PROYECTO 1-E



ORGANIZATION OF AMERICAN STATES

Inter-American Committee on Ports

SIXTH MEETING OF THE OEA/Ser.L/XX.1.6

EXECUTIVE BOARD CECIP/doc. 31/04

December 1-3, 2004 December 2004

Managua, Nicaragua Original: Spanish

RESOLUTIONS

CECIP/RES. 1 (VI-04)

INCORPORATION OF MEMBER COUNTRIES INTO

THE SUBCOMMITTEES OF THE EXECUTIVE BOARD

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That the Inter-American Committee on Ports (CIP) decided, by resolution CIDI/CIP/RES. 37 (III-03), to establish the Subcommittees of the Executive Board for implementation of its Action Plan; and

That several member countries have expressed an interest in becoming members of the subcommittees,

RESOLVES:

To incorporate the following countries into the indicated Subcommittees:

a. Subcommittee on Port Development for Cruise Tourism: Bahamas, Belize, Dominica, and El Salvador;

b. Subcommittee on Training: Honduras and Nicaragua; and

c. Subcommittee on Regional Port Development: Bolivia and Honduras.

CECIP/RES.2 (VI-04)

SUBCOMMITTEE ON POLICY AND COORDINATION

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Fourth Meeting of the Subcommittee on Policy and Coordination of the Executive Board; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Policy and Coordination, the objectives and functions of which were adopted by resolution CECIP/RES. 2 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Policy and Coordination must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. The CIP and the Executive Board

i. Ensure full implementation of the 2004-2007 Action Plan;

ii. Establish an advisory group chaired by Panama and also made up of the Dominican Republic, Ecuador, Honduras, Paraguay, Peru, and the United States, to keep the Subcommittee properly informed of maritime transportation matters that might affect the port system of the Hemisphere;

iii. Establish policies to be followed in the case of countries that are in arrears in their contributions to the Special Port Program Fund of the CIP and, among said policies, have the Chair of the Executive Board of the CIP send a communication to the presidents of those countries to inform them of the status of their countries’ contributions to the Special Port Program;

iv. Establish mechanisms for promoting the participation of countries that regularly fail to attend meetings of the CIP;

v. Organize the Fourth Meeting of the Inter-American Committee on Ports; and

vi. Organize the Seventh Meeting of the Executive Board of the CIP;

b. Technical Advisory Groups (TAGs)

i. Evaluate the operations of the TAGs;

ii. Follow up on the recommendation of dividing the TAG on Navigation Safety and Environmental Protection into two separate TAGs; and

iii. Follow up on the amendments to the Rules of Procedure of the CIP that have to do with the TAGs;

c. Promote the presence of the CIP in other international forums

i. Follow up on and implement the Memorandum of Understanding between CIP/OAS and the American Association of Port Authorities (AAPA);

ii. Prepare and promote the signing of a cooperation agreement between CIP/OAS and the International Association of Ports and Harbors (IAPH);

iii. Promote the signing of a Memorandum of Understanding (MOU) between the CIP/OAS and the Association for the Collaboration between Ports and Cities (RETE).

iv. Strengthen relations with international integration and cooperation organizations;

d. Encourage port relations with the OAS observer countries

i. Maintain and strengthen ties with Spain;

ii. Promote continued ties and increased common undertakings with France, Russia, and any countries that join as regular observers; and

iii. Establish closer ties with Belgium, Italy, the Netherlands, and Portugal, among other countries;

e. Cooperation, integration, and commercial ties

i. Promote the signing and ratification of the Agreement on Cooperation and Mutual Assistance among Inter-American Port Authorities;

ii. Follow up on developments in the area of ports in the framework of the Free Trade Area of the Americas (FTAA); and

iii. Promote mutual cooperation among member countries;

f. CIP Magazine

i. Promote and circulate the magazine; and

ii. Follow up on the recommendation that member countries, associate members, and other related institutions collaborate by generating articles and advertising support.

