JOB DESCRIPTION FOR JOB TITLE:



|EMPLOYEE RELATIONS SPECIALIST |

|Job Code: 350048 |FLSA Status: non-exempt |Mgt. Approval: J.Trepanier |Date: 8.2017 |

|Department : HR-Employee Relations/63110/351680013 |HR Approval: J.Tokarski |Date: 8.2017 |

|JOB SUMMARY |

| |

|The Employee Relations Specialist performs human-resources related duties specifically within Employee Relations and may carry out responsibilities in collaboration |

|with various areas within UW Health’s Human Resource Department. The Employee Relations Specialist will report to the Director of Employee Relations and assist the |

|Manager of Employee Relations, as well as the Employee Relations Consultants with project work, running and analyzing reports, assisting in investigations and |

|maintaining compliance with a variety of programs. |

|MAJOR RESPONSIBILITIES |

| |

|Participates in exit interviews including compiling and summarizing findings, and discussing trends and concerns with senior management. |

|Conducts interviews with employees pertaining to investigations, climate assessments or exit interviews. |

|Responsible for the maintenance and processing of personnel records and reports, to assist with compliance requirements and survey preparation. |

|Answers calls and requests for the Employee Relations Department. |

|Assists the Employee Relations team with HR projects and also identifying ways to improve processes and efficiencies. |

|Point of contact for the HR Service Center to ensure compliance with all new-employee background checks and I-9 verification by partnering with the Recruitment |

|Department. |

|Assists with the performance review process, which includes preparation of communications, responding to questions from employees and managers and tracking completion |

|rates. |

|Completes and maintains all disciplinary records. Responds to all inquires regarding employees disciplinary history for various departments as it relates to |

|inclusion/participation in internal councils and external publications. |

|Supports the Employee Advisory Council (EAC) facilitators with gathering and organizing application materials, sending communication and invites regarding EAC meetings,|

|assisting with EAC meeting preparation and coordination, as well as all activities related to the annual Employee Advisory Council Summit. |

|Maintains reporting surrounding all compliance requirements where required training is tracked and recorded. |

|Assists and prepares correspondence as requested. |

|Completes the review of all personnel files requests. |

|Responds and serves as the point of contact for all unemployment cases. |

|Assists Employee Relations Leadership and Consultants with investigation scheduling, preparation and documentation. |

|Ensure tracking compliance and maintain reporting for required licensure and certifications. |

| |

|ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS. |

|JOB REQUIREMENTS |

|Education |Minimum |Associates Degree in Human Resources |

| |Preferred |Bachelors Degree in Business or Related Field |

|Work Experience |Minimum |2 years’ Human Resources experience or equivalent experience relevant internship experience considered |

| |Preferred | 2 years of employee relations experience |

|Licenses & Certifications |Minimum | |

| |Preferred |PHR, SHRM-CP |

|Required Skills, Knowledge, and Abilities |Proficient knowledge of Microsoft Office required |

| |Ability to create and manipulate reports in Excel |

| |Ability to analyze and interpret data |

| |Demonstrated ability to develop and initiate process improvements |

| |Excellent organizational, prioritization, time and project management abilities |

| |Ability to be self-directed in accomplishing coordination and decision making responsibilities |

| |Ability to communicate effectively, both verbally and in writing, to both internal and external customers |

| |Strong attention to detail and accuracy |

| |Critical evaluation |

| |Ethical practice and ability to maintain confidentiality |

| |Demonstrated knowledge of Human Resources |

|AGE SPECIFIC COMPETENCY (Clinical jobs only) |

|Identify age-specific competencies for direct and indirect patient care providers who regularly assess, manage and treat patients. |

|Instructions: Indicate the age groups of patients served either by direct or indirect patient care by checking the appropriate boxes below. Next, |

| |Infants (Birth – 11 months) | |Adolescent (13 – 19 years) |

| |Toddlers (1 – 3 years) | |Young Adult (20 – 40 years) |

| |Preschool (4 – 5 years) | |Middle Adult (41 – 65 years) |

| |School Age (6 – 12 years) | |Older Adult (Over 65 years) |

|JOB FUNCTIONS |

|Review the employee’s job description and identify each essential function that is performed differently based on the age group of the patient. |

| |

|PHYSICAL REQUIREMENTS |

|Indicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with |

|disabilities to perform the essential functions of this position. |

|Physical Demand Level |Occasional |Frequent |Constant |

| |Up to 33% of the time |34%-66% of the time |67%-100% of the time |

|X |Sedentary: Ability to lift up to 10 pounds maximum and occasionally |Up to 10# |Negligible |Negligible |

| |lifting and/or carrying such articles as dockets, ledgers and small | | | |

| |tools. Although a sedentary job is defined as one, which involves | | | |

| |sitting, a certain amount of walking and standing is often necessary | | | |

| |in carrying out job duties. Jobs are sedentary if walking and | | | |

| |standing are required only occasionally and other sedentary criteria | | | |

| |are met. | | | |

| |Light: Ability to lift up to 20 pounds maximum with frequent lifting |Up to 20# |Up to 10# or requires |Negligible or constant |

| |and/or carrying of objects weighing up to 10 pounds. Even though the | |significant walking or |push/pull of items of |

| |weight lifted may only be a negligible amount, a job is in this | |standing, or requires |negligible weight |

| |category when it requires walking or standing to a significant degree.| |pushing/pulling of arm/leg | |

| | | |controls | |

| |Medium: Ability to lift up to 50 pounds maximum with frequent |20-50# |10-25# |Negligible-10# |

| |lifting/and or carrying objects weighing up to 25 pounds. | | | |

| |Heavy: Ability to lift up to 100 pounds maximum with frequent lifting |50-100# |25-50# |10-20# |

| |and/or carrying objects weighing up to 50 pounds. | | | |

| |Very Heavy: Ability to lift over 100 pounds with frequent lifting |Over 100# |Over 50# |Over 20# |

| |and/or carrying objects weighing over 50 pounds. | | | |

|List any other physical requirements or bona fide occupational qualifications:| |

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

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