PROPOSAL ACCEPTANCE LETTER



PROPOSAL ACCEPTANCE LETTER

2008 Heartland Professional Development Conference

““Weaving Today’s Talent into Tomorrow’s Workforce”

- A Tapestry of Opportunities -

Hilton at the Ballpark – St. Louis, MO – April 6-9, 2008

Your proposal for the 2008 Heartland Professional Development Conference has been accepted, we are pleased to have you has part of this important event.   Workshop date and times will be assigned and confirmation sent in early February. We ask that you remain flexible on your workshop schedule.

 

The draft agenda below will provide an overview of the entire program.  The Agenda is still a work in progress so changes are possible.  You will be notified if changes occur but it is always a good idea to check the Symposium Program onsite. Right now, we are anticipating about 500 attendees with 4 blocks of 6-8 concurrent workshops and 2 blocks of 3 concurrent super sessions.

 

Please keep these points in mind when preparing your presentations:

• All communication will be with the Primary Presenter only. It is the Primary Presenter's responsibility to keep any co-presenters informed. If you received this e-mail you are considered the Primary Presenter.

• As stated on the Request for Proposal, presenters who will not be attending the full Conference may request a complimentary registration for the day of their presentation only. When registering, please mark payment option “waived” and a one-day pass for the day of your presentation will be provided. Your badge and symposium materials will be available at the Symposium Registration Desk on the lower level of the Millennium Hotel.

• Presenters and co-presenters attending the full Conference are required to pay the full registration fee.

• Overhead projector, screen/cart, easel, flipchart and markers will be provided as requested. All other A/V equipment - such as computers, LCD projectors, internet connections and VCRs - are the responsibility of the Primary Presenter and will need to be made directly with the audio visual company we select. I will send AV contact information and a pricing sheet when I send your workshop time and date confirmation.

• All workshop rooms will be set half classroom style (table and chairs) with theater seating in the back, a podium, microphone and head table at the front of the room unless otherwise requested.

If you have any content or agenda questions, feel free to contact me.

Thank You,

Denise Donnahoo

Heartland Conference Coordinator

The Event Connection

31 Mesa Oak

Littleton, CO 80127

Office: 303-972-8372 (MST)

Fax: 303-362-7899

denise@



WHAT YOU NEED TO KNOW TO PRESENT AT THE

2008 HEARTLAND PROFESSIONAL

DEVELOPMENT CONFERENCE

 

CONFERENCE REGISTRATION

Once you accept our invitation to present, I will be sending you a letter confirming your workshop date and time. Once you receive this email, you will be provided with a link and asked to officially register for the conference. If you and any co-presenters are only attending for the day of your presentation, you will not need to pay a registration fee but you are expected to register yourself and any co-presenters on-line in order to be provided with a one-day pass/badge to the Conference. To do this, select the payment option “waived” and a one-day pass/badge for the day of your presentation will be provided. All presenters and co-presenters attending the full conference are required to pay the full conference rate unless arrangements have been made with GLETA.

Registration desk hours are as follows:

Sunday, April 6th from 12 noon – 5:00 pm Monday, April 7th from 7:30 am – 5:00 pm

Tuesday, April 8th from 7:30 am – 5:00 pm Wednesday, April 9th from 7:30 – 11:30 am

HOTEL INFORMATION

One South Broadway

St. Louis, MO 63102

Hotel Reservations

1-877-845-7354

Online Hotel Reservations

Rates

Single or Double Occupancy: $106 (plus tax)

Additional Person: $20

Reserve your room by March 17th to receive the exclusive Heartland hotel rate. Make sure to mention the Heartland Professional Development Conference to receive this special rate. After the room block is sold out, rates are subject to space availability. Contact Denise @ The Event Connection if the hotel is sold out or does not have availability on your preferred dates.

