Princeton Creekview HOA



PRINCETON CREEKVIEW HOMEOWNERS ASSOCIATIONBOARD OF DIRECTOR’S MEETING MINUTESWednesday, June 26, 2013 at 7 p.m.706 Creekview DriveMeeting was called to order at 7:10 p.m. by President Jarrod Jeffcoat.Role Call was taken:President, Jarrod JeffcoatPresentVice President, Matt BurkhartPresentSecretary, Tiffany LongNot PresentTreasurer, Jim GrishamPresentAssistant Secretary, Vacant The HOA Bank Balance is $16,657.59 per President, Jarrod Jeffcoat.Terms and Conditions of Tiffany Long’s Resignation: Tiffany Long submitted a written resignation letter (attached). Jim Grisham made the motion to accept Tiffany Long’s resignation and Matt Burkhart seconded the motion. A vote was taken and the motion was passed 3-0.Michelle Parsons-discussion and possible action for placement on the Board of Directors and what role she will be placed in: A motion was made by Matt Burkhart to place Michelle Parsons on the Board. The motion was seconded by Jim Grisham. A vote was taken and the motion was passed 3-0. Michelle Parsons will assume the position of Secretary.Debit cards discussion and possible action: this was discussed as part of #5.Discussion on which Board Members to give access to the bank account. Proposals and ideas on which bank to do future business with and reserve funds. Jim Grisham made a motion to set up a bank account with Bank of America with a transfer of $10,000 and to keep the Independent Bank account open while open activities settle and then close that account. (1) Debit card will be issued to the Board with the Treasurer to maintain possession of the Debit card. If a Board Member needs to use the Debit Card, they will need to meet with the Treasurer and check it out for use, and then return it to the Treasurer along with the receipt for the expenditure. Michelle Parsons seconded the motion; a vote was taken and approved 4-ments from association members:NoneJuly 27th, Regular Board Meeting to be held off site. Jim Grisham made a motion to approve the meeting be held off site at the cost of no more than $50.00. The Board Members will work on securing a location such as a Princeton Vacant building, the Boy Scouts building, the VFW, the Lions Club or the Chamber of Commerce. Michelle Parsons seconded the motion; a vote was taken and approved 4-0.Board Meeting on July 10th: Jim Grisham made a motion to have a Board meeting on July 10th for the sole purpose of finalizing the agenda for the July 27th meeting. Matt Burkhart seconded the motion; a vote was taken and approved 4-0.July 3rd, 2013 Community Get Together; volunteer assignments from the Board of Directors. Discussion and possible action to contribute $400 towards the Community Get Together: The Get Together will begin at 8 p.m. The Board will provide snacks and drinks and some type of fun item for the children in the community who attend. Flyers will be handed out beginning on 6/27 to announce the event. Matt Burkhart made the motion to approve the $400 expenditure for 7/3/13. Jim Grisham seconded the motion; a vote was taken and approved 4-0.Invoices: July invoices are in the process of being completed and mailed out to the community.Purchase of Rental of Hedge Trimmers: this item was tabled in order to do more cost comparisons and research.Proposal for signs for meetings and events: Matt Burkhart presented a proposal for (2) 24x24 two color signs with aluminum inserts for $135.06 plus tax. The signs would be used to announce meetings and events to the community. Jim Grisham made a motion to approve a budgeted amount of $200 for the signs, Matt Burkhart seconded the motion; a vote was taken and approved 4-0.Executive Session for discussion on Contract Negotiations, Personal Matters, Confidential Home Owners Request: The Board went into Executive Session at 8:10 p.m. A motion was made by Matt Burkhart and seconded by Jim Grisham to accept the Confidential Home Owners Request. A vote was taken and approved 4-0. The Board came out of Executive Session at 8:15 p.m. No vote was taken on the Personal Matter or the Contract Negotiations.The Board meeting continued to have possible action of the following:Contract for Lawn Care Service. DSI Associates received a hand delivered letter to complete 2 lawn services between June 26, 2013 and July 27, 2013 (attached). If signed and agreed, DSI Associates will not continue with providing the Lawn Service after July 27, 2013, 30 days from now. A motion was made by Jim Grisham and seconded by Matt Burkhart. A vote was taken and approved 3-1 with Michelle Parsons voting against. Proposals for weed, feed and poison services for the community common areas. This item was tabled for further discussion and research.Future Agenda Items: Discussion of 7/3/13 Get Together, location of 7/27/13 Board Meeting and Election Information.Next Meeting: June 10h, 7 p.m. at a location to be determined at least 5 days prior.Meeting adjourned at 9:05 p.m.Jarrod,As I stated before, I intended to have resigned and thought it was accepted, until informed otherwise, at the May meeting. I only requested that the governing procedural rules be followed because of concern from a growing number of residents contacting me even after leaving the community. Additionaly, there were apparently disparaging remarks made regarding me that were false, at the last meeting.Therefore, I offer my resignation only if you are willing to committ to in writing these basic tenets:1) A copy of the true agenda AND the approved minutes will be posted online for all to view, not just those signed-up for facebook. This will mean you will follow through on our committment to get a website up and running. This can be done in short order. I would expect this to take no longer than a month, 30 days.2) A monthly financial report.3) A current bank statment to view with the financial report. (This does not release bank information not already found on checks issues by the community).4) Agree that there will be NO talking badly about ANYONE in the community by the board of directors. You can state facts for obvious reasons, but there are high levels of animosity because residents feel that this is inappropriate to talk about others in this manner.5) Give a minimum of thirty (30) days notice for cancellation of all contracts, as a courtesy, except in an unforeseen emergency.If you agree to these terms, the board of directors can be presented with my resignation this evening. It may only be considered after the above has been agreed to. Otherwise, the offer of resignation is void. I would like this recorded in the minutes and submitted to the record.After the above terms are voted on and approved, I, Tiffany Long, hereby resign from my position on the Princeton Creekview Board of Directors. The board will then be expected to vote on an approve my resignation.Please let me know if you have any questions and how you have chosen to respond.Tiffany Long972-302-4549 ................
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