2. To entrust the delegation of Mexico, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Barbados, El Salvador, United States and Uruguay), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES.3 (VI-04)

SUBCOMMITTEE ON PLANNING AND PORT MANAGEMENT

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Third Meeting of the Subcommittee on Planning and Port Management of the Executive Board; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Planning and Port Management, the objectives and functions of which were adopted by resolution CECIP/RES. 3 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Planning and Port Management must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Participation of women in port affairs of the Hemisphere (Coordinator: Venezuela)

i. Establish a bilingual Web page for this working group;

ii. Establish national and regional networks on women’s participation in the sector, pending the formation of the hemispheric network;

iii. Conduct a survey to identify the needs of women in the sector and encourage their integration;

iv. Prepare an annual plan for training and skills development;

v. Conduct a comparative analysis of national port laws to detect factors that may have a positive or negative impact on gender mainstreaming;

vi. Hold a working meeting and a training seminar during the next meeting of the CIP, in September 2005 in Venezuela; and

vii. Prepare the 2006 Work Plan;

b. City-port relations and port master plans (Coordinator: Brazil)

i. Compile national experiences on city-port relations and port master plans; and

ii. Hold a seminar in Brazil in 2005 on port cities (date to be decided);

c. Port management and quality control (Coordinator: Chile)

i. Identify planning methodologies used in the ports of the Hemisphere; and

ii. Prepare and distribute documents providing information on these methodologies;

d. Privatization and modernization of the port sector (Coordinator: Ecuador)

i. Review of the study of the Universidad Politécnica de Valencia “Assessment of the Ports of South America: Institutional, Technical, and Economic Analysis”;

ii. Updating and validation of the study by countries; and

iii. Holding of a seminar on the topic in 2005 (date and place to be decided).

2. To entrust the delegation of Chile, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Brazil, Canada, Costa Rica, Dominican Republic, Ecuador, Trinidad and Tobago, Uruguay and Venezuela), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES.4 (VI-04)

SUBCOMMITTEE ON STATISTICS, COSTS, AND TARIFFS

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Second Meeting of the Subcommittee on Statistics, Costs, and Tariffs; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Statistics, Costs, and Tariffs, the objectives and functions of which were adopted by resolution CECIP/RES. 4 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Statistics, Costs, and Tariffs must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Examine the statistical procedures followed in the various countries in order to identify common aspects that could be useful in drawing up a proposal for a standardized format for preparing port statistics (Coordinator: El Salvador);

b. Compile and analyze the port cost methodologies used by the member countries (Coordinator: Peru);

c. Ask the member countries to provide information on the methodologies they use for setting or revising port tariffs in order to prepare a database of said methodologies (Coordinator: Mexico);

d. Reiterate the request for information from each country on the forms prepared by the Economic Commission for Latin America and the Caribbean (ECLAC) in connection with the International Ship and Port Facility Security Code (ISPS) Code in order to maintain an updated database (Coordinator: Peru); and

e. Hold the following courses:

i. Port tariffs, for the Andean countries, to be held in Venezuela;

ii. Port tariffs, for the English-speaking Caribbean countries, to be held in the Dominican Republic;

iii. Port statistics, to be held in Mexico; and

iv. Port costs (country to be decided).

2. To entrust the delegation of Peru, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Argentina, Barbados, Costa Rica, Ecuador, El Salvador, Guatemala, Mexico, Uruguay and Venezuela), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES.5 (VI-04)

SUBCOMMITTEE ON PORT DEVELOPMENT FOR CRUISE TOURISM

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Second Meeting of the Subcommittee on Port Development for Cruise Tourism of the Executive Board; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Port Development for Cruise Tourism, the objectives and functions of which were adopted by resolution CECIP/RES. 5 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Port Development for Cruise Tourism must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Continue to work on the inventory of passenger terminal designs in order to identify those most appropriate for the member countries (Coordinators: Dominica and the Dominican Republic);

b. Examine the possible inputs of each country so as to try to generate clusters of suppliers for passenger vessels (Coordinators: Bahamas and Jamaica):

c. Study the economic impact of cruise ship tourism and its special pattern of massive numbers, of short-term passengers, on the tourism industry of the hinterland of cruise ship ports (Coordinators: Dominica and El Salvador);

d. Establish the web page of this Subcommittee (Coordinator: Barbados); and

e. Prepare a common strategy for the ports of the Caribbean area, for negotiation with cruise ship lines (Coordinators: Mexico and the Dominican Republic).

