SHALLOTTE BOARD OF ALDERMEN



SHALLOTTE BOARD OF ALDERMEN

REGULAR AGENDA

JULY 2, 2007

7:00 P.M.

The Shallotte Board of Aldermen met for a regular meeting on July 2, 2007 at 7:00 p.m. in the council chambers of the Shallotte Town Hall with Mayor Gerald Long presiding.

Aldermen present: Buddy Kelly, John Kinlaw, Jim Roach and Larry Harrelson (joined the meeting at 8:00 p.m.)

Aldermen absent: Jerry Jones

Staff present: Sandy Hewett, Paul Sabiston, Cindy Babson, Chris Rogers and Attorney Laura Thompson

I. CALL TO ORDER

Mayor Long called the meeting to order. A motion was made by John Kinlaw seconded by Jim Roach to open the meeting. Motion carried 3 yes 0 no.

II. INVOCATION & PLEDGE

Reverend Vaughn gave the Invocation followed by the Board and audience reciting the Pledge of Allegiance.

III. AGENDA AMENDMENTS & APPROVAL OF AGENDA

A motion was wade by Buddy Kelly seconded by Jim Roach to approve the agenda as submitted. Motion carried 3 yes 0 no.

IV. PUBLIC HEARINGS

A motion was made by Jim Roach seconded by John Kinlaw to open the public hearing portion of the meeting. Motion carried 3 yes 0 no.

1. Planning & Zoning item #07-028 – Wicker Imports – Owner James David Haddock has requested annexation of .985 acres + or – of property located at 2763 Ocean Highway West (tax parcel 1820023902). A zoning change from B-2 to HB has also been requested – No public comments were made.

2. Planning & Zoning item #07-035 – San Rio Real Estate Center – Agent William H. Sutton has requested annexation of .51 acres + or - located at 442 Holden Beach Road (tax parcel 19800076). A zoning change from CO-NC to HB has also been requested – No public comments were made.

3. Planning & Zoning item #07-036 – Owner Thomas Smith has requested annexation of .93 + or - acres located at 895 Village Point Road (tax parcels 21300036 & 2130003601). A zoning change from RA-15 to R-15 has also been requested – No public comments were made.

4. Planning & Zoning item #07-018 – Steven Denney Properties – Agent Margaret Gray is requesting annexation of 69.14 acres + or – of property located at 4415 Todd Road & Bay Road, SW (tax parcels 22900044, 55.44 acres, 2290003216 10.80 acres, 2290004404 1.8 acres and a portion of 229003205 2.10 acres). A zoning change from CO-HM to MF-10 with a PRD Overlay has also been requested – Holly Hewett Long owns adjoining property and asked what is MF-10? She also commented on how narrow Village Point Road is and feels that with all the development going on in this area, the roads will soon become impassible. She doesn’t want to see Shallotte Point become a Wilmington. Ms. Long asked what backup plans the Town had for sewer failures during a hurricane? Administrator Sabiston stated the pump lift stations all had backup generators.

5. Change of text amendment under Article 11. Table of Area, Yard, Height Requirements, under the heading “Minimum Lot Size” for multi-family projects, add the word “contiguous” to read: “Minimum of 2.0 contiguous acres/duplex – 10,000 sq. ft. per individual unit” – No public comments were made.

A motion was made by Jim Roach seconded by Buddy Kelly to close the public hearing portion of the meeting. Motion carried 4 yes 0 no.

V. CONSENT AGENDA

A Motion was made by John Kinlaw seconded by Jim Roach to approve the following consent agenda items:

• June 5, 2007 regular meeting minutes

• June 19, 2007 budget public hearing minutes

• June 26, 2007 pre-agenda meeting minutes

• Schedule public hearing for August 13, 2007 at 5:15 p.m. for adoption of CAMA Land Use Plan.

• Instruct Clerk to schedule public hearings for August 7, 2007 at 7:00 p.m. for the following requests

- #06-079 – Village Point United Methodist Church – Agent Brian Garrett requesting annexation and rezoning of 1.72 acres + or – of property located at 1392 Village Point Road, tax parcel 23000019. A zoning change from R-6000 to HB has also been requested.