 

HANDOUT GUIDELINES

HANDOUT MATERIALS ARE STRONGLY SUGGESTED FOR ALL WORKSHOPS:

• We will make copies of your handouts if they are kept at a maximum of 10 pages (5 front and back). (There is no limit on the number of pages for your workshop if you are printing them.) They will be printed in black and white only and left corner stapled. A minimum of 100 copies should be available at each workshop the PRESENTER agrees to present.

• In order to make copies of your presentation and/or handout materials, we ask that they are prepared and sent electronically. We want be able to have them available in an alternative format, and available for attendees after the symposium. Please e-mail the file by Friday, March 28th to denise@.

• If you have workshop materials you would like to ship, please do so to the GLETA/Heartland Conference’s attention at the hotel (instructions below); any materials shipped in keeping with these guidelines will be delivered to your workshop room the day of your session. Otherwise, please bring your handout materials directly to your session room.

• All exceptions to these guidelines must be approved in advance, in writing.

• Please ship your materials to arrive no later than Friday, April 4th.

Your workshop information must be printed on your package.

Presenter Name

Workshop Title

Session # (A1, B2, C3, etc)

Date and Time of Presentation

Ship to:

Hilton at the Ballpark St. Louis

% Heartland Conference, April 6-9, 2008

Attn: Denise Donnahoo

One South Broadway

St. Louis, MO 63102

Phone #: 1-877-845-7354

TENTATIVE AGENDA (as of 2/14/08)

Pre-conference Sessions

Sunday/April 6th

12:00 – 5:00 pm Registration/Information Desk Open

1:00 – 4:00 pm Pre-conference Workshop Session #1 – WIA 101

1:00 – 5:00 pm Pre-conference Workshop Session #2 – Jodie Sue Kelly

Monday/April 7th

7:30 am – 5:00 pm Registration/Information Desk Open

8:00 am – 12:00 noon GLETA/State Administrator’s Joint Meeting

9:00 – 12:00 noon Pre-conference Workshop Session #3 – Ann Merrifield

9:00 – 11:00 noon Pre-conference Workshop Session #4 – Busch Stadium Tour

Full Conference Schedule

Monday/April 7th

1:00 – 2:30 pm Opening Plenary Session - Jack Schultz

2:30 – 2:45 pm PM Break in Resource Area

2:45 – 4:00 pm 8 Concurrent Workshops - Session A

4:15 – 5:30 pm 3 Super Session Workshops – Session B

5:30 – 7:00 pm Networking Reception – Resource Area

6:00 – 9:00 pm Leadership Dinner – David Bradley

Tuesday/April 8th

6:30 – 7:00 am Power Charged Walk around St. Louis Millennium Park

7:30 am – 5:00 pm Registration/Information Desk Open

8:00 – 10:00 am Awards Breakfast /General Session

10:00 – 10:30 am AM Break in Resource Area

10:30 – 11:45 am 8 Concurrent Workshops – Session C

10:30 – 11:45 am Resource Provider Workshop

12:00 – 1:15 pm Topic Table Networking Luncheon

1:30 – 2:45 pm 8 Concurrent Workshops - Session D

1:30 – 2:45 pm Resource Provider Workshop

2:45 – 3:15 pm PM Break in Resource Area

3:15 – 4:45 pm 3 Super Session Workshops – Session E

4:45 pm Enjoy the Local Flavor on your own

Wednesday/April 9th

7:30 – 11:30 am Registration/Information Desk Open

7:30 – 8:30 am Continental Breakfast

8:30 – 9:45 am 6 Concurrent Workshops - Session F

9:45 – 10:00 am AM Break

10:00 – 11:30 am Closing Plenary Session – Jim Brazell

11:30 am – 12 noon Break

CONTACT INFORMATION

Registration, hotel and logistics questions can be answered by Denise Donnahoo, Heartland Conference Logistics Coordinator at 303-972-8372 (MST) or denise@ .

Content and agenda questions can be answered by contacting Rachel E. Ramirez, Performance Excellence Partners at 714-374-1140 (PST) or rramirez@performance-excellence.us. Exhibit and sponsorship opportunities are available by contacting Rachel.

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