Minutes of the Clay Township Regular Board Meeting Held ...



Minutes of the Clay Township Regular Board Meeting Held Monday April 18, 2011 in the Clay Township Meeting hall, 4710 Pointe Tremble Road, Clay Township, Michigan

Supervisor DeBoyer opened the meeting at 7:30 p.m. with the Pledge of Allegiance.

ROLL CALL

PRESENT: Supervisor Jay DeBoyer, Clerk Lisa White, Treasurer Connie Turner, Trustee Thomas Krueger, Trustee John Horvath, Trustee Joanne Shirkey

ABSENT: Trustee John Makuch

Citizens: Seven

BILLS PAYABLE

Motion by Turner, supported by Krueger, to pay the bills in the amount of $53,205.96.

Horvath: Under Levy, second page. 700-777-00. What is MC annual pricing?

DeBoyer: Stone, road mix I believe. The County contracts for the stone, and we get it at a considerable discount and that is for the whole year.

Shirkey: Question on most all of the accounts. Go to first one in General Expense, Telephone, Cavalier. Monthly billing less acct never activ. What does all that mean as it relates to.

DeBoyer: We get a credit back on that, it is for the Water Department

White: It is for a line but it was never activated.

DeBoyer: It is a phone line but it was never activated, it was for an alarm.

Shirkey: But we’re paying it.

DeBoyer: That’s the balance due after the credit because we also had Cavalier for the office and Police

Shirkey: On the Fire Department, 753, chemical supplies from Brackett Auto Parts and the next one down, chemical supplies from Lumberjack Building Center, what kind of chemicals do buy from an auto parts store or Lumberjack?

White: It could be cleaning supplies or brake fluid, could be anything.

Shirkey: When I see chemicals, I think of chemical chemicals, not laundry soap.

DeBoyer: That is the line item they come out of.

Shirkey: What kind of stuff is lumped in with chemicals?

White: It is for washing liquid, Spic n Span, etc.

DeBoyer: We’re working on budgets, we can line item them. For the sake of more clarity. Line items were created by us when we built the line items.

ROLL CALL VOTE

AYES: Shirkey, Horvath, White, DeBoyer, Turner, Krueger

NAYES: None

ABSENT: Makuch

MOTION CARRIED

CONSENT AGENDA

Motion by Krueger, supported by Horvath, to approve the Consent Agenda as stated with the minutes and reports.

AYES: All

NAYES: None

MOTION CARRIED

UNFINISHED BUSINESS

None

PUBLIC COMMENTS RELATING TO ANY NEW BUSINESS

None

NEW BUSINESS

1. Resolution for a Moratorium

DeBoyer: As may be aware we do have referendum for the legalization for Medical Marijuana in the State of Michigan. What this allows us to do is one of the major issues of that referendum was the zoning of the major dispensaries and there is not any practical zoning for it in the State of Michigan. The Moratorium would allow us about 180 days to get that in place.

Krueger: Where we want it or if we don’t want it. Even if the State of Michigan passed it the Federal Government still says it is not legal. So, there’s a big fight there between the State’s rights and the Federal Government as to what they are going to do. In the paper about raiding dispensaries and I think a lot of that is through the Federal enforcement

Minutes of the Clay Township Regular Board Meeting Held Monday April 18, 2011

Page 2

Chief Drake: The law is very unclear right now and they are still trying to work it out and they don’t have everything worked out and law enforcement across the board, the entire State of Michigan are supporting the moratorium until they get it straightened out.

DeBoyer: Went to the Supervisor’s conference last week and this is what is going on, because zoning clarification.

Drake: When they wrote the law it was thrown together quickly, every law enforcement official has objected to them and currently trying to correct them.

Horvath: They are supposed to have some kind of card so they can sell it?

Drake: Yes, they are supposed to get a license

Horvath: Where do they get that?

Drake: From the State of Michigan, I don’t have exactly where, not from us.

DeBoyer: There are extremes going on across the State. We need to do something; it will eventually end up in our lap.

Motion by Krueger, supported by Shirkey, to approve the resolution for a Moratorium on the allowing of zoning issues regarding Marijuana dispensaries.

