General Services Administration

 PERFORMANCE WORK STATEMENT CENTER FOR EXPLOSIVE ORDNANCE DISPOSAL AND DIVING PANAMA CITY, FLORIDA EXECUTIVE DEPARTMENT ADMINISTRATIVE SUPPORT SERVICES 1.0 SCOPE. 2.0 BACKGROUND. Center for EOD and Diving (CENEODDIVE) exercise oversight of the Naval School Explosive Ordnance Disposal and Naval Diving Salvage Training Center who conducts EOD and Diver training for all branches of the military to include international students. CENEODDIVE requires additional support due to the increase in operational commitments in support of the Global War on Terrorism. Organic assets have not been approved nor are they available to support the additional workload. 3.0 APPLICABLE DIRECTIVES: 3.1 Center for Explosive Ordnance Disposal and Diving (CENEODDIVE) Panama City Instructions, Directives, Policies and Procedures. 3.2 State, County, and Local Instructions, Directives, Policies and Procedures. 3.3 Department of Defense (DoD) Instructions, Directives, Policies and Procedures. 3.4 Department/Secretary of the Navy Instructions, Directives, Policies and Procedures. 3.5 NSA Panama City Instructions, Directives, Policies, and Procedures. 3.6 SECNAVINST 5216.5D, Naval Correspondence Manual 4.0 ACRONYMS AND ABBREVIATIONS: CENEODDIVE Center for Explosive Ordnance Disposal CEODD Center for EOD and Diving CMDCM (or CMC) Command Master Chief COR Contracting Officer’s Representative CPPA Command Pay and Personnel Administrator DCAA Defense Contract Audit Agency DFAS Defense Finance and Accounting Service DFWP Drug Free Work Place DGR Designated Government Representative DISCO Defense Industrial Security Clearance Office DLA Defense Logistics Agency DoD Department of Defense DON Department of the Navy DONCAF Department of the Navy Central Adjudication Facility DODCAF Department of Defense Central Adjudication Facility ED Executive Director EOD Explosive Ordnance Disposal GSA General Services Administration IAW in accordance with ICO Installation Commanding Officers ISSOP Inter-Service Supply Support Operations Program KO Contracting Officer NACLC National Agency Check with Local Agency and Credit Checks\ ND Navy Diver NAVOSH Navy Occupational Safety and Health NAVSCOLEOD Naval School Explosive Ordnance Disposal NISP National Industrial Security Program OPM Office of Personnel Management OPNAV Office of the Chief of Naval Operations POV Privately Owned Vehicle PSD Personnel Support Detachment QCP Quality Control Plan SCI Sensitive Compartmented Information TOPS Transaction on Line Processing System TRIM Total Records Information Management WAWF Wide Area Work Flow 5.0 ADMINISTRATIVE SUPPORT REQUIREMENTS. The contractor shall perform the following support tasks: 5.1 Provide on-site administrative support to the Administrative Department and Senior Leadership from 0700-1530 Monday through Friday, except Federal Holidays for the duration of the contract. 5.2 The contractor shall provide secretarial duties for the Commanding Officer (CO), Executive Director (ED) and Command Master Chief (CMC) by performing a variety of administrative tasks to include the review, format, and/or screening of correspondence, publications, regulations, and directives in accordance with Navy Correspondence Manual to determine which may be of interest. 5.3 Provide assistance to the Commanding Officers, Executive Director and Command Master Chief ensuring routine telephone inquiries are properly forwarded to them for attention and completion. 5.4 Maintain, manage, and secure Command Database containing extensive Personal Privacy Information of all military staff members at CENEODDIVE in accordance with the Privacy Act of 1974. 5.5 Provide customer service support as necessary for routine telephone inquiries to applicable staff personnel for proper attention. 5.6 Manage Executive Department outlook calendar to ensure deadlines, appointments, travel and related requirements are accurately scheduled and reflected. Ensure staff reminders are generated. 5.7 Schedule appointments, set up conferences, special meetings or seminars. 5.8 Distribute new procedures or regulations and/or information to subordinate offices to be provided for use in conferences or reports. 5.9 Ensure office supplies are ordered/requested for CO, ED and CMC. 5.10 Communicates administrative taskers received via DONTRACKER, update instructions and directives maintained in command share drive, as received from NETC Admin. 5.11 Upload/Download supporting documents in DONTRACKER for tasker initiation or completion as needed. 5.12 Provide Records Management of records created by CENEODDIVE via HPE TRIM application for repository. 5.13 Prepare routine correspondence for Commanding Officer and/or Executive Director for signature in conformance with the Navy Correspondence Manual, ensuring format, grammar, and specific policies of CENEODDIVE. 5.14 Assist Administrative Department in consolidating data for recurring reports, suspense items, tracking and distribution of taskers, to the appropriate subject matter expert and for completion prior to required deadlines. 5.15 Submit updated military personnel data via, TOPS, as needed. 5.16 Perform monthly update in PERSTEMPO to account for military personnel travel and temporary assignment/duty, as required. 5.17 Assist with military awards; drafting, formatting, submitting per SECNAV directives; uploading into DONTRACKER database and Navy Decoration and Awards System as needed. 5.18 Assist the domain liaison with Managers’ Internal Control Program processes, ensuring annual reviews maintained in share drive have required documentation. Area Visits, Audits and Command Evaluations. 6.