CBS Interactive TRAVEL AND ENTERTAINMENT POLICY Updated ...

CBS Interactive Accounting Policy Manual

CBS Interactive TRAVEL AND ENTERTAINMENT POLICY Updated for Chrome River Rollout September 2017

TABLE OF CONTENTS General Policy discussion

Page No. 2

Detailed Policy by Expense Type:

Air Travel

3

Entertainment

4

Fees

4

Gifts

5

Ground Transportation

6

Hotel

7

Meals

11

Professional Development

13

Production

13

Telecom

14

Tips

15

Expenses Not to Be Processed Via the T&E system

15

Non-reimbursable items

16

Administrative Items:

Expense Reporting Guidelines

16

Receipt Requirements

17

American Express Corporate Cards

27

Employee's Responsibility

18

Manager's Responsibility

19

CBS Issued Cash Advances

19

Group Travel

20

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CBS Interactive Accounting Policy Manual

General Policy

The company will reimburse reasonable and necessary travel and entertainment expenses, as determined by management, when directly connected or pertaining to the transaction of company business. Employees are expected to exercise prudent business judgment regarding expenses covered by this policy. Expenses must be fully documented, supported by required receipts, properly approved, and submitted in a timely manner, in accordance with the guidelines outlined in this Policy.

It is the responsibility of the employee and his/her direct supervisor to ensure that the administration of this policy is understood and that valid, compliant, reimbursable business expenses are approved. Employees who do not comply with this travel policy may be subject to delay or withholding of reimbursement and/or disciplinary action, up to and including termination.

No reports will be approved or processed for payment without receipts attached. Detailed receipts must be submitted; American Express ("Amex") statements or printed receipts from Amex are only accepted in rare instances. See individual expense categories below for receipt requirements. In general, most receipts for $25 and above are required, regardless of payment method (Corporate Card vs. out of pocket). Reimbursement for business expenses charged to the Corporate sponsored American Express card will be made directly to American Express as reported on the expense report on behalf of the employee. Reimbursement for balances due to employees will be made through payroll and are not taxed, nor are they included as "other wages or compensation" on the W-2 form. If a reimbursed expense is later determined to be improper, CBS reserves the right to charge the Corporate Amex card for which the employee is personally liable to pay. You will be notified by T&E auditors that the charge has been disallowed and you are responsible to pay Amex directly. For those who do not have an Amex card, we expect reimbursement via personal check or the amount will be deducted from the next expense report.

Information, instructions, and Newsletters regarding Chrome River can be found on the T&E Help website. Questions regarding T&E should be directed to the T&E help desk via email, T&EHelp@. Any subsequent T&E Newsletters should be treated as addendums to this policy and will be enforceable.

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CBS Interactive Accounting Policy Manual

EXPENSES BY TYPE, IN ALPHABETICAL ORDER BY T&E CATEGORIES:

AIR TRAVELRESERVATIONS

AIR TRAVEL- CLASS OF SERVICE

All domestic travel reservations for VP level and below must be booked via the CBS Corporation Travel Services self-service portal The online booking tool can be accessed by visiting Backstage and following the link to "Axiom."

For travelers requiring emergency assistance, a 24-hour toll-free number is available-1-888-228-6757. An additional fee per use is charged for this service; therefore, employees should use the service only in off-hours occurring within 24 hours of the travel being arranged.

Travelers should accept the lowest logical airfare offered by the Corporate travel agency and/or online booking tool. Effort should be made to book arrangements well in advance to attain maximum savings. An employee's frequent flyer preference is secondary to booking cost efficient arrangements as defined by the corporation.

Non-refundable tickets provide considerable benefit to the company, and should be requested whenever possible. In the event that an employee is unable, for valid business reasons, to travel on the flight booked as non-refundable, the fee associated with transferring the ticket to a future flight will become reimbursable.

Changes to or cancellation of travel arrangements always requires travel agency notification prior to departure date/time. The exchange of airline tickets for lower-priced tickets to obtain the difference for personal use is prohibited. Any refunds from exchanging tickets must be reported and returned to the Company. Cancellations must be done in the required time frame. Charges associated with the failure to cancel a reservation are the responsibility of the employee.

