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Entry Form – Sports Clubs
Coffs Coast Dragon Boat Club
Sports and Community Dragon Boat Regatta
Saturday 14th and Sunday 15th September 2019
Venue Details: Alma Doepel Park, Cnr River and George Streets, Mylestom
Distance: Saturday 3km Tuckers Island Challenge ~ mini marathon
Sunday 200 metre sprints
Entry fees: Saturday mini marathon - $10.00 per adult, juniors free
Sunday sprints - $25.00 (adults) and $10.00 (juniors) per person
Note 1: all paddlers including drummer and sweep required to pay entry fee
Note 2: all fees inclusive of GST
Category Definitions:
20’s crews – minimum of 16 paddlers to a maximum of 20 paddlers + 4 reserves plus drummer and sweep.
10’s crews – minimum of 8 paddlers to a maximum of 10 paddlers + 2 reserves plus drummer and sweep.
Mini Marathon Minimum of 2 male paddlers to maximum of 10 male paddlers (excludes
drummer and sweep). Drummer and sweep can be either gender.
Sports Mixed Crews Minimum of 2 male paddlers to maximum of 10 male paddlers (excludes
drummer and sweep). Drummer and sweep can be either gender.
Sports Women Crews All female paddlers (including drummer and sweep)
Sports Men (10s) Minimum/maximum 10 male paddlers. Must be all male paddlers (drummer and sweep can be either gender). Max 3 clubs to form combined teams.
Sports Juniors/Youth All paddlers and drummer must be aged 12-18 years. (sweep can be over 18 years) Minimum of 2 male paddlers to maximum of 10 male paddlers (excludes drummer and sweep). Drummer and sweep can be either gender.
Note: Clubs with 2 crews in the same category, can interchange a maximum of 4 paddlers (including drummer and sweep) between the 2 crews. However they have to be the same 4 people.
Sweeps:
Sweeps must have their names recorded by the Chief Marshall. Level 2 sweeps must wear the orange safety vests. Clubs must provide their own sweeps. (If for some reason a club can’t provide their own sweep, they may borrow a Level 2 sweep from another club).
Membership cards:
It is compulsory for all team members to wear their current DBNSW membership cards. (2019/2020 season).
If you do not have it, you will not be allowed to paddle. Ensure all your club members have paid their membership fees to DBNSW, submitted their forms (if not online) and provided photo for membership card (minimum 14 days prior to regatta to allow for production and posting of membership cards in time).
Contact Details:
Name: Di Ryan (Regatta Coordinator) Ph: 0427 687 214 Email: ccdbcregatta@
**** A DBNSW Accredited Regatta ****
Please only fill in this page once per club
ENTRY FORM – SPORTS CLUBS
Coffs Coast Dragon Boat Club
Sports and Community Dragon Boat Regatta
Saturday 14th and Sunday 15th September 2019
Please tick which categories you will be entering: (if more than one enter the number (eg: 2)
Please tick box in front of category
| |Mini marathon | | |
| |Sports Mixed | |Sports Women |
| |Sports Men (10s) | |Junior/Youth |
Note (1): if entering more than one team per category, please indicate what the team names are so they can be recorded as such for the race draw. (e.g. colours, alphabet, numbers, drinks etc)
|Club Name: | |
|Team Manager: | |
|Mobile contact: | |
|Email address: | |
|Nominated volunteer for regatta (provide name/email) | |
Conditions of entry:
. abide by the AusDBF race rules and requirements of the events organisers whose decision in all matters relating thereto and to the suitability and eligibility of applicants is final and binding,
. every crew member is to be covered by personal accident insurance offered by DBNSW Inc or its equivalent. ($5.00+GST per person)
. waiver any claim on the event organisers which may otherwise arise from personal injury or death and damage arising from or caused by participation in the competition,
. reimburse the event organisers for any damages or losses caused by the entrant to equipment provided by the event organisers,
. utilise only equipment and fittings provided or required by the event organisers
. every member of the paddling team must be able to swim 50 metres or otherwise they will be required to wear a PFD
. any protests must be lodged in writing and accompanied by $50 cash protest fee within 15 minutes of completion of the protested race. The protest fee is only refundable if the protest is successful.
