October Snapshot Extract

[Pages:31]October Snapshot Extract

Understanding and Creating the SIRS October Snapshot Extract File

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State Reporting Information Changes Table of Contents

State Reporting Information Section Changes Overview Extract Overview Extract Population Extract Data Elements State Reporting Information State Reporting Information ? CSE CSE Early School Age (ESA) LRE Setting Defaults CSE Early School Age (ESA) Total Weekly Early Childhood Program Minutes CSE ESA LRE Default Rules: Parentally Placed Students CSE ESA LRE Default Rules: Attending Regular Early Childhood Program 10 or More Hours per Week_ CSE ESA LRE Default Rules: Attending Regular Early Childhood Program Less Than 10 Hours per Week CSE ESA LRE Calculator CSE School Age (6-21) LRE Default CSE School Age (6-21) LRE Calculator CSE Primary Placement Type (School Age Students 4-21) State Reporting Information ? CPSE CPSE LRE Setting, Program Minutes CPSE LRE Default Rules: Attending Regular Early Childhood Program 10 or More Hours per Week CPSE LRE Default Rules: Attending Regular Early Childhood Program Less Than 10 Hours per Week CPSE LRE Default Rules: Not Enrolled in a Regular Early Childhood Program CPSE LRE Calculator CPSE Primary Services Program, Primary Provider

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October Snapshot Extract Population

Which students are included in the extract?

Classified CSE and CPSE students with an IEP that is in effect on October 4, 2017 with programs and/or related services with dates that span October 4, 2017.

CSE

CPSE

Classified Classified Charter School Enrollment Classified Charter School Dual Enrollment Classified PP within District Dual Enrollment Classified PP NR within District Dual Enrollment Court or State Placed ? Out of State Classified PP in Other Public School District Classified PP NR Within District No Services Classified PP within District No Services

Classified Preschool Court or State Placed ? Out of State

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October Snapshot Extract Data Elements

Field Name

District Code (BEDS code) Location code

School Year Date Student ID Last Name First Name Middle Initial Primary Service Code

IEP Direct Source of Data

District/Agency Information (Maintenance) Recommended School Information (Maintenance) ? if not

entered, defaults to `0000'

Included in Extract Preview/Download Mode?

Preview and Download Mode

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Defaulted to 2017-06-30 Master Demographics Master Demographics Master Demographics Master Demographics State Reporting Information Section (Document Details)

Preview and Download Mode Preview and Download Mode Preview Mode Preview Mode Preview Mode Preview and Download Mode

Primary Placement Type Snapshot Date Primary Service Provider Code

School Aged Indicator

State Reporting Information Section (Document Details) Defaulted to 2017-10-04 State Reporting Information Section (Document Details)

If CPSE, field defaults to `N'; If CSE, field defaults to `Y'

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Preview and Download Mode Preview and Download Mode Preview and Download Mode

Preview and Download Mode

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State Reporting Information

The information reported in the October Snapshot Extract is derived mainly from the State Reporting Information section on the student's document that was in effect on the Snapshot Date of 10/04/2017.

Some data elements are available only for CPSE students; some only for CSE students.

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State Reporting Information

CSE Students

Early School Age (ESA) 4-5 Years Old School Age 6-21 Years Old

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State Information Reporting Information for CSE

A B C D

A. Based on the student's Date of Birth entered in Master Demographics, this section of the screen calculates the student's age as of the October Snapshot date and identifies whether section B (early school age students 4-5 years of age) or section C (school age students 6-21 years of age) must be completed.

B. This section must be completed for CSE students who are age 4 or 5 as of the October Snapshot date. C. This section must be completed for CSE students who are age 6 through 21 as of the October Snapshot date. D. This section must be completed for all CSE students

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CSE State Reporting Information Early School Age (ESA) LRE Setting Default Rules

A. Least Restrictive Environment (LRE) Setting is defaulted based on the following rules: 1. If Recommended School SIRS Primary Setting = "Regular School Non-disabled students", then ESA

LRE Setting = "Enrolled in a Regular Early Childhood Program" 2. If Recommended School SIRS Primary Setting = "Separate School", then ESA LRE Setting will default

to "Separate School" 3. If Recommended School SIRS CSE Primary Placement Type = "PLC02: Residential Placement by

School District (Article 89)", then ESA LRE Setting will default to "Residential Facility" 4. If Recommended School SIRS Primary Setting = "Home", then ESA LRE Setting will default to "Home" 5. If Recommended School SIRS Primary Setting = "Incarcerated County Correctional Facility", then the

ESA LRE Setting will default to "Incarcerated"

NOTE: Users must determine and manually select the ESA LRE Setting values of "Separate Class" and "Service Provider Location"

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