Unused E-tickets must be reported to the travel agency prior to departure date to ensure they are refunded (if applicable) or kept on file to be reused towards a future trip on that airline.

All travelers, other than those specifically authorized in the traveler's agency profile, must purchase Coach Class tickets.

Upgrades are only permitted if there is no extra charge to the company.

We will only reimburse for extra leg room or early boarding upgrades when approved in advance in writing by the divisional approver.

Bookings for "Business Class" and "First Class" travel may only be made for individuals who are pre-authorized to do so based on the travel profiles maintained by the CBS preferred

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CBS Interactive Accounting Policy Manual

AIR TRAVEL- CLASS OF SERVICE, CONT'D AIR TRAVEL- SUBMISSION

(Select appropriate expense type)

travel agency. These travel profile pre-authorizations are subject to eligibility policies established by CBS Corporation's Executive Vice President and Chief Financial Officer

Receipt- must include the travel agency itinerary with proof of flight including the passenger's name, amount of ticket and flight information.

Airline charges should be categorized appropriately under the Air Travel tile: o Base Ticket price- expense as "Airfare" o Ticket change fees- expense as "Airfare Additional Cost" o Baggage fees- expense as "Baggage Fee" o Internet access charges on plane- expense as "In-Air Wifi"

ENTERTAINMENT

(Select appropriate expense type)

o Meals on a plane- expense as "Self Meal" in the appropriate meal period (under Self Meal tile)

Reasonable expenses for entertaining individuals outside the company who have a business relationship are reimbursable if the entertainment directly precedes, follows, or coincides with a business discussion.

Pre-approval may be required for specific events. Entertainment expenses require a reason for the expenditure

(generic explanations, such as `meet with' are not acceptable) and reporting of the following: Date, Place, Location, Business purpose, Names of attendees and the company they work for, or other designation explaining the business relationship to the company. Entertainment should be accounted for in one of the proper subcategories:

FEES- DELINQUENCY FEES (under Fee tile)

Receipt- required for $25 and above, regardless of form of payment.

Delinquency fees and finance charges due to lack of timely employee submission will not be reimbursed.

Delinquency fees will now feed into Chrome River and will need to be submitted as non-reimbursable and paid directly to Amex by

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CBS Interactive Accounting Policy Manual

the Employee It is the employee's responsibility to know the Amex due dates

and Chrome River cycle cut-off dates.

FEES- TRAVEL AGENCY FEES (under Fee tile)

Receipt- required for $25 and above, regardless of form of payment. Fees normally appear on the travel itinerary which is an acceptable receipt.

GIFTS

Once Gift tile is selected, you will be prompted to select the type of gift given from the following:

GROUND TRANSPORTATIONGENERAL

All gifts should be given on behalf of CBS and not in the name of any specific employees. Only one gift to the employee is allowed per approved occasion up to $150 from the employees' department (interdivisional or interdepartmental gifts should not be made).

Most gifts to employees are not reimbursable with the exception of funeral, extended illness, baby and wedding gifts after approval from department head.

With department head approval, a gift of up to $500 in value may be given to a retirement eligible employee who is retiring from the company.

On an exception basis, employees who hold the type of jobs requiring the giving of client gifts may be reimbursed for such gifts. Please consult the Business Conduct Statement for additional information regarding this policy. Gifts to clients in excess of $100 require prior approval from Divisional Controller. Gifts should be thoughtful and appropriate for the recipient.

Gift certificates/gift cards are allowed when specific to a merchant; however gift cards that are cash equivalents (i.e., Amex, Visa gift cards are not allowed)Receipt- required for $25 and above, regardless of form of payment.

The use of taxis is permitted when other transportation is not available or it meets the needs of a business situation.

Taxis and/or car service is reimbursable when going to/from airport for business travel.

Transportation to work on regularly scheduled work days is NOT reimbursable, regardless of time. The only exceptions are for early morning/ overnight employees at and CBSN

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