- #07-038 Shallotte Church of God – Requesting annexation and rezoning of 3.43 acres + or – of property located at 304 Bricklanding Road, tax parcel 21300007. A zoning change from RA-15 to HB has also been requested.

- #07-039 Inverness – Agent Korey Drew requesting annexation and rezoning of 15.60 acres + or – of property located behind 4495 Todd Road. A zoning change from County NC to MF-10 with a PRD Overlay has also been requested.

- #07-041 Volpe, Maul & Myers – Agent Mitchell Volpe requesting annexation and rezoning of 1.825 acres + or - of property located on Lightwood Lane, tax parcels 19800087 (.618 acres), 1980000118 (.732 acres) and 1980000114 (.475 acres). A zoning change from RA-15 to R-15 has also been requested.

- #06-070 – Brookberry Estates – Owner Charles & Rose Hunter are requesting Master Plan approval as a conditional use for 11.06 acres, zoned R-10 with PRD Overlay, located at 1027 Village Point Road SW, tax parcel 21300027.

Motion carried 4 yes 0 no.

VI. PUBLIC COMMENTS

1. Randy Edge – 1250 Whiteville Road – request to waive sidewalk requirements – Mr. Edge was not in attendance, therefore it was decided to place this item on the July 31, 2007 pre-agenda meeting.

2. Shallotte Rescue Squad – Rescue Squad Chief Eric King was present to discuss the status of Shallotte Rescue Squad. Chief King stated the squad had been approached by Brunswick County (EMS) to merge with their department. Chief King announced that he signed a contract today, to consolidate and the squad will now be funded 100% by the County. Once this is officially/formally approved by the County Commissioners, Shallotte Rescue Squad will dissolve. He stated it should take anywhere from 6-9 months to finalize.

3. Ronald Hobbs of Happy Valley Lane asked the status of the forced ETJ annexation? Are there any other plans on the table regarding this other than what is before legislation now? Mayor Long stated that currently there are no other plans for forced annexation. Mr. Hobbs asked if the Town would look into obtaining an outside firm to test the Shallotte Point sewer lines.

4. Holly Hewett Long of 1664 Village Point Road, asked the Town to please slow down on annexations and multi family rezonings.

VII. PLANNING & ZONING

A motion was made by John Kinlaw seconded by Jim Roach to add A.O. McCarley, Final Plat approval for The Highlands Phase II. Motion carried 4 yes 0 no.

1. #07-028 – Wicker Imports – Owner James David Haddock has requested annexation of .985 acres + or – of property located at 2763 Ocean Highway West (tax parcel 1820023902). A zoning change from B-2 to HB has also been requested.

a. A motion was made by Buddy Kelly seconded by Jim Roach to approve Annexation Ordinance 07-29, the annexation of .985 acres + or – of property located at 2763 Ocean Highway West (tax parcel 1820023902). Motion carried 4 yes 0 no.

b. A motion was made by Larry Harrelson seconded by Jim Roach to approve the Zoning Report.

c. A motion was made by John Kinlaw seconded by Jim Roach to approve rezoning .985 acres + or – of property located at 2763 Ocean Highway West (tax parcel 1820023902) from B-2 to HB. Motion carried 4 yes 0 no.

2. #07-035 – San Rio Real Estate Center – Agent William H. Sutton has requested annexation of .51 acres + or - located at 442 Holden Beach Road (tax parcel 19800076). A zoning change from CO-NC to HB has also been requested.

a. A motion was made by Jim Roach seconded by Larry Harrelson to approve Annexation Ordinance 07-30, the annexation of .51 acres + or – located at 442 Holden Beach Road (tax parcel 19800076). Motion carried 4 yes 0 no.

b. A motion was made by John Kinlaw seconded by Jim Roach to approve the Zoning Report. Motion carried 4 yes 0 no.

c. A motion was made by John Kinlaw seconded by Buddy Kelly to approve rezoning .51 acres + or – located at 442 Holden Beach Road (tax parcel 19800076) from CO-NC to HB. Motion carried 4 yes 0 no.