2. To entrust the delegation of Barbados, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Argentina, Bahamas, Belize, Chile, Costa Rica, Dominica, Dominican Republic, Ecuador, El Salvador, Jamaica, Mexico, Nicaragua, Trinidad and Tobago and Venezuela), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES. 6 (VI-04)

SUBCOMMITTEE ON RIVER AND LAKE PORT DEVELOPMENT

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Second Meeting of the Subcommittee on River and Lake Port Development of the Executive Board; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on River and Lake Port Development, the objectives and functions of which were adopted by resolution CECIP/RES. 6 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on River and Lake Port Development must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Request information from member countries with river or lake ports for the purpose of determining common elements in their design, physical features, operations, and management, in order to develop models for increased efficiency, in keeping with their specific characteristics (Coordinator: Venezuela);

b. Based on the aforementioned information, develop a model of basic elements for contingency plans in these ports in the areas of environmental management and safety (Coordinator: Brazil);

c. Study the status of specific navigation and port regulations in each country with ports of this type in order to improve the management of internal waterways (buoyage, continuity of navigation, pilotage, dredging, etc.) (Coordinator: Argentina); and

d. Design training programs for the administrators and operators of these ports (Coordinator: Brazil).

2. To entrust the delegation of Brazil, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Argentina, Bolivia, Ecuador, Nicaragua, Paraguay, Peru, United States, Uruguay and Venezuela), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES. 7 (VI-04)

SUBCOMITTEE ON TRAINING

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the Report of the Second Meeting of the Subcommittee on Training of the Executive Board; and

CONSIDERING:

That, by resolution CIDI/CIP/RES. 37 (III-03), the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Training, the objectives and functions of which were adopted by resolution CECIP/RES. 7 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Training must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Conduct the Inter-American Training Program

i. Ibero-American Course on Port Management (Spain); and

ii. Ibero-American Course on Operations, Technology, and Environmental Protection (Spain).

iii. Course on Tariffs, in Spanish (Venezuela); and

iv. Course on Tariffs, in English (Dominican Republic), both in coordination with the Subcommittee on Statistics, Costs and Tariffs.

b. Establish an advisory group, chaired by Venezuela, for the purpose of identifying the training needs of the countries of the region.

2. To entrust the delegation of the United States, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Argentina, Barbados, Bolivia, Chile, Dominican Republic, Ecuador, El Salvador, Guatemala, Honduras, Nicaragua, Paraguay, Peru, Trinidad and Tobago and Venezuela), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES.8 (VI-04)

SUBCOMMITTEE ON REGIONAL PORT DEVELOPMENT

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That, by resolution CECIP/RES. 1 (V -03), the Executive Board of the Inter-American Committee on Ports (CIP) decided to establish the Subcommittee on Regional Port Development, the objectives and functions of which were adopted by resolution CECIP/RES. 8 (V-03);

That the 2004-2007 Action Plan of the CIP, which is implemented through the Executive Board and its subcommittees, was adopted by resolution CIDI/CIP/RES. 42 (III-03); and

That the 2005 Work Plan of the Subcommittee on Regional Port Development must be established,

RESOLVES:

1. To adopt the following 2005 Work Plan of the Subcommittee:

a. Continue the task of establishing criteria to identify the different port regions of the Hemisphere (Coordinator: Venezuela);

b. Formulate the principles and foundations for regional port development, establishing criteria for the preparation of specific projects (Coordinator: Mexico);

c. Develop a database in order to determine the components of a harmonized port network system, containing:

i. Location, infrastructure, and superstructures;

ii. Physical, technological, and organizational factors;

iii. Projects under way regarding facilities and maritime access;

iv. Meteorological conditions that could affect ports;

v. International agreements affecting port activity, with an indication of the agreements each country has acceded to (Coordinator: Ecuador);

d. Conduct a diagnostic assessment of container and bulk traffic, with the exception of oil tankers, focused on evaluating factor that may impact the nature and development of ports (Coordinator: Venezuela);

e. Examine the possibility of establishing short sea shipping between ports of the Hemisphere (Coordinator: Dominican Republic); and

f. Hold a meeting in Argentina in April 2005 to evaluate the Subcommitee’s work.

2. To entrust the delegation of Venezuela, which chairs this subcommittee, with ensuring compliance with this resolution; and also to urge all member countries, in particular those that are members of the subcommittee (Argentina, Barbados, Bolivia, Costa Rica, Dominican Republic, Ecuador, Jamaica, Honduras, Mexico and Trinidad and Tobago), to provide the necessary support for implementation of the 2005 Work Plan.

CECIP/RES.9 (VI-04)

TECHNICAL ADVISORY GROUP ON PORT OPERATIONS

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN:

The 2004 report on the activities of the Technical Advisory Group (TAG) on Port Operations, presented by its Chair, the delegation of Mexico; and

Resolution CECIP/RES. 11 (V-03) on improvements in the operations of the TAGs,

CONSIDERING that the Subcommittee on Policy and Coordination gave a favorable evaluation to the work done in 2004 by the TAG on Port Operations,

RESOLVES:

1. To give a favorable evaluation to the 2004 activities of the TAG on Port Operations.

2. To urge the member countries and the associate members of that TAG to intensify their efforts to carry out the 2005 activities.

