Oklahoma State University–Stillwater



“America’s Greatest Homecoming Celebration” is

Official Rule Book for Greek Life

Presented by the

Table of Contents

Letter from Your Executive Director 3

Executives 4

History of Homecoming 5

Point Breakdown 11

Awards 12

Important Dates 14

House Decoration 17

Football Frenzy 26

Sign Competition 28

Harvest Carnival 31

Hester Street Painting 34

Parade 35

Spirit Rally 39

Important Numbers 40

Letter from Your Executive Director

Each of us has the great opportunity be part of a tradition that is Oklahoma State’s greatest. The week of Homecoming is something one can’t describe in words; it is something you just have to experience. From the towering displays of Cowboy traditions admired by thousands at the Walkaround to many proud families cheering as the Sea of Orange Parade pulses through the heart of Stillwater, every man, woman and child is immediately branded with the experiences of “America’s Greatest Homecoming Celebration.” This tradition has been put on by the OSU Alumni Association since 1920 and is one we hope to continue forever. Each year adds a unique chapter to the overall story of Homecoming. 

 

The theme for Homecoming 2015 reflects the impact the community of Stillwater has on each of us during the years spent here. 'Stillwater, Still Loyal, Still True' is a testament to the appreciation we have for the city of Stillwater. No matter our background, campus involvement or age, we all have one thing in common: the place we call home while attending Oklahoma State University. Our college experience is shaped not only by our time on campus, but also the memories we create in this great community. No matter where we travel, Cowboys remain loyal and true to Oklahoma State and our former home, Stillwater, and there’s no better time to celebrate that than Homecoming.

 

On behalf of the OSU Alumni Association and the Homecoming Executive Team, we would like to say thank you for all of your hard work in putting on “America’s Greatest Homecoming Celebration.” The hours spent on Homecoming are appreciated by all of us beyond measure, and we know that without each of you, this great tradition could not go on. 

 

As a team, we stand together and represent something greater than ourselves. We take pride in making ourselves available to you all over the next 8 months. The key to presenting a successful Homecoming is communication. The communication line between the Executive Team and the Homecoming directors is one we want to always be open. We are ready for the journey ahead and excited to share this experience of showing appreciation to the community of Stillwater with you all.

Sincerely,

Jimmy Hutson

Executive Director 2015

2015 Homecoming Execs

“America’s Greatest Homecoming

Celebration”

Jimmy Hutson Executive Director 580.515.4415

james.hutson@okstate.edu

Josie Blosser University Spirit 806.202.6277 josie.blosser@okstate.edu

Robert Confer Public Outreach 817.681.4722

rconfer@okstate.edu

Amanda Jones Promotional Design 918.289.4339

amanda.renee.jones@okstate.edu

Hammons Hepner Athletic Pride 580.737.0597

hammons.hepner@okstate.edu

Allison Christian House Decorations/Walkaround 580.475.8343

allison.b.christian@okstate.edu

Josh Jackson Campus Life 918.606.2896

jajosh@okstate.edu

Amy Hocker Parade & Bands 913.787.5774

amy.hocker@okstate.edu

Ridge Howell VIP 918.697.1339

ridge.howell@okstate.edu

Emma Schemmer Harvest Carnival 405.694.9690

emma.schemmer @okstate.edu

Melisa Parkerson Director of Student Programs 405.613.5269

melisa.parkerson@okstate.edu

Katie Taft Coordinator of Student Programs 417.434.3560

katie.taft@okstate.edu

Homecoming Office 405.744.5410

The History of Homecoming

The very first Homecoming was held as part of the Harvest Carnival in the fall of 1913, but it wasn't for seven years that the OSU Alumni Association hosted its first official Homecoming celebration. On October 30, 1920, 90 Oklahoma A&M alums returned to Stillwater for festivities including the Cowboy's pummeling at the hands of Texas A&M (35-0), a dance and a dinner hosted by Alumni Association president Monroe Otey.

It was also in the ‘20s that the now infamous tradition of house decorations began when sororities started to decorate their doorways. In 1930, the first ever Homecoming Parade made its way down Main Street. By 1930, over 17,000 alumni returned to Oklahoma State to renew old friendships and show their pride in the Orange and Black.

Over the years, Homecoming themes have varied; themes have ranged from: "Aggie land of Tomorrow" (1955), "The Significant Sixties" (1961) and "Cowboy Cheers for a Hundred Years" to celebrate the centennial in 1990. Recent themes have been “Timeless Tradition” (1999); “In Pursuit of Legends” (2000); “Visions of Glory” (2001); “Together We Can”(2002); “A Universal Spirit” (2003); “Building a Legacy” (2004); “Cowboys Creating Excellence”(2005); and most recently “Forever Orange” (2006); “An Orange State of Mind” (2007); “Generation Cowboy” (2008); “Branded for Life” (2009); “Cowboy Nation” (2010); “Where Your Story Began” (2011); “The Life, The Legend, The Legacy” (2012). “Branding a Brighter Orange” (2013), and “The Experience” (2015).

Homecoming Today

Today our Homecoming calls thousands of alumni from around the world back to their alma mater each year for the famed house decoration Walkaround, Sea of Orange Parade and football games. Oklahoma State's homecoming has become “America's Greatest Homecoming Celebration” and a Timeless Tradition to be enjoyed for generations of Cowboys to come. OSU’s Homecoming has been recognized by CASE International (Council for Advancement and Support of Education) as a SEAL OF EXCELLENCE recipient two years in the past. This is the highest award given by CASE in the field of Alumni Relations. This prestigious award is given only to programs that serve as models for others. OSU was cited for the widespread participation and outstanding organization of its Homecoming program. OSU’s Homecoming is presented by the OSU Alumni Association and is planned and organized by the student driven Homecoming Steering Committee. OSU’s Homecoming is a long-standing, exciting and colorful tradition for both campus and community. This award stamps it as a premiere Homecoming program internationally. In addition, the philanthropy project from 2004, “Cowboys for the Cure” was recognized by Association of Student Advancement Programs as the Outstanding Student Program for that year.

What’s Our Role as the…

…Alumni Association

…Executive Team

…Homecoming Steering

OSU Homecoming and the Alumni Association

The difference between what most other campuses do and what OSU does is this: OSU students believe that it is their role and privilege to plan and stage events to welcome back alumni. On most campuses, the students plan spirit events and the Alumni Association plans alumni events and there is little interaction between the two. At OSU, the Alumni Association works directly with students to plan our signature events, which foster spirit, celebrate the history and traditions of the University and welcome back alumni. It is the key to our success and the difference, along with the size and organizational structure, which has won OSU numerous awards. Each year many alumni return to campus, sometimes for the first time in many years, to experience the pride and warmth with which the current students welcome them home. This celebration is a powerful tool for re-connecting and re-engaging alumni in support of their alma mater and would not be possible without the dedication of OSU student groups to create this atmosphere.

The OSU Alumni Association sponsors the Homecoming Steering Committee and operates it as a student leadership organization. This group of students plans and organizes the student competitions as well as the alumni registration and reunions that take place at Homecoming. All of the competition events included in the Greek Life, Residential Life and Student Organization packets are supervised by this group as well as independent committees for University Spirit, Royalty selection, the parade bands, the website, publicity and the Fifty Year Class Reunion. The Alumni Association provides two staff members who serve as advisers to the Steering Committee and other staff members assist the committee with specific projects.

