning and disinfecting in their facilities on a daily basis. All public facing areas must be cleaned at least 2 to 3 times a day. In accordance with Centers for Disease Control (CDC) guidelines,
the recommendations for cleaning and disinfecting are as follows:
How to Clean and Disinfect:
Surfaces:
• Examples of surface types found in our facilities include elevator buttons, doors, doorknobs/handles, counter tops, seats/benches, toilets, sinks, exercise equipment, and any other apparatus that comes in contact with skin on a regular basis.
Cleaning/Disinfecting:
• If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.
• To disinfect, use diluted household bleach solutions or alcohol solutions with at least 70% alcohol. Most common EPA-registered household disinfectants should also be effective. (See link for EPA-registered disinfectants: cov-2-list_03-032020.pdf).
• Diluted household bleach solutions can be used if appropriate for the surface. Follow manufacturer’s instructions for application and proper ventilation. Check to ensure the product is not past its expiration date. Never mix household bleach with ammonia or any other cleanser.
• Prepare a bleach solution by mixing (for maintenance personnel as needed): o 5 tablespoons (1/3rd cup) bleach per gallon or water o 4 teaspoons bleach per quart of water
Personal Protective Equipment (PPE) and Hand Hygiene:
• Staff should wear disposable gloves for all tasks in the cleaning process, including handling trash.
o Disposable gloves should be compatible with the disinfectant products being used (see manufacture’s label).
o Additional PPE (e.g., gowns, masks, etc.) might be required based on the cleaning/disinfectant products being used and whether there is a high risk of splash or contamination.
o After cleaning a room or area, gloves and gowns should be removed carefully to avoid contamination of the wearer and the surrounding area. Wash hands immediately after removing gloves.
• Staff should wash hands often with soap and water for 20 seconds. If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains 60%-95% alcohol may be used.
• APPENDIX H – CDC SYMPTOMS OF COVID-19
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APPENDIX I – CDC GUIDANCE FOR CLEANING & DISINFECTING
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APPENDIX J – FLYERS AND OTHER HELPFUL COMMUNICATION PIECES
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Scenario 1 - The Manager receives notification that an employee or member of the public visiting our facilities has traveled to or come in contact with someone who has recently traveled to the New York tristate area (New Jersey, Connecticut) or to an area with confirmed cases of COVID-19/Coronavirus as designated by the CDC.
Scenario 2. The Manager is notified that an individual has symptoms of any respiratory illness.
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45Scenario 3 – The Manager receives notification that an employee or member of the public has a confirmed case of a communicable disease
Submittal of Request and Supporting Documentation Required
You must submit this request form and any supporting documentation by scanning and sending to the Health & Benefits Office (benefits@).
Supporting documentation for school or care provider closure/unavailability includes a notice that has been posted on a government, school, or day care website, or published in a newspaper or an email from a school official or child care provider. Supporting documentation in the case of quarantine or isolation includes a quarantine or isolation order for yourself or the individual that you are caring for or documentation from the health care provider advising self-quarantine for yourself or the individual that you are caring for. You may also provide the name and contact information of the medical provider who the issued quarantine or isolation order. Supporting documentation, if not submitted along with your initial request for leave, must be submitted within 15 days to the Health & Benefits Office (benefits@). Failure to submit the required documentation may result in the denial of your request for leave.
APPENDIX G - M-NCPPC FACT SHEET FOR CLEANING
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