I certify that each member of the team understands and undertakes to be bound by the conditions of entry,
Signed: ___________________________________ Date: ______________________
Entries close: 5pm Friday, 30th August 2019
Entry form: please submit completed entry form (this page) to Coffs Coast Dragon Boat Club by scanning and emailing to ccdbcregatta@ or posting to PO Box 2141 Mylestom NSW 2454.
Payment: Cheque - payable to Coffs Coast Dragon Boat Club; or
EFT - Bananacoast Community Credit Union
Name: Coffs Coast Dragon Boat Club
BSB: 533 000
Account: 190258
Reference: Your club name
Team Rosters must be handed in to registration on the morning of the regatta, BEFORE competing. All team members must have their current DBNSW membership card with them to compete.
Coffs Coast Dragon Boat Club
Sports and Community Dragon Boat Regatta
Saturday 14th and Sunday 15th September 2019
CREW LIST – SPORTS CLUBS
All information must be provided, or crew list will NOT be accepted
Club Name(s): ...........................................................................................................................
Category entered: (e.g. sport mixed)...................................................................................... …………
Team Manager: Name............................................................Signature.................................................................
I certify that all the information provided on this Crew List is correct and complies with Team Composition Regulations.
I have read and understand and agree to abide by the current AusDBF Regulations and Rules of Racing and NSW By-Laws.
- Maximum of 26 paddlers, including drummer and sweep
- A separate Crew List must be handed in for each Team entered e.g. Womens, Mixed 1 or 2, Opens
Please type or write clearly. If combined team write both on one sheet, grouped by Club name
(for borrowed paddlers, please also give Club name)
Please write names BY SURNAME IN ALPHABETICAL ORDER (first name in full, not initials)
(This will speed up Marshalling by making it easier to check off names)
|No |Rego No |Name |Sweep (S) |Marshall: Tick for Heats checked |Marshall: Tick for |
| | |(Surname, then First name) |Drummer (D)** | |Finals checked |
|1 | | | | | |
|2 | | | | | |
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|26 | | | | | |
Crew List must be handed in at Registration prior to first race.
**Please indicate with ‘D’ or ‘S’. Type ‘L2’ beside name if completing races as part of Sweep accreditation.
Briefing notes – Sports Clubs
Coffs Coast Dragon Boat Club
Sports and Community Dragon Boat Regatta
Saturday 14th and Sunday 15th September 2019
Saturday, 14th September –Tuckers Island Challenge Mini Marathon
Please assemble at Alma Doepel Park, cnr River & George Sts, Mylestom no later than 1:30pm for briefing at 1:45pm and OTW 2:00pm sharp. Further details at pages 6 - 7.
We are planning a social get-together at the North Beach Bowling Club after the marathon. Any pizzas required should be pre-ordered, by your club, by phoning 6655 4080 prior to arrival, at your club’s cost.
Novelty Race following mini Marathon on Saturday
We are looking at running a novelty race after the mini marathon. We will let you know further details closer to the Regatta.
Sunday, 15th September – Sprint Races
|Arrival and Set up and Registration |7.00am – arrive and set up |
|Times: |7:30am – registration @ Official’s tent |
|Team Captains/Sweeps’ Briefing |7:45am |
|Racing commences |8:30am |
|Location: |Alma Doepel Park, cnr River and George Streets, Mylestom |
| |Free parking – attendants will assist with parking in designated areas |
|Site Facilities: |On site food and coffee vans Sunday only. Local cafe/takeaway shop nearby. On site toilet facilities. |
| |Bring shade marquees, chairs. |
|Race Schedule: |Draft will be distributed approximately Wednesday, 4th September 2019 and final available by Thursday, 12th|
| |September 2019 |
|Race Distances: |Saturday - Around Tuckers Island Challenge, 3km |
| |Sunday - 200 metre sprint races. |
|Boats: |4 champion boats |
|Paddles: |Only IDBF spec paddles (202a) will be accepted. |
| |Paddles will be provided for community teams. |
| | |
| | |
|2019/2020 Membership cards |Membership photo ID tags are issued upon membership payment to DBNSW and will be required at each DBNSW |
| |event. No ID = no paddle. |
| |Not applicable for Community teams. |
|Team Composition & Rules of Racing: |Refer to the DBNSW website for AusDBF Competition Regulations and Rules of Racing and NSW By-laws |
| | |
|Safety: |(1) This regatta is a DBNSW sanctioned event and Coffs Coast Dragon Boat Club will appoint a Regatta Safety|
| |Officer to advise the Chief Race Official on all matters relating to the safety of participants, officials,|
| |spectators and others present at the venue. The name of the Regatta Safety Officer will be advised at the |
