DRAFT 4/10/03 - Colorado State University



COLORADO STATE UNIVERSITYREQUEST FOR PROPOSALTO PROCUREWhat?????forDepartmentRFP # from Purchasing AgentDateTABLE OF CONTENTSSection I.Background, Overview and GoalsSection II.Administrative InformationIssuing OfficePurposeScopeSchedule of ActivitiesInvitation to Bid/RespondInquiriesAddendum or Supplement to Request for ProposalProposal SubmissionNews ReleasesResponse Material OwnershipIncurring CostsAcceptance of Proposal ContentAcceptance TimeAdditional DataEvaluation and AwardAward of ContractExceptionsF.O.B. PointSpecification RequirementPayment TermsBid OpeningTermResident BiddersOral Presentation/Site VisitsSelection of ProposalContract Performance ManagementRFP CancellationSection III.SpecificationsSection rmation Required from RespondentsAppendix A.Signature PageAppendix B.Special ProvisionsSECTION 1BACKGROUND, OVERVIEW AND GOALSTo be completed by Department or Evaluation Chair/CommitteeSECTION II.ADMINISTRATION INFORMATIONA.ISSUING OFFICE: This Request for Proposal is issued for the State of Colorado, Board of Governors of the Colorado State University System, by the Colorado State University Procurement and Contracting Services.B.PURPOSE: This Request for Proposal provides prospective Bidders with sufficient information to enable them to prepare and submit proposals.1.Definitions:In the following Request for Proposal (RFP) the term “University” shall be understood to mean “The Board of Governors of the Colorado State University System acting by and through Colorado State University.”The term “Bidder,” as used herein, shall be understood to mean the individual, company, corporation, or firm formally submitting a response to this RFP, and may also be referred to as the “Offeror”, “Vendor”, or “Contractor”.The term “Response”, as used herein, shall be understood to mean a written offer to provide goods and/or services in accordance with the general conditions, instructions, and specifications stated herein with exceptions clearly stated, and may be used interchangeably with the terms “Proposal” and “Bid”.C.SCOPE: This Request for Proposal contains the instructions governing the proposals to be submitted and the material to be included therein, mandatory requirements which must be met to be eligible for consideration, and other requirements to be met by each proposal.D.SCHEDULE OF ACTIVITIES1.RFP posted:2.Prospective Bidders written inquiry deadline:(No questions accepted after this date & time)3.Proposal submission deadline:4.Opening Date/Time for proposals:pletion of Evaluation (estimate):6. Award Notification (estimate):7. Award Date (estimate):E.INVITATION TO BID/RESPOND AND RESPONSIBILITIES OF BIDDERS: All interested individuals/firms are invited to submit a proposal in accordance with the policies, procedures, and dates as set forth herein.Please note that any reference to a particular brand name, model, or manufacturer within the specifications of this proposal is intended “For Reference Purposes Only” to describe and delineate the level of quality and/or function desired.F.INQUIRIES: Prospective Bidders may make written inquiries by e-mail concerning this Request for Proposal to obtain clarification of requirements. Answers to any inquiries will be posted as a modification to the Request for Proposal on the BIDS system after date. No inquires will be accepted after date. Inquiries should be directed to the following using the e-mail address: Linda Meserve, Purchasing AgentProcurement and Contracting Services365 Aylesworth Hall S.E.6010 Campus DeliveryFort Collins, CO 80523-6010Email: linda.meserve@purchasing.colostate.eduFax: 970-491-5523G.ADDENDUM OR SUPPLEMENT TO REQUEST FOR PROPOSAL: In the event it becomes necessary to revise any part of this Request for Proposal, an Addendum to this RFP will be provided to each Bidder who received the original RFP by the Procurement and Contracting Services, Colorado State University. All Addendums will be posted on the State of Colorado BIDS site, gssa.state.co.us. Bidders shall not rely on any other interpretations, changes, or corrections.H.PROPOSAL SUBMISSION: Number of copies (total), including the original, of written proposals and number sets of technical information should be sealed in a package with “RFP # number, date, time” in the lower right hand corner. Each copy of the proposal shall include the Bidders complete price response.The proposal package must be received on or before time on date. It is the responsibility of the Bidder to ensure that the proposal package arrives in the office of the Procurement and Contracting Services prior to Bid Opening Time. The proposal package should be delivered or sent by mail to:COLORADO STATE UNIVERSITYPROCUREMENT AND CONTRACTING SERVICES6010 Campus DeliveryFORT COLLINS, CO 80523-6010Mark outside of package “RFP # number, date”.If by courier or hand delivery to:COLORADO STATE UNIVERSITYHowes Street Business CenterProcurement and Contracting Services555 S.Howes, Suite 108Fort Collins, CO 80523UNDER NO CIRCUMSTANCES CAN A TELEPHONE OR FAX BID BE ACCEPTED. FAILURE OF A COURIER, OVERNIGHT EXPRESS OR SIMILAR SERVICE OF THE BIDDER TO DELIVER THE BID PACKAGE ON TIME SHALL NOT BE GROUNDS TO CONSIDER A LATE BID.The University reserves the right to reject any and all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of a proposal or all items bid if deemed in the best interest of the University to do so.Any restrictions on the disclosure or use of data and materials contained within a proposal must be clearly stated in the proposal itself with the indication of enclosed proprietary information clearly noted as stated in this paragraph. If proprietary information is submitted, it must be placed in a separate, clearly marked envelope with the sealed bid package, with the BID Number and the following information clearly and conspicuously marked: “Proprietary Information RFP Number, Title.Due to the Colorado State University’s evaluation system for Requests For Proposals, the University cannot sign non-disclosure agreements with any Bidder. All disclosures shall be governed by the Colorado State University Procurement Rules promulgated thereunder.I.NEWS RELEASES: News releases pertaining to this procurement or any part of the subject shall not be made without prior written approval of the Colorado State University Procurement and Contracting Services.J.RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this RFP becomes the property of the University and will only be returned to the Bidder at the University’s option.K.INCURRING COSTS: Notwithstanding any other statement, representation, or information acquired by a Bidder the University shall not be liable for any cost incurred by Bidders prior to issuance of an agreement, contract, or purchase order.L.ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal (including persons specified to implement the project) of the successful Offeror will become contractual obligations if acquisition action ensures. Failure of the successful Offeror to accept these obligations in a contract, purchase order, or similar authorized acquisition document may result in cancellation of the award and such Offeror may be removed from future solicitations. Under these conditions, the University reserves the right to enter into negotiations with the next ranking bidder on the same terms and conditions as set forth in the Request for Proposal. M.ACCEPTANCE TIME: The University intends to make a bid selection for contract negotiation within the period indicated in the Schedule of Activities if possible.N.ADDITIONAL DATA: The Bidder should submit any additional information or data not requested in this RFP which the Bidder believes should be considered in the evaluation of a response.O.EVALUATION AND AWARD: All proposals submitted in response to this RFP will be evaluated by a committee of University Personnel. Contracts/Purchase Order(s) will be awarded to the Bidder whose final proposal, conforming to this RFP, will be the most advantageous to the University, price and other factors considered. Due to the evaluation procedure for the Request for Proposal, lowest dollar price MAY or MAY NOT indicate the successful awardee. Price constitutes only one of several evaluation criteria. The Colorado State University Procurement Rules govern this procurement.The Evaluation Committee will judge the merit of proposals received in accordance with the criteria described below:List of evaluation criteriaFailure of the Bidder to provide in his/her proposal any information requested in this RFP may result in disqualification of his/her proposal and shall be the responsibility of the bidding individual or firm.P.AWARD OF CONTRACT: 1.The award will be made to the responsible Bidder whose proposal, conforming to the RFP, will be the most advantageous to the State of Colorado and Colorado State University, after consideration and evaluation of the criteria presented in this RFP. A contract must be completed and signed by all parties concerned. In the event the parties are unable to enter into a contract, the state and the University may elect to cancel the Award and make award to the next most responsible Bidder.: 2.The successful Bidder will enter into a contract with the University. A sample contract is attached to this RFP as Appendix B, and contains certain required provisions for doing business with the State of Colorado, labeled “Special Provisions”. The Special Provisions are required to be contained in every State Contract without modification or exception. Any and all exceptions to the provisions contained in this RFP must be clearly and specifically stated in a separate document, entitled “Exceptions to the RFP Terms and Conditions,” included with the offeror’s Proposal. Failure to specifically state an exception shall be conclusively deemed a waiver of any such objection. Failure or refusal to execute the contract documents as accepted, within the required time period stated in this RFP, shall be cause for immediate cancellation of the award.Q.EXCEPTIONS: Any and all exceptions to the provisions contained in this RFP must be clearly and specifically stated in a separate document, entitled “Exceptions to the RFP Terms and Conditions,” included with the offeror’s Proposal. Failure to specifically state an exception shall be conclusively deemed a waiver of any such objection. Failure or refusal to execute the contract documents as accepted, within the required time period stated in this RFP, shall be cause for immediate cancellation of the award.R.F.O.B. POINT: All prices bid shall be F.O.B. Colorado State University, freight included, and shall include performance to the satisfaction of the specifications listed in this RFP and to the satisfaction of the Evaluation Committee.S.SPECIFICATION REQUIREMENT: All proposals must meet or exceed the specifications provided herein. Evaluation of the extent to which proposals meet specifications