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION: 6.1 Must have a minimum of 2 years executive level administrative experience. 6.2 Knowledge of work, priorities, policies, and programs of a Navy command sufficient to perform duties related to the review of mail and the editing of correspondence for the Command Staff. 6.3 Knowledge of the duties, priorities, policies and program goals of the office sufficient to perform assignments such as reviewing publications, directives, and other material which may affect the office and taking appropriate follow-up action. 6.4 Knowledge and skill to coordinate work of the Executive office with the other offices. 6.5 Knowledge of various specific administrative programs, a variety of automated office automation systems, advanced software processing functions to produce a wide range of documents that often require specific format, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets. 6.6 Must have experience and be able to demonstrate proper formatting of standard memorandums, letters and instructions in accordance with SECNAV M-5216.5 (Navy Correspondence Manual). 6.7 Must be a fully qualified typist with the ability to type 40 words per minute. 6.8 Must have advanced knowledge of grammar, spelling, capitalization, punctuation and have an understanding of Navy terminology to prepare correspondence for review by the Administrative Officer. 6.9 Ability to communicate effectively and diplomatically both orally and in writing. 6.10 Contractor must be skilled in the operation of desktop computers and software and shall be proficient in Microsoft Office products to include; Microsoft Word, Excel, and Power Point. 6.11 Contractor must be knowledgeable with applicable databases and be able to gain access to all databases required to complete the duties noted above. 7.0 PERFORMANCE REQUIREMENTS SUMMARY Task or Deliverable Performance Standard Acceptable Quality Level (AQL) Acceptable Quality Level (AQL) Surveillance Method Surveillance Method Surveillance Method Performance Measure Performance Measure Performance Measure Performance Measure 5.0 Adhere to requirements specified in paragraphs 5.0 of the PWS 98% (2% error) for every 64 actions completed Random Inspections Customer Surveys or feedback/ Review of work requests Random Inspections Customer Surveys or feedback/ Review of work requests Random Inspections Customer Surveys or feedback/ Review of work requests Quality/Timeliness Quality/Timeliness Quality/Timeliness Prepare and submit reports Prepare correspondence and reports documenting weekly actions as required 95% (5% error) for all correspondence and report completed 95% (5% error) for all correspondence and report completed Random Inspections Random Inspections Random Inspections Quality/Timeliness Quality/Timeliness Quality/Timeliness Quality/Timeliness 8.0 PERIOD OF PERFORMANCE: 8.1 Base Year: 28 March 2020 – 27 March 2021 8.2 Option I: 28 March 2021 – 27 March 2022 8.3 Option II: 28 March 2022 – 27 March 2023 8.4 Option III: 28 March 2023 – 27 March 2024 9.0 WORK HOURS. The Contractor shall develop personnel work schedules to ensure the task described in the PWS (Performance Work Statement) are performed. Historically, the core hours are between the hours of 0630 – 1530 Monday through Friday excluding legal public holidays. A typical workday consists of eight (8) hours. The DGR may adjust hours as required due to operational commitments, but work will not exceed 40 hours per week nor overtime nor shift differential pay. Any deviations from this work schedule requires the prior approval of the Contracting Officer Representative (COR). 10.0 PLACE OF PERFORMANCE. The normal place of performance for this position will be the front office of the Center for Explosive Ordnance Disposal and Diving, 350 South Crag Road, Panama City, FL 32407, UIC N3595A. 11.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS. Tasks involve 100% work in an office environment which may require occasional lifting of material up to 50 pounds, safe lifting and carrying techniques must be applied. 12.0 SECURITY REQUIREMENTS: 12.1 Information Security: To the extent the contractor receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other classified or privileged technical, business, or financial information under this contract, the contractor shall treat and protect such information IAW any restrictions imposed on such information. Access includes the functions of data handling, storage, electronic transmission and physical distribution. 12.2 Physical Security: The contractor is responsible for knowledge of and compliance with all OPNAV and local site instructions, policies, and procedures regarding physical security in the performance of this contract. The contractor shall safeguard all Government property in assigned work areas and secure all Government material in the contractor’s possession when not under direct physical control of contractor employees. 