The OSU Alumni Association is the sole monetary sponsor of OSU Homecoming Steering. All events that are not funded by entry fees are paid for by the Association. The largest expenditure is the subsidies that are paid to Greek Life, Residential Life and Student Organizations who choose to participate in Homecoming Sweepstakes. The OSU Alumni Association has also initiated an endowment to raise funds to increase the amount of this subsidy. That amount varies with the number of groups who participate and what type of group they are, but the subsidy for those competing with a house decoration is currently $1,650 - $1,750 per chapter. Greek chapters who build a parade float is $450-$500 per chapter. Residential Halls who build a parade float and participate in the Orange Reflection lighting contest receive $800-$900 per group. Student Organizations who compete receive $150-200 per entered group. Efforts are always being made to increase those amounts. The OSU Alumni Association is a not for profit organization whose purpose is to serve our graduates. No profit is realized from Homecoming activities.

The Alumni Association values the quality of student participation, which sets our Homecoming apart as “America’s Greatest Homecoming Celebration.”

Homecoming Executive Team

The role of the Homecoming Executive Team is to provide a “backbone” to “America’s Greatest Homecoming Celebration.” The team is elected less than a month after the previous Homecoming. They start meeting weekly in January until the festivities take place in October. The team spends endless hours coordinating and overseeing all of the Homecoming events that take place during the Homecoming “season.”

The main objective of the executive team is to serve as an unbiased group toward all Homecoming constituents. Every year the team reviews all of the comment sheets filled out by Homecoming participants during the previous Homecoming festivities. To hold our reign as “America’s Greatest,” it is important that the festivities evolve each year to incorporate the opinions of all its participants. That is why it is important that if you feel something needs to be changed then you inform the Homecoming Executive Team now, so they can consider it as an addition for the next year! They would be glad to hear any comments. If they do not know the feelings of the students, they cannot make changes to help the participants.

Overall, The Homecoming Executive Team is a resource for you! They are here to provide you with any assistance necessary at anytime. If you have any questions or are running in to any issues, feel free to run your ideas by the Homecoming Executive Team to get additional advice on your options to achieve your goals!

The number one role people see the Homecoming Executive Team as is enforcers. We are coordinators who are trying to make this as much fun for you as it is for us! Please remember that Homecoming is a competitive, FUN tradition.

Homecoming Steering Committee

The role of the Homecoming Steering Committee plays hand in hand with the role of the Homecoming Executive Team. Each committee has a specific task that they are trying to accomplish. There are currently nine different major committees on Homecoming Steering and each one coordinates a large event. In unison with the Executive Team, Steering is responsible for overseeing and executing all of the goals that have been set for Homecoming.

Homecoming Steering Student Executive Committee

(includes executive director)

Responsible for:

• Professional and responsible behavior as would be expected of any representative of the Alumni Association or Oklahoma State University

• Overseeing specific committee assignments

• Attending weekly Executive Committee planning meetings

• Making unbiased decisions regarding student competition structure and rules

• Selecting the overall OSU Homecoming theme

• Setting specific goals for Homecoming Steering

• Having the ultimate responsibility for the performance of their specific committees

• Ensuring that weekly committee reports are being written and presented

• Bringing an enthusiastic and positive attitude to all Homecoming meetings and events

• Attending and wearing orange to all Homecoming meetings and events

Homecoming Steering Committee Chairs

Responsible for:

• Communicating with the respective Homecoming Executive for their committee (e.g. getting budgets, expenditures and changes approved, etc.)

• Coordinating and delegating the responsibilities of his or her committee

• Interacting with other appropriate committees

• Maintaining a complete and useful resource (i.e. notebook, contact names and numbers) for his or her committee

• Ensuring that all follow-ups and thank you notes for that committee are done after Homecoming

• Completing weekly committee reports (written and oral)

• Coordinating the efforts of his or her Homecoming Committee members

• Wearing orange to all Homecoming Steering meetings

Homecoming Steering Committee Sub-Chairs (includes Chair)

Responsible for:

• Professional and responsible behavior as would be expected of any representative of the Alumni Association or Oklahoma State University

• Overseeing specific committee assignments

• Wearing orange to all Homecoming meetings and events

• Planning and confirming logistical (i.e. room reservations, etc) details for his or her committee

• Coordinating, carrying out, running or completing the activities or events of his or her committee

• Bringing an enthusiastic and positive attitude to all Homecoming meetings and events

• Attending all Homecoming Steering meetings

• Attending as many Homecoming events as possible

Greek Pairing Point Breakdown

Primary 45% 45 Points

House Dec 45% 45 points

Parade Float 75% of the 45% 33.75 points

Secondary 55% 55 Points

Sign Contest 15% 15 points

Harvest Carnival 15% 15 points

Football Frenzy 10% 10 points

Philanthropy 10% 10 points

Spirit Rally Attendance 5% 5 points

Total 100% 100 points

This is a percentage-based point system, which focuses more on rewarding effort and overall achievement than placing. All activities will add up to 100%, and much like a test, different sections will be weighted differently according to the time, expense and effort expended in each activity.

Recognition Awards

OSU Alumni Association President’s Cup

The OSU Alumni Association President’s Cup is awarded to the most outstanding house decoration each year. The OSU Alumni Association Chairman of the Board will present this award.

Design, public appeal, ingenuity and Homecoming spirit are criteria for this honorable prize. Hard work, a diligent effort and creativity are your best tools for winning the OSU Alumni Association President’s Cup. This award does not necessarily go to the Sweepstakes winner. This award is judged by the OSU VIP Alumni Homecoming judges.

This award is usually presented during the halftime ceremonies of the Homecoming football game.

There is no entry form required for this award.

Sweepstakes Award

This award is given to the living group pair, which displays the most overall participation and promotion of OSU Homecoming. It is determined by a number of factors. The combined total points of contest entries and participation are the determinants. Second runner-up, first runner-up and champion awards will be given out.

This award is usually presented during the halftime ceremonies of the Homecoming football game.

*There is an entry form required for this award: it is due August 28, 2015, at 4:30 p.m. via Online Form. The form can be found at Homecoming under applications.

Grand Marshal’s Trophy

The Grand Marshal’s Trophy is presented to the first place parade entry in any category by the Grand Marshal. This means that a Community entry, a Student Organization entry, a Residential Life entry or a Greek Life entry may be chosen. This award is judged by the OSU VIP Alumni Homecoming judges.

Public appeal, ingenuity, and Homecoming spirit are all guidelines for this distinguished honor. Creativity and uniqueness of design are your best means to obtain the OSU Grand Parade Marshal’s Trophy.

This award is usually presented during the halftime ceremonies of the Homecoming football game.

There is no entry form required for this award.

**This award does not contribute toward any points for the Sweepstakes Award

Non-Point Recognition Awards

The following awards DO NOT count towards the sweepstakes award.

Safety Award

The safety award goes to the living group pair who has displayed superior effort to comply with the set safety codes and guidelines. The OSU Department of Environmental Health Services and the City of Stillwater are the judges for this award.

This award is usually presented during the Homecoming pre-game festivities.

There is no entry form required for this award.

**This award does not contribute toward any points for the Sweepstakes Award.

The Jerry Gill Spirit Award

The spirit award will be awarded to the pair that exhibits the most school spirit throughout the Homecoming Festivities. This includes participation in support of Football Frenzy, Spirit Rally, Hester Street Painting and pair organized Homecoming functions. This is to promote overall Homecoming participation from living group members that could include, but is not limited to, themed pomp night parties and pairing T-shirt days, etc. This award will be given at the Spirit Rally and will include Spirit Rally participation as a component for selection. The selection of the award will be at the discretion of the Homecoming Executive Team.

