DEFENSE LOGISTICS MANAGEMENT SYSTEM VOLUME 2 SUPPLY ...

DLM 4000.25, Volume 2

DEFENSE LOGISTICS MANAGEMENT STANDARDS

VOLUME 2

SUPPLY STANDARDS

AND PROCEDURES

June 13, 2012

DEPUTY ASSISTANT SECRETARY OF DEFENSE

(SUPPLY CHAIN INTEGRATION)

DLM 4000.25, Volume 2, January 22, 2024

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TABLE OF CONTENTS

VOLUME 2: SUPPLY STANDARDS AND PROCEDURES

PAGE

FOREWORD ................................................................................................................ F-1

TABLE OF CONTENTS¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­..TOC-1

CHAPTER 1

INTRODUCTION

C1.1

GENERAL ............................................................................................ C1-1

C1.2

POLICY ................................................................................................ C1-1

C1.3

APPLICABILITY ................................................................................... C1-1

C1.4

SUPPLY PROCESS REVIEW COMMITTEE ....................................... C1-1

C1.5

SUPPLY DISCREPANCY REPORTING PRC ..................................... C1-2

C1.6

JOINT PHYSICAL INVENTORY WORKING GROUP .......................... C1-2

C1.7

NONCOMPLIANCE.............................................................................. C1-2

C1.8

TRANSACTION REVERSAL ............................................................... C1-2

C1.9

TRANSACTION REJECTION .............................................................. C1-3

C1.10

MILITARY STANDARD REQUISITIONING AND ISSUE

PROCEDURES .................................................................................... C1-3

C1.11

MILITARY STANDARD TRANSACTION REPORTING AND

ACCOUNTABILITY PROCEDURES .................................................... C1-4

CHAPTER 2

SPECIAL PROGRAM REQUIREMENTS AND DEMAND DATA

EXCHANGE PROJECTED SUPPLY PLAN

C2.1

GENERAL ............................................................................................ C2-1

C2.2

SPECIAL PROGRAM REQUIREMENTS ............................................. C2-2

C2.3

DEMAND DATA EXCHANGE PROJECTED SUPPLY PLAN .............. C2-7

CHAPTER 3

WAR MATERIEL REQUIREMENTS AND SIMULATED

MOBILIZATION EXERCISES

C3.1

GENERAL ............................................................................................ C3-1

C3.2

WAR MATERIEL REQUIREMENTS .................................................... C3-2

C3.3

SIMULATED MOBILIZATION EXERCISES ......................................... C3-2

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DLM 4000.25, Volume 2, January 22, 2024

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CHAPTER 4

REQUISITIONING

C4.1

GENERAL ............................................................................................ C4-1

C4.2

PREPARATION OF REQUISITIONS ................................................... C4-2

C4.3

RETRANSMITTED REQUISITIONS .................................................. C4-22

C4.4

REQUISITION CANCELLATIONS ..................................................... C4-22

C4.5

REQUISITION MODIFICATIONS....................................................... C4-23

C4.6

REQUISITION INQUIRIES/REQUESTS FOR SUPPLY

ASSISTANCE .................................................................................... C4-25

C4.7

REQUISITION PROCESSING AND RELATED ACTIONS ................ C4-27

C4.8

ARMY EXCHANGE REPARABLE PRICING PROCESS ................... C4-58

C4.9

NAVY EXCHANGE REPARABLE PRICING PROCESS.................... C4-58

C4.10

DEFENSE AUTOMATIC ADDRESSING SYSTEM EDIT OF

INCOMING REQUISITIONS .............................................................. C4-59

CHAPTER 5

C5.1

CHAPTER 6

STATUS REPORTING

SUPPLY AND SHIPMENT STATUS ¨C GENERAL ............................... C5-1

PHYSICAL INVENTORY CONTROL

C6.1

GENERAL ............................................................................................ C6-1

C6.2

POLICY ................................................................................................ C6-4

C6.3

PHYSICAL INVENTORY PROCEDURES ......................................... C6-17

C6.4

RESEARCH OF POTENTIAL OR ACTUAL INVENTORY

ADJUSTMENTS (PHYSICAL INVENTORY) ¨C DOCUMENT

IDENTIFIER CODE D8A/D9A ............................................................ C6-22

C6.5

REVERSAL OF INVENTORY ADJUSTMENTS (PHYSICAL

INVENTORY) ¨C DOCUMENT IDENTIFIERCODE D8A/D9A ............. C6-25

C6.6

RESEARCH OF POTENTIAL OR ACTUAL INVENTORY

ADJUSTMENTS (ACCOUNTING ERRORS) ¨C DOCUMENT

IDENTIFIER CODE D8B/D9B ............................................................ C6-26

C6.7

REVERSAL OF INVENTORY ADJUSTMENT

(ACCOUNTING ERRORS) TRANSACTIONS ................................... C6-28

C6.8

RECORD RECONCILIATION PROGRAM ......................................... C6-28

C6.9

RETENTION OF ACCOUNTABLE DOCUMENTATION .................... C6-35

C6.10

QUALITY CONTROL ......................................................................... C6-35

C6.11

PHYSICAL INVENTORY CONTROL PROGRAM PERFORMANCE

ASSESSMENT ................................................................................... C6-37

C6.12

STORAGE ITEM DATA CORRECTION/CHANGENOTIFICATION ... C6-46

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DLM 4000.25, Volume 2, January 22, 2024