will be performed SOLELY and determined SOLELY by the Colorado State University Department in concurrence with the Colorado State University Procurement and Contracting Services.T.PAYMENT TERMS: Complete payment by Colorado State University will be made ONLY after acceptance by performance (all specifications met and services accepted by the Department as satisfactory in all requirements). Alternate payment proposals will be reviewed and evaluated by the Department and Colorado State University Procurement and Contracting Services.U.BID OPENING: Due to the complexity of this Proposal, information provided at the Bid Opening shall be restricted to the NAME AND NUMBER OF RESPONDERS. Inspection of the Bidders’ proposals will not be allowed until after the award notification letters are mailed.V.TERM: A one-year term is anticipated for purchases under this RFP, with an option for renewal for four additional one-year terms, provided the vendor delivers in writing to the University updated pricing information, and the University commits in writing to the updated pricing. In other words, to renew the arrangement, both parties must mutually agree in writing to renew this agreement. (This paragraph may change depending on the RFP). W.RESIDENT BIDDERS: Any bidder who wishes to be considered a “resident bidder” for the purposes of the tie bid procedure provided in C.R.S., Sections 8-19-102(2) and 8-19-102.5 shall include with their bid proof that he/she meets the definition of resident bidder. X.ORAL PRESENTATIONS/SITE VISITS: Bidders may be asked to make oral presentations or to make their facilities available for a site inspection by the evaluation committee. Such presentations and/or site visits will be at the Bidder’s expense.The University reserves the right to hold discussions with offerors who have been found to be in the competitive range, such discussions may result in the University conducting Best and Final Offers. (Depending on the RFP this may not apply.)Y.SELECTION OF PROPOSAL: Upon review and approval of the evaluation committee’s recommendation for award, the Procurement and Contracting Services will issue a “Notice of Award” letter to all Bidders. This letter will indicate the vendor selected by the evaluation committee for further contract negotiation.Z.CONTRACT PERFORMANCE MANAGEMENTAs of July 1, 2009 all State of Colorado personal services contracts greater than $100,000.00 are required to be entered into the State of Colorado Contract Management System (CMS) database. The goal of this database is to provide state agencies and institutions of higher education with a resource to examine the past performance of vendors, and to monitor current contracts with those vendors. This section of the solicitation is posted per the requirements of CRS §§ 24-102-205 and 24-103.5-101. The contract resulting from this RFP will be subject to CMS requirements.NOTIFICATION OF CONSIDERATION OF VENDOR’S PAST PERFORMANCE: The University may consider vendor’s performance on past or current State contracts with requirements similar to the State requirements for this contract. As part of the evaluation process vendor’s past performance may be reviewed using information contained in the State of Colorado Contract Management System. The University reserves the right to use the information contained in the Contract Management System to determine responsibility.PERFORMANCE MEASURES AND STANDARDS: Performance measures and standards developed specifically for the contract shall be negotiated by both parties prior to the execution of the contract, and shall be incorporated into the contract.VENDOR ACCOUNTABILITY AND REPORTING: Vendors are required to report regularly on achievement of the performance measures and standards specified in the contract, and the University has the right to withhold payment until successful completion of all or part of the contract and achievement of established performance standards. Payment by the University to the vendor shall be made without delay upon successful completion of all or any part of the contract in accordance with the payment schedule specified in the contract or as otherwise agreed upon by the parties. PERFORMANCE MONITORING PROCESS: The University shall monitor processes regarding this contract to ensure that the results, objectives and obligations of the contract are met. NON-COMPLIANCE AND TERMINATION: The University has established remedies and termination clauses to apply to contracts which are determined to be in non-compliance.AA.RFP CANCELLATION: Colorado State University reserves the right to cancel this Request For Proposal at any time, without penalty.SECTION III.SPECIFICATIONSTo be completed by Department or Evaluation Chair/CommitteeSECTION RMATION REQUIRED FROM RESPONDENTSA.The Bidder shall furnish a cover letter to introduce the company and its qualifications and to provide a general overview of the bidder’s proposal. Any exceptions to this RFP must be detailed in the cover letter. B.The Bidder shall furnish a Certificate of Insurance and describe how it meets the insurance specifications.C.The Bidder must include and sign the Signature Page, Appendix A.D.The Bidder must include any exclusions to the Request for Proposal in this section.E.The Bidder may list any additional information or data not requested as part of this RFP which the Bidder believes should be considered in the evaluation of a response.To be completed by Department or Evaluation Chair/CommitteeAPPENDIX ASIGNATURE PAGENOTE: THIS PAGE MUST BE FILLED OUT AND BE INCLUDED WITH THE RESPONDENTS PROPOSAL __________________________________________________(COMPANY NAME)__________________________________________________ (COMPANY STREET ADDRESS)__________________________________________________ (COMPANY CITY, STATE AND ZIP CODE)__________________________________________________ (COMPANY PHONE NUMBER)__________________________________________________ (COMPANY FAX NUMBER)__________________________________________________(TYPED NAME OF AUTHORIZED AGENT)__________________________________________________(SIGNATURE OF AUTHORIZED AGENT)__________________________________________________(EMAIL ADDRESS OF CONTACT)__________________________________________________(DATE)__________________________________________________(COMPANY’S FEDERAL EMPLOYEE IDENTIFICATION NUMBER)NOTE: THIS PAGE MUST BE FILLED OUT REGARDLESS OF WHETHER SEPARATE QUOTATION(S) ARE INCLUDED WITH THE RESPONDENTS PROPOSALAPPENDIX B(May need to use the current Independent Services Contract instead)SPECIAL PROVISIONS(Not for Use with Inter-Governmental Contracts)CONTROLLER'S APPROVAL. CRS 24-30-202 (1) XE "Contracts:Special provisions" . This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as he may designate.FUND AVAILABILITY. CRS 24-30-202 (5.5). Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. INDEMNIFICATION. The Contractor shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this contract.INDEPENDENT CONTRACTOR. 4 CCR 801-2. THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID BY THE STATE PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS' COMPENSATION (AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW, AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR, ITS EMPLOYEES AND AGENTS.NON-DISCRIMINATION. The contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices.CHOICE OF LAW. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this contract. Any provision of this contract, whether or not incorporated herein by reference, which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution.At all times during the performance of this contract, the Contractor shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established.VENDOR OFFSET. CRS 24-30-202 (1) & CRS 24-30-202.4. Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.SOFTWARE PIRACY PROHIBITION Governor's Executive Order D 002 00. No State or other public funds payable under this Contract shall be used for the acquisition, operation, or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby certifies that, for the term of this Contract and any extensions, the Contractor has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph, the State may exercise any remedy available at law or equity or under this Contract, including, without limitation, immediate termination of the Contract and any remedy consistent with United States copyright laws or applicable licensing restrictions. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 and CRS 24-50-507. The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. ILLEGAL ALIENS – PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-101. The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State. A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.Effective Date of Special Provisions: August 7, 2006IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS CONTRACTCONTRACTOR: FORMTEXT Legal Name of Contracting Entity FORMTEXT Social Security Number or FEIN FORMTEXT Signature of Authorized Officer FORMTEXT Print Name & Title of Authorized OfficerCORPORATIONS:(A corporate seal or attestation is required.)Attest (Seal) By:(Corporate Secretary or Equivalent)STATE OF COLORADO:BILL OWENS, GOVERNORBoard of Governors of the Colorado State University System, acting by and through Colorado State University:By: Printed Name: FORMTEXT John P. UtterbackTitle: FORMTEXT Director of PurchasingAPPROVED:By: Dean or Department HeadLEGAL SUFFICIENCY:John W. SuthersAttorney General, State of ColoradoBy: Robert SchurAssociate Legal CounselALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLERCRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.STATE CONTROLLER:David J. McDermott, CPADavid J. McDermott, CPABy:_________________________________Date:_________________________APPENDIX BCSU Contract No. FORMTEXT ?????CMS ID# FORMTEXT (if applicable)INDEPENDENT SERVICES CONTRACTThe Board of Governors of the Colorado State University System, acting by and through Colorado State University,Contract with FORMTEXT Insert Contractor's Full Legal NameThis Contract (hereinafter called the “Contract”) is entered into by and between the Board of Governors of the Colorado State University System, acting by and through Colorado State University, a body corporate and an institution of higher education of the state of Colorado, for the use and benefit of FORMTEXT [Insert Dept Name](hereinafter called the “University” or “CSU”) and FORMTEXT [Insert Contractor's Name](hereinafter called “Contractor”) (collectively, the “Parties”).RECITALSWHEREAS, authority to enter into this Contract exists in CRS Sec.23-30-102, 23-30-120, and 23-31-101, et seq. and funds have been budgeted, appropriated and otherwise made available, and a sufficient unencumbered balance thereof remains available for payment of this Contract in fund number FORMTEXT _________; andWHEREAS, required approvals, clearance and coordination have been accomplished from and with