Job Description
Job DescriptionJOB TITLE:Administrator (Ref: YSA20)CONTRACT:1 Year – Fixed Term (may be extended subject to funding)SALARY:?17,475 - ?20,264 per annum (SJC Points 11 – 18) HOURS:Full-Time 35 hours per week worked between Monday to Friday 9am to 5pm. (Occasional evening and weekend work may be required)LINE MANAGER: Operations ManagerJob Purpose:To support all aspects of the administration and operations of Youth Scotland. Key Responsibilities and Main Tasks:To provide general administrative support to Youth Scotland staff.To operate the administrative systems for Youth Scotland various projects and services, from creating events using an online booking system, data entry and reporting, to administering Youth Scotland’s PVG (Protection of Vulnerable Groups) Scheme. To carry out reception duties, including answering the telephone and meeting and greeting visitors to the office (when it is fully re-opened). As a first point of contact within Youth Scotland, to deal with and respond to general enquiries, and pass on messages as appropriate.To operate and maintain Youth Scotland’s in-house CRM database (includes membership group records and general contacts).To co-ordinate event arrangements for Youth Scotland Managers for training events, meetings and conferences. To provide administration support with Youth Scotland training events, meetings and conferences. This includes creating events online, invoicing, event data entry and reporting and providing administration support to the appropriate staff.To deal with incoming and outgoing mail, including opening, distributing, circulating and dispatching mail.To attend and take minutes at staff meetings and other meetings as required.Occasional Tasks:To attend conferences, training events and meetings as required To undertake any other duties that may be required and which are commensurate with the postCovid-19:During Covid-19 restrictions and following Scottish Government guidelines, we require the post holder to work flexibly, both in the office where required to carry out specific work tasks and also work from home. ................
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