Shearon Farms Single Family Homeowners Association



HOA Quarterly Meeting MinutesTuesday, September 11, 2012Board Members Present:Harvey RidderBrandon KoomanEd KatoTom PaonessaNumber of homeowners present: 9 (Including Board Members)WelcomeOpening of Quarterly Homeowner Meeting – Brandon Kooman, PresidentRequests for additional topics to be added to the agendaConstruction crews in townhouse section and associated problemsRichard – parking in front of the SF monumentBoard of Directors Current board membersFour with one vacant positionRoles and responsibilitiesGeneral overviewNomination and vote of new board memberPat Kandefer – voted unanimously to join the BODUpcoming changesBrandon to end his term as of 12/31/12New President to be elected 1/14/13 during HOA meetingCommittee updateSocial Three block parties occurred with successful events, Precious Stone, Corktree and Overglen/RainsongBeautificationSecond monument erected and complete at entrance from Capital Blvd.Yard of the Quarter program Krammer - SpringSavage - SummerStreet signs and lamp post replacement project being proposed for 2013-2015OutreachTwo welcome baskets presented to new homeownersLuminaries – New candles need to be purchased in preparation for the 2012 holiday seasonNeighborhood watchEd Kato working with Wake Forest Police and Fire Department for an event March or April 2013Budget updateCurrent balance7286.73 as of 09/08/2012Review annual assessment progressSix homes still owe 2012 homeowners duesEd Kato to prepare collection letters for Brandon Kooman to sign and mail registered to homeowners who have outstanding duesFY13 budget updateCommittees will present budget requests by November 1, 2012 to the HOA Board of DirectorsHOA Board of Directors will prepare the 2013 budget with suggested annual assessment by January 7, 2012 for presentation and vote by homeowners during the January 14, 2012 HOA municationsUpcoming eventsCloverbank block Party – September 29thHalloween-neighborhood event, Wednesday, October 31Fall pig pickin’-date and time to be determinedCommunity websiteTraffic is improving, more homeowners are visiting the siteGoogle groupWe need to ensure all homeowners are part of the group so that they receive all email notificationsArchitecture Review BoardReview current team structureTom Paonessa will continue to be the Board liaisonCurrent projects in-flight NoneReview of completed projectsNo recent projectsColor pallet is under development by the ARBTom to take care of establishing a committee to choose a paint pallet; Pat Kandefer will work with TomReal estate updateCurrent houses on the market9713 Rainsong9705 Rainsong9709 Precious StonePending sales9720 Precious Stone4412 OverglenForeclosuresNoneIntegration with Townhouse CommunityTownhouse board officially established Joint events (Halloween, Luminary night, Networking event, etc.)Next meetingDecember 4, 2012 at Richland Creek Community ChurchFuture board meetings second Tuesday of the month, January, April, September, DecemberRespectfully submitted Wednesday, September 19, 2012 by Ed Kato, Shearon Farms HOA Secretary. ................
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