3. To recommend that the Chair of this TAG (Mexico) implement the following suggestions:

a. To develop a document, in English, Portuguese, and Spanish, for information and dissemination purposes, that will contain objectives, principal members, achievements, and the 2005 Work Plan;

b. To establish a Web page that includes, among other items, those listed under the previous item;

c. To develop a database with information on the representatives of member countries and associate members and the relevant experts of each specialized area;

d. To strengthen communication and the flow of information with its representatives and associate members;

e. To perform secretariat functions, organizing its work, budget, meetings, etc., and transmitting copies to the Secretariat of the CIP;

f. To promote the participation of the private sector as associate members; and

g. To disseminate the 2005 Work Plan for the TAG.

4. To recommend that member countries that are members of this TAG (Barbados, Bolivia, Brazil, Chile, Costa Rica, Ecuador, El Salvador, Jamaica, Peru, Saint Lucia, Suriname, United States, Uruguay and Venezuela), adopt the following measures;

a. To participate actively in the work of the TAG and its meetings;

b. To promote the participation of port companies in their countries as associate members of the three TAGs;

c. To maintain close contact with their counterparts; and

d. To distribute the information document prepared by the Chair of the TAG to interested parties in their countries.

5. To urge the associate members of this TAG (Instituto de Investigación y Desarrollo Marítimo (INDESMAR), Internacional de Contenedores Asociados de Veracruz, Navegación Veracruzana, Fundación Instituto de Seguridad de Trabajo (IST), Terminal Internacional del Sur S.A. (TISUR), Port of Maracaibo, Great Lakes Dredge and Dock Company, Abarloa and OCUPA), to take the following steps:

a. To participate actively in the work and meetings of the TAG by making proposals that can help to strengthen them;

b. To recommend to other companies in the port sector that they join;

c. To pay their yearly contributions on time to the Secretariat of the CIP.

CECIP/RES.10 (VI-04)

TECHNICAL ADVISORY GROUP ON PORT SECURITY

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN:

The 2004 report on the activities of the Technical Advisory Group (TAG) on Port Security, presented by its Chair, the delegation of the United States; and

Resolution CECIP/RES. 11 (V-03) on improvements in the operations of the TAGs; and

CONSIDERING that the Subcommittee on Policy and Coordination gave a favorable evaluation to the work done in 2004 by the TAG on Port Security,

RESOLVES:

1. To give a favorable evaluation to the 2004 activities of the TAG on Port Security.

2. Incorporate Panama as a member country of this TAG.

3. To urge the member countries and the associate members of this TAG to intensify their efforts to carry out the 2005 activities.

4. To recommend that the Chair of this TAG (United States) to implement the following suggestions:

a. To develop a document, in English, Portuguese, and Spanish, for information and dissemination purposes, that will contain objectives, principal members, achievements, and the 2005 Work Plan;

b. To establish a Web page that includes, among other items, those listed under the previous item;

c. To develop a database with information on the representatives of member countries and associate members and the relevant experts of each specialized area;

d. To strengthen communication and the flow of information with its representatives and associate members;

e. To perform secretariat functions, organizing its work, budget, meetings, etc., and transmitting copies to the Secretariat of the CIP;

f. To promote the participation of the private sector as associate members;

g. To disseminate the 2005 Work Plan for the TAG;

4. To recommend that member countries that are members of this TAG (Argentina, Barbados, Brazil, Canada, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Jamaica, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay and Venezuela), to adopt the following measures;

a. To participate actively in the work of the TAG and its meetings;

b. To promote the participation of port companies in their countries as associate members of the three TAGs;

c. To maintain close contact with their counterparts; and

d. To distribute the information document prepared by the Chair of the TAG to interested parties in their countries.

5. To urge the associate members of this TAG (Administración General de Puertos, Port of Maracaibo, Port of Miami, Programa de Seguridad Portuaria, Maritime Security Council, Port of Texas, Stevedoring Services of America and Rapiscan Security Products, Inc), to take the following steps:

a. To participate actively in the work and meetings of the TAG by making proposals that can help to strengthen them;

b. To recommend to other companies in the port sector that they join;

c. To pay their yearly contributions on time to the Secretariat of the CIP.

