Outlook Locale Data Folders



Creating a new Outlook Data Folder

Create a new folder on your U: drive and name it Outlook. This will be the storage location for a new folder accessible through Outlook.

Open Outlook and click Tools, then Options, then the Mail Setup tab in the Options window.

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Click the Data Files button.

Click the Add Button

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The New Outlook Data File window opens.

• If you are running Office 2002 (XP) there will be a single choice of Outlook Personal Folder File (.pst).

• If you have Office 2003 there will be two choices, Outlook Personal Folder File (.pst) and Outlook 97-2002 Personal Folder File (.pst). The Outlook Personal Folder File (.pst) offers more storage capacity but is not compatible with Outlook 97, 2000 or 2002.

• If you plan to access this folder from more than one computer select the Outlook 97-2002 Personal Folder File (.pst) option.

Click OK

A Save window will open allowing you to choose the location of your PST file and the name. Click the drop down button at the end of the Save in…. box and navigate to the Outlook folder on your U: drive.

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Name your file and click OK.

Select a name as you would like it to appear in the Outlook folder list. Do not set a password. Click OK

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The folder name and location and name of the .pst file will now show in the Outlook Data File window

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The new file will show in your mail folder list just as all your mail folders do but since it resides on your U: drive the space it takes up will not count against your mail quota. You can create additional folders within the new folder and access the contents any time you have Outlook open. The folder will NOT be available when using the WebMail interface.

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You can now drag and drop messages or entire folders into the new storage folder. You can also select a message or block of messages, right click on them and select the Move to command to move messages to the new storage folder.

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