appropriate agencies; andWHEREAS, the Contractor was selected pursuant to FORMDROPDOWN number FORMTEXT [n/a]; andWHEREAS, the purpose of this Contract is FORMTEXT Briefly describe the Contract's purpose; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the Parties agree to all recitals, terms, conditions and provisions contained herein.TERMS AND CONDITIONS OF THE CONTRACTPARTIESThe Parties to this Contract are: the Board of Governors of the Colorado State University System, acting by and through Colorado State University, a body corporate and an institution of higher education of the state of Colorado, for the use and benefit of FORMTEXT Insert Dept name (hereinafter called the “University” or “CSU”); and FORMTEXT Insert Contractor's Name (hereinafter called “Contractor”), a FORMDROPDOWN existing under the laws of the state of FORMTEXT ?????. EFFECTIVE DATE This Contract shall commence on the Effective Date, which shall be the date that it is signed by all parties and the State Controller or the Controller’s authorized delegate, unless a later date is specified in Exhibit A. This Contract shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or authorized designee. The University shall not be liable to pay or reimburse Contractor for any performance hereunder, including, but not limited to costs or expenses incurred, or be bound by any provision hereof, prior to the date on which it is signed by or for the Controller. The Contractor shall not begin work before receiving a fully executed contract and instructions to proceed.DEFINITIONSThe following terms as used herein shall be construed and interpreted as follows:Contract Funds“Contract Funds” means funds budgeted and made available for payment by the University to the Contractor pursuant to this Contract. Goods“Goods” shall have the meaning set forth in CRS Section 4-2-105(1), as now or hereafter amended, and includes all things produced or delivered by Contractor either separately or in conjunction with the Work. Services“Services” means the required services to be performed by Contractor pursuant to this Contract.Subcontractor“Subcontractor” means third parties, if any, engaged by Contractor to aid in performance of its obligations.Work“Work” means the performance of the Services that Contractor is required to perform under this Contract. Work Product“Work Product” means the tangible and intangible results of Contractor’s Work, and all Goods and other deliverables that Contractor is required to provide to fulfill its obligations under this Contract, as further described in Exhibit A, including, but not limited to: software, research results, reports, studies, data, photographs, film negatives, finished or unfinished documents, drawings, models, surveys, maps, materials, and end products of any type, including drafts.EXHIBITS – ORDER OF PRECEDENCEIf checked, the following exhibits are attached and hereby made a part of this Contract: FORMCHECKBOX Exhibit A: Statement of Work / Price, Cost and Payment Provisions FORMCHECKBOX Exhibit B: Federal Funds Addendum FORMCHECKBOX Exhibit C: Renewal Option Letter FORMCHECKBOX Exhibit D: Statewide Contract Management System (CMS) Addendum (see section 6.G.) FORMCHECKBOX Exhibit E: Statement as to Work to be Performed Outside the State of Colorado FORMCHECKBOX Other (Please specify): FORMTEXT ___________________Order of Precedence: The provisions of this Contract shall govern the relationship of the University and the Contractor. In the event of conflicts or inconsistencies between this Contract and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: first, the Special Provisions incorporated within this Contract; second, the other terms and provisions of this Contract; and third, the Exhibits listed above.TERM and EARLY TERMINATIONInitial Term; Period of PerformanceThe Initial Term of this Contract shall commence on the Effective Date and shall terminate on FORMTEXT Month FORMTEXT Day, FORMTEXT Year unless sooner terminated or further extended as specified elsewhere herein. The period of performance shall be from the Effective Date until the termination date, unless otherwise specified in section 6 and/or Exhibit A.University’s Option to ExtendThe University may, in its sole discretion, extend the term of this Contract for a period of FORMTEXT Insert time period at the same rates and upon the same terms specified for the Initial Term. If the University exercises this option, it shall provide written notice to Contractor at least 30 days prior to the end of the current contract term in form substantially equivalent to Exhibit C. If exercised, the provisions of the Renewal Option Letter shall become part of and be incorporated into this Contract. The total duration of this Contract, including the exercise of any options under this clause, shall not exceed FORMTEXT Insert time period--max. 5 years.STATEMENT OF WORKCompletionContractor shall complete the Work and its other obligations as described herein and in Exhibit A on or before FORMTEXT Month FORMTEXT Day, FORMTEXT Year or such other date(s) for completion of the Work or portions of the Work as may be specified in Exhibit A. The University shall not be liable to compensate Contractor for any Work performed prior to the Effective Date or after the termination of this Contract.Goods and ServicesContractor shall procure Goods and Services necessary to complete the Work. Such procurement shall be accomplished using the Contract Funds and shall not increase the maximum amount payable hereunder by the University unless otherwise specifically authorized in the Statement of Work, Exhibit A.EmployeesAll persons employed by Contractor or any Subcontractors to perform Work under this Contract shall be Contractor’s or Subcontractors’ employee(s) for all purposes hereunder and shall not be employees of the University for any purpose as a result of this Contract.Inspection and Acceptance of the WorkThe University reserves the right to inspect the Work at all reasonable times and places during the term of this Contract, including any extensions or renewals. If the Work fails to conform with the requirements of this Contract, the University may require Contractor promptly to bring the Work into conformity with Contract requirements, at Contractor’s sole expense. If the Work cannot be brought into conformance by re-performance or other corrective measures, the University may require Contractor to take necessary action to ensure that future performance conforms to Contract requirements and/or may exercise any or all of the remedies available under this Contract, at law or in equity, in lieu of or in conjunction with such corrective measures.MonitoringContractor shall permit the University, the federal government, and governmental agencies having jurisdiction, in their sole discretion, to monitor all activities conducted by Contractor pursuant to the terms of this Contract using any reasonable procedure, including, but not limited to: internal evaluation procedures, examination of program data, special analyses, on-site checking, formal audit examinations, or any other procedures. All monitoring controlled by the University shall be performed in a manner that shall not unduly interfere with Contractor’s performance hereunder.Final Audit ReportIf an audit is performed on Contractor’s records for any fiscal year covering a portion of the term of this Contract, Contractor shall submit a copy of the final audit report to the University or its principal representative at the address specified herein.Statewide Contract Management SystemIn addition to all other provisions contained in this section, if the maximum amount payable to Contractor under this Contract is $100,000 or greater, either on the Effective Date or at anytime thereafter, then the Statewide Contract Management provisions of CRS 24-102-205, 24-103-601, 24-103.5-101, and 24-105-102 and as described in Exhibit D, Statewide Contract Management Addendum, shall apply.PAYMENTS TO CONTRACTORPayment Terms The University’s obligation to make payments to Contractor under this Contract shall be incurred and made in accordance with the subsection checked below. Check one box only: FORMCHECKBOX This is a fixed-price contract. Payment for all services under this contract shall be in the fixed sum of $ FORMTEXT [enter dollar amount] payable upon invoice after satisfactory completion of the work, except insofar as a payment schedule or other terms and conditions are set forth in Exhibit A, which, if applicable, is attached hereto and incorporated by this reference. FORMCHECKBOX This is not a fixed price contract. The price is to be determined according to time and materials or other method of calculation as more fully described in Exhibit A, which is attached and incorporated by this reference. The total amount to be paid to Contractor shall not exceed $ FORMTEXT [enter dollar amount] and the basis for all charges shall be clearly identified on Contractor’s invoice(s). No payment shall be made for services or deliverables except as specified in this Contract unless further agreed and approved in writing.Advance PaymentsNo advance payments shall be allowed under this Contract unless specially authorized by the State Controller or his or her authorized delegate in compliance with the State Fiscal Rules. Contractor shall not invoice the University for payment for any Goods or Services in advance of their delivery and acceptance unless such approval has been obtained.Method of PaymentThe University will remit payment to the Contractor via electronic funds transfer (EFT) to the account(s) specified by the Contractor unless a different payment method is specified on Exhibit A. The Contractor may designate a new account for receipt of any payment at any time during the term of this Contract by providing written notice to University containing all of the information required under this subsection. University will endeavor to redirect all payments made not less than 30 days after receipt of such notice but shall not be liable for any payment made to and received in the Contractor’s prior account.Late Payments; InterestThe University shall pay each invoice within 30 days of receipt thereof, for the Work performed by Contractor and accepted by the University. If the University contests any amount invoiced, it shall pay the uncontested amount and provide a written statement of the reason(s) for withholding the remaining amount together with such partial payment. Uncontested amounts not paid by the University within 45 days after due date shall bear interest on the unpaid balance beginning on the 46th day at a rate not to exceed one (1.0%) percent per month until paid in full; provided, however, that interest shall not accrue on unpaid amounts that are subject to a good faith dispute. Contractor shall invoice the University separately for accrued interest on delinquent amounts. The billing shall reference the delinquent