CECIP/RES.11 (VI-04)

TECHNICAL ADVISORY GROUP ON NAVIGATION

SAFETY AND ENVIRONMENTAL PROTECTION

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN:

The 2004 report on the activities of the Technical Advisory Group (TAG) on Navigation Control and Environmental Protection, presented by its Chair, the delegation of Argentina;

Resolution CECIP/RES. 11 (V-03) on improvements in the operations of the TAGs; and

CONSIDERING that the Subcommittee on Policy and Coordination gave a favorable evaluation to the work done in 2004 by the TAG on Navigation Control and Environmental Protection and recommended its possible division into two Committees, one for each topic,

RESOLVES:

1. To give a favorable evaluation to the 2004 activities of the TAG on Navigation Control and Environmental Protection, and to recommend to IV Meeting of the Committee (September 2005) that this TAG be divided into two TAGs, one on Navigation Control and the other on Environmental Protection.

2. To urge the member countries and the associate members of this TAG to intensify their efforts to carry out the 2005 activities.

3. To recommend that the Chair of this TAG (Argentina) to implement the following suggestions:

a. To develop a document, in English, Portuguese, and Spanish, for information and dissemination purposes, that will contain objectives, principal members, achievements, and the 2005 Work Plan;

b. To establish a Web page that includes, among other items, those listed under the previous item;

c. To develop a database with information on the representatives of member countries and associate members and the relevant experts of each specialized area;

d. To strengthen communication and the flow of information with its representatives and associate members;

e. To perform secretariat functions, organizing its work, budget, meetings, etc., and transmitting copies to the Secretariat of the CIP;

f. To promote the participation of the private sector as associate members;

g. To disseminate the 2005 Work Plan for the TAG;

4. To recommend that member countries that are members of this TAG (Barbados, Brazil, Chile, Ecuador, Mexico, Panama, United States and Venezuela), to adopt the following measures;

a. To participate actively in the work of the TAG and its meetings;

b. To promote the participation of port companies in their countries as associate members of the three TAGs;

c. To maintain close contact with their counterparts; and

d. To distribute the information document prepared by the Chair of the TAG to interested parties in their countries.

5. To urge the associate members of this TAG (Administración General de Puertos, Mollendo Equipment Co. Inc, Port of Maracaibo, Consorcio de Gestión del Puerto de Bahía Blanca, Hidrovía and Sabik-Mobilis), to take the following steps:

a. To participate actively in the work and meetings of the TAG by making proposals that can help to strengthen them;

b. To recommend to other companies in the port sector that they join;

c. To pay their yearly contributions on time to the Secretariat of the CIP.

CECIP/RES.12 (VI-04)

STRATEGIC FRAMEWORK FOR INTER-AMERICAN

PORT SECURITY COOPERATION

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That the “Strategic Framework for Inter-American Port Security Cooperation” was adopted by the Western Hemispheric Port Security Conference, held in Miami, Florida, United States, in February 2004; and

That this important document establishes shared principles, objectives, and specific measures that should be followed up on in order to improve maritime transportation of goods and persons and to help afford ports greater protection against terrorism and international organized crime,

RESOLVES:

1. To adopt the document “Strategic Framework for Inter-American Port Security Cooperation.”

2. To recommend that the Strategic Framework be discussed and adopted by the Inter-American Committee on Ports at its Fourth Meeting, to be held in Maracaibo, Venezuela in September, 2005.

3. To urge member countries to give the Strategic Framework full and thorough consideration with a view to its discussion and adoption at the aforementioned meeting.

4. To request the Secretariat to distribute the Strategic Framework officially to all member countries, together with this resolution.

CECIP/RES.13 (VI-04)

IMPLEMENTATION OF THE INTERNATIONAL SHIP AND PORT

FACILITY SECURITY CODE (ISPS) CODE

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the “International Ship and Port Facility Security (ISPS) Code self verification checklist”, prepared by the Chair of the Technical Advisory Group (TAG) on Port Security, attached herein; and

CONSIDERING:

That maritime security is an international issue that requires an international solution;

That the International Maritime Organization (IMO) has implemented worldwide maritime security standards through the International Ship and Port Facility Security (ISPS) Code;

That restrictive measures may be applied against ships arriving from ports that are not implementing the ISPS Code;

That many countries have developed best practices and can share knowledge regarding port security with other countries;

That many countries could benefit from such an exchange of information;

That countries have limited resources and must identify the most critical areas to apply those resources; and

That it is the purpose of the Inter-American Committee on Ports (CIP) to propose and promote hemispheric security policies for the development of the port sector in the Hemisphere,

RESOLVES:

1. To encourage OAS member countries to utilize “International Ship and Port Facility Security (ISPS) Code self verification checklist” as a mechanism to help determine their implementation status.