ROLL CALL VOTE

AYES: Turner, Shirkey, White, Horvath, Krueger, DeBoyer

NAYES: None

ABSENT: Makuch

MOTION CARRIED

2. Set Public Hearing for Soil Removal Renewals

Motion by Krueger, supported by Shirkey, to set the Public Hearing for Soil Removal operations for May 16, 2011.

AYES: All

NAYES: None

MOTION CARRIED

3. Set Township Cleanup Dates

DeBoyer: I would like to talk about this a little bit. Two things, that weekend is Father’s day weekend and last year we didn’t even fill one dumpster on the Mainland. This weekend cleanup costs about $10,000. My suggestion would be to have one every other year. This year on the Island next year on the Mainland.

Shirkey: How many were filled on the Island?

DeBoyer: I think it was three

Shirkey: Was it advertised enough last year?

DeBoyer: We advertised as we always do. It is an expense and it is a good service. But if we’re only filling one dumpster on the Mainland we paying a couple of guys to be there Friday, Saturday and Sunday, that’s over time. Was thinking fro a perspective of the bang for the buck, we might want to alternate from year to year.

Horvath: We can put it on the sign out here can’t we?

Krueger: Instead of alternating, shortening the time frame from three days to two or one or something?

DeBoyer: The dumpsters are a direct expense, the expense is the people

Krueger: On Friday at the Water Department do we pay extra for the guys to be there?

DeBoyer: In the summertime, yes

Krueger: I would suggest eliminating Fridays, Saturday and Sunday are the big days

DeBoyer: We didn’t have big days last year.

Krueger: Did they burn on the Island last year?

DeBoyer: Yes

Krueger: do they burn on the Mainland?

DeBoyer: No. We can do the same old thing but you know the reasons why I’m- - - John, what’s your perspective?

Jon: I think you could get away without doing it on the Mainland but alternating oh Harsens Island I think would be a mistake. It is busy on the island. Could probably get away on the Mainland just doing the weekdays but not on the island.

Horvath: In the event on the Mainland we had a need to have a dumpster is there anyway we could accommodate them?

DeBoyer: Jon, is there anyway we could put a dumpster at the DPW?

Jon: Sure, absolutely\

Horvath: That way the Mainland would not be slighted

Jon: The Mainland has been consistently slow the last few years

Minutes of the Clay Township Regular Board Meeting Held Monday April 18, 2011

Page 3

DeBoyer: I think this whole idea got built up when we did a whole lot of cleanup on the Mainland. There are not a lot of places you can dispose of things like that.

Jon: Harsens Island has been consistently busy. Not as busy as it used to be but I think it’s because of vacation people.

Horvath: I think we should set a date for the Mainland People

Shirkey: You said let’s alternate one year on the Island one year on the mainland, let’s start by keeping it on the Island.

DeBoyer: Odd years on the island, even years on the Mainland. If two years go by and we can only fill one dumpster on the Mainland that tells you.

Horvath: The problem with the island is people only come up on the weekends. Those of us who live on the Island have a means of getting rid of our garbage.

Krueger: I’d still like to just cut out the Friday.

DeBoyer: Just make it the Saturday and Sunday?

Horvath: If we fill up the dumpsters and they dump on the side we know we didn’t have enough dumpsters

Krueger: Do we have a pickup and delivery service on the weekend so if it is full we can swap it?

DeBoyer: Yes, same thing if we fill the dumpster during the week on the Mainland we can swap it. Whatever our structure is for I would like to move it to a non-father’s day weekend which is the following weekend.

White: Will that work for Brown’s Field?

Whitey Simon: I would say right now we have a good chance to pickup either weekend. What we’ve done recently is sent an email to all the Island residents that have supplied and email address to the Delta News and the association. So I would send them a notice of the date of the cleanup. Traditionally it has been June so we watch that calendar so we try to keep that open. DeBoyer: So if we set the date of 26th and 27th you can have a response back tomorrow, right?

