IEP Process and Procedures Manual - Saint Louis Public ...

[Pages:125]IEP Process and

Procedures Manual

Office of Special Education

Revised July 2013

Kelvin R. Adams, Ph.D. Superintendent

Special Administrative Board Mr. Richard Sullivan President/CEO Ms. Melanie Adams Vice President Mr. Richard Gaines CLRP Chair

The Board of Education of the City of Saint Louis does not discriminate on the basis of race, color, national origin, sex, age, religion, veteran status, creed, ancestry, sexual orientation or disability in employment programs or activities. Inquiries regarding compliance with Title VII, Title IX, ADEA, Section 504 of the Rehabilitation Act, the Missouri Human Rights Act, or ADA should be directed to the Human Resource Officer, 801 North 11th Street, St. Louis, MO 63101.

ACKNOWLEDGEMENTS

A resource document cannot be put together without the help and support of many people. Acknowledgements and thanks to all individuals who contributed to the information contained within this Manual, and to those who offered suggestions for its improvement. Their expertise and commitment to our students with disabilities are appreciated.

Special Education Administrative Team Adrienne Lacey-Bushell, Ed.D., Director, Special Education

Candice Boyd, Special Education Manager Crystal J. Hunter, Early Childhood Special Education Manager Linda Isaac, Special Education Manager Joseph Jones, Ph.D., VICC Colleen Reichert, Autism Programs & Services Manager Karen Rush-Sumrall, Special Education Teacher Sanceria L. Thomas, Special Education Manager, Psychological-Educational Assessment Services, OT-PT & VI Tracy F. Turner, Special Education Manager, Data and Technology Deami Watson, Coordinator of Speech /Language Services Verneice A. Wise, Special Education Manager

Table of Contents

I. SECTION ONE: MEETING PREPARATION AND CONCLUSION ...................................................... I-0

A. FREE APPROPRIATE PUBLIC EDUCATION ................................................................................................... I-1 B. PREPARING FOR THE IEP MEETING ............................................................................................................ I-1 C. PRE-IEP INFORMAL CONVERSATIONS ........................................................................................................ I-3 D. NOTICE OF PROCEDURAL SAFEGUARDS AND PARENTS' RIGHTS ............................................................... I-3 E. EDUCATIONAL SURROGATES ..................................................................................................................... I-3 F. ADVOCATES AND ATTORNEYS AT IEP TEAM MEETINGS ............................................................................ I-4 G. ELECTRONIC RECORDING OF IEP TEAM MEETINGS.................................................................................... I-5 H. IEP DEVELOPMENT REQUIREMENTS.......................................................................................................... I-6 I. IEP TEAM MEETING AGENDA ..................................................................................................................... I-7 J. IEP TEAM MEETING PROTOCOL ................................................................................................................. I-7 K. TEAM DECISION MAKING .......................................................................................................................... I-8 L. FOLLOWING THE MEETING: PROVIDING COPIES OF IEPS................................................................................. I-8

II. SECTION TWO: MEETING PARTICIPATION ................................................................................ II-0

A. INDIVIDUALIZED EDUCATION PROGRAMS ............................................................................................... II-1 B. IEP TEAM MEETING PARTICIPANTS........................................................................................................... II-5 C. STUDENT DEMOGRAPHIC INFORMATION ................................................................................................ II-6 D. IEP TEAM MEETING PARTICIPANTS AND ROLES........................................................................................ II-8 E. EXCUSAL OF MANDATORY IEP TEAM MEMBERS ...................................................................................... II-9

III. SECTION THREE: IEP CONTENT ................................................................................................ III-0

A. PRESENT LEVEL OF ACADEMIC ACHIEVEMENT AND FUNCTIONAL PERFORMANCE (PLAAFP) ................. III-1 B. SPECIAL CONSIDERATIONS: FEDERAL & STATE REQUIREMENTS............................................................. III-7 C. EXTENDED SCHOOL YEAR ........................................................................................................................ III-9 D. IEP GOAL(S) WITH OBJECTIVES/BENCHMARKS AND REPORTING FORM ............................................... III-12 E. REPORTING PROGRESS .......................................................................................................................... III-15 F. IEP PROGRESS MONITORING:....................................................................................................................... III-16 G. SERVICES SUMMARY.............................................................................................................................. III-17 H. TRANSPORTATION AS A RELATED SERVICE ............................................................................................ III-20 I. REGULAR EDUCATION PARTICIPATION.................................................................................................. III-23 J. PLACEMENT CONSIDERATIONS AND DECISION ..................................................................................... III-25 K. REVOCATION OF CONSENT .................................................................................................................... III-27