12.3 Identification Badges and Passes: All contractor employees shall obtain and display required employee and vehicle passes IAW local base policy and instructions. The contractor shall submit to the Designated Government Representative (DGR), prior to the performance start date, an estimate of the number of personnel expected to information requested for the badge and vehicle pass, and shall wear the Government-issued badge over the front of their outer clothing, visible and above the waist. Government-issued employee identification will be worn at all times while on the installation and provided for inspection when requested by management, security, or police personnel. Passes and badges issued by the contractor to their employees are in addition to the requirements of the Government for employee identification. Lost badges must be reported immediately to the issuing office. The contractor shall be responsible for ensuring all departing contractor employees are out-processed, to include turn-in of security identification badges. When an employee leaves the contractor’s service, the employee’s identification card shall be returned to the DGR upon their departure. The DGR will have and exercise full and complete control as to granting or denying security identification badges. It shall be the contractor’s responsibility to account for all security identification badges issued to its contracted employees. 12.4 Key Control: The DGR will ensure keys are issued for contractor assigned spaces. The contractor shall establish a control system IAW OPNAVINST 5530.14, 5530.15 series, local base policies, and instructions to safeguard Government-issued keys to prevent theft, loss, or use by unauthorized persons. If, through negligence of the contractor, the Government must re-key locks for which the contractor has received keys, the contractor shall reimburse the Government for costs incurred. 12.5 Automated Information System (AIS) Security: The contractor shall comply with NAVSUPINST 5239.1 and site-specific installation regulations for information security. 13.0 TRUSTWORTHINESS SECURITY - NAVY CONTRACT/TASK ORDERS 13.1 Purpose: Reference is hereby made to Navy awarded contracts requiring Contractor access to Navy information systems, sensitive unclassified information or areas critical to the operations of the command. Although these contracts are not classified Contractor employees are required to have obtained a favorably adjudicated Tier 3 determination, the DON has determined that all DON information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DON computer systems must undergo a Tier 3 investigation to verify their trustworthiness. Also, Commands will include FAD (Facility Access Determination) program requirements in the contract specifications when determinations are required on the Contractor employees. The following listing address the Security requirements. 13.2 Verification of U.S. Citizenship. The Contractor shall require each applicant for a PCL who claims U.S. Citizenship to produce evidence of citizenship. Contractors who are not U.S. Citizens or are dual citizens with another country will not be eligible for employment. 13.3 "Each Contractor employee shall have a favorably completed Tier 3 investigation. 13.4 If Contractor personnel currently have a favorably adjudicated Tier 3 investigation, the Contractor will notify the Security Manager of the command they wish to visit utilizing OPNAV 5521/27 section 3 “Visit Request form.” The visit request will be renewed annually or for the duration of the contract if less than one year. 13.5 If no previous investigation exists, the Contractor personnel shall complete the requirement for a Trustworthiness Tier 3. 13.6 Tier 3 is processed through the Contractor’s Security Manager using the Electronic Questionnaires for Investigations Processing (e-QIP). Please note: Applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at the sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire unless granted access by an appropriate agency official. 13.7 Investigative requirements for DON Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of Contractor personnel for security clearance eligibility are processed by the OPM (Office of Personnel Management) and adjudicated by the Defense Industrial Security Clearance Office (DISCO). If SCI becomes an issue. The DON CAF is the adjudicative authority for all DON Contractor personnel requiring SCI access eligibility. 13.8 The e-QIP software can be accessed at the OPM website qip/index.asp or The Contractor should provide the completed PSQ for verification or a completed SF-86 or SF-85P to the Command Security Manager along with the original signed release statements and two applicant fingerprint cards (FD 258). Applicants can obtain an SF-86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at . The responsibility for providing the fingerprint cards rests with the Contractor. The Security Manager will review the form for completeness, accuracy and suitability issues. 13.9 The Department of Defense Central Adjudication Facility will provide the completed investigation to the requesting command security manager for the trustworthiness determination. The command will provide written notification to the Contractor advising whether or not the Contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Trustworthiness determinations are the sole prerogative of the commanding officer of the sponsored activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform specific duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required. 13.10 The Contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure." Security clearance requirements are defined in DD254 of the basic contract. "ALL AUTHORIZED USERS OF DOD INFORMATION SYSTEMS SHALL RECEIVE INITIAL IA AWARENESS ORIENTATION AS A CONDITION OF ACCESS AND THEREAFTER MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING TO MAINTAIN AN ACTIVE USER ACCOUNT." 14.0 SMOKING/DRUG/ALCOHOL POLICY. 14.1 Smoking/Alcohol Policy: The Contractor shall comply with local command tobacco policies and workforce requirements. The Contractor shall also comply with all Federal drug- free workplace and work force requirements and local command policies. Copies of both policies will be provided to the Contractor by the local command Administrative Officer (AO) at performance start date. 14.2 Drug Policy: The Contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug-Free Workplace Program (DFWP). 