payment, the number of days interest to be paid, and the interest rate.Available Funds-Contingency-TerminationThe University is prohibited by law from making commitments beyond the term of the University’s current fiscal year. Therefore, Contractor’s compensation beyond the University’s current Fiscal Year is contingent upon the continuing availability of University appropriations as provided in the Colorado Special Provisions. If federal funds are used to fund this Contract, in whole or in part, the University’s performance hereunder is contingent upon the continuing availability of such funds. Payments pursuant to this Contract shall be made only from available funds encumbered for this Contract and the University’s liability for such payments shall be limited to the amount remaining of such encumbered funds. If state or federal funds are not appropriated, or otherwise become unavailable to fund this Contract, the University may terminate this Contract immediately, in whole or in part, without further liability in accordance with the provisions hereof and shall remit payment to the Contractor for the Work performed as authorized prior to termination, including any reasonable profit included in the contract pricing for such Work. If the amount due for the Work completed prior to termination cannot readily be determined from the Contract, then the amount shall be calculated on a pro rata basis according to the percentage of the entire scope of the Work that was completed and accepted, or, if such calculation is not feasible, then by dividing the total number of days in the then-current contract term by the number of days in such term up to and including the termination date, and multiplying the resulting fraction against the contract price (less all amounts previously paid). Under no circumstances shall the amount so calculated exceed the reasonable value of the services and products provided by the Contractor, or the total contract price, whichever is less. No other fees or costs for termination, closeout, demobilization, or penalty of any kind or nature shall be paid.Erroneous PaymentsAt the University’s sole discretion, payments made to Contractor in error for any reason, including, but not limited to overpayments or improper payments, and unexpended or excess funds received by Contractor, may be recovered from Contractor by deduction from subsequent payments under this Contract or other contracts, grants or agreements between the University and Contractor or by other appropriate methods and collected as a debt due to the University. Such funds shall not be paid to any party other than the University.CONTRACTOR RECORDSMaintenance and RetentionContractor shall make, keep and maintain a complete file of all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to the Work or the delivery of Services or Goods hereunder. Contractor shall maintain such records for a period of at least three years until the last to occur of: (i) the date this Contract expires or is sooner terminated, (ii) final payment is made hereunder, (iii) the resolution of any pending Contract matters, or (iv) if an audit is occuring, or Contractor has received notice that an audit is pending, until such audit has been completed and its findings have been resolved (collectively, the “Record Retention Period”). InspectionContractor shall permit the University (and, if federal funds are used in the payment of this Contract, the federal government), and any duly authorized agent of either, to audit, inspect, examine, excerpt, copy and/or transcribe Contractor's records related to this Contract during the Record Retention Period for a period of three years following termination of this Contract or final payment hereunder, whichever is later,to assure compliance with the terms hereof or to evaluate performance hereunder. CONFIDENTIAL INFORMATIONDefinition: Confidential Information (or “CI”) as used in this Contract, shall include any and all documents, materials, data or information disclosed by one Party (the “Disclosing Party”) to the other Party (the “Recipient”) that (i) is clearly identified as CI at the time of disclosure, or (ii) the Recipient knows to be CI of the Disclosing Party. CI shall not include any information which at the time of disclosure is in the public domain, or which after disclosure is published or otherwise becomes part of the public domain in any manner other than by violation of this Agreement; or was in the possession of the Recipient at the time of disclosure and was not acquired under an obligation of confidence. CI shall not include information required to be disclosed pursuant to the Colorado Open Records Act, CRS Sec.24-72-101, et seq. (“CORA”).Applicability:The parties shall comply with the provisions of this section if either party becomes privy to Confidential Information of the other in connection with this Contract. The provisions of this section shall survive termination of the Contract and shall continue in full force and effect for a period of three years from the date of contract termination.Obligation of Non-Disclosure:The parties shall keep all CI secret at all times and comply with all laws and regulations concerning confidentiality of such information. Any request or demand by a third party for CI in the possession of a Party shall be immediately forwarded to the other Party’s designated representative for receipt of notice. If disclosure of the CI is required pursuant to CORA or to any lawful subpoena, court order, or other legal process, it shall be the sole responsibility of the Disclosing Party to initiate and prosecute a legal action to prevent, limit or prohibit the disclosure, at its own expense. The Recipient shall reasonably cooperate with the Disclosing Party with respect to any such legal action if it is filed in a timely manner, and prosecuted diligently and in good faith, but shall always have the right to proceed as it believes, in its sole discretion and judgment, to be required in accordance with the law. The parties acknowledge that CI may also be protected pursuant to state or federal laws, including, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), 42 U.S.C. Sec.?1320d, the Family Educational Rights and Privacy Act (FERPA) (20 USC 1232g), and the Gramm-Leach-Bliley Act (Financial Services Modernization Act of 1999) (15 U.S.C. Sec.Sec. 6801-6809), and the regulations relating to such laws. NotificationContractor and University shall notify their respective agents, employees, Subcontractors and assigns who may come into contact with CI that each of them is subject to the confidentiality requirements set forth herein, and shall require such persons, in writing, to maintain the confidentiality of the CI before permitting them to access the same. In the case of subcontractors, the Contractor shall include a provision in the subcontract that makes this clause applicable to the Subcontractor, its agents, employees, subcontractors and assigns.Use, Security, and RetentionCI and Work Product shall not be transferred, distributed or sold to any third party or used by Contractor or its agents in any way, except as authorized by this Contract or approved in writing by the University. Contractor shall provide and maintain a secure environment that ensures the security, integrity, confidentiality and preservation of all University records, the Work Product, and all CI, wherever located. CI shall not be retained after termination of the Contract in any files or otherwise by Contractor or its agents, except as permitted in this Contract or approved in writing by the University.Contractor shall provide physical and logical protection for University hardware, software, applications and data, that meets or exceeds industry standards and requirements.Contractor shall provide the University with access, subject to Contractor’s reasonable access security requirements, 7 days a week, 24 hours a day, for the purpose of inspecting and monitoring access and use of University data, maintaining University systems, and evaluating physical and logical security control effectiveness.The Contractor is responsible for the security of any information provided to it by the University. For the purposes of this Contract, a “breach of security of the system” means the unauthorized acquisition of unencrypted computerized data that compromises the security, confidentiality, or integrity of information used or maintained by the Contractor in conjunction with this contract. When the Contractor becomes aware of a breach of the security of the system it will notify the University immediately and cooperate with the University regarding recover, remediation, and any necessity to involve law enforcement. The Contractor will be responsible for the cost of notifying any individual whose personal information may have been compromised. Notice shall be made as soon as possible within the legitimate needs of law enforcement and according to the requirements of the University.Injunctive ReliefEach Party agrees that any breach or threatened breach of this section may cause the other Party to incur substantial and irreparable injury and, therefore, in the event of any such breach or threatened breach, in addition to other remedies which may be available at law, the affected Party shall have the right to seek injunctive and equitable relief without the necessity of proving that monetary damages would be inadequate to redress such harm; provided, however, that nothing herein shall deprive the other Party of any defense to such action.CONFLICTS OF INTERESTContractor shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any way with the Contractor’s duties under this Contract. Contractor shall at all times herein ensure that the Contractor (1) is not biased because of its financial, contractual, organizational, or other interests which relate to the work under this contract; (2) does not obtain any unfair competitive advantage over other parties by virtue of its performance of this contract; (3) has not acted in an official capacity or in any way to influence any employee of the State or other person to award this Contract to Contractor, other than as a result of an open, fair and lawful solicitation and award. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as “Contractor”) in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity. For the purpose of this clause, affiliation occurs when a business concern is controlled by or has the power to control another or when a third party has the power to control both. Contractor acknowledges that with respect to this Contract, even the appearance of a conflict of interest is harmful to the University’s interests. Absent the University’s prior written approval, Contractor shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the Contractor’s obligations to the University hereunder. If a conflict or appearance of conflict exists, or if Contractor is uncertain whether a conflict or the appearance of a conflict of interest exists, Contractor shall submit to the University’s designated representative for notice a disclosure statement setting forth the relevant details for the University’s consideration. Failure to promptly submit a disclosure statement or to follow the University’s direction in regard to the apparent conflict constitutes a breach of this Contract. REPRESENTATIONS AND WARRANTIESContractor makes the following specific representations and warranties, each of which was relied on by the University in entering into this Contract.Standard and Manner of PerformanceThe means and methods of performance are to be determined by the Contractor in order to achieve the results required under the Statement of Work. Nothwithstanding this, Contractor shall perform its obligations hereunder in accordance with the highest standards of care, skill and diligence in Contractor’s industry, trade, or profession and in the sequence and manner set forth in this Contract. The University may specify protocols, standards and requirements for the performance of the Work, and, where necessary to the accomplishment of the purposes of the Work, may specify the places, dates and times at which the Work will be performed.Legal Authority – Contractor SignatoryContractor warrants that it possesses the legal authority to enter into this Contract and that it has taken all actions required by its procedures, and by-laws, and/or applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this Contract, or any part thereof, and to bind Contractor to its terms. If requested by the University, Contractor shall provide the University with proof of Contractor’s authority to enter into this Contract within 15 days of receiving such request.Licenses, Permits, Other Authorizations.Contractor represents and warrants that as of the Effective Date it has, and that at all times during the term hereof it shall have and maintain, at its sole expense, all licenses, certifications, approvals, insurance, permits, and other authorizations required by law to perform its obligations hereunder. Contractor warrants that it shall maintain all necessary licenses, certifications, approvals, insurance, permits, and other authorizations required to properly perform this Contract, without reimbursement by the University or other adjustment in Contract Funds. Additionally, all employees, agents, and Subcontractors of Contractor performing Services under this Contract shall hold all required licenses or certifications, if any, to perform their responsibilities. Contractor, if a foreign corporation or other foreign entity transacting business in the State of Colorado, further warrants that it currently has obtained and shall maintain a business registration with the Colorado Secretary of State and has designated a registered agent in Colorado to accept service of process. Any revocation, withdrawal or non-renewal of licenses, certifications, approvals, insurance, permits or any such similar requirements necessary for Contractor to properly perform the terms of this Contract is a material breach by Contractor and constitutes grounds for termination of this Contract.INSURANCEContractor and its Subcontractors shall obtain and maintain insurance as specified in this section at all times during the term of this Contract. All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to Contractor and the University.Worker’s CompensationWorker’s Compensation Insurance as required by State statute, and Employer’s Liability Insurance covering all of Contractor or subcontractor employees acting within the course and scope of their employment.General LiabilityCommercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: (i) $1,000,000 each occurrence; (ii) $1,000,000 general aggregate; (iii) $1,000,000 products and completed operations aggregate; and (iv) $50,000 any one fire. If any aggregate limit is reduced below $1,000,000 because of claims made or paid, subcontractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to Contractor a certificate or other document satisfactory to Contractor showing compliance with this provision.Automobile LiabilityAutomobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.Additional InsuredThe University shall be named as additional insured on all Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts require additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent) required of Contractor and any subcontractors hereunder.Primacy of CoverageCoverage required of Contractor and subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the University.CancellationThe above insurance policies shall include provisions preventing cancellation or non-renewal without at least 30 days prior notice to Contractor and the University by certified mail and in accordance with Sec.15.Subrogation WaiverAll insurance policies in any way related to this Contract and secured and maintained by Contractor or its subcontractors as required herein shall include clauses stating that each carrier shall waive all rights of recovery, under subrogation or otherwise, against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.CertificatesContractor and all subcontractors shall provide certificates showing insurance coverage required hereunder to the State on or before the Effective Date of this Contract. No later than 15 days prior to the expiration date of any such coverage, Contractor and each subcontractors shall deliver to the State or Contractor certificates of insurance evidencing renewals thereof. In addition, upon request by the State at any other time during the term of this Contract or any sub-contract, Contractor and each subcontractors shall, within 10 days of such request, supply to the State evidence satisfactory to the State of compliance with the provisions of this Section.Public EntitiesIf Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS secs. 24-10-101, et seq., as amended (the “CGIA”), then Contractor shall maintain at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the CGIA. Contractor shall furnish proof of such insurance satisfactory to the University, if requested by the University. Contractor shall require each contract with a Subcontractor that is a public entity, to include the insurance requirements necessary to meet such Subcontractor’s liabilities under the CGIA.SubcontractorsContractor shall require each contract with subcontractors other than those that are public entities, providing Goods or Services in connection with this Contract, to include insurance requirements substantially similar to the requirements set forth above for the Contractor.DEFAULTDefinedIn addition to any default events specified in other sections of this Contract, the failure of either Party to perform any of its material obligations hereunder in whole or in part or in a timely or satisfactory manner, constitutes an event of default. The institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within 20 days after the institution or occurrence thereof, shall also constitute an event of default. Notice and Cure PeriodIn the event of a default, notice shall be given in writing by the non-defaulting Party to the defaulting Party in the manner provided in Section 15. If such default is not cured within 30 days of receipt of written notice, or if a cure cannot reasonably be expected to be completed within 30 days, or if cure has not begun within 30 days and pursued with due diligence, then the defaulting Party shall be in breach of this Contract, and the non-defaulting Party may exercise any of the remedies set forth in Section 14. Notwithstanding anything to the contrary herein, the University, in its sole discretion, need not provide advance notice or a cure period and may immediately terminate this Contract in whole or in part if reasonably necessary to preserve public safety or to prevent immediate and/or irreparable harm.REMEDIES FOR BREACH; TERMINATION IN THE PUBLIC INTERESTIf Contractor is in breach under any provision of this Contract, the University shall have all of the remedies listed in this Section in addition to all other remedies set forth in other sections of this Contract following the notice and cure period set forth in Section 13.B. The University may exercise any or all of the remedies available to it, in its sole discretion, concurrently or consecutively.Termination for Cause and/or BreachThe University may terminate this entire Contract or any part of this Contract for breach by Contractor. Exercise by the University of this right shall not be a breach of its obligations hereunder. Contractor shall continue performance of this Contract to the extent not terminated, if any.Obligations and RightsTo the extent specified in any termination notice, Contractor shall not incur further obligations or render further performance hereunder past the effective date of such notice, and shall terminate outstanding orders and subcontracts with third parties. However, Contractor shall complete and deliver to the University all Work, Services and Goods not cancelled by the termination notice and may incur obligations as are necessary to do so within this Contract’s terms. Contractor shall assign to the University all of Contractor's right, title, and interest under such terminated orders or subcontracts. Upon termination, Contractor shall take timely, reasonable and necessary action to protect and preserve property in the possession of Contractor in which the University has an interest. All materials owned by the University in the possession of Contractor shall be immediately returned to the University. All Work Product, at the option of the University, shall be delivered by Contractor to the University and shall become the University’s property. PaymentsThe University shall reimburse Contractor only for accepted performance up to the date of termination. If, after termination by the University, it is determined that Contractor was not in breach or that Contractor's action or inaction was excusable, such termination shall be automatically converted to a termination in the public interest and the rights and obligations of the Parties shall be the same as if this Contract had been terminated in the public interest, as described herein.Damages and WitholdingNotwithstanding any other remedial action by the University, Contractor shall remain liable to the University for any damages sustained by the University by virtue of any breach under this Contract by Contractor and the University may withhold any payment to Contractor for the purpose of mitigating the University’s damages, until such time as the exact amount of damages due to the University from Contractor is determined. The University may withhold any amount that may be due Contractor as the University deems necessary to protect the University against loss, including loss as a result of outstanding liens, claims of former lien holders, or for the excess costs incurred in procuring similar goods or services. Contractor shall be liable for excess costs incurred by the University in procuring from third parties replacement Work, Services or substitute Goods as cover.Remedies for Breach Not Involving TerminationThe University, its sole discretion, may exercise one or more of the following remedies in addition to other remedies available to it:(a)Suspend Performance. Suspend Contractor’s performance with respect to all or any portion of this Contract pending necessary corrective action as specified by the University without entitling Contractor to an adjustment in price/cost or performance schedule. Contractor shall promptly cease performance and incurring costs in accordance with the University’s directive and the University shall not be liable for costs incurred by Contractor after the suspension of performance under this provision.