Duty Statement Form 12/15/92
Position Duty Statement
|Date: |Name of Incumbent: |
| |Vacant |
|Civil Service Title: |Position Number: |
|Associate Government Program Analyst (AGPA) |364-600-5393-007 |
|Working or Job Title: |Division/Unit: |
|Government Relations Representative |Government Relations |
|Supervisor's Civil Service Title: |Location: |
|Assistant Vice Chancellor of Government Relations (CEA) |Sacramento |
|Supervisor's Working Title: |Work Hours/Shift: |
|AVC of Governmental Relations |Monday-Friday, 8am to 5pm |
|Conflict of Interest Disclosure Category: |License or Other Requirement: |
| 1 2 3 4 N/A |N/A |
|Supervises: |
|N/A |
|You are a valued member of the Agency’s team. You are expected to work cooperatively with team members and others to enable the Agency to provide the highest level of |
|service possible. Your creativity and productivity are encouraged. Your efforts to treat others fairly, honestly and with respect are important to everyone who works |
|with you. |
|Program Identification: |
| |
|Summary Statement: Under the supervision of the Associate Vice Chancellor (AVC) of Government Relations and the Vice Chancellor (VC) of Government Relations, the |
|Government Relations Representative (AGPA) performs complex organizational and analytical work to support the Government Relations (GR) Division’s successful engagement|
|with internal and external policy stakeholders. The GR Representative is responsible for organizing Legislative meetings and events, tracking and actively monitoring |
|Legislative committee hearings, reviewing legislation and policy positions, acting as a liaison between Legislators and the agency and system constituencies, and |
|representing the agency and system before the Legislature. The GR Representative works under the guidance of the AVC and VC to perform analytical and research duties |
|pertaining to college planning and programs. |
| |
|Essential Functions (E) – Marginal Functions (M) |
|% |Job Description |
|30% |Communication and Organization Essential Duties |
|(E) | |
| |-Under the supervision of the VC and AVC, the incumbent will coordinate agency engagement with legislators and legislative offices, including advocacy |
| |events, briefings, site visits and meetings with the Chancellor and VC. |
| |-Act as a contact for information between legislative offices seeking information from the agency or local colleges and for other units within the agency |
| |and for local colleges seeking information on legislation. |
| |-Serve as liaison to organizations and constituencies and support the development and implementation of communication processes that ensure regular contact |
| |with higher education advocacy constituencies to facilitate the flow of information and a coordinated response to issues, as appropriate. |
| |-In collaboration with the Division, prepare and/or edit draft correspondence and testimony to state and federal legislative and executive branch officials |
| |regarding legislation, for signature or execution by the VC and AVC. |
| | |
| |-Attend hearings, conferences and meetings, as appropriate. (May require travel) |
|30% |Policy Development, Analysis and Tracking |
|(E) | |
| |-Monitor state legislation to identify bills with potential impact on the California Community Colleges, track the progress of designated legislation, and |
| |ensure timely engagement on Board and Chancellor’s Office positions regarding pending legislation. |
| |-Coordinate agency analysis of legislative proposals and amendments. Work closely with agency staff regarding the preparation of analyses. Consult with |
| |legislative and administration staff and community college legislative advocates, as appropriate. |
| |-Draft formal bill analyses and recommend positions on legislation to VC. |
| |-Under the direction of the AVC, personally engage in direct advocacy on state legislation of interest to the agency. Develop and implement strategies to |
| |achieve state legislative goals. --Communicate and provide support for the Board of Governors’ position on legislation, including direct communication with|
| |legislators and legislative staff. |
| |-Attend legislative hearings and meetings with legislative staff, and maintain liaison with key legislative staff on legislation of interest to the agency. |
|20% |Reports and Publications |
|(E) |-Participate & assist in policy discussions and the preparation of agency position papers and reports. |
| |-Prepare and compile information to be included in reports to the Board of Governors, the Consultation Council, and other system entities and organizations.|
| |-Assist with preparation and production of the Legislative Updates for the Board of Governors, including writing of content regarding progress of |
| |legislation. |
|15% |Organization and Assistance |
|(E) |-Provide executive staff assistance to the VC in program and policy development, administration, and management. |
| |-May serve as lead to one or more student assistants. |
|5% (M) |Other duties as assigned in consistency to the Associate Governmental Program Analyst classification and in support of the Government Relations Division and|
| |the Vision for Success |
| |
|IMPACT AND CONSEQUENCE OF ERROR: |
|Reflects poorly on the incumbent, team members and the agency and diminishes their credibility with state and federal policy makers, community college district and |
|campus colleagues and key system stakeholders |
|Could result in the failure of the legislative and policy agenda of the Board of Governors, Chancellor’s Office and the Community College system |
|PROFESSIONAL CONTACTS: |
|Frequent contact with CCCCO staff at all levels |
|Frequent contact with state and federal policymakers and staff |
|Frequent contact with education policy stakeholders |
|SPECIAL PERSONAL CHARACTERISTICS: |
|Ability to work independently and take initiative with minimal guidance or direction. |
|Ability to work collaboratively as a team member. |
|Strong communication skills especially presentation and facilitation capabilities. |
|Strong analytical, research, and presentation skills. |
|Positive attitude, open-mindedness, flexibility, and tact. |
|Commitment to quality service that exceeds expectations. |
|Excellent organizational skills. |
|Focus attention to detail and follow-through. |
|Multitask, meet deadlines, and adjust to changing priorities in a cooperative manner. |
|Good attendance and punctuality record. |
|Consistently exercise a high degree of initiative. |
|Analyze situation and adopt effective course of action. |
|Willing to work outside of normal business hours. |
|Provide backup to other staff during absences. |
|Working proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. |
|Communicate confidently and courteously in a clear and concise manner in a diverse community. |
|WORKING AND ENVIRONMENTAL CONDITIONS: |
|Work in a climate-controlled, open office environment under artificial lighting. |
|Exposure to computer screens and other basic office equipment. |
|Periodic overnight travel is required (as COVID crisis allows) |
|Ability to telework full time as COVID crisis requires |
|I have read and understand all the requirements and information above and discussed the duties listed above with my supervisor and can perform them either with or |
|without reasonable accommodation (RA). (If you believe you may require RA, please discuss this with your hiring supervisor. If you are unsure whether you require RA, |
|inform the hiring supervisor who will discuss your concerns with the RA Coordinator.) |
|Employee Signature: |Date: |
| |
| |
|I have discussed the duties of this position with and have provided a copy of this duty statement to the employee named above. |
|Supervisor Signature: |Date: |
| |
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