RECORD OF PROCEEDINGS December 19, 2016



Mayor Pickens called the public hearing to order at 6:00 p.m. on August 7, 2017 with five members present. Mrs. Price was absent due to a funeral. Public present at hearing: Rodger Tyree, Bob Roach, Chris Tyree and Gordy SargentMayor Pickens read the notice that appeared in the Xenia Gazette notifying the public of this public hearing to vacate an alley. Mayor Pickens stated that he has not received any protests in writing. Chris Tyree, who resides at 43 W. Xenia Street, was present to address council. He stated that the alley in question leads to a barn that has been on his property since the 1920s. He has maintained the drive all along. Mayor Pickens stated that if the village vacates the alley, it will be split in the middle with six feet of alley to Mr. Tyree and the remaining six feet to the neighbor, Bruce Whaley, who resides at 41 W. Xenia. Mayor Pickens stated that our solicitor told him that if either property sells in the future, the village is out of it. They may also sell to each other. Mr. Watson asked how the deed would be changed. Our solicitor told Mayor Pickens that after the county receives our official approval, they will assess it to the two property owners. Mr. Whaley entered the hearing at 6:10, but did not address council.Mayor Pickens called the council meeting to order at 7:00 p.m. on August 7, 2017 with five members present. Mrs. Price was absent. Mayor Pickens led in prayer followed by the pledge of allegiance. The June and July financial reports were distributed.PRESENTChaney, Sargent, Crosswhite, Watson, CoxABSENTPricePRESENTMayor Pickens and Fiscal Officer Haines17-077APPROVE MINUTES OF PREVIOUS MEETINGMr. Cox motioned to approve the minutes of the previous meeting, July 17, 2017 as received, seconded by Mrs. Sargent. Vote – 4 yeas and 1 abstainYEAS:Watson, Chaney, Cox, SargentNAYS:NoneABSTAIN: Crosswhite17-078APPROVE PAYMENT OF BILLSThe bills were circulated for review. Mr. Cox questioned the purchase of mats. Chief Tyree explained that they are used for required police training. Mr. Watson motioned to approve the following bills:Natalie Hovan19.16Miami Valley Lighting1545.35D & B Hardware17.97FlagWay1158.78Freedom Automotive68.65Auditor of State2747.00DonnellMcCarthy45.00NAPA 175.86TSC99.98Baughn Plumbing 215.00Vectren58.13RE Bull 173.75Delaney Plumbing85. 714.00Lowes62.83Aim Media 346.00Office Depot 247.50Sherwin Williams 289.80American Eq 166.90Spectrum 138.88ATT 595.03DPL 769.55Mrs. Chaney seconded the motion. Vote – 5 yeas.YEAS:Watson, Chaney, Crosswhite, Cox, SargentNAYS:NoneABSTAIN: NonePOLICE CHIEF REPORTChief Tyree reported that cars in the area have been ransacked. None of the vehicles were locked and some victims have blamed a lack of street lights. STREET SUPT REPORTMr. Sargent stated that they are painting curbs and crosswalks this week. ZONING REPORTMr. Roach stated that many letters were sent out regarding tree trimming.BPA REPORTMr. Roach reported that they purchased a short bed F150 truck to replace the 2004 on a state bid from Ricart Ford. He also reported more problems with lift stations being clogged with material that should not be in the sewer system. PARK REPORTMrs. Chaney stated that there is a meeting here Thursday.17-079VACATE ALLEY ON WEST XENIA STREETMrs. Sargent motioned to approve the alley between 41 X. Xenia Street and 43 W. Xenia Street be vacated.Mr. Cox seconded the motion. Vote – 4 yeas, one abstainYEAS:Chaney, Crosswhite, Cox, SargentNAYS:NoneABSTAIN: WatsonMr. Watson stated that the commode that was replaced in the front of the building is working great and recommends that we replace the other six. There were no objections.17-080ZONING COMMISSIONER PAY INCREASE/PHONE ALLOWANCEMayor Pickens stated that Mr. Roach spends many hours in the office every day making calls and sending letters. The pay is currently $2700 a year and Mayor Pickens would like to increase it to $3500 a year. Mayor Pickens also recommended he be given the cell phone allowance. After discussion, Mr. Watson motioned to approve the cell phone allowance and increase the pay to $875 a quarter effective 7/1/17 for Mr. Roach. He has already been paid for the first two quarters. Mr. Crosswhite seconded the motion. Vote – 5 yeasYEAS:Watson, Chaney, Crosswhite, Cox, SargentNAYS:NoneABSTAIN: None17-081APROVE POSITIVE PAY PROGRAMMrs. Haines explained the positive pay program offered through the bank that will protect the village from fraudulent checks. The UAN system recently made this program available. Mrs. Haines distributed copies of the agreement with the bank that consists of a $50 setup fee and $25 a month service fee.Mr. motioned to approve the agreement, Mr. Crosswhite seconded the motion. Vote – 5 yeasYEAS:Watson, Chaney, Crosswhite, Cox, SargentNAYS:NoneABSTAIN: NoneMayor Pickens reported that we had received 20 applicants for the office manager position and he would be setting up interviews next week. Mrs. Hovan has agreed to stay through the bean festival. Meeting adjourned at 7:24 p.m.Public Present: Gordy Sargent, Bruce Whaley, Bob Roach, Chris Tyree, Paul Gregor, and Rodger Tyree ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download