**This award does not contribute toward any points for the Sweepstakes Award.

Harvest Carnival People’s Choice Award

The People’s Choice Award goes to the most popular Harvest Carnival booth. Those Stillwater Community members attending Harvest Carnival who bring canned goods or purchase tickets and vote for their favorite booth determine the People’s Choice Award.

**Groups cannot offer the public something in return for people’s choice votes (i.e. pictures, freebies, etc).

This award is usually presented during the Spirit Rally festivities.

There is no entry form required for this award.

**This award does not contribute toward any points for the Sweepstakes Award.

Harvest II Award

The Harvest II Award goes to the living group who donates the most food in addition to their required amount assigned for Harvest Carnival. It is determined by the number of items donated.

This award is usually presented during the Spirit Rally festivities.

There is no entry form required for this award.

**This award does not contribute toward any points for the Sweepstakes Award.

Important Dates

Greek Pairings March 4, 2015

• Via Online Form by 4:30 p.m.

Greek Life Meeting March 10, 2015

• Alumni Center, Jones Conference Room, 9 p.m.

Features and Themes due for House Dec or Parade April 10, 2015

• Alumni Center by 4:30 p.m.

Estimated Budget for House Dec or Parade April 10, 2015

• Via Online Form by 4:30 p.m.

Moving Part Meeting April 23, 2015

• 4 p.m. at Alumni Center, time slots will be given out.

Design Additions August 28, 2015

• Via Online Form by 4:30 p.m.

Sweepstakes Entry Form August 28, 2015

• Via Online Form by 4:30 p.m.

Harvest Carnival Entry August 28, 2015

• Via Online Form by 4:30 p.m.

Sign Entry September 25, 2015

• Via Online Form by 4:30 p.m.

Pomping may Begin August 31, 2015

• At 11.59 p.m.

Construction of Individual Objects can Begin August 31, 2015

• At 11:59 p.m.

Detailed Sketch for Publication September 4, 2015

• Alumni Center by 4:30 p.m.

Breaking Ground & Setting of Poles September 10, 2015

• At 8:00 p.m.

Football Frenzy Entry September 25, 2015

• Via Online Form by 4:30 p.m.

• Payment must be included

Football Frenzy Rosters September 25, 2015

• Via Online Form by 4:30 p.m.

Live Bracket Drawing for Football Frenzy October 6, 2015

• 9 p.m.

• Location TBA

Engineering & Dec Highlights October 5, 2015

• Via Online Form by 4:30 p.m.

Football Frenzy TBA

• Begins at 4:30 p.m. at TBA

Signs put in place October 18, 2015

• Between 4 p.m. & 5 p.m., North Library Lawn

Judging of Signs October 18, 2015

• 5:30 p.m. North Library Lawn

Harvest Carnival October 20, 2015

• 6 - 8:00 p.m. at Payne County Expo Center

• Booth set up can begin at 2 p.m., must be completed by 5:30 p.m.

Hester Street Painting October 21, 2015

• 6 p.m.

Hanging of Screens October 22, 2015

• 3 p.m.

Final Budgets October 22, 2015

• By 10 p.m., will be picked up by Executive Team

• House Dec, Float, Sign, Harvest Carnival

Signs Must be Moved October 23, 2015

• Across from Sigma Nu between 3-4 p.m.

Engineering Must be Completed October 23, 2015

• 3 p.m.

Judging Engineering October 23, 2015

• Will begin at 3 p.m.

Dec’s Must be COMPLETELY Finished October 23, 2015

• 3 p.m.

Features Judging for Decs October 23, 2015

• Will begin at 3:30 p.m.

Floats Completed October 23, 2015

• By 5 p.m.

Spirit Rally October 23, 2015

• Arrive at 8:15 p.m. at Gallagher-Iba Arena

Floats on Monroe October 23, 2015

• By 11:59 p.m.

Floats Move Downtown October 24, 2015

• Between 4 – 6 a.m.

Signs Must be Taken Down October 25, 2015

• By 2 p.m.

House Dec Cleanup November 1, 2015

• By 4:45 p.m.

Sweepstakes Award Entry Form

Sweepstakes Deadline: Online by Friday, August 28, 2015, by 4:30 p.m. No applications will be accepted late.

The Sweepstakes Award will be presented to the living group pair that displays the most overall participation and promotion of OSU Homecoming. A Living Group is defined as: Students of the OSU Greek community that are members of organizations who are under the Interfraternity Council, Panhellenic Council, National Pan-Hellenic Council and Multicultural Greek Council of Oklahoma State University. A pair is typically defined as one male group and one female group who each have a total membership over 70. If living groups have 69 or less in total membership, they have the option of combining with a same gender living group that also falls under 70 in total membership. This group may pair with an opposite gender group over 70 or two opposite gender groups that each have under 70 in total membership. Pairing Pref sheets must be submitted via online form by Wednesday, March 4 by 4:30 p.m. Parings are not final until approved by the Homecoming Executive Team.

The winner will be determined by total points accrued through contest entries, places in competition and participation points. Also, a main factor in the judging will be sportsmanlike conduct and the general attitude of the competition groups. Violations of any Homecoming regulations will be taken into consideration. The OSU President and CEO will present the Sweepstakes trophy. The Sweepstakes award will be announced during the Homecoming football game.

In order to be competitive, Sweepstakes entrants must participate in the House Decoration or Competitive Float competition, Football Frenzy, Harvest Carnival, Sign competition and Spirit Rally.

Each pairing that participates in Sweepstakes will receive a subsidy. This amount varies with the number of groups who participate and if the pairing participates with a House Dec or a Parade Float.

House Decoration

Allison Christian, Walkaround

Allison.b.christian@okstate.edu

580.475.8343

Information on all House Dec Submission Forms

• Features, Theme and Sketches will be due April 10, 2015, at the Alumni Center by 4:30 p.m.

1. A separate feature list must be provided with specific pictures of each feature. The house dec features WILL NOT be taken from the sketch.

2. There is an initial feature limit of 25 features. You may provide a longer list. Once all pairings initial lists have been approved, we will return to drawing order and approve the remaining items in groups of 25. Please list your items in order of importance to your dec. All features you wish to use must be listed and approved.

3. If pairs wish to use any other visual decoration in addition to tissue pomps, (such as but not limited to bricks or sand) it will be at the discretion of the Homecoming Executive Team and OSU and Stillwater Safety Committee and must be submitted with the creativity aspect on April 10, 2015.

4. All campus buildings, campus water features, university logos and mascots can be used in all house decorations. The items listed above cannot be added at a later date from the original submission. Keep in mind that other houses may also use these features in their house decoration. List these items last on your full feature list.

• Estimated Budget due April 10, 2015, by 4:30 p.m. via Online Form.

1. A monetary limit of $6,500 per living group has been established for house decorations. This monetary limit includes money spent on new materials as well as donations of new materials. Also, reused and donated materials are at 10% of current day cost. Any materials that are being reused from previous years must be itemized on this budget. Living groups must turn in a “before-Homecoming” budget estimate of what they think they will spend on steel, pomps, chicken wire, glue, motors, lifts and generators. REMEMBER this is an estimated budget.

• Moving Parts Meeting April 23, 2015, 4 p.m. at the Alumni Center, time slots will be given at later date.

• Design Additions due August 28, 2015, by 4:30 p.m. via Online Form.

• Publication Sketches due September 4, 2015, at the Alumni Center by 4:30 p.m.

1. We are asking that each living group submit a colored detailed sketch of the front view of their house decoration. This sketch is to be used in the publication that will be distributed to 8,000 at Walkaround and be viewed online. Publication sketches must be 8 ½ by 11 inches (height and width are interchangeable). Any additions submitted on this sketch that are not already approved will not be allowed. The Homecoming Executives do NOT review this sketch for additions.

