Evaluation Committee Agenda
EVALUATION COMMITTEE AGENDA
Date (Month/Date/Year):
|State Entity Name: |
|RFX #: |
|Solicitation Title: |
⇨ Welcoming Remarks from the Issuing Officer (IO)
⇨ Introduction of the Evaluation Committee (EC) Members Participating
⇨ General Information
- First Meeting:
▪ Number of RFPs received
▪ Signed Evaluation Committee Member Participation Form (SPD-SP039)
⇨ Review of the Evaluation/Negotiation Process
- First Meeting:
▪ Evaluation Committee (EC) Guidelines, SPD-EP023
▪ Identify Offerors deemed “responsive and responsible” and “non-responsible” based on Administrative Review Requirements Summary Sheet (SPD-EP001)
▪ Explain how the Evaluation Committee will utilize the Supplier Technical Evaluation (SPD-EP007) to independently score each proposal
- Second Meeting:
▪ EC will thoroughly discuss each scored question
▪ IO will utilize the Master Technical Evaluation Template (SPD-EP013) to build validation of each scored question
- Third Meeting or during the second half of the second meeting:
▪ After validation has been reached on the technical proposals, the IO will disclose the cost proposals and cost analysis.
▪ The IO will utilize the Master Technical Evaluation Template (SPD-EP013) to show the overall total score
▪ The EC will identify offeror(s) to participate in negotiations (if applicable) or make an award recommendation
- Fourth Meeting:
▪ Complete Negotiation Plan (SPD-EP016)
▪ Complete Negotiation Script (SPD-EP017)
- Fifth Meeting:
▪ Conduct Negotiations with identified offerors pursuant to the RFP and GPM
- Sixth Meeting:
▪ Reevaluate Proposal Revisions which is based on the outcome of negotiations
▪ Make award recommendation or determine if second round of negotiations is needed and identify offerors
⇨ Closing Remarks
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