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56th ANNUAL CONVOCATION

INTERNATIONAL BIBLE WAY CHURCH

Sunday, June 30 - Friday, July 5, 2013

Hilton Stamford Hotel

One First Stamford Place

Stamford, Connecticut

(203) 967-2222

To: Prospective Exhibitors and Sponsors

From: Elder Richard Scott, Vending Coordinator

Re: IBW 56th Annual Holy Convocation

Sunday, June 30 – Friday, July 5, 2013

May 3, 2013

The International Bible Way Church of Jesus Christ, Inc. (IBW) under the direction of Chief Apostle Cornelius Showell, Presiding Prelate, invites you to exhibit your products and services, and/or sponsor professional or social events at the Annual Holy Convocation. This Convocation will be held at the Hilton Stamford Hotel located at One First Stamford Place, Stamford, Connecticut. IBW room rate is $102 plus tax per night. To make reservations, please call (203) 967-2222. We are anticipating approximately 1,800 delegates. These delegates include Bishops, District Elders, Pastors, Missionaries, Evangelists and international delegates of International Bible Way, as well as invited guests, church members and visitors from across the country.

Become an International Bible Way vendor or sponsor and reap numerous benefits for your company or organization:

• Display and sell your products in the “International Bible Way Marketplace”

Scores of vendors will be featured in this designated shopping area, a conference favorite.

• Participate in all sessions and services

Banquets and Receptions are not included.

Exhibitors

Exhibit hours at The Hilton Stamford Hotel in the IBW Marketplace are from Sunday at 2:00 p.m. to 10:00 p.m. and Monday thru Friday from 9:00 a.m. to 11:00 p.m. The Marketplace will be closed during the Apostle’s Keynote Address, but will reopen immediately following service.

Vendor fee for Sunday to Friday fee is $175.00 per day. The vendor fee for International Bible Way members (with Pastor’s signature and paid conference registration) for Sunday to Friday is $150.00 per day. This fee includes: one 8x10 booth two chairs, free registration and admittance to all worship services (banquets and receptions not included).$325 per day is for those who wish two booths (8x10). End spaces are considered premium spaces and cost an additional $50.00 (included in the fee). A non-refundable deposit of $250 must be paid by June 1 to guarantee your space. Booths must paid in full by June 29 before occupancy. All fees are listed on the vendor application. Your signature is required on the application and rules/regulation pages.

The exhibit area colors are black and gold. Extension cords and audiovisual equipment are the responsibility of the exhibitor. All requests for electrical and telecommunication services must be contracted directly with The Hilton Stamford Hotel Sales Dept. The exhibitor is responsible for the security of booth materials and equipment during conference hours. The exhibition hall will be secured for overnight storage. All exhibitors must furnish a description of products and services to be displayed or sold. The sale of any products or services that conflict with the International Bible Way vision will be disallowed.

56th ANNUAL CONVOCATION

INTERNATIONAL BIBLE WAY CHURCH

Sunday, June 30 – Friday, July 5, 2013

The Hilton Stamford Hotel

“Take One” Tables

This is a special offer for companies and organizations that wish to market their products and services, but do not wish to staff an exhibition booth. Your materials will be professionally displayed in the International Bible Way Marketplace throughout the length of the conference. You will need to send all display and materials no later than June 11, 2013. This fee is $450.00 for entire week or $125 per day and includes one covered 6’ rectangular display table; display set up and takes down by our International Bible Way staff. This does not include registration or admittance to conference activities because no one from your company will be attending the conference.

Sponsors

Sponsorship promotes events, services, materials and products necessary for running the conference. Sponsors will receive special recognition during the keynote address.

Gold - $1000.00, Silver-$500.00, Bronze-$250.00

A sponsor can provide all or part of any of the following services, materials, and products:

o Adult Convention Bags

o Celebration Dinner

o Children’s Lunch (provided daily)

o Children Programming (Kids-eriffic, et al.)

o Conference Advertising Printing Costs

o T-shirts that advertise International Bible Way and your company

o Youth Back Packs

You can maximize your company’s marketing impact by engaging in more than one of these sponsorship opportunities for our Holy Convocation. For example, purchasing a “Take One Table,” sending complimentary company pens to be distributed as favors, and providing funds to partially or fully sponsor one of the convocation activities would prominently display your company in the International Bible Way Marketplace, and garner special praise and recognition during the Keynote Address.

Unauthorized Activities

Exhibitor acknowledges that the IBW 56th Annual Convocation is designed to be an orderly, controlled event and agrees not to exhibit, sponsor, or hold any activity designed to promote or sell goods or services to conference attendees, except as an authorized exhibitor following assignment of booth space or number. Exhibitors must remain in assigned space. Exhibitors will refrain from sponsoring or endorsing any activities during hours of announced International Bible Way scheduled activities without prior written consent of International Bible Way. No food is allowed to be sold.