(b) Withold Payment. Withhold payment to Contractor until corrections in Contractor’s performance are satisfactorily made and completed.(c) Deny Payment. Deny payment for those obligations not performed, that due to Contractor’s actions or inactions, cannot be performed or, if performed, would be of no value to the University; provided, that any denial of payment shall be reasonably related to the value to the University of the obligations not performed.(d) Removal. Notwithstanding any other provision herein, the University may demand immediate removal of any of Contractor’s employees, agents, or subcontractors whom the University deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued relation to this Contract is deemed to be contrary to the public interest or the University’s best interest.(e) Intellectual Property Infringement. If Contractor infringes on a patent, copyright, trademark, trade secret or other intellectual property right while performing its obligations under this Contract, Contractor shall, at the University’s option (I) obtain for the University or Contractor the right to use such products and services; (II) replace any Goods, Services, or other product involved with non-infringing products or modify them so that they become non-infringing; or (III) if neither of the forgegoing alternatives are reasonably available, remove any infringing Goods, Services, or products and refund the price paid thereof to the University.Early Termination in the Public InterestThe University is entering into this Contract for the purpose of carrying out the public policy of the State, as determined by its Governor, General Assembly, and/or Courts and by the Board of Governors of the Colorado State University System, acting by and through its authorized representatives for the University. If, in the sole discretion and judgment of the University, this Contract ceases to further the public policy of the State, the University may terminate this Contract in whole or in part upon not less than FORMTEXT 30 days notice. Exercise by the University of this right shall not constitute a breach of the University’s obligations hereunder. Notice.The University shall notify Contractor of such termination in accordance with Section 15. The notice shall specify the effective date of the termination and whether it affects all or a portion of this Contract. Obligations and RightsUpon receipt of a termination notice, Contractor shall be subject to and comply with the same obligations and rights set forth in Sec.14(A)(i).PaymentsIf this Contract is terminated by the University pursuant to this section, Contractor shall be paid an amount determined in accordance with section 7.E. of this Contract.REPRESENTATIVES and NOTICES Each individual identified below is the designated representative of the designating Party. All notices required to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such Party’s principal representative at the address set forth below. In addition to, but not in lieu of a hard-copy notice, notice also may be sent via (i) e-mail to the e-mail addresses, or (ii) fax to the Party’s fax number, if any, set forth below. Either Party may from time to time designate by written notice substitute addresses or persons to whom such notices shall be sent. Unless otherwise provided herein, all notices shall be effective upon receipt. A fax notice is invalid unless the Party sending the fax receives written confirmation of its receipt from the receiving Party (not merely a confirmation of transmission from the faxing Party’s own machine).UNIVERSITY: FORMTEXT Name of Contract Monitor FORMTEXT Campus Mail AddressColorado State UniversityFort Collins, CO 80523- FORMTEXT ?????With a copy to:Contracts ManagerProcurement and Contracting Services6010 Campus DeliveryColorado State UniversityFort Collins, CO 80523-6010Tel: 970-491-6166CONTRACTOR: FORMTEXT Name and Title of PersonDepartment Name FORMTEXT Address 1 FORMTEXT Address 2City, FORMTEXT State FORMTEXT Zip FORMTEXT EmailRIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWAREAny software, research, reports, studies, data, photographs, negatives or other documents, drawings, models, materials, or Work Product of any type, including drafts, prepared by Contractor in the performance of its obligations under this Contract shall be the exclusive property of the University and, all Work Product shall be delivered to the University by Contractor upon completion or termination hereof. The University’s exclusive rights in such Work Product shall include, but not be limited to, the right to copy, publish, display, transfer, and prepare derivative works. Contractor shall not use, willingly allow, cause or permit such Work Product to be used for any purpose other than the performance of Contractor’s obligations hereunder without the prior written consent of the ERNMENTAL IMMUNITYLiability for claims for injuries to persons or property arising from the negligence of the State of Colorado, its departments, institutions, agencies, boards, officials, and employees is at all times herein strictly controlled and limited by the provisions of the CGIA , as now and hereafter amended. Nothing in this Contract shall be deemed or applied as a waiver of such immunities.ASSIGNMENT AND SUBCONTRACTSContractor’s rights and obligations hereunder are personal and may not be transferred, assigned or subcontracted without the prior, written consent of the University. Any attempt at assignment, transfer, subcontracting without such consent shall be void. All assignments, subcontracts, or subcontractors approved by Contractor or the University are subject to all of the provisions hereof including insurance requirements. Contractor shall be solely responsible for all aspects of subcontracting arrangements and performance. Copies of any and all subcontracts entered into by Contractor to perform its obligations hereunder shall be submitted to the University or its designated representative upon request by the University. Any and all subcontracts entered into by Contractor related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such subcontracts be governed by the laws of the State of Colorado.BINDING EFFECTAll provisions herein contained, including the benefits and burdens, shall extend to and be binding upon the Parties’ respective heirs, legal representatives, successors, and permitted assigns.CAPTIONSThe captions and headings in this Contract are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions.COUNTERPARTSThis Contract may be executed in multiple identical original counterparts, all of which shall constitute one agreement.ENTIRE UNDERSTANDINGThis Contract represents the complete integration of all understandings between the Parties and all prior representations and understandings, oral or written, are merged herein. Prior or contemporaneous additions, deletions, or other changes hereto shall not have any force or effect whatsoever, unless embodied herein.INDEMNIFICATIONContractor shall indemnify, save, and hold harmless the State of Colorado, the University,and their employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by Contractor, or its employees, agents, subcontractors, or assignees pursuant to the terms of this Contract. In no event will the University or the State of Colorado be liable for any special, indirect, or consequential damages, even if the University or the State has been advised of the possibility thereof. As an institution of the State of Colorado, the University is not authorized to indemnify any party, public or private, as against the claims and demands of third parties and any such indemnification provision in this Contract shall be null and void. If Contractor is a public entity, then provisions hereof shall be applicable to the extent authorized by law, and not construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS Sec.24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., as applicable, as now or hereafter amended.JURISDICTION AND VENUEAll suits or actions related to this Contract shall be filed and proceedings held in the State of Colorado District Court, and exclusive venue shall be in the County of Larimer.MODIFICATIONA. By the Parties. Except as specifically provided in this Contract, modifications of this Contract shall not be effective unless agreed to in writing by both parties in an amendment to this Contract, properly executed and approved in accordance with applicable Colorado state laws, regulations and Fiscal Rules. B. By Operation of Law. This Contract is subject to such modifications as may be required by changes in Federal or Colorado state law, or their implementing regulations. Any such required modification automatically shall be incorporated into and be part of this Contract on the effective date of such change, as if fully set forth herein.SEVERABILITYProvided this Contract can be executed and performance of the obligations of the Parties accomplished within its intent, the provisions hereof are severable and any provision that is declared invalid or becomes inoperable for any reason shall not affect the validity of any other provision hereof, provided that the Parties can continue to perform their obligations under this Contract in accordance with its intent.SURVIVAL OF CERTAIN CONTRACT TERMSNotwithstanding anything herein to the contrary, provisions of this Contract requiring continued performance, compliance, or effect after termination hereof, shall survive such termination and shall be enforceable by the University if Contractor fails to perform or comply as required.TAXESThe University is exempt from all federal excise taxes under IRC Chapter 32 (No. 84-730123K) and from all State and local government sales and use taxes under CRS Sec.Sec.39-26-101 and 201 et seq. Such exemptions apply when materials are purchased or services are rendered to benefit the University; provided however, that certain political subdivisions (e.g., City of Denver) may require payment of sales or use taxes even though the product or service is provided