Key accountabilities



ClusterTransport & infrastructureAgencySydney MetroDivision/Branch/UnitCorporate Services – Finance & Risk Location680 George Street, Sydney and other site locationsClassification/Grade/BandGrade 7Role Number51023426ANZSCO Code224999PCAT Code1127192Date of ApprovalAugust 2020Agency WebsiteAgency overviewSydney Metro is leading Australia’s biggest public transport infrastructure program, developing and delivering a new world-class metro railway system for Sydney.? As a NSW Government statutory authority, Sydney Metro has been tasked with developing and delivering metro railways, and managing their operations. Sydney Metro also leads the development of vibrant station precincts to meet customer and community needs, transforming the way Sydney travels and helping shape the future of Australia’s largest city.Primary purpose of the roleThe primary objective of the role is to provide high quality analysis and evaluation of a range of financial and administrative services to support the management reporting and project finance teams in relation to the financial and administrative integrity and accountability. The role works collaboratively with internal stakeholders and external suppliers, and acts point in contact to support finance in its accuracy, completeness and timeliness of month end finance accountabilities.Key accountabilitiesLive the NSW Public Sector and organisational values to achieve outstanding outcomes for the organisation and customersProvide accurate, considered financial analysis to assist Finance Business Partners and Project Finance teams in determining month end accruals, ensuring accurate reflection and including interrogation of SAP system to support accruals process.Undertake month end tasks such as recognition of prepayments between successive financial periods to ensure effective financial management and reconciliationMonitor, conduct and report on analysis of financial data and financial activities including supporting budget processes and forecastingOperate system controls effectively to ensure the accuracy and completeness of the financial data recorded in journals and ledgers and identify ways to enhance performance of financial systemsRegularly advise finance teams and prepare responses to finance queries and requests for information to meet business requirementsIdentify and recommend resolution options to address problem areas and any financial dispute raised by external parties Recognise and investigate improvements to month end processes such as sourcing information from other contract management systems (e.g. Contractor Central) and Work with Finance Business Partners and Project Finance Managers to assist in a monthly or at least quarterly review of open POs with divisional leads to ensure completeness of the accrualsKey challengesEnsuring the accuracy and completeness of financial information as part of the month end processes.Understanding and maintaining awareness of the accrual procedures and supporting the finance business partners and project finance teams in adherence to requirements and deadlines.Working in a demanding, busy and complex environment, managing and prioritising competing requests and requirements Key relationshipsWho WhyInternalManagerEscalate issues, keep informed, advise and receive instructions.Provide regular updates on key projects, issues and prioritiesFinance Business PartnersSupport delivery of month end tasks and requirementsBuild relationships to improve understanding of the financial information of each business area.ProcurementBuild relationships aimed at improving an understanding of financial needs and expectationsWork cooperatively within the team, exchange information and assist other team members to achieve team objectives and work outcomesWider Sydney Metro OfficeBuild collaborative relationships and provide advice on financial and accounting matters as requiredExternalTfNSW (TSS) and other Transport Operating AgenciesBuild collaborative working relationships and coordinate requests for information between Sydney Metro and TfNSW (TSS)External suppliers and other stakeholdersAct as point of contact for accruals and related finance activities. Role dimensionsDecision makingThe role operates within the requirements of the agreed work plan and establishes operational priorities in consultation with the Manager. The position holder is expected to deliver assigned tasks on time and at or below budget and is fully accountable for the quality, integrity and accuracy of expert advice providedReporting lineSenior Manager, Management AccountingDirect reportsNILBudget/ExpenditureNilKey Knowledge and ExperienceDemonstrated knowledge and experience working with relevant financial/accounting programs (SAP)Essential requirementsBusiness/finance qualification or equivalent experience in a complex and demanding finance environmentCapabilities for the roleThe NSW public sector capability framework describes the capabilities (knowledge, skills and abilities) needed to perform a role. There are four main groups of capabilities: personal attributes, relationships, results and business enablers, with a fifth people management group of capabilities for roles with managerial responsibilities. These groups, combined with capabilities drawn from occupation-specific capability sets where relevant, work together to provide an understanding of the capabilities needed for the role.This role also utilises an occupation specific capability set which contains information from the Finance Professionals capability set. The capability set can be found at: capabilities are separated into focus capabilities and complementary capabilities. Focus capabilitiesFocus capabilities are the capabilities considered the most important for effective performance of the role. These capabilities will be assessed at recruitment. The focus capabilities for this role are shown below with a brief explanation of what each capability covers and the indicators describing the types of behaviours expected at each levelFOCUS CAPABILITIESCapability group/setsCapability nameBehavioural indicatorsLevel lefttopAct with IntegrityBe ethical and professional, and uphold and promote the public sector valuesRepresent the organisation in an honest, ethical and professional waySupport a culture