EMPLOYEE HANDBOOK

EMPLOYEE HANDBOOK

August 2022

TABLE OF CONTENTS

WELCOME ........................................................................................................................................ 5

INTRODUCTION .......................................................................................................................... 7

EMPLOYMENT AT WILL .................................................................................................................. 7 NON-DISCRIMINATION STATEMENT............................................................................................ 7 CLIENT RELATIONS .......................................................................................................................... 7 CONFIDENTIALITY............................................................................................................................ 8 CIVILITY IN THE WORKPLACE ...................................................................................................... 8

EMPLOYMENT..................................................................................................................... 9

EMPLOYEE CLASSIFICATIONS....................................................................................................... 9 RECRUITMENT/TRANSFERS ........................................................................................................... 9 EMPLOYMENT PROCESS ............................................................................................................... 10 EMPLOYMENT REFERENCES........................................................................................................ 10 HEALTH ASSESSMENTS................................................................................................................. 10 VACCINATION REQUIREMENT .................................................................................................... 11 CLEARANCES ................................................................................................................................... 11 ASSIGNMENT.................................................................................................................................... 12 OUTSIDE EMPLOYMENT POLICY ................................................................................................ 12 NEW EMPLOYEE ONBOARDING .................................................................................................. 12 PROVISIONAL PERIOD ................................................................................................................... 12 IDENTIFICATION BADGES............................................................................................................. 13 PERSONAL INFORMATION ............................................................................................................ 13 NON-FRATERNIZATION POLICY.................................................................................................. 13 NEPOTISM ......................................................................................................................................... 14 FORMER EMPLOYEES ..................................................................................................................... 14 PERFORMANCE EVALUATION ..................................................................................................... 15 EMPLOYEE RECOGNITION ............................................................................................................ 15 CONFLICT RESOLUTION/PROBLEM SOLVING PROCEDURES............................................... 16 ACCEPTANCE OF GIFTS & GRATUITIES..................................................................................... 16 DISCIPLINARY ACTIONS ............................................................................................................... 16 ABUSE CHARGES AGAINST STAFF ............................................................................................. 16 THEFT POLICY.................................................................................................................................. 17 WHISTLEBLOWER POLICY............................................................................................................ 17 TERMINATION.................................................................................................................................. 17

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SLEEPING ON DUTY........................................................................................................................ 18 RESIGNATIONS ................................................................................................................................ 18

PAY PRACTICES...............................................................................................................21

EXEMPT AND NONEXEMPT EMPLOYEES.................................................................................. 21 PAYDAY AND WAGES ................................................................................................................. ...21 PAYCHECK DEDUCTIONS ............................................................................................................. 21 HOURS OF ATTENDANCE/WORK SCHEDULES/CALENDARS................................................ 21 WORK BREAKS ................................................................................................................................ 22 HOLIDAYS ......................................................................................................................................... 23 FLEX TIME......................................................................................................................................... 23 REMOTE WORK/WORK FROM HOME POLICY .......................................................................... 23 OVERTIME......................................................................................................................................... 24 WORK-RELATED EXPENSE REIMBURSEMENT ........................................................................ 25 DIRECT DEPOSIT.............................................................................................................................. 26 VACATION/HOLIDAY CLUB.......................................................................................................... 26

BENEFITS ............................................................................................................................ 27

HEALTH, DENTAL, VISION INSURANCE .................................................................................... 27 COBRA................................................................................................................................................ 27 DISCOUNTED TUITION FOR EMPLOYEES' CHILDREN ........................................................... 28 RETIREMENT PLAN......................................................................................................................... 29 CONTINUING EDUCATION ASSISTANCE ................................................................................... 29 ACCIDENTS/WORKERS' COMPENSATION ................................................................................. 30 PTO (PAID TIME OFF) ...................................................................................................................... 31 UNUSED PTO UPON EMPLOYMENT SEPARATION .................................................................. 32 SICK LEAVE ...................................................................................................................................... 33 SICK DAY TRANSFER PROGRAM................................................................................................. 33 UNPAID TIME OFF ........................................................................................................................... 34

LEAVES OF ABSENCE ................................................................................................. 35

FAMILY AND MEDICAL LEAVE ................................................................................................... 35 BEREAVEMENT LEAVE.................................................................................................................. 36 JURY DUTY ....................................................................................................................................... 36 MILITARY SERVICE LEAVE .......................................................................................................... 37 CHILDREARING LEAVE ................................................................................................................. 37 LEAVE OF ABSENCE WITHOUT PAY........................................................................................... 37

ADDITIONAL INFORMATION ........................................................................................... 39

CONFLICT OF INTEREST ................................................................................................................ 39 EMPLOYEE STANDARDS OF CONDUCT ..................................................................................... 39 CONTROL OF BLOODBORNE PATHOGENS IN WORK ENVIRONMENT ............................... 42 PUBLIC HEALTH EMERGENCIES ................................................................................................. 42 E-MAIL AND INTERNET USAGE ................................................................................................... 42

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CELL PHONE/PERSONAL PHONE CALL POLICY ...................................................................... 43 CYBERSPACE IDENTITIES ............................................................................................................. 43 AGENCY EQUIPMENT..................................................................................................................... 43 EMERGENCY/INCLEMENT WEATHER DAYS ............................................................................ 44 BULLYING....................................................................................................... 44 WORKPLACE SAFETY/VIOLENCE IN THE WORKPLACE ........................................................ 45 WORKPLACE HARASSMENT......................................................................................................... 46 RETALIATION ................................................................................................................................... 47 MENTAL HEALTH SERVICES ........................................................................................................ 47 NON-SOLICITATION........................................................................................................................ 47 PERSONAL APPEARANCE.............................................................................................................. 47 POLITICAL ACTIVITIES .................................................................................................................. 48 SMOKE FREE WORKPLACE ........................................................................................................... 48 SUBSTANCE ABUSE CONTROL/DRUG TESTING ...................................................................... 49 EMPLOYEE'S PERSONAL REPRESENTATIVE............................................................................ 50 REDUCTION IN FORCE................................................................................................... 50 CHILDREN IN THE WORKPLACE ................................................................................................. 50 BREASTFEEDING AT WORK.......................................................................................................... 51 PERSONAL VEHICLE USAGE & MILEAGE REIMBURSEMENT .............................................. 51 AGENCY VEHICLE USE .................................................................................................................. 51

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Employee Handbook 2022

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