IV. SECTION FOUR: HOW TO COMPLETE THE IEP FORMS.............................................................. IV-0

A. FORM A: BLIND AND VISUALLY IMPAIRED............................................................................................... IV-1 B. FORM B: EXTENDED SCHOOL YEAR.......................................................................................................... IV-1 C. FORM C: POST-SECONDARY TRANSITION PLAN ...................................................................................... IV-2 D. FORM D-PART 1: STATE ASSESSMENTS .................................................................................................... IV-3 E. FORM D-PART 2: STATE ACCOMMODATIONS .......................................................................................... IV-4 F. FORM D-PART 3: STATE ACCOMMODATIONS FOR ACCESS FOR ELLS .......................................................... IV-5 G. FORM E: ASSESSMENT ACCOMMODATIONS .......................................................................................... IV-5 H. FORM F: MODIFICATIONS AND ACCOMMODATIONS............................................................................... IV-6 I. NOTIFICATION OF MEETING .................................................................................................................... IV-7 J. RECORD OF DISTRICT ATTEMPTS TO SCHEDULE MEETING ...................................................................... IV-9 K. BEHAVIOR INTERVENTION PLAN ........................................................................................................... IV-11 L. PARA-EDUCATOR/ADULT SERVICES....................................................................................................... IV-13 M. IEP MULTI-PURPOSE PAGE..................................................................................................................... IV-14 N. IEP DATA COLLECTION REPORT.............................................................................................................. IV-15

O. NOTICE OF ACTION ................................................................................................................................ IV-18 P. IEP AMENDMENT................................................................................................................................... IV-21

V. SECTION FIVE: APPENDICES....................................................................................................... V-0

A. APPENDIX A-STUDENT-LED IEP TEAM MEETINGS................................................................................................ V-1 B. APPENDIX B - ASSISTIVE TECHNOLOGY........................................................................................................ V-2 C. APPENDIX C-DOCUMENTING IEP SERVICES FOR AUGMENTATIVE COMMUNICATION USERS..................... V-7 D. APPENDIX D-CREATING S.M.A.R.T. GOALS ................................................................................................ V-10 E. APPENDIX E-HOMEBOUND INSTRUCTION................................................................................................. V-12 F. APPENDIX F-SCHOOL COUNSELING AS A RELATED SERVICE ...................................................................... V-13 G. APPENDIX G-PSYCHOLOGICAL COUNSELING ............................................................................................. V-14 H. APPENDIX H-COMPENSATORY SERVICES................................................................................................... V-15 I. APPENDIX I-LEAST RESTRICTIVE ENVIRONMENT (LRE) -CONSIDERATIONS FOR PLACEMENT.............................. V-15 J. APPENDIX J-FOREIGN LANGUAGE INTERPRETERS AND SIGN LANGUAGE INTERPRETERS ......................... V-16 K. APPENDIX K-CASE MANAGER RESPONSIBILITIES ....................................................................................... V-18 L. APPENDIX L-DISCONTINUATION OF SPECIAL EDUCATION SERVICES ......................................................... V-19 M. APPENDIX M-MARILYN FRIEND CO-TEACHING MODEL AND APPROACHES............................................ V-21

VI. SECTION SIX: FORMS................................................................................................................ VI-0

A. IEP TEAM MEETING SAMPLE AGENDA ............................................................................................................. VI-1 B. PARAPROFESSIONAL CONSIDERATION FORM ...................................................................................................... VI-2 C. AUTHORIZATION FOR RELEASE OF INFORMATION .................................................................................. VI-4 D. SUMMARY OF PERFORMANCE (SOP) ............................................................................................................... VI-5 E. REQUEST FOR INTERPRETER PAYMENT ................................................................................................... VI-7 F. EXTENDED SCHOOL YEAR SERVICES, DETERMINATION OF NEED ............................................................................. VI-8 G. INDEPENDENT LIVING POST-SECONDARY GOAL WORKSHEET............................................................................... VI-10 H. RE: TRANSFER OF PARENTAL RIGHTS AT AGE OF MAJORITY ................................................................................ VI-12 I. NOTICE OF ASSIGNMENT ....................................................................................................................... VI-13 J. IEP MONITORING CHECKLIST ................................................................................................................. VI-14

VII. USEFUL WEBSITES .............................................................................................................. VII-1

VIII. GLOSSARY ......................................................................................................................... VIII-1

IX. FREQUENTLY ASKED QUESTIONS ............................................................................................. IX-1

INTRODUCTION

This Individualized Education Program (IEP) Manual is provided by the Office of Special Education to assist in compliance with state and federal laws relating to programs and services for students with disabilities. This manual will assist in the completion of forms developed by the IEP team. Information and procedures contained herein are to be followed by all participants involved in the IEP process. This manual will remain in effect until legislation, legal interpretations, or special education administrators require modifications or revisions.

An electronic version of this manual and special education forms can be found on the St. Louis Public Schools' intranet at SLPS Intranet (link is on the right menu panel under Site Shortcuts) District Forms Special Education Forms.

This manual is intended for the use of the staff of the St. Louis Public Schools. No part of the manual may be reproduced or used in any form by others without permission, in writing, from the Executive Director of Special Education. Inquiries should be addressed to St. Louis Public Schools, Office of Special Education, 801 N. 11th Street, St. Louis, Missouri 63101 or call 314.633.5344.

IEPs created in the St. Louis Public Schools are managed electronically via the web-based Tyler School Information System (SIS). It can be accessed at .

A username and password are required to access the system. Email spedsupport@ for assistance with usernames, passwords and support issues.

I. SECTION ONE: MEETING PREPARATION AND CONCLUSION

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