to the University. Contractor shall not invoice or collect any tax payment as to which the University is exempt. Upon request the University will furnish the Contractor with a copy of its exemption certificate.THIRD PARTY BENEFICIARIESEnforcement of this Contract and all rights and obligations hereunder are reserved solely to the Parties. Any services or benefits which third parties receive as a result of this Contract are incidental to the Contract, and do not create any rights for such third parties.WAIVERWaiver of any breach under a term, provision, or requirement of this Contract, or any right or remedy hereunder, whether explicitly or by lack of enforcement, shall not be construed or deemed as a waiver of any subsequent breach of such term, provision or requirement, or of any other term, provision, or requirement.LITIGATION REPORTINGWithin 10 days after being served with any pleading in a legal action filed with a court or administrative agency, related to this Contract or which may affect Contractor’s ability to perform its obligations hereunder, Contractor shall send written notice thereof to the University’s Office of General Counsel of such action, together with copies of such pleadings, at the following address:Office of the General Counsel 01 Administration Building0006 Campus DeliveryColorado State UniversityFort Collins, CO 80523-0006Tel: 970-491-6270Fax: 970-491-2118SPECIAL PROVISIONS REQUIRED BY LAWThe following Special Provisions are required by Colorado law to be included in and made a part of every fiscal contract of the State of Colorado, without modification, and are hereby incorporated into this Contract. Any conflict between the Special Provisions and any other provision of this contract, including any exhibit or attachment, shall be controlled by the Special Provisions. As used in the Special Provisions, the term “State” means the State of Colorado, Board of Governors of the Colorado State University System, acting by and through Colorado State University, and the term “Contractor” means the Contractor identified in Section 1, PARTIES, first above.COLORADO SPECIAL PROVISIONSThe Special Provisions apply to all Contracts except where noted in italics. 1. CONTROLLER'S APPROVAL. CRS Sec.24-30-202 (1)This Contract shall not be valid until it has been approved by the Colorado State Controller or designee.2. FUND AVAILABILITY. CRS Sec.24-30-202(5.5)Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available.3. GOVERNMENTAL IMMUNITYNo term or condition of this Contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act, CRS Sec.24-10-101 et seq., or the Federal Tort Claims Act, 28 U.S.C. Sec.Sec.1346(b) and 2671 et seq., as applicable now or hereafter amended.4. INDEPENDENT CONTRACTOR Contractor shall perform its duties hereunder as an independent contractor and not as an employee. Neither Contractor nor any agent or employee of Contractor shall be deemed to be an agent or employee of the State. Contractor and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits shall be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Contract. Contractor shall not have authorization, express or implied, to bind the University to any contract, liability or understanding, except as expressly set forth herein. Contractor shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by the State, and (c) be solely responsible for its acts and those of its employees and agents.5. COMPLIANCE WITH LAWContractor shall strictly comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices.6. CHOICE OF LAWColorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision shall not invalidate the remainder of this Contract, to the extent capable of execution.7. BINDING ARBITRATION PROHIBITEDThe State of Colorado does not agree to binding arbitration by any extra-judicial body or person. Any provision to the contrary in this contact or incorporated herein by reference shall be null and void.8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00State or other public funds payable under this Contract shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Contractor hereby certifies and warrants that, during the term of this Contract and any extensions, Contractor has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Contractor is in violation of this provision, the State may exercise any remedy available at law or in equity or under this Contract, including, without limitation, immediate termination of this Contract and any remedy consistent with federal copyright laws or applicable licensing restrictions.9. EMPLOYEE FINANCIAL INTEREST. CRS Sec.Sec.24-18-201 and 24-50-507The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Contract. Contractor has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Contractor’s services and Contractor shall not employ any person having such known interests.10. VENDOR OFFSET. CRS Sec.Sec.24-30-202 (1) and 24-30-202.4 [Not Applicable to intergovernmental agreements] Subject to CRS Sec.24-30-202.4 (3.5), the State Controller may withhold payment under the State’s vendor offset intercept system for debts owed to State agencies for: (a) unpaid child support debts or child support arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in CRS Sec.39-21-101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State as a result of final agency determination or judicial action. 11. PUBLIC CONTRACTS FOR SERVICES. CRS Sec.8-17.5-101[Not Applicable to Agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental Agreements, or information technology services or products and services] Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who shall perform work under this Contract and shall confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program or the State program established pursuant to CRS Sec.8-17.5-102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (a) shall not use E-Verify Program or State program procedures to undertake pre-employment screening of job applicants while this Contract is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this Contract, (c) shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS Sec.8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or CRS Sec.8-17.5-101 et seq., the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages.12. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS Sec.24-76.5-101Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS Sec.24-76.5-101 et seq., and (c) has produced one form of identification required by CRS Sec.24-76.5-103 prior to the effective date of this Contract.Eff. 1/1/09The remainder of this page is intentionally left blank.SIGNATURE PAGEContract Number FORMTEXT ?????THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor’s behalf and acknowledge that the State is relying on their representations to that effect. CONTRACTOR FORMTEXT INSERT-Legal Name of ContractorBy: FORMTEXT INSERT-Name of Authorized IndividualTitle: FORMTEXT INSERT-Official Title of Authorized Individual______________________________________________*SignatureDate: _________________________STATE OF COLORADOBill Ritter, Jr. GOVERNORBoard of Governors of the Colorado State University System, acting by and through Colorado State University Dr. Anthony A. Frank, President______________________________________________By: FORMTEXT INSERT-Name & Title of Person Signing for Agency or IHEDate: _________________________2nd Contractor Signature if NeededBy: FORMTEXT INSERT-Name of Authorized IndividualTitle: FORMTEXT INSERT-Official Title of Authorized Individual______________________________________________*SignatureDate: _________________________APPROVEDBy: _______Dean or Department HeadLEGAL REVIEWJohn W. Suthers, Attorney GeneralBy:_______________________________________________ FORMTEXT Robert Schur, JD, Director of Procurement and Contracting Services / Special Assistant Attorney General for Colorado State UniversityDate: _________________________ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLERCRS Sec.24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.STATE CONTROLLERDavid J. McDermott, CPABy:___________________________________________ FORMTEXT INSERT-Name of IHE DelegatelDate:_____________________EXHIBIT A TO INDEPENDENT SERVICES CONTRACTSTATEMENT OF WORK / PRICE, COST, AND PAYMENT PROVISIONS1.General Description[Enter here or attach a detailed statement of the dates and amounts for payments to be made under the Contract. Enter service milestones or deliverables related to such payments in the table at 1.A below. If applicable, enter Statewide Contract Management System (CMS) related information at Section 3. C. below.] FORMTEXT ____________________________________________________________________________________________________________________________________________________________________________________________A.Deliverables. Contractor shall deliver the following goods, services, results or reports on the dates indicated and shall be paid the amount shown, upon invoice after delivery and acceptance of same:DELIVERABLEDUE DATEPAYMENT AMOUNT2.Statewide Contract Management System (CMS) FORMCHECKBOX (Check here if required)In addition to any other evaluation criteria set forth herein, Contractor’s performance shall be evaluated according to its timeliness, compliance with applicable standards and specifications, accuracy, completeness, quality, workmanship and reliability.A.Performance Measures (Including intervals/dates when due):PERFORMANCE MEASURES:DUE DATEQuality: FORMTEXT ?????Cost: FORMTEXT ?????Timeliness: FORMTEXT ?????B.Final Evaluation, Rating (Due 30 days following the end of the contract term.) Enter due date here: FORMTEXT ?????3.Accounting AND PAYMENT. A.Books Of Account. At all times from the Effective Date of this contract until completion of the Work, Contractor shall maintain properly segregated books of University Contract Funds, matching funds, and other funds associated with the work. All receipts and expenditures associated with the Work shall be documented in a detailed and specific manner. Contractor shall make and maintain accounting and financial books and records documenting its performance under the contract in a form consistent with good accounting practices.B.Incorrect payments. Incorrect payments by the State to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the Contractor by deduction from subsequent payments under this contract or other contracts between the State and the Contractor or as a debt due to the State.C.Invoices / Payments. i.Invoices shall be sent to: FORMTEXT Dept name, address, phoneii.Payments shall be sent to: FORMTEXT Dept name, address, phoneD.maximum Amount Payable. Unless otherwise provided by a signed Amendment, the maximum amount payable by the State to Contractor during each State fiscal year of this Contract shall be: FORMTEXT ????? in FY FORMTEXT ???? FORMTEXT ????? in FY FORMTEXT ???? FORMTEXT ????? in FY FORMTEXT ???? FORMTEXT ????? in FY