Executive Director’s Report to the Board of Directors



Executive Director’s Report to

the Board of Directors

November 18, 2010

Mark A Jacoby

Executive Director

ACRONYMS

AAPPD Arizona Association of Providers for People with Disabilities

AHCCCS Arizona Heath Care Cost Containment System

DDD Division of Developmental Disabilities

DES Department of Economic Security

ADMINISTRATION

• I would like to thank Barb Ficker, Chief Operating Officer, who has not only fit in well with Gompers team, but has done an exceptional job since the resignation of Gompers Director of Education at ensuring the school continues to move forward and the team in place remains cohesive. She has worked tirelessly with our parents and school districts to maintain continuity – and has actually managed to bring in a couple of new students.

• While reviewing the monthly financials it was observed that DTA and the Vocational program were falling short of revenue projections. After a thorough analysis it was determined that there was a formula error in the original 2010-2011 budget that was approved. The error in the formula meant that more clients were being included for purposes of revenue than should have been. Revising these numbers has meant approximately a 7.5% lower revenue projection for the fiscal year. The revised 2010-2011 budget is included in this packet.

• Mansperger, Patterson and McMullin (MPM), LLC have completed the annual audit. A report was made to the Executive Committee on November 10 and a presentation by MPM to the full Board of Directors at the meeting on November 18. The Draft Financial Statement is included in the Board packet.

• At my request, Cary Pfeffer, MaryLou Davis, Claude Mattox, Barb Ficker and Elaine Starks met to discuss the Dental Center. The discussion began with a brief recounting of the history and present situation, but focused primarily on building a long term viability plan. Subsequent to this meeting the foundation for a Sustainability Plan was created and presented to the Executive Committee. A summary of the recommendations made by the Executive Committee is included in the Board packet. The Sustainability Plan in its entirety is available at Gompers or upon request.

• As has been discussed in previous reports, I was part of a statewide task force to develop a long term sustainability plan for DDD. The report has finally been released. These are the key areas that were looked at:

– A thorough evaluation of residential services including capacity issues, closure of facilities such as Coolidge, and an increase in the number of models being utilized to ensure flexibility and outcomes at less cost.

– A thorough evaluation of in-home services, particularly with an eye toward what is the appropriate balance between the legitimate need for outside assistance vs. natural parental obligations.

– Development of strategies to increase the number of individuals employed.

– The move to a more consultative approach to therapies which will in effect reduce the number of therapy hours individuals receive.

– The realization that, while not currently permissible under Arizona’s Medicaid waiver, if the current economic climate continues, waiting lists for services may be necessary.

• Gompers continues to move forward with the implementation of the new vocational payroll software (Vertex) as well as the new Development software (Sage 50). The addition of the software will enable Gompers to be more efficient, assist in ensuring compliance with all federal and state statutes, and provide better communication between departments. Both of these systems should operational January 1, 2011.

• On October 11 and 12 Gompers Management Team gathered at the Flinn Foundation in order to create the 2011-2013 Strategic plan. The planning session was moderated by Susan Morris and Janet Young from Advanced Business Solutions. A formal presentation to the full Board of Directors will be made at January’s meeting.

• Gompers is working closely with SCF Arizona to reduce Workman’s Compensation cases. A brief look at some statistics surrounding Gompers Workman’s Compensation claims for 2009-2010:

Three most frequent claims

1. Struck by – 45% of all claims

2. Sprains/Strains – 30% of all claims

3. Fall, slip or trip – 14% of all claims

Four most costly claims

1. Sprains/Strains – 40% of total costs

2. Struck by – 22% of total costs

3. Undefined – 20% of total costs (This is a single incident involving one of our vans)

4. Fall, slip or trip – 17% of total costs

BUILDING AND TRANSPORTATION

• Due to the ongoing discussions surrounding the long term sustainability of Gompers Dental Center, I am recommending that Gompers not pursue the purchase of the building at 6602 North Black Canyon Highway. There are two primary reasons for this:

1. At this time the Dental Center cannot support the purchase of an $185,000 building that will require approximately $400,000 in tenant improvements. As per the “Sustainability Plan” it is recommended that expansion of the Dental Center be placed on hold until financial stability can be reached.

2. The plan had been to use half of the building for Dental and half for programming. If Dental is not to occupy any portion of the building, the building does not meet the needs of solely being utilized for Gompers programs.

• Gompers received moderate damage from the severe storms that raced through the Valley in October. Leaks occurred at both buildings, ten trees were lost at 6601, damage to the roof and ventilation system occurred at 5340, one air conditioning unit was lost at 6601, and some minor equipment was lost as well. While several staff vehicles received extensive damage, fortunately, there was no serious damage to any of Gompers vans. We have been working closely with Wells Fargo insurance with regards to the losses.

• The accessible garden is still on schedule for a mid-March completion date. The plans have proven to exceed what we had originally envisioned and will still come in at the budget we had outlined at the beginning of the project.

• Due to a variety of issues, delivery of the four new Vans previously approved has been delayed. The first two should reach Gompers the week of November 15 with the subsequent two reaching Gompers in early December.

DEVELOPMENT

• Michael Simoni joined Gompers Development team as the Corporate and Foundation’s Manager in October. Michael comes with many years of experience in both the for-profit and not-for-profit world. Initially, Michael’s primary duty has been to lead the upgrading of Gompers development software system. In addition, Michael is taking a thorough accounting of all our communication methods. Michael will be introduced to the Board of Directors on November 18.

• To assist in the long term sustainability of Gompers Dental Center, the 2011 Annual Campaign will be singularly focused on the Dental Center.

• In order to assist in the development of Gompers endowment program Gompers has completed the application process to be part of an 18 month training program through the Arizona Endowment Building Initiative (). Six Arizona charities will be chosen to be part of this program and it will require participation of both members of Gompers Management team as well as Board members. As part of the application, Gompers Board is requested to approve a Resolution affirming its commitment to this program.

• Plans continue to move forward with merging Golf fore Gompers with Pioneer Distributing (an oil distributor for companies such as Citgo, Petro Canada and BP). The tournament is tentatively set for the first or second week of April 2011. Pioneer Distributing is simply waiting for a confirmation from the golf course (as yet unnamed) before finalizing the date.

• On October 22, Dynavox utilized Gompers facilities to hold an Augmentative Communication seminar for nearly 100 professionals and experts. Gompers has a close working relationship with Dynavox thanks primarily to our Speech Pathologist, Amy Ellis. Dynavox is a recognized world leader in the arena of augmentative communication devices.

• Reminder - Gompers annual Thanksgiving Day Luncheon is scheduled for Thursday, November 18 – the day of the Board Meeting. All Board members are invited to partake in the festivities which will run from approximately 10:00 until 1:00.

Program reports (DTA, DENTAL, EDUCATION, VOCATIONAL, NURSING and THERAPY) will be presented by Barb Ficker, Gompers’ Chief Operating Officer.

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