AUTUMN CREEK HOMEOWNERS ASSOCIATION



AUTUMN CREEK HOMEOWNERS ASSOCIATION

POSITION DESCRIPTION – Treasurer

POSITION SUMMARY:

Tit shall be the duty of the Treasurer to receive all moneys and funds of the corporation and to deposit the same in the bank or banks in the state of Oregon designated by the Board of Directors, and in the name of the account of the Association. Such funds shall be paid out only as may be directed by the Board of Directors. The Treasurer shall keep full and accurate books of accounts, cause tp [re[are and submit for filing any income tax returns for the Association, and shall make such reports of such official transactions of the finances of the Association as may from time to time be require by the Board of Directors, and shall perform such other duties as may be required by the Board of Directors.

DUTIES:

• Attend all Board meetings and present Treasurer’s Report

• Accounts Payable. Receive, review and approve for payment all homeowner bills, invoices and expense reimbursement requests. Hold for Board approval any expenditure that is not identified in the current budget or beyond the allocated budgeted amount. Initiate the payment and track the expenses through the bank reconciliation process. Maintain chronological files of the original documents

• Accounts Receivable. Calculate, prepare and distribute homeowners annual association fees, update annual payment ledgers and track receipt of payments. Prepare and make bank deposits. Send second notices as required, and prepare uncollected fees documentation for submission to collection agency

• Bank reconciliation. Reconcile bank statements to the expenditures and bank account balances, prepare reconciliation reports for the Board’s oversight

• Budget. Work in collaboration with Board President to prepare annual Association budget.

• Manage Association reserve study updates. Prepare reserve study financial reports and communicate with provider regarding asset acquisitions, retirements, replacements and expenditures. Review reserve study for accuracy and completeness

• Ad Hoc reporting. Prepare Year-to-Date budget reports, including expenditures versus actual budget, noting narrative for variances. Prepare Common Areas Committee year-to-date expenditure reports. Respond to any other requests for financial information.

• Tax Preparation. Meet with President and HOA accountant to present and discuss documents required for filing of HOA tax returns

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