Simon: Hopefully yes. It should be on our calendar

Shirkey: We are going to eliminate Friday and just have it on Saturday and Sunday on the island tentatively on the 25th and 26th. And if that does not work we will go back to the 18th and 19th,

Correct?

Horvath: it’s about two months so it should be okay

Krueger: So we aren’t going to do anything on the Mainland this year?

DeBoyer: We’ll put a dumpster in the yard for that week, during general business hours.

Motion by Shirkey, supported by Horvath, the clean up will be on the Island tentatively on the 25th and 26th of June from 8;00 am to 5:00 pm unless those dates aren’t available then we will revert back to the June 18th and 19th. We are eliminating Friday. And there will be one dumpster on the mainland at the Department of public Works during regular business hours, June 20, 21, 22 and 23rd, 8:00 am to 5:00 pm

White: What are the business hours?

Jon: 7:00 am to 5:30 pm Monday through Thursday

AYES: All

NAYES: None

MOTION CARRIED

4. Generator Maintenance Agreement

DeBoyer: This is and annual agreement

Motion by Horvath, supported by Krueger, to approve $856.82 for maintenance agreement for the emergency generator

AYES: All

NAYES: None

MOTION CARRIED

5. Police Request for Part time Dispatcher

Chief Drake: We need part time to help eliminate overtime. They fill in when one of our regular dispatchers is sick and no one else takes their place contractually. Pat time dispatcher Melinda Strang had a death in the family and she has since retired and therefore I have an opening for a part time dispatcher. Mr. Frank Andros, who is a Clay Township resident, has applied for the position. Gave Mr. Andros employment background. Did a complete background check and everything was in order, he has numerous trainings already especially medical dispatch but we will have to send him to school, which I have already tentatively scheduled. He understands the hours that are required. My recommendation is we hire Frank Andros.

Shirkey: Did you say he is going to a class?

Minutes of the Clay Township Regular Board Meeting Held Monday April 18, 2011

Page 4

Drake: Yes, we have a medical dispatch re-certification class. He had one certification years ago but we want to update.

Motion by Turner, supported by Krueger, that we hire Frank Andros as our part time dispatcher.

ROLL CALL VOTE

AYES: DeBoyer, White, Horvath, Turner, Shirkey, Krueger

NAYES: None

ABSENT: Makuch

MOTION CARRIED

PUBLIC COMMENTS

None

BOARD MEMBER COMMENTS

Krueger: At the Planning Commission we had a relatively simple special approval land use and I noticed on the fees he was charged a couple hundred bucks for the application and $400 for our Planner. I guess I know we need fees to make the world go around but I thought $400 for the Planner was a little excessive for that. I don’t know many we have but I would make a suggestion the Board makes some kind of dual fee for that can really just breeze through to the Planning Commission. I know Tony Bane and I don’t feel sorry for him particularly but I just think in general there wasn’t a whole lot you could say about it but yes.

DeBoyer: By ordinance I don’t know, I think we have to have a Planner. However, a Planner with his certification and the advice he provides to our Board puts our Board in a much better position from a legality standpoint than if we are just winging it on our own.

Krueger: My point is the things that are all that have a lot of issues attached to them.

DeBoyer: That’s an ordinance issue we have to address.

Krueger: We do have a Site Review committee; we could have a determination made at that level. It is not an objective type thing it has to be a subjective thing so you have to draw the line somewhere. I just think it is something we should consider.

DeBoyer: Maybe we need to be more diligent about what things go here and what things go there.

Maybe something’s can be address on a blanket ordinance that doesn’t have to go to the Planning Commission. I think by ordinance we have to change this. The Site Review committee could say we don’t think this had to go to the Planner and we could set our fees we could simply say; yes, there is a risk that you could be liable for this amount of money but if it’s not necessary we aren’t going to charge for it.

ADJOURNMENT

Motion by Turner, supported by Horvath, to adjourn at 8:10 p.m.

AYES: All

NAYES: None

MOTION CARRIED

Lisa M. White Jay M. DeBoyer

Clay Township Clerk Clay Township Supervisor

Prepared by

Dorothy DeBoyer

Deputy Clerk

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