2. One paragraph narrative (no more than 150 words) that will go in the publication along with each sketch.

• Engineering and Dec Highlights due October 5, 2015, by 4:30 p.m. via Online Form.

All forms can be found at Homecoming under applications. They must all be TYPED and submitted on time.

Construction and Safety

• Pomping and construction of individual objects can begin on August 31, 2015, at 8:00 p.m.

o NO construction of the frame of your decoration can start at this time

o You may weld small individual parts. Each pair must be able to document how these parts were constructed with photos or videos that will be subject for viewing by the executive team at any time. Failure to do so will result in removal of these items. If item is not removed, disqualification will ensue.

o In order to ensure safety, if you believe the item you are constructing is too large, then contact the executive team for clarification.

o Please know this is for safety reasons

1. All NANO pomping is prohibited.

2. Absolutely no welding, construction, pomping, or assembly of ANY NATURE is allowed to take place off of the living group premises.

• You may set poles on September 10, 2015, at 8:00 p.m. Absolutely no groundbreaking is allowed before this date.

1. Construction will begin only after building permit is obtained from the Physical Plant office of Environmental Safety in the fall semester and after the approval has been given by the 2015 Executive Team at the required Safety Meeting.

2. A director from each living group pairing must attend a mandatory safety and general information meeting, which will be announced at a later date.

3. Any decoration that is placed in-ground must obtain an Okie Check at least 72 hours prior to digging. Okie Checks can be obtained by submitting an online form at okticketentry., calling 1-800 522-OKIE, or dialing 811.

4. All poles must be set no less than 10 days prior to hanging screens.

5. The Executive Team and Safety Members will deal with any issues that arise.

6. OSU Fire Protection and Safety students, as well as Stillwater Fire Marshall will make safety checks regularly in the fall.

7. You must follow all EHS safety rules found at (We strongly suggest you print this EHS Manual for reference.)

• The house decoration shall not exceed a volume total of 20,000 cubic feet. However, no part shall exceed 18 feet in height. This means that groups are allowed to design a unique decoration to the yard it is built in. Geometric figures can be designed and will be considered as long as it fits inside of the measured volume (i.e. spheres, triangles, squares, etc.) The decoration must also be continuous, in that, a portion of the decoration cannot be on one side of the lawn and the other portion on the other half. The decoration will be measured periodically throughout the building process and must stay with the cubic feet requirements of 20,000 cubic feet.

• A house decoration, measured at each pole, shall not exceed a height of 18 feet any point. The height of all poles will be measured from ground level up. Boards can be utilized to level the landscaping; however, the poles will still be measured from ground level. The heights of these poles are not to exceed 18 feet. If they exceed 18 feet and are not fixed, a deduction will ensue. For safety reasons, at no point in your decoration shall exceed 20 feet from the ground to the top of the decoration, regardless of the landscaping of the yard. If a house decoration exceeds 20 feet and is not fixed, disqualification will ensue. A house decoration shall not exceed 80 feet in length at any point.

• All movements and effects of house decorations must be mechanically operated with no human interaction. No live models in any form will be used. Due to safety concerns and pedestrian congestion, walk-through house decorations will not be allowed. (Walk-through house decorations encourage spectators to go through an entry and exit to view interior construction.)

1. A house decoration should not exceed six moving parts. However, if one object operated by one independent power source contains several moving parts (i.e. a clock, a typewriter), it shall be counted as one moving part. All moving parts in question will be examined by the Homecoming Executive Team to determine if it qualifies as one or multiple moving parts. The sum of the areas of one moving part must be less than 120 square feet. Width and length will be taken from the widest point and longest point of the object.

• It is recommended that all lifts stay on fraternity property and avoid all sidewalks and streets. However if absolutely necessary, the Homecoming Executive Team will work with the particular living groups on a case-by-case basis to allow them access to the immediate sidewalk. In such an event, at least two members of the living group must be on each side of the lift and be on standby to move equipment off the sidewalk as a result of approaching pedestrians. Failure to abide by this rule will result in future restriction of lifts limited to scissor and scaffolding only, as well as revocation of the living group's building permit by the city.

• All mechanical and physical construction, as well as all pomping must be completed by 3 p.m., Friday, October 23, 2015. Safety inspections will then be conducted.

• OSU Physical Plant and the OSU Alumni Association will provide dumpsters. They will be put into place Friday, October 23, 2015, in the early morning between 4 a.m. and 7 a.m. The Walkaround Executive and living group directors will decide designated spots. THIS SPOT MUST BE CLEAR FOR PROPER DUMPSTER DELIVERY. When the dumpster is completely full, please call 405-744-5410.

• All materials in the dumpster must not exceed the top of the dumpster cover. This will result in the dumpster not being dumped in a timely fashion.

• Living groups will be given one week for proper clean up. All safety rules and regulations must be followed during clean up/tear down. On Friday, October 30, 2015, at 4:45 p.m. the clean-up process must be completed, this refers to all chicken wire, pomp screens, metal piping, etc. Safety has the right to deny future building permits if this rule is not followed. At this time, the dumpsters must have enough space around them for proper removal by the OSU Physical Plant. As of Saturday morning at 8 a.m. all dumpster charges will be directed to the living groups sharing these dumpsters.

General Information

• The Homecoming Executive Team has the final say on decisions regarding Homecoming 2015.

• Pairs must also keep a digital ledger of their financial records including donated (10% of cost) and reused materials (10% of cost). Any violation of spending limits will be reviewed and acted upon by the Homecoming Executive Team. Exceeding the budget will result in a 5% loss of points towards overall House Dec for the entry. Ledgers, receipts and all other financial records may be requested at any time and should be constantly updated. A print out of the digital ledger will be picked up once per week with receipts starting a month before Homecoming and will be checked every night the week of Homecoming. All reused items need to be itemized starting on the first ledger. A final printed ledger and remaining copies of receipts will be picked up on all-night-pomp, Thursday, October 22, 2015, so Homecoming Executives can evaluate ledgers, receipts and comparisons to budgets before placings are announced at the football game. The computer ledger should include all expenses incurred during the pair’s Homecoming preparation.

1. The ledger can be found with all other forms at Homecoming.

2. One representative from the living group pairings, not necessarily a director, must be present at the designated time, which will be announced later, to give the ledger to the Walkaround Executive within 3 minutes of arrival. This is important to keep on schedule for all stops.

• All living groups must comply with Oklahoma State University Policies and regulations implemented by the Office of Fraternity and Sorority Affairs.

• Only currently enrolled OSU students who are active members of their chapter at this university will be allowed to work on the house decoration. The first violation will result in the loss of one point, second is two points and third is five points, after this with each violation the penalty will increase by five points each time.

• All cases of repeat features in house decorations will be dealt with by the Executive Team on an individual basis with preference typically given to the pair with the higher drawing order.

• The Homecoming Steering Team does not wish to take away from any house decoration. The Team only hopes to promote the overall Homecoming Spirit by insuring that all participants follow established guidelines for fairness.

Judging

• The decorations will be judged on the following criteria:

a. Adherence to theme ............................................20%

➢ How well does the decoration incorporate and reflect the Overall Homecoming theme, ‘Stillwater, Still Loyal, Still True”?

➢ Does your decoration provide a clever interpretation of the overall theme?

b. Appeal ................................................................20%

➢ Does the decoration appeal to alumni?

➢ Does the decoration appeal to families?

➢ What was your overall impression with the decoration?

