FINANCIAL ADMINISTRATION LAW

FINANCIAL ADMINISTRATION LAW

December 13, 2016

TABLE OF CONTENTS PART I - Citation.......................................................................................................................... 3 PART II - Interpretation and Application ................................................................................. 3 PART III - Administration .......................................................................................................... 7

DIVISION 1 - Council ................................................................................................................... 7 DIVISION 2 - Finance and Audit Committee ................................................................................ 8 DIVISION 3 - Officers and Employees ........................................................................................ 12 DIVISION 4 - Conduct Expectations ....................................................................................... 1615 PART IV - Financial Management ........................................................................................... 17 DIVISION 1 - Financial Plans and Annual Budgets ................................................................... 17 DIVISION 2 - Financial Institution Accounts ............................................................................. 19 DIVISION 3 - Expenditures ......................................................................................................... 20 DIVISION 4 - General Matters ............................................................................................... 2322 DIVISION 5 - Borrowing............................................................................................................. 24 DIVISION 6 - Risk Management ................................................................................................. 26 DIVISION 7 - Financial Reporting ......................................................................................... 3130 DIVISION 8 - Information and Information Technology ............................................................ 36 PART V - Capital Projects......................................................................................................... 37 PART VI - -Miscellaneous.......................................................................................................... 41

SCHEDULE ? Avoiding and Mitigating Conflicts of Interest..................................... 47 PART I ? Interpretation...................................................................................47 PART II ? Councillors and Committee Members....................................................48 PART III ? Officers and Employees.....................................................................49 PART IV ? Contractors...................................................................................53

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WHEREAS:

A. The Nipissing First Nation is guided by the seven Grandfather teachings of:

Respect ? Minaadendamowin:

"To honour all creation is to have respect." All creation must be treated with respect. You must give respect if you wish to be respected.

Wisdom ? Nibwaakaawin:

"To cherish knowledge is to know wisdom." Wisdom is given by the Creator to be used for the good of the people. In the Anishinaabe language, the word expresses not only wisdom but also means prudence or intelligence. In some communities, in addition to wisdom, this can also mean intelligence or knowledge.

Love ? Zaagi'idiwin

"To know love is to know peace" Love must be unconditional. When people are weak, they need love the most. In the Anishinaabe language, this word with the reciprocal theme tells us that this form of love is mutual.

Humility - Dabaadendiziwin

"Humility is to know yourself as a sacred part of creation." In the Anishinaabe language, this word can also mean compassion. You are equal to others, but you are not better.

Bravery ? Aakode'ewin

"Bravery is to face the foe with integrity." In the Anishinaabe language, this word means state of having a fearless heart: to do what is right even when the consequences are unpleasant.

Honesty ? Gwayakwaadiziwin

"Honesty in facing a situation is to be brave". Always be honest in word and action. Be honest first with yourself and you will more easily be able to be honest with others.

Truth - Debwewin

Truth is to know all of these things." Speak the truth. Do not deceive yourself or others.

B. The Nipissing First Nation has the inherent and Aboriginal right to make laws for the purposes of supporting a well balanced, healthy, politically and economically independent, culturally strong and self-governing nation; and,

C. The Nipissing First Nation is committed to principles of financial accountability, transparency and rights of access to information in all its activities as a reflection of our inherent authority and values; and,

D. The Council of the Nipissing First Nation considers it to be in the best interests of the First Nation to make a law for such purposes; and

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E. Pursuant to section 9 of the First Nations Fiscal Management Act, the Council of a First Nation may make laws respecting the financial administration of the First Nation.

NOW THEREFORE the Council of the Nipissing First Nation enacts as follows:

Citation

1.

PART I - Citation This Law may be cited as the Nipissing First Nation Financial Administration Law, 2016.

PART II - Interpretation and Application

Definitions

2. (1) Unless the context indicates the contrary, in this Law: "Act" means the First Nations Fiscal and Statistical Management Act; "annual financial statements" means the annual financial statements of the First Nation referred to in

Division 7 of Part IV; "appropriation" means an allocation of money under a budget to the purposes for which it may be used; "auditor" means the auditor of the First Nation appointed under section 76; "Board" means the First Nations Financial Management Board established under the Act; "Board standards" means the standards established from time to time by the Board under the Act; "Borrowing member" means a first nation that has been accepted as a borrowing member under section 76

(2) of the Act and has not ceased to be a borrowing member under section 77 of the Act; "budget" means the annual budget of the First Nation that has been approved by the Council; "code" means the land code adopted by the First Nation under the First Nations Land Management Act or a code adopted by the First Nation under the First Nations Oil and Gas and Moneys Management Act; "Commission" means the First Nations Tax Commission established under the Act; "Commission standards" means the standards established from time to time by the Commission under the Act; "Council" means the Council of the First Nation; "Councillor" means a member of the Council of the First Nation and includes the chief of the First Nation; "dependent" means, in relation to an individual,

(a) the individual's spouse,

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(b) a person under the age of majority in respect of whom the individual or the individual's spouse is a parent or acting in a parental capacity, (c) a person in respect of whom the individual or the individual's spouse is acting as guardian, or (d) a person, other than an employee, who is financially dependent upon the individual or the individual's spouse; "Deputy-Chief" means the person appointed or elected to act as the Deputy-Chief of the Council; "Finance and Audit Committee" means the Finance and Audit Committee established under section 12; "financial administration" means the management, supervision, control and direction of all matters relating to the financial affairs of the First Nation; "financial institution" means the First Nations Finance Authority, a bank, credit union, caisse populaire or other lending authority; "financial competency" means the ability to read and understand financial statements that present accounting issues reasonably expected to be raised by the First Nation's financial statements; "financial records" means all records respecting the financial administration of the First Nation, including the minutes of meetings of the Council and the Finance and Audit Committee; "First Nation" means the Nipissing First Nation. "First Nation's financial assets" means all money and other financial assets of the First Nation; "First Nation lands" means all reserves and other lands held by the First Nation within the meaning of the Nipissing First Nation Land Code; "First Nation law" means any law, including any by-law or code, of the First Nation approved by the Council or approved through vote by the membership of the First Nation; "First Nation's records" means all records of the First Nation respecting its governance, management, operations and financial administration; "fiscal year" means the fiscal year of the First Nation set out in section 24; "GAAP" means generally accepted accounting principles of the Chartered Professional Accountants of Canada, as revised or replaced from time to time; "local revenue account" means the account with a financial institution into which local revenues are deposited separately from other moneys; "local revenue law" means a local revenue law made by the First Nation under the Act; "local revenues" means money raised under a local revenue law; "multi-year financial plan" means the plan referred to in section 25;

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