Deadlines

Your completed application and fees should be returned as soon as possible. Mail to: International Bible Way Marketplace, International Bible Way World Wide, 27 South Caroline St., Baltimore, Maryland 21231. Please contact Elder Richard Scott with questions or concerns at 202-391-5594 or elder_bishop@. You may also contact Elder Kim Showell at 410-327-1181 or kmshowell@.

Finally, please rest assure that we will do everything we can to make this event a marketing and financial success for your company or organization. On behalf of Chief Apostle Cornelius Showell and International Bible Way, we thank you for your consideration in sponsoring and/or exhibiting at the IBW 53rd Annual Convocation. We look forward to hearing from you, answering any questions you may have, and meeting you in person.

56th ANNUAL CONVOCATION

INTERNATIONAL BIBLE WAY CHURCH

Sunday, June 30 – Friday, July 5, 2013

Hilton Stamford Hotel

(203) 967-2222

Exhibit Space and Sponsorship Application

Company/Organization

Name: _____________________________________________________________________________

Company Contact/Authorized

Agent: ______________________________________________________________________________

Address: _____________________________________________________________________________________

Street or P.O. Box City State Zip

Phone: (____) _________________ Fax (____) _________________ Email________________________________

Representative Name(s) as it should appear on name tag. (Complimentary registration is limited to two representatives per exhibitor/sponsor. A nominal fee is charged for more than two representatives.)

1. ______________________________________

2. ______________________________________

EXHIBITOR/SPONSORSHIP OPTIONS (check all that apply):

____ Exhibitor ~ includes one covered 6’ rectangular display table, two chairs, free registration and admittance to all worship services (banquets and receptions not included).

Per Day Option [Please check the day(s) that you would like to participate]

( Sun. June 30 ( Mon. July 1 ( Tues. July 2 ( Wed. July 3 ( Thurs. July 4 ( Fri. July 5

____ “Take One” Table ~ Includes one 6’ covered rectangular display table, professional display of your materials throughout the conference, set up and take down. All display materials must be sent no later than June 11, 2013. Total fee: $450/entire week or $125/day

____ Sponsor ~ Includes special recognition during the keynote address, free registration and admittance to all sessions and services (banquets and receptions not included). Please check any of the following events, services, materials or products you would like to sponsor:

GOLD - $1000 SILVER - $500 BRONZE - $250

56th ANNUAL CONVOCATION

INTERNATIONAL BIBLE WAY CHURCH

Sunday, June 30, 2013 – Friday, July 5, 2013

Hilton Stamford Hotel

Amount Enclosed

_____ Adult ConventionBags ………………………………… $______________

_____ CelebrationDinner ………………………………... $______________

_____ Children’s Lunch ……………………………………… $______________

_____ Children Programming ………………………………… $______________

_____ T-shirts (advertising International Bible Way and your company) ….. $______________

_____ Youth Back Packs ……………………………………... $______________

[pic]

Full payment must accompany this application to secure your space in the International Bible Way Marketplace. Written confirmation will be mailed or emailed upon receipt of your application and full payment. Written notice must be sent in the event of cancellation to the International Bible Way Church office by June 14, 2013. There is a $50.00 service charge for all cancellations. Cancellations made after June 22, 2013 will not receive a refund.

Please indicate total amount enclosed for exhibit space, and sponsorships. $ ___________

I understand that International Bible Way Church and its representatives will not be held liable for damages or loss caused by fire, theft, or any other causes while occupying space in the International Bible Way Marketplace. Exhibitors should take reasonable care to protect themselves from loss and damage.

_____________________________ _________________________________ ___________

Signature of authorizing agent Company/Organization Date

Make all checks payable to

International Bible Way World Wide

Send applications with full payment, and sponsorship to

International Bible Way Marketplace,

International Bible Way Church, 27 South Caroline St., Maryland 21231

PLEASE DO NOT WRITE IN THIS SPACE

Date received: _____________ ( Contract accepted ( Contract pending ( Contract declined __________________

Booth #____________ ( Vendor ( Take One ( Ad Total Paid $______________

Partial /Full Sponsorship of _____________________________________ Contribution _________________________________

Processed by: _____________________________________

56th ANNUAL Holy CONVOCATION

INTERNATIONAL BIBLE WAY CHURCH

Sunday, June 30– Friday, July 5, 2013

Hilton Stamford Hotel

Stamford, Connecticut 06902

VENDOR SPACE RENTAL APPLICATION

Rules and Regulations Governing Vending

1. Only bank checks, money orders or Travelers checks will be accepted. No personal checks will be accepted.

2. All payments must be paid in full prior to the event. If you are unable to come for any reason, there will be NO REFUND.

3. Vendors must only occupy the area/space contracted. Additional space will require additional fee. No Exhibitor will assign, sublet, or share the whole or part of the exhibit space allotted. The Vendor Committee Chairperson and the authorized representatives reserve the right to request modification of any exhibit.