➢ Does it represent or reflect the history, traditions, and spirit of the University?

c. Originality and creativity ...................................20%

➢ How intriguing is the pomping color scheme?

➢ Is the decoration unique?

➢ Does the decoration represent a fresh/new idea?

d. Design, construction & engineering...................20%

➢ How efficient and stable is the structure?

➢ Complexity of moving parts

➢ Do all the moving parts work?

➢ Will be judged by engineering judges.

e. Pomping ………………………………………20%

➢ Does the pomping appear to be completed?

➢ Does the pomping represent intricate & detailed efforts?

➢ Were blending, shading, & shadowing effectively utilized?

(A more defined score sheet will be sent out before summer)

• Beginning at 3 p.m. on October 23, 2015, engineering judges will be viewing mechanical parts, including motors. Living groups need to be prepared to show judges the mechanical construction and design.

1. Engineering judges will be rotating to see all house decorations. To provide less stress to pairs, one of the Homecoming chairs (previously arranged) will be contacted when engineering judges are at the house prior to theirs in the rotation. ONLY one representative of the living group pair is permitted to talk and show the engineering judges around.

• The judging for the house decoration will begin at 3 p.m., October 23, 2015.

Violations

• House Decoration size violation exceeding 18ft and/or 80ft: 5 House Decoration Points

• House Decoration size violation exceeding 20ft height: Disqualification if left unfixed

• Failure to attend safety meeting: Disqualification

• Exceeding maximum budget: 3 House Decoration Points

• Moving parts rule violation: 5 House Decoration Points

• More than one representative talking to engineering judge: 5 House Decoration Points

• People working on house decoration when VIP judges arrive: 5 House Decoration Points

• People working on moving parts when Engineering or

VIP judges arrive: 5 House Decoration Points

• Ground breaking before allowed: 8 House Decoration Points

• Assembling off living group property: 15 House Decoration Points

• Failure to have ledger ready on time: 1 point/violation House Decoration Point

• Not having space cleared for dumpsters: 1 Sweepstakes Point

• Failure to turn forms in on time (per occurrence): 1 House Decoration Point

• After a grace inspection, penalty points will be assessed for any violations of OSU safety regulations. OSU Fire Protection and Safety students and the Stillwater Fire Marshall will make these decisions. An exact list of point deductions and safety rules are in the Physical Plant Safety Packet and can be obtained from the physical plant website. The link to this packet is .

• All other matters that are brought to the Homecoming Executive Team will be dealt with on a case-by-case basis.

Example Engineering Score Sheet

Entry Organization(s) Name:

The point system is as follows:

Structural Stability 10 points

Structural Design and Efficiency 25 points ___________

Complexity of Moving Parts 45 points

Functionality of Moving Parts 20 points

TOTAL

Please rate each category with appropriate points:

NOTES: (Notes are greatly appreciated by the living groups as they prepare for next year)

Example VIP Score Sheet

Entry Organization(s) Name:

Please rate each category with appropriate points.

The point system is as follows:

Adherence to Theme

• How well does the Decoration incorporate and

reflect the University Homecoming Theme 50 points _________

o This year’s theme is ‘Stillwater, Still Loyal, Still True.’

• Does the Decoration provide a clever

interpretation of the University’s theme? 50 points _________

Appeal

• Does the Decoration appeal to alumni? 30 points _________

• Does the Decoration appeal to families? 15 points _________

• What was your overall impression with the

Decoration? 25 points _________

• Does it represent or reflect the history, traditions

and spirit of the university? 30 points _________

Originality & Creativity

• How intriguing is the pomping color scheme? 30 points _________

• Is the Decoration unique? 40 points _________

• Does the Decoration represent a fresh/new idea? 30 points _________

Pomping

• Does the pomping appear to be completed? 20 points _________

• Does the pomping represent intricate efforts? 40 points _________

• Were blending, shading, & shadowing

effectively utilized? 40 points _________

TOTAL

Example of Macro Pomping – 1 full pomp/Chicken wire 1” hexagon hole

Example of Micro Pomping – ¼ full pomp/1/2 inch by 1/2 inch hardware cloth hole

[pic]

Football Frenzy

Hammons Hepner, Athletic Pride

Hammons.hepner@okstate.edu

580.737.0597

Information on all Football Frenzy Submission Forms

• Entry Deadline: Friday, September 25, 2015, by 4:30 p.m. Entry due via online form.

There will be a $50/team entry fee that is due September 25, 2015, by 4:30 p.m. at the front desk of the ConocoPhillips OSU Alumni Center. This fee should not be a part of your overall Homecoming budget. Entries that do not have an accompanied check will not be a part of the bracket until the check is received. Please make checks payable to OSU Alumni Association. When submitting checks, print off confirmation form (via email confirmation after submitting online form) and attach with check.

• Living groups may field only one (1) team. Rosters must be finalized and turned in via online form by 4:30 p.m. September 25, 2015. Rosters will be posted online at to be considered for any corrections.

General Information

• The Homecoming Executive Team has the final say on all decisions regarding Football Frenzy.

• Players will not appear in more than one roster or play on the field for more than one team. Players who attempt to do so will be removed for the remainder of the tournament.

• A maximum of sixteen (16) players will appear on each roster. (16 players = 6 girls, 6 boys, 2 girl alternates and 2 boy alternates). Alternates are only for emergency situations (Ex: broken leg, illness, etc.) prior to the tournament’s start. Once tournament play begins, only the 12 players will be allowed on the field. There will be no penalty for having fewer than 12 players during the tournament. Each player must be a current active member of the living group for which he/she is playing. The Homecoming Athletic Pride Steering Committee will check Player’s IDs prior to each game.

• Rain contingency: Additional Basketball roster - A maximum of twelve (12) players will appear on each roster. (12 players = 5 girls, 5 boys, 1 girl alternate and 1 boy alternate). Alternates are only for emergency situations (Ex: broken leg, illness, etc.) prior to the tournament’s start. Once tournament play begins, only the 10 players will be allowed on the court. There will be no penalty for having fewer than 10 players during the tournament. Each player must be a current active member of the living group for which he/she is playing. The Homecoming Athletic Pride Steering Committee will check Player’s IDs prior to each game.

• The tournament is coed, and it will be conducted according to standard OSU intramural coed flag football rules, except the sections that:

1. Allow for player substitutions. Only players that appear on the finalized roster (due September 25, 2015) will compete for his/her respective living group (Absolutely no roster changes can be made after September 25, 2015).

2. The Homecoming Football Frenzy Tournament will follow a double elimination tournament bracket.

3. For more information on specific rules, contact OSU Intramural Sports at 744-7407.

• Rulings by the selected officials and the Homecoming Executive Team are final.

• Intramural rules/regulations will be enforced no matter who is officiating the games.

Intramural rules regarding eligibility for collegiate athletes are as follows:

1. Professional athletes will be ineligible for participation.

2. Any person who is a member of a varsity or junior varsity squad shall not be eligible to participate in that sport or corresponding sports. Members of varsity or junior varsity sport squads will be defined as: those on scholarship, walk-ons, “red-shirts”, academic ineligibles and persons having varsity equipment checked out to them.

3. Any person who has earned an Athletic Letter at any four-year institution which gives college credit, regardless of size and level of competition shall not be eligible to participate in that sport, or corresponding sport(s) until the lapse of one (1) year from the end of the season in which the player last competed. 

4. Any person who tries out for, or is cut from a team after the second contest of the season shall be ineligible to participate in that sport or corresponding sport(s) until the lapse of one (1) year from the end of the season in which he/she last competed.