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C6.13

CHAPTER 7

CAPITAL EQUIPMENT ...................................................................... C6-47

INVENTORY ADJUSTMENTS

C7.1

GENERAL ............................................................................................ C7-1

C7.2

CHANGES IN SUPPLY CONDITION OF MATERIEL .......................... C7-6

C7.3

OWNERSHIP GAINS AND LOSSES ................................................. C7-12

C7.4

PURPOSE TRANSFERS ................................................................... C7-14

C7.5

PHYSICAL INVENTORY GAINS AND LOSSES ................................ C7-14

C7.6

REIDENTIFICATION OF STOCK, STOCK NUMBER CHANGES

AND UNIT OF ISSUES CHANGES.................................................... C7-14

C7.7

CONDITION CHANGES FOR ITEMS BEING REPORTED/

TURNED IN TO DLA DISPOSITION SERVICES ............................... C7-14

CHAPTER 8

MATERIEL OBLIGATION VALIDATION

C8.1

SUPPORT OF UNITED STATES FORCES ......................................... C8-1

C8.2

GRANT AID .......................................................................................... C8-8

CHAPTER 9

LOGISTICS REASSIGNMENT

C9.1

GENERAL ............................................................................................ C9-1

C9.2

POLICY ................................................................................................ C9-2

C9.3

REQUIREMENTS ................................................................................ C9-2

C9.4

PRE-EFFECTIVE TRANSFER DATE ACTIONS ................................. C9-3

C9.5

EFFECTIVE TRANSFER DATE PERIOD ACTIONS ........................... C9-5

C9.6

POST-EFFECTIVE TRANSFER DATE ACTIONS ............................... C9-6

C9.7

RECEIPT PROCESSING AFTER EFFECTIVE TRANSFER DATE ..... C9-8

C9.8

INQUIRY FOR LOGISTICS REASSIGNMENT ASSET DATA

AND RESPONSE ............................................................................... C9-10

C9.9

LOGISTICS REASSIGNMENT DUE-IN VALIDATION ....................... C9-10

CHAPTER 10 MATERIEL RECEIPT ACKNOWLEDGMENT

C10.1

PURPOSE .......................................................................................... C10-1

C10.2

APPLICABILITY ................................................................................. C10-2

C10.3

EXCLUSIONS .................................................................................... C10-2

C10.4

COMMUNICATIONS .......................................................................... C10-4

C10.5

RESPONSIBILITIES .......................................................................... C10-4

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DLM 4000.25, Volume 2, January 22, 2024

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C10.6

PREPARING AND SENDING MATERIEL RECEIPT

ACKNOWLEDGEMENT ..................................................................... C10-6

C10.7

FOLLOWUP FOR DELINQUENT MATERIEL RECEIPT

ACKNOWLEDGMENT ..................................................................... C10-10

C10.8

CORRECTING OR CANCELING MATERIEL RECEIPT

ACKNOWLEDGEMENT ................................................................... C10-13

C10.9

QUALITY CONTROL ....................................................................... C10-14

C10.10 MANAGEMENT EVALUATION ........................................................ C10-14

CHAPTER 11 MATERIEL RETURNS, REDISTRIBUTION OF ASSETS,

DIRECTED DISCREPANT/DEFICIENT MATERIEL RETURNS

AND RETROGRADE RETURNS

C11.1

GENERAL .......................................................................................... C11-1

C11.2

APPLICABILITY AND SCOPE ........................................................... C11-6

C11.3

EXCLUSIONS .................................................................................... C11-7

C11.4

REPORTING CRITERIA FOR CUSTOMER ASSET REPORTS ....... C11-8

C11.5

PREPARATION OF CUSTOMER ASSET REPORTS ....................... C11-8

C11.6

CANCELLATION OF CUSTOMER ASSET REPORTS ..................... C11-9

C11.7

PROCESSING REPLIES TO CUSTOMER ASSET REPORTS ....... C11-10

C11.8

FOLLOW-UPS ON REPORTED ASSETS ....................................... C11-11

C11.9

AUTOMATIC RETURNS .................................................................. C11-12

C11.10 DEFENSE AUTOMATIC ADDRESSING SYSTEM .......................... C11-15

C11.11 INVENTORY CONTROL POINT/INTEGRATED MATERIEL

MANAGER PROCESSING OF CUSTOMER ASSET REPORTS .... C11-17

C11.12 INVENTORY CONTROL POINT/INTEGRATED MATERIEL

MANAGER MATERIEL RECEIPT STATUS ..................................... C11-19

C11.13 PREPARATION AND PROCESSING OF SHIPMENT STATUS ...... C11-20

C11.14 PROCESSING FOLLOW-UPS FROM REPORTING ACTIVITIES... C11-21

C11.15 CANCELLATION OF CUSTOMER ASSET REPORTS ................... C11-22

C11.16 INVENTORY CONTROL POINT/INTEGRATED MATERIEL

MANAGER PROCESSING OF DLMS 180M CUSTOMER ASSET

REPORTS, CANCELLATIONS, AND FOLLOW-UPS WHEN THE

SUPPLY SOURCE HAS CHANGED................................................ C11-23

C11.17 INVENTORY CONTROL POINT/INTEGRATED MATERIEL

MANAGER LATERAL REDISTRIBUTION OF RETAIL ASSETS... C11-23

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