3. #07-036 – Owner Thomas Smith has requested annexation of .93 + or - acres located at 895 Village Point Road (tax parcels 21300036 & 2130003601). A zoning change from RA-15 to R-15 has also been requested.

a. A motion was made by Jim Roach seconded by Larry Harrelson to approve Annexation Ordinance 07-31, the annexation of .93 acres + or – of property located at 895 Village Point Road (tax parcels 21300036 & 2130003601). Motion carried 4 yes 0 no.

b. A motion was made by Jim Roach seconded by Larry Harrelson to approve the Zoning Report. Motion carried 4 yes 0 no.

c. A motion was made by Jim Roach seconded by Larry Harrelson to approve rezoning .93 acres + or – of property located at 895 Village Point Road (tax parcels 21300036 & 2130003601) from RA-15 to R-15. Motion carried 4 yes 0 no.

4. #07-018 – Steven Denney Properties – Agent Margaret Gray is requesting annexation of 69.14 acres + or – of property located at 4415 Todd Road & Bay Road, SW (tax parcels 22900044, 55.44 acres, 2290003216 10.80 acres, 2290004404 1.8 acres and a portion of 229003205 2.10 acres). A zoning change from CO-HM to MF-10 with a PRD Overlay has also been requested.

a. A motion was made by Jim Roach seconded by John Kinlaw to approve Annexation Ordinance 07-32, the annexation of 69.14 acres + or – of property located at 4415 Todd Road & Bay Road, SW (tax parcels 22900044; 55.44 acres, 2290003216; 10.80 acres, 2290004404; 1.8 acres). Motion carried 4 yes 0 no.

b. A motion was made by John Kinlaw seconded by Jim Roach to approve the Zoning Report. Motion carried 4 yes 0 no.

c. A motion was made by Jim Roach seconded by Larry Harrelson to approve rezoning 69.14 acres + or – of property located at 4415 Todd Road & Bay Road, SW (tax parcels 22900044; 55.44 acres, 2290003216; 10.80 acres, 2290004404; 1.8 acres) from CO-HM to MF-10 with a PRD Overlay. Motion carried 4 yes 0 no.

5. Change of text amendment under Article 11. Table of Area, Yard, Height Requirements, under the heading “Minimum Lot Size” for multi-family projects, add the word “contiguous” to read: “Minimum of 2.0 contiguous acres/duplex – 10,000 sq. ft. per individual unit” and state the maximum density requirements for each MF zoning district in Article 9.

a. A motion was made by Jim Roach seconded by John Kinlaw to approve a text amendment under Article 11. Table of Area, Yard, Height Requirements, under the heading “Minimum Lot Size” for multi-family projects, add the word “contiguous” to read: “Minimum of 2.0 contiguous acres/duplex – 10,000 sq. ft. per individual unit” and sate the maximum density for each MF family zoning district in Article 9. Motion carried 4 yes 0 no.

6. A.O. McCarley – Final Plat approval for The Highlands Phase II.

a. A motion was made by John Kinlaw seconded by Jim Roach to approve the Final Plat for The Highlands Phase II, subject to review & approval of the surety bond by the Town Attorney. Motion carried 4 yes 0 no.

(The following items have been previously discussed by the Board of Aldermen before being placed on the consent agenda for approval)

• Instruct Clerk to schedule public hearings for August 7, 2007 at 7:00 p.m. for the following requests (pending Attorney certification):

- #06-079 – Village Point United Methodist Church – Agent Brian Garrett requesting annexation and rezoning of 1.72 acres + or – of property located at 1392 Village Point Road, tax parcel 23000019. A zoning change from R-6000 to HB has also been requested.

- #07-038 Shallotte Church of God – Requesting annexation and rezoning of 3.43 acres + or – of property located at 304 Bricklanding Road, tax parcel 21300007. A zoning change from RA-15 to HB has also been requested.