• Any player who is ejected from a game by Intramural officials for violent offenses or unsportsmanlike conduct will be suspended from play for the remainder of the tournament. No players can be added to the roster to compete in the place of a suspended player. If a team is unable to play due to lack of players that team will forfeit the remainder of tournament games. In addition, any team who has a player ejected will lose one (1) point toward the Sweepstakes Competition per offense.

• Tournament brackets will be posted on the okstate after the Live Bracket Seating on Tuesday, October 6, 2015, at 9 p.m., in the Jones Seminar Room, OSU Alumni Center. One person from each living group must be present. We will announce the dates, times and location of the tournament as we receive more information regarding Homecoming 2015.

• All cleats must be rubber. No metal cleats will be allowed.

• Each team shall designate a captain to act as team spokesperson and make decisions. This captain will be solely responsible for making the following decisions: pre-game/post halftime/overtime choices, penalty enforcement, extra point tries and fourth down (punting) choices. Only the captain may talk to officials. Team representatives, including players, spectators, team managers, coaches and group members are subject to all Intramural rules no matter the location of the tournament or officials. This includes the trash left by those mentioned. If a captain fails to maintain a litter free sideline, the team will be penalized sportsmanship points, or removed from the league if necessary.

• The tournament will begin Friday at 4:30 p.m., October 16, 2015. Will take place at the Colvin Intermural fields.

• The championship team will receive 12 T-shirts of varying sizes for the players only. Alternates will not receive shirts.

• In the event of forecasted rain, a 5 vs. 5 double elimination basketball tournament will take place. A location and time will be announced and a later date.

•

Points

• 1st Place = 100 points * 10% event weight = 10 total points towards sweepstakes.

• 2nd Place = 95 points * 10% event weight = 9.5 total points towards sweepstakes.

• 3rd Place = 90 points * 10% event weight = 9 total points towards sweepstakes.

• 4th Place = 85 points * 10% event weight = 8.5 total points towards sweepstakes.

• 5th Place= 80 points * 10% event weight = 8 total points towards sweepstakes.

• All teams not placing will receive participation points = 7.5 points towards sweepstakes.

Violations

• Member ejected from game: 1 point/violation Sweepstakes Point

• Bad sportsmanship: 1 point/violation Sweepstakes Point

Sign Competition

Josie Blosser, University Spirit

Josie.blosser@okstate.edu

806.202.6277

Information on all Sign Submission Forms

• Sign entry is due by Friday, September 25, 2015, by 4:30 p.m. via online form.

Construction and Setting Up of Sign

• Signs can be two-dimensional with the following guideline.

1. Signs can be painted/and or textured. Signs can be textured up to a ½ inch off of the wooden board. Texture measurements will be taken from the surface of the board. Board thickness is not included in the measurement. (This can include paper, bottle caps, etc.) If a protective cover is utilized, it will also be considered in the ½ inch of texture.

2. Maximum size is 10 feet by 12 feet. The Executive and Steering members will measure the dimensions for point violations.

3. A representative from each group must stay with the sign until cleared by OSU Safety AND a designated Homecoming Steering member.

4. Signs must be completed, pre-constructed and finished by the time they are put up.

5. Only construction of support stands may be performed on site.

6. TENT STAKES AND ROPE MUST SECURE SIGNS FROM BOTH THE FRONT AND BACK.

• Groups must provide their own tent stakes, rope and caution tape for flagging ropes.

• Make sure your sign is waterproof! This means that a protective coating may be needed on the sign. You may NOT cover up your sign. Waterproofing may be tested. If your sign is not waterproof or you cover your sign up, you will receive zero points for University Spirit.

• THE TENT STAKES MUST BE DRIVEN BELOW THE SURFACE OF THE GRASS TO PREVENT ACCIDENTAL INJURY.

• There must be a minimum of four stakes: two in the front and two in the back.

• Stakes that are not driven completely into the ground must be covered with tennis balls.

• Entries deemed unsafe by the OSU Safety Department are subject to disqualification.

• Please make sure that the names of the pairing are on the sign and easily visible.

• If the sign does not meet the qualifications it will not be left on display and must be removed from Library Lawn immediately.

• Stakes must be placed no less than one foot off either side of the marked water sprinkler lines to avoid damage. Blatant disregard to this rule, could result in disqualification or fines for repairs.

• Sign must adhere to the overall university Homecoming theme.

General information

• The Homecoming Executive Team has the final say on decisions regarding Homecoming 2015.

• A $250.00 budget has been set for the sign competition. The pairing will need to provide receipts and ledgers to the Homecoming Executive Team. They should be turned in to the Homecoming University Spirit Steering Committee when signs are placed on Library Lawn, Sunday, October 18, 2015.

• Signs must be placed in their designated area on Library Lawn.

• University Spirit Steering Committee will have a specific location for each sign.

• Receive instructions from Homecoming Steering members as to the pre-determined location of your sign before staking your sign in the ground!

• If a sign is not completed by the time it is placed, it will not be judged.

• Dimensions must be included on your entry form.

• All signs must be moved to a pre-determined location across from Sigma Nu between 3 – 4 p.m. Friday, October 23, 2015. Receive instructions from Homecoming Steering members for exact location. If for some reason a pair must remove a sign from Library Lawn before the approved moving time, they must contact the Homecoming Executive over University Spirit to make arrangements on a case-by-case basis.

• Signs must be removed from Library Lawn by 2 p.m. on Sunday, October 25, 2015.

Judging

• The point system is as follows:

a. Concept…………………………………………40%

➢ The unique idea conveyed in the sign.

➢ This includes adherence to the overall Homecoming theme: ‘Stillwater, Still Loyal, Still True’, clever slogans or copy, unique words and images and innovation.

➢ This score refers only to the idea, not how well it is communicated or how well the sign is constructed.

b. Communication ………………………..……….30%

➢ How well the idea is conveyed.

➢ This includes lettering, colors, contrast, composition of the elements of the sign, clarity of the message, and how well the sign attracts and holds the reader’s attention.

➢ This score refers only to how clearly the concept is communicated, not to the idea itself or how well the sign is constructed.

c. Craftsmanship…………………………………..30%

➢ The execution of the sign.

➢ This includes the physical construction of the visible elements (not so much the supports in the back), line quality in the letterforms, image quality, neatness, durability and overall neat appearance.

➢ This score refers only to how well the sign is executed; neither to the idea nor to the way the idea is communicated.

• A winning sign will be one that equally shows:

1. Adherence to University theme

2. Representation of Homecoming spirit

3. Visual appeal and creativity

• Signs must be put in place between 3 p.m. and 4 p.m. on Sunday, October 18, 2015.

• Judging will begin at 5:00 p.m. on Sunday, October 18, 2015.

Violations

• Exceeding measurement requirements Disqualification

• Altering sign once on Library Lawn (after one verbal warning) Disqualification

• Exceeding board thickness 1 Sign Competition point

• Leaving before cleared by designated steering member and OSU Safety 1 Sign Competition point

• Tardiness or putting the sign up early 1 Sign Competition point

• Moving sign outside of designated times 1 Sweepstakes point

• Signs not meeting qualifications Disqualification and Removal from Lawn

Example Sign Score Sheet

Group: _________________

Dimensions meet requirement of 10ftX12ft _______________

Waterproof _____________

Point Breakdown (out of 100 points):

Concept: _____________________ (worth 40 points maximum)

Communication: ______________ (worth 30 points maximum)

Craftsmanship: _______________ (worth 30 points maximum)

Total Points: _______ (out of 100 points)

• Concept – the unique idea conveyed in the sign. This includes adherence to the Homecoming theme: ‘Stillwater, Still Loyal, Still True,’ clever slogans or copy, unique words and images, and innovation. This score refers only to the idea, not how well it is communicated or how well the sign is constructed.