| |Team Captains' briefing at the commencement of racing. Adherence to safety-related instructions from |
| |either the Regatta Safety Officer or the Chief Race Official is mandatory. |
| |(2) Nothing in (1) above: |
| |a) removes the responsibility for Clubs to do all in their power to ensure the safety of participants, |
| |officials, spectators and others present at the venue - safety is everyone's responsibility; and |
| |b) affects the right of Clubs and Sweeps to adopt a more risk averse approach to specific situations, nor |
| |does it affect the responsibilities of the sweep for the safety of his or her crew. |
| | |
|Qualifying for Finals: |Saturday – the winner is the team with the fastest time. |
| |Sunday - Points are allocated on placings in heat results and added together to form finals qualifications.|
| |If more than 4 teams qualify, the times of teams on equal points will be added to identify the 4 fastest |
|Trophies: |qualifying teams. |
| |1st, 2nd and 3rd places in each category will all receive a trophy for the sprint races. Mini marathon |
| |winner will receive a take home trophy and will retain the perpetual trophy until the following year's |
| |event. |
|Sweeps: |Only DBNSW accredited sweeps. ‘Level 2’ sweeps must wear orange vests. All sweeps must have their names |
| |recorded with the marshall for every race. |
|Clean-up: |All teams are requested to clean up their area at the end of the day. |
| | |
| | |
|Security: |Teams are responsible for the security of their valuables. BE WARY. |
|First Aid: |SES will provide water safety and St Johns will provide First Aid. |
| | |
|Weather Conditions: |Coffs Coast Dragon Boat Club, in conjunction with DBNSW, reserve the right to postpone or cancel the event |
| |due to what they consider to be unsafe or detrimental weather conditions. Depending upon weather forecast a|
| |decision will be made on the morning of the event. Clubs will be contacted if inclement weather prevents |
| |the running of the regatta. |
| | |
|Closest Hospital: |Coffs Harbour Health Campus, Pacific Highway, Coffs Harbour South Ph 6656 7000 (approximately 22 kilometres|
| |north of venue). |
|Alcohol: |Alcohol is not to be consumed during the regatta and should not be brought to the regatta. If a regatta |
| |participant is found to be consuming alcohol during the event, their entire team will be disqualified. |
| |We look forward to welcoming back previous Sports Clubs to our regatta and also hope any new Clubs |
|General: |attending enjoy our impressive office! |
| |If you have any further queries please feel free to contact us. |
Coffs Coast Dragon Boat Club
Tucker's Island Challenge - 3km
Saturday 14th September, 2019
Please arrive by 1:30pm, team briefing will be at 1:45pm sharp, racing will start at 2:00pm OTW.
A drummer is not required. You must have a minimum of 16 paddlers, with a maximum of 50% male paddlers, including juniors. Composite crews will be accepted but need to be arranged before the day.
The race is against time. There will be a staggered start, with a minimum time gap of 20 seconds between boats.
Your team paddle upstream on the left side of the island. There is a sand bar at the top of the island, depending on the tide and your team’s courage you may cut across the sand bar to shave some time (you may lose time if you run aground!).
There is a red MSB channel marker at the top of the island that you must pass, keeping this marker on the right side of your boat.
Continue paddling to the start/finish line to stop the clock.
Some notes on the race:
• If you catch up to another boat, you may only pass that boat if it is safe to do so.
• You must keep the boat you are passing on the right side of your boat. The boat being passed is closer to the island at all times.
• If your boat is being passed, stay on the island side of the passing boat.
• “ rescue boat will be on the water for your safety.
• Other recreational boats may be using the waterway.
• Be aware that oyster leases and old posts are close to the southern side of the island; keep clear of these obstacles.
• Results: Do not hassle the time keepers/officials for your race time, when you finish, as they are focused on other boats in the race. The winner will be announced at the end of the race and trophies presented at a social get-together at the conclusion of the mini marathon.
• The race time around the island is approximately 15 to 20 minutes.
• Do not compromise safety to win a race.
• There will be a take-home trophy awarded to the winning team and a perpetual trophy to retain until next year's event.
• When you finish your race, please dock and unload the boat as soon as possible so another team can load and be ready to start.
Tucker's Island Challenge
Start/finish line
Channel marker
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