First Article and Production Lot Testing - DCMA

DEPARTMENT OF DEFENSE Defense Contract Management Agency

INSTRUCTION

First Article and Production Lot Testing

Quality Assurance Directorate

DCMA-INST 302

OPR: DCMA-QA

December 17, 2013

Validated Current with Administrative Changes, January 12, 2015

NOTE: The purpose of this policy update is to meet the new Agency policy format requirements.

? The Applicability paragraph changed to add details on DCMA International and Special Programs

? Chapters 1 and 2 and the Glossary were added IAW the new policy format ? Chapter 2 addresses the use of engineering assistance associated with performing

FAT/PLT ? Chapter 3 Procedures remain without substantive changes except adding 3.13, Records

Management

1. PURPOSE. This Instruction:

a. Cancels and replaces DCMA Instruction (DCMA-INST) 302, "First Article and Production Lot Testing" (Reference (a)).

b. Establishes updated policy, assigns roles and responsibilities, and provides procedures for DCMA quality assurance (QA) personnel to plan for and execute Government Contract Quality Assurance (GCQA) surveillance on First Article Testing (FAT) and Production Lot Testing (PLT) requirements.

c. Is established in accordance with (IAW) DoD Directive 5105.64, "Defense Contract Management Agency (DCMA)" (Reference (b)); DCMA-INST 501, "Policy Publications Program" (Reference (c), and all references listed.

2. APPLICABILITY. This Instruction applies to all DCMA activities performing FAT/PLT GCQA surveillance functions unless higher-level regulations, policy, guidance, waiver, or agreements take precedence; e.g., DCMA International and Special Programs. For classified contracts with security requirements, exceptions to this Instruction shall be IAW supplemental instructions maintained by the Special Programs Directorate.

3. MANAGERS' INTERNAL CONTROL PROGRAM. This Instruction is subject to evaluation and testing IAW DCMA-INST 710, "Managers' Internal Control Program (MICP)" (Reference (d)). The process flowchart is located at Appendix A and key controls are located on the Resource Page of this Instruction.

TABLE OF CONTENTS

DCMA-INST 302 December 17, 2013

REFERENCES ...............................................................................................................................4

CHAPTER 1 - POLICY

1.1. Policy...............................................................................................................................5

CHAPTER 2 - ROLES AND RESPONSIBILITIES

2.1. First Level Supervisor (FLS)...........................................................................................6 2.2. Quality Assurance (QA) Personnel .................................................................................6

CHAPTER 3 - PROCEDURES

3.1. Perform Contract Technical Review (CTR)....................................................................7 3.2. Determine Need for Technical Assistance ......................................................................8 3.3. Conduct QA Postaward Orientation Conference (PAOC) ..............................................8 3.4. Develop FAT/PLT GCQA Surveillance Plan .................................................................8 3.5. Determine Need for GCQA Inspection Hold Points .......................................................9 3.6. Notify Contractor of GCQA Inspection Hold Points ....................................................10 3.7. Determine Need for GCQA at Subcontractor Level .....................................................10 3.8. Execute FAT/PLT GCQA Surveillance Plan ................................................................10 3.9. Notify Procuring Contracting Officer (PCO) of any Nonconformance or Waiver

Request and Request Instructions..................................................................................10 3.10. QA Personnel Prepare FAT/PLT Results......................................................................11 3.11. Notify Administrative Contracting Officer (ACO) of FAT/PLT Unit Shipment .........11 3.12. FAT/PLT Approval .......................................................................................................11 3.13. Records Management ....................................................................................................12

APPENDICES Appendix A. First Article and Production Lot Testing Process Flowchart ............................13 Appendix B. MICP Key Controls (KC)..................................................................................17

GLOSSARY Acronyms .................................................................................................................................13

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REFERENCES

DCMA-INST 302 December 17, 2013

(a) DCMA-INST 302, "First Article and Production Lot Testing," June 2012 (hereby canceled) (b) DoD Directive 5105.64, "Defense Contract Management Agency (DCMA),"

January 10, 2013 (c) DCMA-INST 501, "Policy Publications Program," October 1, 2013 May 12, 2014 (d) DCMA-INST 710, "Managers' Internal Control Program," September 19, 2012

April 21, 2014 (e) DCMA-INST 309, "Government Contract Quality Assurance (GCQA) Surveillance

Planning," February 1, 2012 June 3, 2014 (f) DCMA-INST 318, "QA Development," October 1, 2010 August 18, 2014 (g) DCMA-INST 325, "Contract Technical Review ? QA," May 24, 2012 January 23, 2014 (h) DCMA-INST 327, "Postaward Orientation Conference ? QA," April 26, 2013 April 10, 2014 (i) Federal Acquisition Regulation (FAR) 52, Subpart 52.209-3, "First Article Approval-

Contractor Testing" (j) Defense Logistics Acquisition Directive (DLAD), Subpart 9.3, Clause 52.209-9017, "First

Article - Contractor Test-Additional Requirements" (k) FAR 52, Subpart 52.209-4, "First Article Approval ? Government Testing" (l) DLAD, Subpart 9.3, Clause 52.209-9018, "First Article - Government Test-Additional

Requirements" (m) DLAD, Subpart 52.2, Clause 52.246-9086, "Production Lot Testing (PLT)-Contractor" (n) DLAD, Subpart 52.2, Clause 52.246-9085, "Production Lot Testing (PLT)-Government" (o) DCMA-INST 324, "Product Examination - QA," July 26, 2013 August 25, 2014 (p) DCMA-INST 316, "Delegate Surveillance - Quality Assurance," September 1, 2010 (q) DCMA-INST 1201, "Corrective Action Process," September 23, 2013 (r) FAR, Part 9, Subpart 9.307, "Government Administration Procedures" (s) DCMA-INST 809, "Records Management," May 1, 2011

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CHAPTER 1

DCMA-INST 302 December 17, 2013

POLICY

1.1. POLICY. It is DCMA policy that:

1.1.1. FAT/PLT surveillance plans must be established IAW DCMA-INST 309, "Government Contract Quality Assurance (GCQA) Surveillance Planning" (Reference (e)) to ensure the necessary inspections, tests and documentation are accomplished to verify all product characteristics conform to drawings and/or specifications and the contractor furnishes a product that meets all contract requirements for acceptance.

1.1.2. Any deviation/waiver requests to this Instruction must be processed IAW DCMAINST 501 (Reference (c)).

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