15.0 EMPLOYMENT OF FEDERAL EMPLOYEES. The Contractor shall not employ or enter into a contract with any person to perform work under this contract which is an employee of the United States Government, either military or civilian unless such person receives approval IAW applicable Federal, Navy, and Department of Defense (DoD) regulations. 16.0 LANGUAGE REQUIREMENTS. All Contractor personnel shall be sufficiently competent in reading, writing, speaking, and understanding English to perform the work. 17.0 PERSONNEL CONDUCT. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform tasks specified herein shall be the responsibility of the Contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. Personnel employed by the Contractor in the performance of this contract or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct. 18.0 PERSONNEL COMPLIANCE. The Contractor shall ensure that Contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two (2) or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions. 19.0 PERSONNEL REMOVAL: 19.1 Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall apply to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide 24/7 support services despite personnel removal or other unforeseen condition. 19.2 Removal by Installation Commander: The Installation Commander (s) may, at their discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety. 19.3 Removal Requested by Designated Government Representative (DGR): The DGR may require the Contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon the determination by the DGR that such action is necessary for the interest of the Government. 19.4 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or the safety and security. 20.0 PERSONAL APPEARANCE. Contractor personnel shall comply with appropriate military commander’s published dress codes. 21.0 MEETINGS AND BRIEFINGS. 21.1 Requested Meetings: When asked by the DGR, the Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings. Meetings may occur on or off-site, and the frequency may be weekly, monthly or as otherwise required, and may start or end outside of regular operating hours. 21.2 Monthly Meetings: The Contractor shall meet with the DGR, and the Government Quality Assurance Evaluator (QAE) as required to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the Contractor will discuss the Contractor’s performance as viewed by the Government, issues and concerns will be addressed as necessary. The Contractor shall take appropriate action to resolve outstanding matters. A mutual effort shall be made by the Contractor and DGR/COR to resolve any and all identified discrepancy. 21.3 Meeting Attendees: Meeting attendees shall include Contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter. 21.4 Management and Administration: The Contracting Officer (KO) has the ultimate authority for the administration of this contract. The KO may delegate authority through various appointed representatives, including, but not limited to, the COR, technical assistants, one or more technical monitors, and other Government representatives associated with specific functions. 22.0 INTERACTION WITH OTHER ACTIVITIES. 22.1 Government Personnel: Government and Contractor personnel will be working in shared office and warehouse areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the Contractor shall notify the DGR immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the contracting officer (KO) or DGR/COR to stop work. Failure by the Contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in the performance of the contract under such conditions. 22.2 Other Contractor Personnel: Other Government Contractors may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between Contractor’s performing other contracts and this contract. The Contractor shall provide all further required coordination between other Contractors for any task specified in this contract that relates to or impacts on any other contracted work. 23.0 VEHICLE AND EQUIPMENT OPERATION. 23.1 Privately-Owned Vehicle (POV) Permits: Contractor personnel using POVs on DOD installations shall have proper permits for entry onto the installations. All vehicles, private or Contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DOD installations. Only authorized Contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation specific traffic regulations. 23.2 Privately-Owned Vehicle (POV) Parking: The Contractor shall utilize on-station POV parking in authorized areas. The Government reserves the right to change parking arrangements at any time. 23.3 Traffic Accident Report Requirements: The Contractor shall report to Base Security, within one hour, any traffic accident involving Contractor personnel that occurs on base, whether in the performance of this PWS or commuting in their POVs, IAW OPNAVINST 5102.1 series, OPNAVINST 5100.23 section 4 series, and other applicable local instructions. The Contractor shall supply a copy of any on-base traffic accident report to the DGR within five (5) workdays after each occurrence. The Contractor shall also provide the DGR a copy of any report of an off-base traffic accident that involves Contractor personnel in the performance of this PWS within five workdays after each occurrence. 23.4 Fines, Fees, Point Assessment and Other Costs: The Contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this contract. 24.0 GENERAL SAFETY AND HOUSEKEEPING. Contractor personnel shall keep his/her office and work area in a clean, presentable, safe condition at all times. 