Temple University Employee Manual - Human Resources

Temple University

Employee Manual

Temple University Department of Human

Resources Employee Manual

Revised: January 2024

Disclaimer

Nothing in this Employee Manual constitutes a contract, express or implied. Temple

University, in its sole discretion, may modify, alter, delete, suspend, or discontinue any part

or parts of the policies in this manual at any time, with or without prior notice to its

employees. Unless otherwise specified, any such change to the Employee Manual shall

apply to existing as well as future employees. The Human Resources Department is

responsible for developing and implementing personnel policies. Policies and procedures

may change with the approval of the appropriate University Officer. No employee may rely

on or otherwise interpret a statement or promise by a supervisor, manager, or department

head as constituting a change in policy, nor will any such statement or promise constitute

an agreement between the University and an employee. Unless otherwise covered by a

collective bargaining agreement or written contract with fixed terms of employment, all

Temple University employees are what the law terms ¡°at-will¡± employees and nothing in

this Employee Manual changes their at-will¡± employment status. An at-will employee may

end his or her employment at any time, for any reason, with or without notice to Temple

University, with or without cause. Likewise, Temple University may terminate an at-will

employee at any time, with or without notice, for any reason, with or without cause. Further,

an at-will employment relationship with Temple University does not create an express or

implied agreement for continued employment for any period.

Table of Contents

Section 1: Introduction

1.1

1.2

Welcome to Temple University

About Your Employee Manual

1

2

Section 2: About Temple University

2.1

2.2

2.3

2.4

Temple University-of the Commonwealth System of Higher Education

Department of Human Resources

Temple Employment Culture

Sustainability

3

4

4

5

Section 3: The Temple Community

3.1

3.2

3.3

3.4

3.5

3.6

Employee Categories

Full-Time, Part-Time, Introductory/Probationary and Temporary Employees

Exempt and Non-exempt Employees

Bargaining and Non-bargaining Unit Employees

Student Workers

Volunteers

6

6

6

7

7

7

Section 4: Starting Your Job

4.1

4.2

4.3

4.4

4.5

4.6

4.7

4.8

Employment Applications and Other Forms

Background Checks

Accuracy of Personnel Information

Pre-employment Health Assessments

Employment Eligibility

Sponsorship of Foreign Nationals for Lawful Permanent U.S. Residence

Identification Cards

New Employee Orientation

7

8

10

10

11

11

11

12

Section 5: Reporting to Work

5.1

5.2

University Office Hours

Regular Work Schedules

13

13

Section 6: Time Away from Your Job

6.1

6.2

6.3

6.4

6.5

6.6

6.7

Holidays and Personal Days

Vacation

Sick Leave

Bereavement Leave

Jury Duty or Court Appearance

Family and Medical Leave

University Medical and Personal Leave

14

14

16

17

18

18

20

6.8

Leave Due to Domestic or Sexual Violence

20

6.9

6.10

Pregnancy Accommodation Leave

Military Leave

20

21

Section 7: Understanding Your Benefits

7.1

7.2

7.3

7.4

7.5

7.6

7.7

7.8

7.9

7.10

7.11

7.12

7.13

Benefits

Notice of Privacy Regarding Personal Health/Medical Information

Personal Data Changes

Health Insurance Benefits

Life and Disability Benefits

Retirement Plan and Voluntary 403(b) Contributions

Flexible Spending Accounts

Transportation Benefits

Tuition Remission

Health Benefits upon Termination (COBRA)

Domestic Partner Benefits

Employee Home Ownership Program

Worker's Compensation

21

21

22

22

23

23

23

24

24

26

26

27

27

Section 8: Your Pay and Expenses

8.1

8.2

8.3

8.4

8.5

8.6

8.7

8.8

8.9

8.10

8.11

8.12

Payroll Taxes and Tax Reporting

Payroll Schedules

Faculty Pay Schedule

Time Records

Distribution of Pay

Voluntary Deductions from Wages

Involuntary Deductions: Garnishment and Wage Assignments

Overtime

Supplemental Payments

Salary Docking of Exempt Employees

28

28

29

29

30

31

31

31

32

32

W-2 and 1042-S Forms

33

City Wage Tax Refunds

35

Section 9: Job Classification and Compensation

9.1

9.2

9.3

9.4

9.5

9.6

9.7

9.8

9.9

Classification of Jobs and Salary Structures

Position Descriptions

Review of Classification of Jobs/Positions

Wage/Salary Structures for Positions

Salary Structures and Hiring Rates

Annual Increases to Salary

Performance Bonuses

Salary Adjustments upon Reclassification

Additional Compensation

36

36

36

36

37

37

37

37

38

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