• Communication – how well the idea is conveyed. This includes lettering, colors, contrast, composition of the elements of the sign, clarity of the message, and how well the sign attracts and holds the reader’s attention. This score refers only to how clearly the concept is communicated, not to the idea itself or how well the sign is constructed.

• Craftsmanship- the execution of the sign. This includes the physical construction of the visible elements (not so much the supports in the back), line quality in the letterforms, image quality, neatness, durability and overall neat appearance. This score refers only to how well the sign is executed; neither to the idea nor to the way the idea is communicated.

Comments:

Harvest Carnival

Emma Schemmer, Harvest Carnival

Emma.schemmer@okstate.edu

405.694.9690

Information on Harvest Carnival Submission Form

• Harvest Carnival entry form and detailed sketch due September 25, 2015, by 4:30 p.m. via online form.

General Information

• The Homecoming Executive Team has the final say on decisions regarding Homecoming 2015.

• Harvest Carnival will be held from 6 to 8 p.m., Tuesday, October 20, 2015, at the Payne County Expo Center.

• Participating groups should set up their booth between 2 p.m. and 5:30 p.m., the day of Harvest Carnival.

• Booth must be in place and operational by 5:30 p.m.

• There is a $250 spending limit for each booth. Groups will be required to submit receipts, ledger and an electronic budget form to the Homecoming Executive Team at Harvest Carnival, Tuesday, October 20, 2015.

• Each group will have a designated 15W x 15D x 10H ft. area. This is the maximum space that will be provided. You will not be required to fill the entire space. (If space needs to change, the Homecoming Executive Team will let you know)

• There can be a maximum of 8 workers (active members) per booth at any given time.

• SAFETY IS OF UTMOST IMPORTANCE! Booths deemed unsafe by the OSU Safety Department will be excluded from the competitions and the carnival. If you have a question about the safety of your booth, please contact the OSU Safety Department, 744-7241.

• GROUPS CAN NOT USE LIVING ANIMALS (or dead for that matter), motorized vehicles, or raw or uncooked food in any booth.

• Please note that the weather during Homecoming week may be cooler and/or unpredictable in the month of October. Be aware and plan your booths accordingly (i.e. water balloon tosses, dunk tanks are not recommended).

• All carnival booths must be handicap accessible.

• You will be required to put your house decoration theme onto your booth as well as a designated number provided to you by the Homecoming Executive Team.

• Points will be taken off of those booths that have pairings Greek letters on them.

• The donation list for Harvest Carnival will be determined at a later date. These canned good donations will go to Harvest II.

• The Harvest II Philanthropy Award will be given to the group that donates the most canned goods beyond the required amount for Harvest II. This award will not be figured in for Sweepstakes.

• Canned goods will be due by 5:30 p.m. October 19, 2015, at the Payne County Expo Center. (If location is to change, the Homecoming Executive Team will notify you.)

• You will not be responsible for and will not be allowed to provide prizes for your booth. Do not spend money on candy or prizes; concentrate on the game itself. The Homecoming Harvest Carnival Steering Committee will solicit donations for candy and giveaway prizes and distribute them equally to each booth. No prizes for your booth, other than what is provided by the Steering Committee, will be allowed.

• A People’s Choice Award will be given to the most popular booth voted on by the general Stillwater community. No overall points will be awarded for the winner of this category.

• Judges may participate in the Harvest Carnival booths in order to get the full experience.

• The Homecoming Steering Committee strongly encourages practicality, simplicity and originality for booths. We encourage you to submit basic carnival games – for example, a football, basketball toss, or dart throw — or something inexpensive or creative you come up with on your own.

• To encourage originality, living groups’ Harvest Carnival booth from 2014 will be presented to the judges prior to judging the games. Points may be lost if previous games are being used.

Judging

• Booths will be judged and evaluated on the following:

a. Children’s appeal…………………………………………………….…….............25%

b. Alumni/community appeal…………………………………………….…..............20%

c. Originality/creativity………………………………………………….……….…...20%

d. Education aspect……………………………………………………….…..............15%

e. Adherence to pairings personal theme………………………………...…...............10%

f. Adherence to overall University theme ‘Stillwater, Still Loyal, Still True’…………………………………………………………...………...............…10%

Violations

• Late delivery of canned goods: 1 Harvest Carnival point

• Booth not set up on time: 1 Harvest Carnival point

• Exceeding the budget: .5 Harvest Carnival point

• Not being cleared to leave your booth space by Executive Team: .5 Harvest Carnival point

• Neglecting proper clean-up: .5 Harvest Carnival point

Example Harvest Carnival Score Sheet

Entry Organization(s) Number: ______________________________________

Entry Organization(s) Theme: _______________________________________

Adherence to Pairing’s Personal Theme 10 Points ______

▪ How well does the game relate to the pairing’s theme?

Adherence to Overall University Theme 10 Points ______

▪ How well does the game relate to the university theme?

Children’s Appeal 25 Points ______

▪ How well does the theme of the organization appeal to children?

Educational Aspect 15 Points ______

▪ Does the game have an educational objective?

Originality and Creativity 20 Points ______

▪ Was the idea unique and interesting?

Alumni/Community Appeal 20 Points ______

▪ Appeal toward alumni and the community?

TOTAL / 100

Hester Street Painting

Josie Blosser, University Spirit

Josie.blosser@okstate.edu

806.202.6277

General Information

• Hester street painting will take place on Wednesday, October 21, 2015, at 6 p.m.

• You will be allowed a max of 20 people per chapter (40 people, in total) to attend Hester Street Painting.

• Please do not arrive until 6 p.m., so that the Stillwater community has time to paint.

• Spirit points are awarded for participation.

• This event is not required, however suggested.

• Paint and brushes will be provided upon arrival.

Focus of Street painting

• The focus of this event is to show our support for the Oklahoma State football team by writing words and statements of encouragement.

• Please note: this is not an event to promote your individual living group.

• Appropriate Examples: Beat the Jayhawks! Go Pokes! Pistols Firing! Orange Power!

• Inappropriate Examples: Using any form of slang or curse words, or words taking away from the purpose of this event.

Parade Float

Amy Hocker, Parade

Amy.hocker@okstate.edu

913.787.5774

Information on all Parade Float Submission Forms

• Features and themes due April 10, 2015, by 4:30 p.m. at the front desk of the Alumni Center.

• Estimated budget due April 10, 2015, by 4:30 p.m. via online form.

• Publication sketch due September 4, 2015, by 4:30 p.m. at the Alumni Center.

• Entries must include a detailed sketch and physical description, including the maximum anticipated speed traveled during the parade and maximum number of participants. Failure to supply a detailed description may cause your application to be denied. This information is necessary to complete the line up and staging.

• The Executive Team will pick up the final budgets on October 22, 2015, during all night pomp.

Construction and Safety

• Pomping can begin August 31, 2015, at 8:00 p.m.

• Construction can begin August 31, 2015, at 8:00 p.m.

• Floats shall not exceed 50 feet in length or 15 feet in height from the ground. All floats must adhere to OSU Safety Regulations. Please refer to the Fire & Safety Regulations for rules and point deductions.

• A fire extinguisher must be available on the parade float according to Fire and Safety Regulations.

1. One can be rented from OSU Physical Plant.

• Skirting or bordering of any kind may be added to enhance the appearance of the entry. These expenditures must be included within the overall budget ceilings for the parade float. Skirting must not cover taillights. Taillights must be visible at all times.

