Mercy Medical Center



381005207000Hartford MarketNew Colleague Check ListBefore You startPrint Workday InstructionsPrint Occupation Health Form Listen to Message from Talent Acquisition SpecialistOffer LetterYou must sign the offer letter within 48 hours of receipt. Failure to do so will result inthe offer being rescinded.You will receive an e-mail from Trinity Health with a link to log into Workday. You must log into Workday by using your e-mail address as your "User Name" and the password that you created when you first applied online.e-sign the offer letter by typing your name in the field indicated and clicking submit.Career Site: Date of Birth, Soc Sec #/Government ID Once you completed e-signature on your offer letter, you will be returned to your Workday profile home screen. In the bottom left corner of the screen you will see 2 additional tasks under “Your Tasks”, they are:?Add Personal Information (DOB)Add Government ID (Social Security Number)Please note: your offer letter is not complete until these 2 tasks are done and submitted.4. Workday Email: WelcomeThis email will be sent to the email address you used when you applied for your position. The email will include your managers name, start date and employee numberIf you do not receive this mail within 24 hours of your offer, please contact your Employment Coordinator at 860 714 41604a. Workday Email: User ldThis email will be sent to the email address you used when you applied for your position. The email will include your User Id to enable you to log into Workday to complete your pre-employment tasks.If you do not receive this email within 48 hours of your Welcome email, please contact your Employment Coordinator at 860 714 4160..4b. Workday Email: PasswordThis email will be sent to the email address you used when you applied for your position. The email will include your Password to enable you to log into Workday and complete your pre-employment tasks.If you do not receive this email within 48 hours of your Welcome email, please contact your Employment Coordinator at 860 714 4160.Once you receive the User Name and temporary Password, you will use the link provided in the emails to log into Workday using the User Name and temporary password assigned. You will be prompted to reset your Password. **Going forward you will be using the assigned User Name and new Password to log into Workday ***IMPORTANT: This task is time sensitive. Logging into Workday using the User Name and Temporary Password must be completed within 24-48 hours of receipt. 5. Workday Email: Hire RightEmail is sent to the email address you used when you applied for your position.The email will contain a link to Hire Right, the third party vendor who conducts our background check.Your employment is contingent upon a satisfactory background check.**PLEASE NOTE: The link to this form does expire!!! Please complete in a timelymanner.If you do not receive this email within 48 hours of your Welcome email, pleasecontact your Employment Coordinator at 860 714 4160.6. Workday Email: Skill SurveyEmail is sent to the email address you used when you applied for your position.The email will contain a link to Skill Survey, the third party vendor who conducts reference checks.Be sure to notify anyone you list as a reference to expect an email from Skill Survey. If you do not receive this email within 48 hours of your Welcome email, please contact your Employment Coordinator at 860 714 4160.7. Workday TasksOnce you reset your Workday login information, you will receive a series of items in “Your Tasks” field inside of Workday, which need to be completed within ten days following the offer of your position. These tasks include, but are not limited to:Conflict of InterestConfidentiality AgreementNetwork Access DocumentsDisability Self-Identificationveteran Status IdentificationEmergency Contact Information Contact InformationI9 (See link in resource section for list of valid sources)Be sure to refresh screen to continue on to the next four tasks:Benefits For Life EventTax ElectionsPayment ElectionsConflict of Interest Disclosure8. ParkingIf you have a vehicle and need parking, please register your vehicle as soon as possible at: prepared to enter:?Make & Model of your vehicleLicense Plate Number?***PLEASE NOTE: You will NOT receive a parking assignment if this form is not received in a timely manner.9. Security BadgeYour picture for the security badge will be taken the day you arrive at HR, following your Occupational Health Appointment.Security Badges will be provided to you at day one General Orientation during your check-in.Occupational Health Form and AppointmentDRUG SCREEN & PHYSICAL EXAM: You will need to schedule your Drug Screen (DS) and Physical Exam (PE), in the Hartford location, within the next 48 hours. Be sure you schedule your appointment, by clicking the Book Appointment Now link, no later than ten (10) days prior to your start date to allow time for results. DS & PE is conducted at Saint Francis Occupational Health, which is located on the 4th Floor of the Gengras Medical Office Building. You will park in the Collins Garage located on Collins Street. You will enter the hospital and take a left turn to enter the Gengras Medical Office Building. Book Appointment Now?At your physical you will need to provide your immunization records. If you do not have them all, they may give you a lab slip to get a blood draw, which you can do after your Occupational Health appointment, then proceed to HR.?**IMPORTANT: Once your appointment is scheduled, please make sure that you complete the following: Read, print, and complete the forms?on this link below and BRING them with you to your appointment: ?Click here to access Occupational Health Information and FormsPlease make every attempt to attend your appointment. Missing or rescheduling your appointment may delay your start date or effect your employment in general.After completing your appointment, please go to Human Resources to provided required paperwork.Human Resources: Required Forms of identification (19)HUMAN RESOURCES (I9 Form): You must bring acceptable forms(s) of ID according to the list here: to our Human Resources Department PRIOR to your start date. We encourage you to stop by our Human Resources Department the same day you are scheduled for your Occupational Health appointment. Office hours for HR are Monday – Friday, 7:30 a.m. – 4:30 p.m. **You must bring original form(s) of ID, not copies.General New Colleague OrientationYou are required to attend Hospital Orientation; your offer letter will state the date you are to attend. General Orientation begins at 7:30 a.m. till 4:00 p.m. and is held at:Innovation and Learning Building, first floor- CIPCI Collaborative Theatre260 Ashley Street, Hartford, Ct. Dress for all orientation sessions is professional.??You are required to attend our?mandatory patient safety training?Safety Starts with Me and Safety Absolute, which?is included in your orientation schedule for day one. If you believe you have already?received this?training session elsewhere, and?within the last 12 months, please bring a certificate of completion to orientation.?Our training?manager will assess whether or not you are exempt from retaking the training.Notes: ................
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