25.0 DELIVERABLES. Management/Quality Control Plan (QCP): The Contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality is also employed. Offerors shall therefore prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five (5) working days of contract start date. The plan shall discuss the Contractor’s overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the Government, resolving deficiencies, identifying potential improvements, and managing the day to day operations. As part of the management/QCP, the Contractor may conduct internal QC inspections. Results of any Contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS. The Government may periodically require the Contractor to update/revise the management/QCP to ensure quality service is maintained throughout the life of the contract. 26.0 GOVERNMENT PROPERTY FURNISHED. 26.1 The work under this contract is located at a Government site or installation. IAW DFARS PGI 245.102-70(2) property that is incidental to the place of performance; such as when the contract requires Contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g. chairs, telephones, and computers, is standard practice will be made available and used by Contractor personnel. The Contractor shall maintain the assigned office space(s) in a clean and orderly fashion. Contractor shall only use Government provided items to accomplish the tasks required under this contract. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to the required services is strictly prohibited. 26.2 The use of Government vehicles incidental in the performance of this tasking is authorized. 26.3 Contractor shall not remove any Government provided items from the worksite without the express written permission of the Contracting Officer’s Representative or his/her designated representative. 27.0 CONTRACTOR FURNISHED MATERIAL. N/A. 28.0 REIMBURSABLE TRAVEL EXPENSES. Contractor travel is not anticipated in support of the PWS but the Government may deem travel as necessary at a later date in direct support of the PWS and may add such requirement by providing additional funding no later than 30 days in advance of such travel. 29.0 NON-PERSONAL SERVICE STATEMENT. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work. 30.0 GOVERNMENT MANAGEMENT OVERSIGHT. Government management will provide general instructions on limitations, deadlines, how the work is to be completed. Further instructions will be provided for any unusual assignments or those that vary from established procedures. The Contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government management for adherence to procedures, accuracy, and completeness. 31.0 COR AND INSPECTION AND ACCEPTANCE. The Contracting Officer hereby designates the following individual as COR for this contract. COR: TBD 31.1 If appointed by the COR, a Technical Point of Contact (TPOC) shall assist with contract administration and performance monitoring only. They shall have no decision making authority. The Contractor shall be notified in writing if a TPOC is appointed. 31.2 The COR will act as the Contracting Officer’s primary representative for technical matters, providing technical direction and discussion as necessary with respect to the specifications or PWS, and monitoring the progress and quality of Contractor performance. The COR is not an Administrative Contracting Officer and does not have authority to direct the accomplishment of effort outside the existing scope of the contract (or task order). The specific duties of the COR are spelled out in their designation letter. 31.3 When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or task order), the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contracting Officer has issued a modification to the contract (or task order); or until the issue has been otherwise resolved. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS): For contractors, vendors, and suppliers, only: Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential: ? Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative. ? The VCC will pull up your information in the computer, ensuring all information is current and correct. ? Once your information is validated, a temporary DBIDS credential is provided. ? Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days). ? For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center. ? The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential: ? Present a letter or official document from my government sponsoring organization that provides the purpose for your access. ? Present valid identification, such as a passport or Real ID Act-compliant state driver's license. ? Present a completed copy of the SECNAV 5512/1 form to obtain your background check. ?Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential. ?You may now proceed to work. For additional questions about obtaining a DBIDS card, contact your local base visitor control center. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) NMCARS 5237.102(90): The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the FRCSE via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are: (1) W, Lease/Rental of Equipment; (2) X, Lease/Rental of Facilities; (3) Y, Construction of Structures and Facilities; (4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY; (5) S, Utilities ONLY; (6) V, Freight and Shipping ONLY. The Contractor is required to completely fill in all required data fields using the following web address: . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at . ................
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