2. To establish a CIP ISPS Implementation Assistance Program, which would operate in the following manner:

a. OAS member countries seeking assistance would contact the Technical Advisory Group on Port Security;

b. The office of the Chair of the TAG on Port Security would identify other member countries with the ability and willingness to participate and coordinate their forming a team from their Designated Authorities, who would assess the ISPS implementation conditions in those countries; and

c. The aforementioned team from the OAS member countries would conduct collaborative visits to exchange information and share best practices. As part of the visit, specific issues that might need to be further addressed would be identified. At the end of the visit, the team would develop recommendations to address specific challenges of the OAS member countries and leave the country with a plan enabling it to be more fully ISPS-compliant.

3. To entrust the Technical Advisory Group on Port Security with conducting the coordination activities required by this program.

ISPS Self-Verification Checklist

National Level ISPS Review

This National Level ISPS Review is the first step in the self- verification process. It will aid the party conducting the self verification in documenting the national strategy used in the implementation of the ISPS Code. Part A, taking into account the relevant sections of Part B.

Implementation Process

1. Identify the Designated Authority.

2. Document the national guidance released to implement the ISPS Code.

3. Document the means of communication with port facilities regarding ISPS Code implementation.

4. List the process in place to document compliance with the ISPS Code implementation.

5. Document the definition of a Port Facility.

6. List the criteria used to determine which port facilities are required to comply with the ISPS Code.

7. Document the training and record keeping requirements.

Port Facility Security Assessment (PFSA)

1. Identify who conducts PFSAs.

2. Document how PFSAs are reviewed and approved.

3. Document the training and qualification standards for individuals conducting PSFAs.

4. Document if PFSA are used for each Port Facility Security Plan.

5. Document if PFSA are used for multiple facilities.

6. Document any national guidance developed to assist with the completion of PFSAs.

Port Facility Security Plans (PFSP)

1. Identify the criteria used for the designation of Port Facility Security Officers.

2. Identify the criteria used to determine the individuals/organizations that are responsible for the preparation of the PFSP.

Security Levels

1. Identify who sets the security level.

2. List the criteria used to establish each of the three security levels.

3. Document how security levels are communicated to port facilities and ships.

Declaration of Security

1. Document when a Declaration of Security is required.

2. Document the time frame that a Declaration of Security is required to be retained.

Delegation of Task and Duties

1. Identify any Recognized Security Organizations (RSO) authorized to act on behalf of the national government.

2. Document the qualifications required of the RSO.

3. Document duties and tasks the RSO is authorized to perform.

4. Document the quality control measures in place to oversee the execution of the RSO’s responsibilities.

CECIP/RES.14 (VI-04)

HEMISPHERIC PORT SECURITY CONFERENCE

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That it is of the utmost importance to maintain and strengthen port security in the Western Hemisphere;

That, in the area of port security, many member countries are in need of specialized information and advisory services, concessional financing, and increased coordination among them;

That the 2004 hemispheric conference on the topic, organized by CIP/OAS, provided an opportunity for the dissemination, exchange, and sharing of information and best practices among the member countries; and likewise that it adopted the “Strategic Framework for Inter-American Port Security Cooperation,” a valuable document for the improvement and maintenance of port security in the Western Hemisphere; and

That the Technical Advisory Group (TAG) on Port Security has recommended that another hemispheric port security conference be held,

RESOLVES:

1. To instruct the Secretariat to prepare the proposal for the next hemispheric port security conference and to present it to the Fourth Meeting of the Inter-American Committee on Ports, in September 2005. The proposal should contain, among other things, the justification, place, dates, technical program, budget, and information on financing.

2. To request the member countries and, in particular, the members of the TAG on Port Security, to work with the Secretariat in preparing the technical program for the conference.

3. To reiterate that the planning, organization, and holding of the conference, as well as of any future CIP conferences, meetings, and other events, should be carried out by the Secretariat of the CIP, in accordance with OAS rules.