of integrity and professionalismUnderstand and help others to recognise their obligations to comply with legislation, policies, guidelines and codes of conductRecognise and report misconduct and illegal and inappropriate behaviourReport and manage apparent conflicts of interest and encourage others to do soIntermediatelefttopCommit to Customer ServiceProvide customer-focused services in line with public sector and organisational objectivesTake responsibility for delivering high quality customer-focused servicesDesign processes and policies based on the customer’s point of view and needsUse data and information to monitor and improve customer service deliveryFind opportunities to co-operate with internal and external stakeholders to improve outcomes for customers Maintain relationships with key customers in area of expertise Connect and collaborate with relevant stakeholders within the communityAdeptWork CollaborativelyCollaborate with others and value their contributionBuild a supportive and cooperative team environmentShare information and learning across teamsAcknowledge outcomes that were achieved by effective collaborationEngage other teams and units to share information and jointly solve issues and problemsSupport others in challenging situationsUse collaboration tools, including digital technologies, to work with othersIntermediatelefttopDeliver ResultsAchieve results through the efficient use of resources and a commitment to quality outcomesSeek and apply specialist advice when requiredComplete work tasks within set budgets, timeframes and standardsTake the initiative to progress and deliver own work and that of the team or unitContribute to allocating responsibilities and resources to ensure the team or unit achieves goalsIdentify any barriers to achieving results and resolve these where possibleProactively change or adjust plans when neededIntermediateDemonstrate AccountabilityBe proactive and responsible for own actions, and adhere to legislation, policy and guidelinesAssess work outcomes and identify and share learnings to inform future actionsEnsure that own actions and those of others are focused on achieving organisational outcomesExercise delegations responsibly Understand and apply high standards of financial probity with public monies and other resourcesIdentify and implement safe work practices, taking a systematic risk management approach to ensure own and others’ health and safety Conduct and report on quality control audits Identify risks to successfully achieving goals, and take appropriate steps to mitigate those risksAdeptlefttopFinanceUnderstand and use available technologies to maximise efficiencies and effectivenessUnderstand core financial terminology, policies and processes, and display knowledge of relevant recurrent and capital financial measuresUnderstand the impacts of funding allocations on business planning and budgetsIdentify discrepancies or variances in financial and budget reports, and take corrective actionKnow when to seek specialist advice and support and establish the relevant relationshipsMake decisions and prepare business cases paying due regard to financial considerationsAdeptOccupation specific capability set (Finance Professionals)Category, Sub-categoryLevel and CodeSkill and Level DescriptionManagement Accounting 3810000Level 2Recognise and interpret different financial planning and budgeting techniques and their application within the organisationIdentify and verify relevant available financial and non-financial data, both past and projectedCapture and monitor budget data - reviewing, identifying, analysing and interrogating variancesAssist budget managers in determining month end accruals and prepayments between successive financial periodsDevelop costing models to support activity based funding requirements and to support program evaluationRegularly advise and provide technical management accounting support for internal clientslefttopFinance Operations and SystemsLevel 2Leverage proficiency in finance systems and processes to act as a source of training for other usersIdentify ways to enhance performance of financial systems through an understanding of compatibilities and relationships between different financial systemsOperate financial information systems effectively and evaluate specific output requirementsAnalyse and review journal and ledger processes and transaction entries ensuring efficiency and accuracyEnsure the accurate forecasting of short term cash requirementsSupervise the accurate and timely process of accounts payable and receivable, supporting good working capital managementComplementary capabilitiesComplementary capabilities are also identified from the Capability Framework and relevant occupation-specific capability sets. They are important to identifying performance required for the role and development opportunities. Note: capabilities listed as ‘not essential’ for this role are not relevant for recruitment purposes however may be relevant for future career PLEMENTARY CAPABILITIESCapability group/setsCapability nameDescriptionLevel Display Resilience and CourageBe open and honest, prepared to express your views, and willing to accept and commit to changeAdeptManage SelfShow drive and motivation, an ability to self-reflect and a commitment to learningAdeptValue Diversity and InclusionDemonstrate inclusive behaviour and show respect for diverse backgrounds, experiences and perspectivesIntermediateCommunicate EffectivelyCommunicate clearly, actively listen to others, and respond with understanding and respectAdeptInfluence and NegotiateGain consensus and commitment from others, and resolve issues and conflictsIntermediatePlan and PrioritisePlan to achieve priority outcomes and respond flexibly to changing circumstancesIntermediateThink and Solve ProblemsThink, analyse and consider the broader context to develop practical solutionsAdeptTechnologyUnderstand and use available technologies to maximise efficiencies and effectivenessAdeptProcurement and Contract ManagementUnderstand and apply procurement processes to ensure effective purchasing and contract performanceIntermediateProject ManagementUnderstand and apply effective planning, coordination and control methodsIntermediate ................
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