Job Description - Oscar Mayer



Job Description

|Job title |Occupational Health Administrator |

|Department |Human Resources / H&S |

|Main Purpose of Job |

|Working as part of the Human Resources Team, based on reception and reporting to the HRBP, you will support the HR team in general tasks but |

|will be responsible for Occupational Health administration, coordinating regular administrative tasks and coordinating associated site |

|activities. Alongside this you will have a dotted line into the H&S manager completing key administrative tasks on a daily basis and |

|coordinating general H&S related activities. |

|Key Responsibilities |

|General reception duties |

|Answering and directing phone call |

|Management of room bookings |

|Dealing with incoming and outgoing post |

|Upkeep of meeting rooms and reception area |

|Stationary ordering and management |

|Booking / sourcing hotels / venues / transport as required |

| |

|H&S Administration |

|Preparation and communication of daily and monthly accident statistic |

|To collate and update accident and near miss reporting systems, also reviewing the data before they are added into the computer systems |

|Organising Health and safety meetings – attendance at meetings taking and distributing minutes |

|Management of first aiders |

|Management of fire warden refresher training |

|Coordination of accident investigation reports and follow up |

| |

|Occupational Health Administration |

|Health Surveillance Coordination and annual calibration |

|Booking providers and arranging schedules |

|Coordinating events with line managers ensuring full communication |

|Sending out and tracking health questionnaires |

|Audios |

|FLT |

|Night shift workers |

|Lung function tests |

|Management of Occupational Health clinics |

|Sending appointments and communicating reports with managers and HR |

|Booking clinics with provider |

|Tracking and input of related KPIs into HR weekly report |

| |

|General HR Support |

|Raising POs for HR team |

|Supporting HR team in general administration duties, producing references, producing invite letters to interviews / meetings |

|Supporting at busy recruitment times – producing contracts |

|Manage eye care plan vouchers |

|Knowledge & Experience |

|Essential level of knowledge, qualification, training and experience necessary to enable the Jobholder to perform the job to an acceptable |

|standard |

|Training |Intermediate to advanced Microsoft office: |

| |Competent use of |

| |PowerPoint |

| |Excel |

| |Word |

| |Outlook |

|Experience |General administration duties |

| |Good level of experience of inputting and extracting info in relation to daily / weekly reports |

| |Experience of front facing customer facing environment |

| |Experienced coordinator of events ensuring resources/ timings / individuals are kept to task and time |

|Skills and Attributes |

|Confident communicator |

|Excellent telephone manner able to interact at all levels |

|Organised and efficient |

|Helpful and willing to take on a variety of tasks |

|Flexible in approach to work and hours |

|Uses initiative and works proactively |

|Offers support to all colleagues and visitors |

This job description suggests in general terms, the type and level of work performed as well as the typical responsibilities of employees in this role. The key responsibilities and tasks described are not all-inclusive and the Company may, at its absolute discretion, vary, modify or change the duties of different positions and to make reasonable accommodations so that employees can perform the essential functions of the role to meet the needs of the business. This job description does not change the employment terms and conditions existing between the Company and its employees.

|Agreement |

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