CECIP/RES. 15 (VI-04)

AGREEMENT ON COOPERATION AND MUTUAL ASSISTANCE AMONG INTER-AMERICAN PORT AUTHORITIES

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the report of the Secretariat on the Agreement on Cooperation and Mutual Assistance among Inter-American Port Authorities (CECIP/doc.21/04); and

CONSIDERING:

That the delegations of Chile, Ecuador, and Mexico signed the Agreement on Cooperation and Mutual Assistance among Inter-American Port Authorities at this meeting; and

That to date 17 countries have signed the Agreement and the Governments of Argentina and Peru have ratified it,

RESOLVES:

1. To express its appreciation to the countries that have signed the Agreement on Cooperation and Mutual Assistance among Inter-American Port Authorities.

2. To urge the member countries that have not yet done so to sign the Agreement, which is open for signature at the headquarters of the General Secretariat of the OAS in Washington, D.C., and during meetings and forums of the CIP.

CECIP/RES.16 (VI-04)

WESTERN HEMISPHERE TRANSPORTATION INITIATIVE

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

 

That the Western Hemisphere Transportation Initiative (WHTI) is a forum for cooperation among ministers responsible for transportation in the countries participating in the Summits of the Americas process;

That the Inter-American Committee on Ports (CIP) is the body that provides advice on port issues to the WHTI; and

 

That the Fourth Summit of the Americas will take place in Mar del Plata, Argentina, in November 2005, and the WHTI ministerial meeting will be held in Rio de Janeiro, Brazil, in April 2005,

RESOLVES:

1. To instruct the CIP Secretariat to coordinate the preparation of a text that would serve as a basis for a text the member countries would submit to the WHTI Secretariat. In turn, if deemed appropriate, that text would be submitted to the Secretariat of the Summit of the Americas, for possible inclusion in its final declaration.

2. To entrust the member countries with presenting suggestions for the base text to the CIP Secretariat by February 27, 2005.

CECIP/RES.17 (VI-04)

MAGAZINE OF THE INTER-AMERICAN COMMITTEE ON PORTS (CIP)

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN:

Resolution CIDI/CIP/RES. 46 (III-03), which established CIP Magazine; and

Resolution CECIP/RES. 16 (V-03), which approved the constitution of the Editorial Board of CIP Magazine, with port experts from Mexico, Barbados, El Salvador, the United States, and Uruguay,

CONSIDERING:

That the Latin America Media Management company was awarded the contract for the production, preparation, and distribution of CIP Magazine; and

That the first issue of the magazine was published in November 2004 and has been distributed to the delegates at this meeting,

RESOLVES:

1. To express its appreciation and congratulations to the CIP Secretariat and to Latin America Media Management for preparing and distributing the first issue of CIP Magazine.

2. To urge the Editorial Board to step up its efforts regarding the publication of subsequent issues of CIP Magazine in coordination with the CIP Secretariat and the Editorial Board.

3. To urge port authorities and administrations, associate members, and other related institutions to cooperate with CIP Magazine by producing articles and providing advertising support.

CECIP/RES.18 (VI-04)

SPECIAL MEETING OF THE INTER-AMERICAN COMMITTEE ON PORTS

 

  THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

 

HAVING SEEN:

The Memorandum of Understanding signed between the Ente Público Puertos del Estado of Spain and the Inter-American Committee on Ports (CIP);

The kind offer made on October 6, 2004, by the Ente Público Puertos del Estado of Spain to hold a special meeting of the CIP in Spain in 2006;

The note from the Chair of the Executive Board of the CIP, dated October 21, 2004, indicating that the offer would be included on the agenda of the meeting of the Subcommittee on Policy and Coordination, in Managua, Nicaragua, in December 2004; and

The 2005-2006 Work Program between the Ente Público Puertos del Estado of Spain and the CIP (CECIP/doc.19/04); and

 

CONSIDERING that the Subcommittee on Policy and Coordination has approved holding the First Special Meeting of the CIP in Spain in 2006,

 

RESOLVES:

 

1. To accept the kind invitation of the Ente Público Puertos del Estado of Spain to hold the First Special Meeting of the CIP in Algeciras, Spain in 2006.

2. To instruct the Secretariat with working in coordination with the Ente Público Puertos del Estado of Spain on the preparation of a technical/budgetary report for the First Special Meeting and to present it at the Fourth Meeting of the CIP (September 2005).