4. All materials, products or merchandise must be sold in the area designated for vendors and not from hotel rooms. The hotel has the right to ask violators to leave

5. Vendors agree to use contracted space for lawful purposes only and will conform to all laws, ordinances and regulations. Posting and/or distribution literature, samples and/or souvenirs are permitted only from the contracted space. Additional tables are available for additional cost. Hotel’s sales department must be contacted by vendor for electrical use.

6. International Bible Way Church is not liable for any damages to, or for the loss or destruction of any vendor’s property, or injuries to the vendor’s employees. All claims for any such loss, damage, destruction or injury is expressly waived by the vendor and by the vendor’s employees.

7. We will deduct from the payment if the Convocation is called off because of fire, or act of God or the public enemy, or strike, or epidemic, or any law or regulation of public authority, or any cause beyond the control of the Meeting, which makes it impossible or impractical to hold the Meeting.

8. The Vendor Committee will admit vendors on the basis of space availability. The Vendor Committee reserves the right to refuse vending space to any vendor if, after the acceptance of the application, information should come to the attention of the committee which reasonable judgment of the Committee’s Chairperson demonstrates that the immoral, obscene, or otherwise in consistent with the principals of AECC or inimical to its reputation. In the event the Committee should exercise this right, any deposit made by the vendor or applicant for booth space will be refunded, except that denial of exhibition space shall be for failure or refusal of the Exhibitor to comply with the terms set forth elsewhere in the Application. The vendor shall treat the denial of vendor space as cancellation.

9. The vendor will abide by mandatory times of opening and closing i.e., and at special called times. Vendors should set up at assigned spaces during designated set up times. Spaces should not be changed or rearranged without the permission of the Vendor Committee.

10. International Bible Way Church is not responsible for your sales. There is absolutely no refunds or discounts given back, because of lack of sales.

11. Any person violating any of the rules and regulations will be asked to leave the premises without refund.

I have read and agree to all the rules and regulations regarding exhibits.

___________________________________ _____________________________

Signature Date

| INTERNATIONAL BIBLE WAY Church of Jesus Christ, INC. |

|56th Annual Holy Convocation |

|Sunday, June 30– Friday, July 5, 2013 |

|Hilton Stamford Hotel |

|One First Stamford Place |

|Stamford, Connecticut 06902 |

|(203) 967-2222 |

| |

|Official Convocation Opening - Sunday, June 30, 2013 at 4:00 p.m. |

|Setup Begins: Sunday 7:00 a.m.-2:00p.m. and Mon.-Friday. 7:00-9:00 a.m. |

|Marketplace Schedule and Booth Rental Fee: |

|Hours: Sun. 12:00 p.m.-10:00 p.m. and Mon.-Fri. 9 a.m.-11:00 p.m. . |

|( Entire Week Rental |

|( Standard Booth ($475) ( Premium Booth ($525) ( 2 Standard Booths ($900) |

|( Daily Rental |

|( Standard Booth ($175) ( Premium Booth ($225) ( 2 Standard Booths ($325) |

|Indicate the day(s) that you would like to participate. |

|( Sun. June 30 ( Mon. July 1 ( Tues. July 2 ( Wed. July 3 ( Thurs. July 4 ( Fri. July 5 |

|All fees are non-refundable |

|International Bible Way Members Fee: (Pastor’s signature and paid conference registration required) |

|( Entire Week Rental |

|( Standard Booth ($450) ( Premium Booth ($475) ( 2 Standard Booths ($850) |

|( Daily Rental |

|( Standard Booth ($150) ( Premium Booth ($200) ( 2 Standard Booths ($325) |

|Indicate the day(s) that you would like to participate. |

|( Sun. Jun. 30 ( Mon. July 1 ( Tues. July 2 ( Wed. July 3 ( Thurs. July 4 ( Fri.. July 5 |

|All fees are non-refundable |

|Please briefly describe your product or service:_______________________________ |

| |

|________________________________________________________________________ |

|Booth Rental fee covers the use of a standard size exhibit booth with one (1) 8’ft table with two chairs. All utility services must|

|be contracted directly with The Hilton Stamford Hotel, Sales Dept. 203-967-2222. A non-refundable deposit of $250 must be paid by |

|June 15 to guarantee your space. Booths must be paid in full by June 21, 2013 before occupancy. |

|Business Name_________________________ Dates Requested:_____________________ |

| |

|No. of booths requested:_______ Amount enclosed $ ___________ |

Contact Name: ________________________________________________________

Address: _____________________________ City, State, Zip: ___________________

Phone # (day)_________________ Phone # (evening)_________________________

Email:________________________________________________________________

Make bank cashier checks (no personal checks, please) and money order payable to International Bible Way Church, 27 S. Caroline St., Baltimore, Md. 21231. Contact: Elder Kim Showell @ 410-327-1181 kmshowell(@) or Elder Richard Scott @ 410-767-0288 (elder_bishop@) for additional information.

Signature:___________________________________Date:________________________

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