Student attendance reporting procedures

STUDENT ATTENDANCE REPORTING PROCEDURES

2022-2023

Miami-Dade County Public Schools

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Miami-Dade County Public Schools

The School Board of Miami-Dade County, Florida

Perla Tabares Hantman, Chair Dr. Steve Gallon III, Vice Chair Lucia Baez-Geller

Dr. Dorothy Bendross-Mindingall Christi Fraga

Dr. Lubby Navarro Dr. Marta Perez Mari Tere Rojas Luisa Santos

Andrea S. Pita Mendez Student Advisor

Dr. Jose L. Dotres

SUPERINTENDENT OF SCHOOLS

Reva A. Vangates

ADMINISTRATIVE DIRECTOR

07/28/2022

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TABLE OF CONTENTS

I. INTRODUCTION

II. STUDENT MEMBERSHIP

1

A. Entries

1

B. Withdrawal Procedures

1

C. W26 Adult Education Entry

2

D. DNE (No-Show)

2

E. W22 Whereabouts is Unknown

2

III. RECORDING OF ATTENDANCE

4

A. Attendance Overview

4

B. Attendance Defined

4

1. School Attendance

2. Class Attendance

3. Tardy

4. Late Arrival/Early Dismissal

5. Early Sign outs

C. Procedures for Parents to Submit an Admit / Note to School

6

D. Official Daily School Attendance (ODSA)

7

1. Run Attendance Tracking Report

2. Correct Attendance Discrepancies

3. Export Attendance from Gradebook to DSIS

4. Approve/Edit Batch File in DSIS

5. Print Daily Bulletin

E. Critical Incidents Impacting Student Attendance

10

F. No-Show Procedures and Required Actions

10

G. Attendance Reconciliation

12

H. Attendance Corrections that Affect FTE Funding

12

I. End-of-year archive for the Electronic Gradebook

12

J. Attendance for Students in Quarantine/Stay Home Order

13

K. Attendance for Student Success Center Program

15

L. Attendance for Pathways Program

15

M. Attendance for Students in Virtual School

16

IV. TYPES OF ABSENCES

18

A. Excused Absences

18

B. Unexcused Absences

19

C. Course Make-up Work

19

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V. PRINCIPAL'S RESPONSIBILITIES

20

A. Principal's Report on Attendance

21

B. Certification of School Attendance

21

C. Attendance Tracking Report

21

D. Truancy Intervention Program Compliance

21

VI. TEACHER'S RESPONSIBILITIES

22

A. Course Make-up

22

B. Teacher Gradebook

22

C. Attendance Codes

23

VII. STARTING PINNACLE APPLICATION & LOGGING INTO GRADEBOOK

24

A. Gradebook Home Page ? Navigation

25

B. Substitute Attendance Procedures

26

C. Quick Attendance

27

D. Attendance Grid

29

E. Updating Daily Code

31

F. Batch Attendance

32

G. Filtering Students

34

H. Attendance History

35

I. Gradebook Reports

36

J. Attendance Tracking Report

37

K. Attendance Export

38

L. Highly Recommended Reports

39

M. Logging out

39

N. Approved Attendance Codes

40

VIII. STUDENT'S RESPONSIBILITIES

41

IX. PARENT'S RESPONSIBILITIES

42

X. RECOMMENDED ATTENDANCE STRATEGIES AND INCENTIVES

44

XI. PERFECT ATTENDANCE

45

XII. EXHIBITS

EXHIBIT #1: ENTRY AND WITHDRAWAL DSIS CODES

46

EXHIBIT #2: 2022-2023 SCHOOL CALENDAR

48

EXHIBIT #3: 2022-2023 RELIGIOUS HOLIDAYS CALENDAR

49

EXHIBIT #4: 2022-2023 PRINCIPAL'S ATTENDANCE REPORT CALENDAR

50

EXHIBIT #5: SAMPLE RETURNED RECEIPT FOR CERTIFIED LETTER

51

EXHIBIT #6: RESOURCES TO MONITOR ATTENDANCE

52

EXHIBIT #7: RELATED FLORIDA STATUTES, STATE AND SCHOOL BOARD POLICIES 53

EXHIBIT #8: FASCO CONTACTS

54

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INTRODUCTION Regular and punctual school attendance are two important factors that contribute to successful student progress in school. Miami-Dade County Public Schools (M-DCPS) has a vision whereby each student engages in a rigorous course of study in preparation for a myriad of successful postsecondary options. The 2022-2023 school year will begin on Wednesday, August 17th. To capture student attendance to school and classes, the District will follow established attendance protocols and procedures as defined in School Board Policy, 5200 ? Attendance. Students will attend school in-person during regular school hours and follow a standard school bell schedule. Official school attendance will be recorded and maintained for all classes assigned. Students will interact safely, with their teacher(s) and classmates. Florida Law (Section 1003.21, Florida Statutes) states that children of compulsory school age must attend school regularly during the entire school term. As such, M-DCPS maintains an affirmative obligation to inform parents of student absences, and to ensure that the compulsory attendance laws are enforced. Raising standards and promoting a high level of student achievement are paramount in all District initiatives. Ensuring good student attendance is a means of improving student performance and is critical in raising student standards. The procedures in this handbook detail the process schools will follow regarding student attendance. However, throughout the 2022-2023 school year, the Federal and State Compliance Office (FASCO) will update attendance protocols and procedures communicated in this document as needed. Should you require assistance implementing the student attendance reporting procedures, please call the Federal and State Compliance Office at 305-883-5323.

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