3. To express its appreciation to the Ente Público Puertos del Estado of Spain for its kind offer.

CECIP/RES.19 (VI-04).rev1

SPECIAL PORT PROGRAM

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

HAVING SEEN the report presented by the Secretariat on the status of contributions to the Special Port Program for 2004 (CECIP/doc.6/04); and

 

CONSIDERING:

 

That the budget of the Inter-American Committee on Ports for the 2004-2005 biennium was approved by resolution CIDI/CIP/RES. 43 (III-03), and that the annual contribution of port authorities of the member countries to the Special Port Program was set at US$6,000; and

 

That, according to the aforementioned report, many member countries have not paid their contributions to the Special Port Program,

 

RESOLVES:

 

1. To urge the port authorities of the member countries to pay their US$6,000 contributions for 2005 to the Special Port Program of the Inter-American Committee on Ports (CIP).

2. To urge the port authorities of the member countries that have not paid their contributions for prior years to pay the full amount owed as soon as possible.

3. To recommend that member countries pay the full amount of the contributions they owe, including the 2005 contribution, during the early months of that year.

4. As of April 1, 2005, to suspend the benefits resulting from projects funded with resources from the Special Port Program for all countries owing more than one year´s contribution, until they have regularized their situation.

5. To instruct the Secretariat to prepare a proposal for an increase in the budget, in the member country contributions, and in new sources of financing, for presentation to the Committee in September 2005.

6. To instruct the Secretariat to provide more detailed financial information and to include CIP’s new sources of income (magazine, conferences, among others) in future reports of the Special Port Program.

7. To request the delegation of the United States to kindly submit a financial report of the Western Hemispheric Port Security Conference held in February, 2004.

CECIP/RES.20 (VI-04)

PLACE AND DATE OF THE FOURTH MEETING OF

THE INTER-AMERICAN COMMITTEE ON PORTS

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That, at the Third Meeting of the Inter-American Committee on Ports, the delegation of Venezuela confirmed that it would host the Fourth Meeting of the Inter-American Committee on Ports, in 2005, as established in resolution CIDI/CIP/RES. 49 (III-03),

RESOLVES:

1. To hold the Fourth Meeting of the Inter-American Committee on Ports in Maracaibo, Venezuela, from September 12 to 16, 2005.

2. To reiterate its appreciation to the delegation of Venezuela for its kind offer to host this important event.

CECIP/RES.21 (VI-04)

PLACE AND DATE OF THE SEVENTH MEETING OF THE EXECUTIVE BOARD

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That Article 7 of the Rules of Procedure of the Inter-American Committee on Ports (CIP) establishes that the Executive Board shall meet once a year; and

That, by resolution CECIP/RES. 19 (IV-03), the Executive Board accepted the kind offer of the Government of the United States and the Authority of the Port of Houston to host the Seventh Meeting of the Executive Board, to be held in 2005,

RESOLVES:

1. To hold the Seventh Meeting of the Executive Board of the Inter-American Committee on Ports in Houston, Texas, United States, from December 5 to 9, 2005.

2. To express its gratitude to the Government of the United States and to the Authority of the Port of Houston for their kind offer to host this important event.

CECIP/RES.22 (VI-04)

PLACE AND DATE OF THE EIGHTH MEETING OF THE EXECUTIVE BOARD

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That Article 7 of the Rules of Procedure of the Inter-American Committee on Ports (CIP) establishes that the Executive Board shall meet once a year; and

That the Government of Ecuador has kindly offered to host the Eighth Meeting of the Executive Board, to be held in 2006,

RESOLVES:

1. To hold the Eighth Meeting of the Executive Board of the Inter-American Committee on Ports in Guayaquil, Ecuador, in December 2006.

2. To express its gratitude to the Government of Ecuador for its kind offer to host this important event.

CECIP/RES.23 (VI-04)

VOTE OF THANKS

THE EXECUTIVE BOARD OF THE INTER-AMERICAN COMMITTEE ON PORTS,

CONSIDERING:

That the Sixth Meeting of the Executive Board of the Inter-American Committee on Ports (CIP), held in Nicaragua and organized by the Empresa Portuaria Nacional, has been a success;

That the General Secretariat of the Organization of American States (OAS) has, through its Inter-American Committee on Ports, contributed to the meeting’s success; and

That other private and public entities in Nicaragua have contributed to the holding of the meeting,

RESOLVES:

1. To express its sincere appreciation to the Government of the Republic of Nicaragua and especially to the Empresa Portuaria Nacional for their outstanding work in organizing and holding this meeting.

2. To thank the General Secretariat of the OAS, in particular the Inter-American Committee on Ports, for its valuable and significant contributions to the successful outcome of this meeting of the Executive Board.

3. To express its gratitude to all of the institutions and companies in Nicaragua that helped to make the meeting a success.

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