• A representative must attend a mandatory safety meeting, which will be announced at a later date. Absence may result in disqualification of parade entry at the discretion of the Homecoming Executive Team.

General Information

• The Homecoming Executive Team has the final say on decisions regarding Homecoming 2015.

• Parade Float must be completed by 5 p.m. on October 23, 2015.

• If your float is not street legal, a city official will guide you to the proper Parade location between 4 a.m. & 6 a.m. on October 24, 2015. Otherwise your float will need to be in its designated parade staging location by TBA, depending on Parade time.

• A monetary limit of $2,500 has been established for parade floats. This monetary limit includes money spent as well as donations. Pairs must keep a ledger of their financial records. Any violation of spending limits will be reviewed and acted upon by the Homecoming Executive Team. Overspending will result in a loss of points for the entry and/or may result in disqualification. Ledgers, receipts and all other financial records will be requested at any time and should be constantly updated. The updated ledger and an electronic budget form (template online) will be required to be completed and picked up by the Homecoming Executive Team on Thursday, October 22, 2015, the night before Walkaround.

• Safety Check will take place prior to the start of the parade. The time and location will be announced by the Homecoming Executive team at a later date.

• In order for a float to be eligible for placing, it must complete the parade in sequence. Human power will not be allowed for any type of Parade Float.

• Human participation will be allowed on floats at the discretion of the Stillwater Fire Marshall. Violations of this rule will result in disqualification of the entry. The Homecoming Executive Team reserves the right to make such decisions.

Please refer to the Physical Plant Safety Manual. .

• A five minute delay of the parade or over a two-block gap due to breakdown or inability of the entry to keep up with parade pace will cause remove of the parade entry. If a parade float is not operational, it will not be judged.

• No candy shall be thrown from any vehicle or float. This is due to a safety problem with young children running under the cars to get dropped candy. IT HAS HAPPENED! Candy is to be distributed by people walking along the curbside. No person should stand on the roof, hood, fender or bumper of any moving vehicle.

• No alcohol is allowed on the parade route or in the parade lineup area, and any participants found to be in the possession of alcohol or suspected of being intoxicated may be forced to forfeit their parade float entry and could be referred to the University Conduct Office. The Homecoming Executive Team reserves the right to make decisions regarding parade entry disqualification.

• The Homecoming Steering Committee does not wish to take away from any parade float; the Committee only hopes to promote the overall Homecoming spirit by ensuring that all participants follow established guidelines.

Judging

• Points for competition will be dispersed on the following criteria:

a. Adherence to theme ............................................20%

➢ How well does the float incorporate & reflect the overall University Homecoming theme ‘Stillwater, Still Loyal, Still True'?

➢ Does your float provide a clever interpretation of the theme?

b. Appeal .................................................................20%

➢ Does the float appeal to alumni?

➢ Does the float appeal to families?

➢ What was your overall impression with the float?

➢ Does it represent or reflect the history, traditions, and spirit of the University?

c. Originality and creativity ....................................20%

➢ How intriguing is the color scheme?

➢ Is the float unique?

➢ Does the float represent a fresh/new idea?

➢ Does the float represent intricate and detailed efforts?

d. Design, construction & engineering....................20%

➢ How efficient and stable is the structure?

➢ Do all the moving parts work?

e. Pomping .............................................................20%

➢ Does the pomping appear to be completed?

➢ Does the pomping represent intricate & detailed efforts?

➢ Were blending, shading, & shadowing effectively utilized?

• Judging will take place during the Parade. The VIP judges will judge the Parade floats.

Violations

• Five minute delay or two-block gap in Parade: Disqualification

• Exceeding size measurements: Disqualification

• Assembling off living group property: 10 points (Parade)

• Parade float found out of place or tardiness: 5 points (Parade)

• Failure to have ledgers ready on time: 1 point (Parade)/violation

• After a grace inspection, penalty points will be assessed for any violations of OSU safety regulations. OSU Fire Protection and Safety students and the Stillwater Fire Marshall will make these decisions. An exact list of point deductions and safety rules are in the Physical Plant Safety Packet and can be obtained from the physical plant website. The link to this packet is .

• All other matters that are brought to the Homecoming Executive Team will be dealt with on a case-by-case basis.

Sample of Detailed Sketch

[pic]

Example Parade Score Sheet

Entry Organization(s) Name:

The point system is as follows:

a. Adherence to Theme 20 POINTS __________

➢ How well does the Float incorporate & reflect the University Homecoming Theme: ‘Stillwater, Still Loyal, Still True’?

➢ Does the Float provide a clever interpretation of the theme?

b. Appeal 20 POINTS _________

➢ Does the Float appeal to alumni?

➢ Does the Float appeal to families?

➢ What was your overall impression of the Float?

➢ Does it represent or reflect the history, traditions, and spirit of the university?

c. Originality and creativity 20 POINTS _________

➢ How intriguing is the color scheme?

➢ Is the Float unique?

➢ Does the Float represent a fresh/new idea?

➢ Does the Float represent intricate and detailed efforts?

d. Design, construction & engineering 20 POINTS _________

➢ How efficient and stable is the structure?

➢ Do all the moving parts work?

e. Pomping 20 POINTS _________

➢ Does the pomping appear to be completed?

➢ Does the pomping represent intricate & detailed efforts?

➢ Were blending, shading & shadowing effectively utilized?

TOTAL _________

Spirit Rally

Hammons Hepner, Athletic Pride

Hammons.hepner@okstate.edu

580.737.0597

General Information

• The Spirit Rally is on Friday, October 23, 2015.

• Arrive in Gallagher-Iba Arena by 8:15 p.m. Spirit Rally will begin at 9:00 p.m.

• Living groups that are not in their assigned section by 8:45 p.m. will not receive their spirit points for Sweepstakes.

• At 8:45 p.m., all reserved sections will be opened up for public seating.

• Each living group must arrive at the Spirit Rally with 75% of their chapter’s roll in attendance.

• Upon arrival at the Spirit Rally, each living group must follow the directions given to them by the Homecoming Committee Member who will be appointed to them.

• All living groups will be responsible for helping clear all trash by giving it to their designated Homecoming Committee Member. This will be the committee members who will be designated to you when you arrive.

• Please do not bring any purses or bags, as these will slow entry into Gallagher-Iba Arena.

• You will be informed on which entrance to come to at a later date.

• A determination on how/if tickets will be distributed will be announced by October 16, 2015.

The Homecoming Spirit Rally is a fun activity that builds unity and promotes OSU Homecoming spirit and does not require any prior preparation. Please remember that the activity will be judged on participation. Living groups will NOT be expected to bring or provide any materials for the Spirit Rally, except for themselves and all of the spirit they can muster.

Homecoming Office

201 ConocoPhillips OSU Alumni Center

Stillwater, OK 74078

Homecoming Hotline: 744.5410

Homecoming Email: Homecoming@

Adviser Phone: 744.8711

OSU Alumni Association

201 ConocoPhillips OSU Alumni Center

Stillwater, OK 74078

General Phone Number: 744.5368

Fax Number: 744.6722

Homecoming

City of Stillwater

Rob Hill Emergency Management W 742.8380

Kirk Mittelstet Police Department W 742.8277

Neal Moore Asst. Fire Marshall W 533.8555

Oklahoma State University

Steve Spradling Mgr. of Parking & Transit Services W 744.6525

David Altman University Police W 744.4327

Steve Stevenson Fire and Safety W 338.0129

Stephen Boles Hazard Comm. Coordinator W 744.7241

Jeff Sweeden Truck Services/Physical Plant W 744.7163

Troy McCarthy Heavy Equipment W 744.3206

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