Proposal for Side Event - 77th session of the Commission



1810385-38862000Seventy-seventh session of the CommissionBangkok, 27-29 April 2021____________________________________________________________________________________________Proposal for Side EventDelegations and stakeholders interested in organizing a side event linked with the theme of the session, “Building back better from crises through regional cooperation in Asia and the Pacific”, are requested to completed this form electronically and return it by Friday, 26 March 2021 to the following email address:escap-oes-acpr@As slots for side events are limited, priority will be given to members, associate members and observer countries on a first-come, first-served basis. Events with multiple co-organizers/partners are particularly welcome. In line with sustainability practices and convenience of participants, lunch will not be provided for side events. Venues will be allocated based on technical and logistic requirements.Title for the side eventPlease provide the title of the side event in the space below:Type the title hereProposed date and timePlease provide the proposed date and time in the format below. Kindly note that a one-hour slot (13:00-14:00 hours) will be provided. Please see for the indicative programme of the session. Select a dateHH:MMCo-organizers/partnersPlease provide the name(s) of co-organizers/partners for the event in the space below:Type name(s) hereDescription, strategic value and expected outcome of the eventPlease provide a brief introduction of the topic and indicate how the side event is linked to the theme of the Commission session, “Building back better from crises through regional cooperation in Asia and the Pacific” and why is it important that it be organized at the session. Please end the paragraph with the expected outcome of the event.Type description and strategic value here Type expected outcome hereParticipantsPlease choose from the list below:Choose from listIf “other”, please specify: Type hereFormat of the side event Please specify below how the event will be conducted (examples: panel discussion; video/documentary screening; cultural event; etc):Type format hereAdditional requirements All rooms for side events will be provided with standard a set-up. In case of additional requirements, please indicate below, noting that some services/logistics may entail additional costs to the organizer and/or may not be available. RequirementRequired NumberType hereType hereType hereType hereType hereType hereType hereType hereType hereType hereType hereType hereFocal person for the eventPlease provide information, including contact information of the focal person for the event:Name:Click or tap here to enter text.Designation:Click or tap here to enter text.Email:Click or tap here to enter text.Address:Click or tap here to enter text.Telephone:Click or tap here to enter text.Fax:Click or tap here to enter text.Seventy-seventh session of the CommissionBangkok, 27-29 April 2021____________________________________________________________________________________________Guidelines for organizers of side eventsTheme Proposed side events should be closely related to the theme of the seventy-seventh session of the Commission, “Building back better from crises through regional cooperation in Asia and the Pacific,” and address at least one of the following guiding questions1) What kind of solutions, home-grown approaches and best practices are available, which could be upscaled and replicated in the region to build back better in line with the 2030 Agenda for Sustainable Development? 2) What lessons can be learned and experiences shared in terms of responding to the socio-economic impacts of the pandemic to enable countries in the region to be better prepared for similar wide-scale crises in the future? 3) What are examples of successful regional and subregional cooperation initiatives that could be up-scaled to improve the resilience of the region to future crises and to build back better? Basic criteria for considerationMembers and associate members of the Commission, permanent observers to ESCAP or other UN Member States interested in organizing a side event at the Commission can submit a proposal. Proposals may also be submitted by UN entities, intergovernmental organizations, non-governmental organizations in general consultative status or other entities invited to the Commission.Proposals should be closely related to the theme of the seventy-seventh session of the Commission “Building back better from crises through regional cooperation in Asia and the Pacific.” (see also I. Theme)Priority will be given to side events involving multiple organizing partners in order to allow the participation of as many organizations as possible.Proposals will be considered on a first-come, first-served basis, and proposals received after the deadline will not be considered. Venues will be allocated based on technical and logistic requirements.Owing to limited rooms and technical constraints, proposals for multiple side events from same organizer will be considered only if slots are available after other requests have been considered. Organizers should plan to hold their event in English or make their own interpretation arrangements for side anizers are encouraged to make the events as interactive as possible, including by allocating sufficient time for interaction with the anizers are encouraged to make their events open to all participants at the Commission.Side events should incorporate or focus on concrete success stories and examples of innovations, solutions and technologies applied that support the implementation of one or more Sustainable Development Goals.Responsibility of organizersInter-governmental meetings have first priority over other events or meetings. Side events may have to be cancelled at the last minute if an urgent inter-governmental meeting needs to use the conference room where the side event was already scheduled to take place.Publicizing a side event is the responsibility of its organizers. The secretariat will not produce fliers, distribute notices, or run other publicity efforts for side events. In order to minimize the environment footprint in line with sustainability practices, organizers are requested to not print promotional flyers or posters, or distribute printed publications. Instead, organizers are encouraged to use electronic means such as emails, digital signage, QR codes, and social media to announce the event and distribute documents and resource material.Participants invited by organizers just for the side events are required to complete the mandatory online registration at least two working days prior to the event. In order to approve registrations and complete logistic preparations, organizers should submit the full list of all invitees to the secretariat at least two working days prior to the event.The configuration of the rooms cannot be altered, and the organizers are requested to remove all their materials after the conclusion of side events to avoid interrupting official meetings.Rooms for side events will be provided with standard a set-up (see Annex: Standard set-up for side event venues). Additional equipment and services may be requested, which could entail additional costs to the organizers. Please note that some services and/or equipment may not be available.Side event organizers are advised not to write, deface, set up displays or put up posters on meeting room walls.Food and drinks are strictly prohibited in the UNCC meeting rooms. Activities that involve food or drinks, such as receptions and cocktails, are allowed in the designated areas and must be arranged with the UNCC Conference Management Unit.QuestionsAll queries related to side events should be addressed to Mr. Mitch HSIEH, Secretary of the Commission, via email escap-oes-acpr@.Annex: Standard set-up for side event venuesPlease refer to the list below for the standard set-up for side event rooms. In case of questions regarding logistics, please email escap-oes-acpr@, with a copy to escap-conference-management@.ItemNumber (if applicable)Head table with mic and chairsGeneric nameplates: “Moderator”One“Panelist”Seven“Reserved”TwoDepending on room:Round tables with mic for participants and chairsORFixed seating with mic for participantsOverflow seatsRegistration desk outside venueHigh speed WiFi connectivityStanding mic for announcer/MCOneStanding mic for audienceTwoSpeakers/sound systemDigital signage outside venueOneLaptop for presentationOneProjector and screenOneSound technician ................
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