- #07-039 Inverness – Agent Korey Drew requesting annexation and rezoning of 15.60 acres + or – of property located behind 4495 Todd Road. A zoning change from County NC to MF-10 with a PRD Overlay has also been requested.

- #07-041 Volpe, Maul & Myers – Agent Mitchell Volpe requesting annexation and rezoning of 1.825 acres + or - of property located on Lightwood Lane, tax parcels 19800087 (.618 acres), 1980000118 (.732 acres) and 1980000114 (.475 acres). A zoning change from RA-15 to R-15 has also been requested.

- #06-070 – Brookberry Estates – Owner Charles & Rose Hunter are requesting Master Plan approval as a conditional use for 11.06 acres, zoned R-10 with PRD Overlay, located at 1027 Village Point Road SW, tax parcel 21300027.

VIII. ORDINANCES, RESOLUTIONS, PROCLAMATIONS & EASEMENTS

IX. OTHER BUSINESS

1. Selection of financial institution to carry short-term and long-term debts, as needed, resulting from recent bids – Administrator Sabiston informed the Board that he has talked with BB & T and was not able to get formal approval from them on a reduced interest rate (one comparable with RBC Centura). If BB & T determines they are able to match or exceed RBC’s rate, Administrator Sabiston will conduct a phone poll of the Board for approval. If not, the item will be brought back to the Board for further review.

X. DEPARTMENT REPORTS

1. Administration

a. Update on projects – A motion was made by John Kinlaw seconded by Jim Roach to approve a “general” resolution stating the Shallotte Point sewer project is complete and the Town is seeding reimbursement from the Rural Center. Motion carried 4 yes 0 no.

b. Miscellaneous - Administrator Sabiston stated he is finalizing department head evaluations and any merits and COLA increases will be reflected on the first full pay period in July. He also noted the Wildwood Village assessment letters have been mailed and he reminded the Board of that public hearing being held on July 17th at 6:30 p.m.

c. Monthly financial statements – submitted to Board of Aldermen

2. Public Works

3. Police – Detective Eric King was present to discuss a memo that Chief Gause distributed to the Board requesting the purchase of two used vehicles for the Police Department. The memo states he would like to trade in the two 2005 Ford Taurus for two used Dodge Durangos. Each Durango has less than 40,000 miles, and after trade in allowances, the cost will be $12,774.00. Alderman Roach asked where the money to purchase these vehicles would come from? Alderman Kinlaw stated the money allocated for Shallotte Rescue Squad would not be processed (due to the consolidation with the County) and we could use that. Administrator Sabiston stated this could have been brought forward at a more appropriate time and in a more professional manner. We should look at the Police Department’s budget for the money. Alderman Roach stated that he didn’t have a problem with the concept, but the Police Department budget should be the first place searched for the money to purchase. Alderman Harrelson agreed. Mayor Long feels that we shouldn’t act too quickly on this; we need to make sure this is a good choice. It was the consensus of the Board, to allow Administrator Sabiston, Finance Director Gaither and Chief Gause to find $15,000 (based on the figures stated in Chief Gause’s memo), with the majority of funding coming from the Police Department budget.

4. Fire

XI. MAYOR & ALDERMEN COMMENTS/ANNOUNCEMENTS

Aldermen Harrelson, Kelly nor Kinlaw had any comments at this time.

Alderman Roach reminded the Board of the Shallotte Sings concert being held on July 12th.

XII. CLOSED SESSION

A motion was made by Larry Harrelson seconded by Buddy Kelly to go into closed session to discuss a legal matter. Motion carried 4 yes 0 no.

A motion was made by John Kinlaw seconded by Jim Roach to resume regular session. Motion carried 4 yes 0 no. No action was taken during closed session.

XIII. ADJOURN

A motion was made by Jim Roach seconded by Larry Harrelson to adjourn the meeting at 9:20 p.m. Motion carried 4 yes 0 no.

Respectfully submitted,

____________________________________________

Town Clerk Date

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download