FORMTEXT ???? FORMTEXT ????? in FY FORMTEXT ???? FORMTEXT ????? in FY FORMTEXT ????E.Inclusions. Except as otherwise set forth in this exhibit, the above rates shall include all fees, costs and expenses, including, but not limited to, labor costs, travel expenses, parts, service, repair, removal, replacement, mileage charges, supplies, mailing charges, installation, testing, communications, order and order tracking, reporting, debugging, analysis, delivery charges and other expenses. F.Optional Payment Provisions.i. FORMCHECKBOX [Optional—check here if required]: [Fixed Price] The contract price is $_______________. Payments shall be made as follows:DATE OR EVENTAMOUNT PAYABLEii. FORMCHECKBOX Time and material/hourly labor contracts. (Optional—check here if required) The University shall pay the Contractor at the rate of FORMTEXT ????? per FORMTEXT hour for labor, plus cost of materials, with total charges not to exceed a ceiling price of $________. The Contractor shall successfully complete the contracted services in accordance with contract requirements within the ceiling price specified herein. The Contractor shall submit invoices monthly, together with proof of time and costs, no later than the 10th day of the month. Payments will be made within 30 days after invoice. iii. FORMCHECKBOX Cost reimbursement. (Optional—check here if required) The University shall reimburse the Contractor's actual, reasonable, and allowable costs, as defined herein, not exceeding $____________. The Contractor shall submit invoices monthly no later than the 10th day of the month. Payments will be made within 30 days after invoice. iv. FORMCHECKBOX Advance Funds or Payment. (Optional—check here if required) [Advance Funds or Payment] Where approved by the State Controller or authorized delegate, the University shall pay the Contractor $_________ within 30 days of the final execution of this Contract. If funds are not used for the purposes herein described by the dates established in this contract, or if this contract is terminated, with or without cause, all such funds shall be immediately returned to the State.ADVANCE PAYMENT APPROVAL: the undersigned represents that he or she is duly authorized by the Colorado State Controller to approve the advance payment of Contractor as required under this Contract, in the following amount(s), and that an adequate basis for approval exists pursuant to State Fiscal Rule 2-2, §8, and the delegate’s specific written delegation conditions.By: Name: Date: EXHIBIT B TO INDEPENDENT SERVICES CONTRACT Federal Funds AddendumThe following provisions shall be deemed incorporated and made a part of the Contract:1. Certification:Acceptance of this Contract constitutes certification that the Contractor is not presently debarred, suspended, proposed for disbarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency.Acceptance of this Contract constitutes certification that the Contractor is not delinquent on any Federal debt.Acceptance of this Contract constitutes certification that to the best of the Contractor's knowledge and belief:No Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.If funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Contractor shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.The Contractor shall require that the language of this certification be included in the award documents for all subcontracts at all tiers (including subcontracts, subawards, and contracts under grants, loans, and cooperative agreements) and that all subcontractors shall certify and disclose accordingly.Acceptance of this Contract constitutes certification that the Contractor has an acceptable business process for dealing with and reporting possible misconduct in science on file with the Office of Scientific Integrity, PHS.Contractor agrees to notify CSU immediately if there is any change of status in a., b., c., or d. above.2.Availability of Funds:xe "Clauses and forms:federal funding"This contract is subject to and contingent upon the continuing availability of Federal funds for the purposes hereof. The parties hereto expressly recognize that the contractor is to be paid, reimbursed, or otherwise compensated with funds provided to the State by the granting agency for the purpose of contracting for the services provided for herein, and therefore, the contractor expressly understands and agrees that all its rights, demands, and claims to compensation arising under this contract are contingent upon receipt of such funds by the State. In the event that such funds or any part thereof are not received by the State, the State may immediately terminate this contract without liability, including liability for termination costs.3. FORMCHECKBOX [Optional—check here if required]: Applicable Regulations; Audit:The Uniform Administrative Requirements for Grants and Cooperative agreements to State and Local Governments (the "Common Rule"), and the applicable OMB Circulars cited therein, shall govern the allowability and allocability of costs under this contract. The State [and federal government] reserves the right to audit the contractor's books and records for a period of three years after contract expiration or termination in order to validate the allowability of costs paid under this contract, and any costs not allowable under the State procurement rules shall be reimbursed by the contractor, or offset against current obligations due by the State to the contractor, at the State's election.EXHIBIT C TO INDEPENDENT SERVICES CONTRACTRENEWAL OPTION LETTER*Date: _________ State Fiscal Year: _________Renewal Option Letter No. _____In accordance with Paragraph(s) FORMTEXT ????? of the CSU INDEPENDENT SERVICES CONTRACT (“CONTRACT’) NO. FORMTEXT ????? (the “Contract”), between the Board of Governors of the Colorado State University System, acting by and through Colorado State University, and FORMTEXT (contractor’s name), the University hereby exercises the option for an additional term of FORMTEXT 1 year at a cost/price specified in Section 7.A. of the Contract, unless otherwise specified here: FORMTEXT (describe any changes in cost).The amount of the current Fiscal Year contract value is increased/decreased by FORMTEXT ($ amount of change) to a new contract value of FORMTEXT ($_____________) for the services/goods ordered under the Contract for the current fiscal year (indicate Fiscal Year). Contract Section 7.A is hereby amended accordingly. FORMCHECKBOX (If checked) The scope of services to be provided during the renewal term is set forth in Exhibit A-2, which shall supersede Exhibit A to the Contract for the renewal term exercised by this Option Letter. Exhibit A-2 is attached hereto and made a part of this Contract.The total contract value to include all previous amendments, option letters, etc. is revised to FORMTEXT ($_______).IN WITNESS WHEREOF THE STATE HAS ISSUED THIS RENEWAL OPTION LETTER AS OF THE DATE EXECUTED BY THE STATE CONTROLLER OR AUTHORIZED DELEGATE, BELOW:STATE OF COLORADO:BILL RITTER, JR., GOVERNORThe Board of Governors of the Colorado State UniversitySystem, acting by and through Colorado State UniversityDr. Anthony A. Frank, PresidentBy: __________________________________________Printed Name: FORMTEXT ___________________Title: FORMTEXT ___________________APPROVED:By: _____________________________________________Dean or Department HeadLEGAL SUFFICIENCY:ATTORNEY GENERAL, STATE OF COLORADOJohn W. SuthersBy:_____________________________________________ FORMTEXT Robert Schur, JD, Director of Procurement and Contracting Services /Special Assistant Attorney General for Colorado State UniversityALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLERCRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.STATE CONTROLLER:DAVID J. MCDERMOTT,CPABy: ___________________________________________Date: __________________________________*For use with Section 5.B. of the Independent Services Contract.Exhibit D TO INDEPENDENT SERVICES CONTRACTStatewide Contract Management system AddendumContractor agrees to be governed, and to abide, by the provisions of CRS Sec.24-102-205, Sec., Sec.24-103-601, Sec.24-103.5-101 and Sec.24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system.Contractor’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Contract, State law, including CRS Sec.24-103.5-101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of Contractor’s performance shall be part of the normal contract administration process and Contractor’s performance will be systematically recorded in the statewide Contract Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor’s obligations under this Contract shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Contractor’s obligations. Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Contract term. Contractor shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress.Should the final performance Evaluation and Review determine that Contractor demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by Colorado State University, and showing of good cause, may debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS Sec.24-105-102(6)), or (b) under CRS Sec.24-105-102(6), exercising the debarment protest and appeal rights provided in CRS Sec.Sec.24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause.EXHIBIT E TO INDEPENDENT SERVICES CONTRACTVendor Disclosure StatementContract Performance Outside the United States or ColoradoColorado Revised Statute 24-102-206To the extent the vendor has not disclosed the following information in the Statement of Work, this form shall be completed and returned to the contracting agency. This applies to all state contracts and solicitation for services executed after August 3, 2007. 1.Are any services under the contract or any subcontracts anticipated to be performed outside the United States or Colorado?Yes FORMCHECKBOX No FORMCHECKBOX If “Yes”, please complete the following three questions:2.Where will the services be performed under the contract, including any subcontracts? List country(ies) and/or state(s). FORMTEXT ____________________________________________________________________________Explain why it is necessary or advantageous to go outside of the United States or the State of Colorado to perform the contract or any subcontracts. FORMTEXT ____________________________________________________________________________4.Vendor Name: FORMTEXT _______________________________________________________________Signature: FORMTEXT __________________________________________________Date: FORMTEXT __________________________________________________Not required for contracts to which the State is a party under:MedicareThe “Colorado Medical Assistance Act”, Articles 4 to 6 of Title 25.5 CRSThe “Children/s Basic Health Plan Act”, Article 8 of Title 25.5, CRSThe “Colorado Indigent Care Program”, Part I of Article 4 of Title 25.5, CRSNOTES ................
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